Temporary Part-Time Clerical Assistant

We’re sorry, but this position is no longer open for application. Applications closed on June 18, 2022

Date of Posting: June 9, 2022

Job Title: Temporary Part-Time Clerical Assistant
Reports To: Office Manager
Employee Type: Non-Exempt
Full or Part Time: Temporary, Part Time
Pay Frequency: Bi-Weekly
Pay Type: Hourly
Salary Range: $11.30 to $28.31
Remote Work Availability: None.

Benefits Offered:

This position is not eligible for benefits.

Job Summary:

Perform general clerical duties as assigned, including but not limited to answering telephones, typing or word processing, office machine operation, filing, and scanning.

Supervisory Responsibilities:

None.

Duties / Responsibilities:

Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
Answer telephones, direct calls, and take messages.
Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
Compile, copy, sort, and file records of office activities, business transactions, and other activities.
Review files, records, and other documents to obtain information to respond to requests.
Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
Count, weigh, measure, or organize materials.

Required Skills / Abilities:

Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Reading Comprehension — Understanding written sentences and paragraphs in work-related documents.
Speaking — Talking to others to convey information effectively.
Writing — Communicating effectively in writing as appropriate for the needs of the audience.
Coordination — Adjusting actions in relation to others’ actions.
Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Service Orientation — Actively looking for ways to help people.
Social Perceptiveness — Being aware of others’ reactions and understanding why they react as they do.
Time Management — Managing one’s own time and the time of others.

Education and Experience:

High school diploma or equivalent is required.

Physical Requirements:

Must be able to withstand prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 50 pounds at times.

Equal Opportunity Employer & Commitment to Diversity

SMBA provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

SMBA is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives. This commitment is embodied in the Authority’s policy and the way we do business at SMBA and is an important principle of sound business management.

OUR MISSION

To provide our customers with professional, prompt, and fiscally responsible services for building permitting, inspections, and code enforcement.

Contact Information

Mailing Address:
Southwest Michigan Building Authority
7275 W MAIN ST
KALAMAZOO MI 49009

Phone: 269-585-4150
Email: info@swmiba.org

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