BOARD INFORMATION

Board Of Directors

Board Secretary: Deb Everett

Board Of Appeals

The SMBA board of appeals can be called to hear and decide appeals of orders, decisions, or determinations made by the building official relative to the application and interpretation of the governing code. The board of appeals consists of members who are qualified by experience and training to pass on matters pertaining to building construction and are not employees of SMBA.

You can view the application form on the Applications and Forms page.

2020 SMBA MEETING DATES

Meetings are held on the 4th Thursday of each month at 8:30am at the Oshtemo Township Hall in the North Conference room (*unless otherwise noted).

7275 West Main Street
Kalamazoo, MI 49009

 Jan.Feb.Mar.Apr.MayJun.Jul.Aug.Sep.Oct.Nov.Dec.
Regular Meeting Date23rd27th26th
Cancelled
23rd28th25th23rd27th24th22ndNone*10th
Special Meeting Date(s)NoneNoneNoneNoneNoneNone

MEETING AGENDAS & MINUTES   

Meeting DateMeeting TypeAgendaBoard PacketMinutesCommentsMinutes Transcript
2020-08-07SpecialAgendaNone ProvidedForthcomingVia Zoom
2020-07-23RegularAgendaPacketForthcomingVia Zoom
2020-06-25RegularAgenda
Revised Agenda
Packet
Revised Packet
MinutesVia ZoomSouthwest Michigan Building Authority June 25, 2020
The SMBA regular meeting was held via Zoom. Chair Dusty Farmer called the meeting to order at 8:33 a.m.
Present:
Dusty Farmer, Board Chair, Oshtemo Representative
Carol DeHaan, Cooper Representative
Jeff Sorensen, Cooper Representative
Larry Stehouwer, Citizen at Large Representative
Also present were Building Official Garrett Reitenour, SMBA Attorney Jim Porter, SeberTans Representative Ben Walker, Board Secretary Deb Everett, and Administrative Assistant Kyle Gibson acting as recording secretary.
Absent:
Grant Taylor, Oshtemo Representative
SeberTans Financial Audit Presentation
SeberTans representative Ben Walker presented the SeberTans audit findings and basic financial documents, providing commentary to the board for the same. There was one item that SeberTans recommended the board consider. Mr. Walker noted that due to the COVID-19 pandemic, the numbers presented to the board may not be accurate for 2020 forecasting purposes.
Citizen Comments on Non-Agenda Items
No public comment was provided.
Consent Agenda
Meeting Minutes – May 28, 2020 Regular Meeting
May Receipts & Disbursements Report
May Permits/Inspections Report
Motion by Jeff Sorensen, second by Larry Stehouwer to approve the consent agenda.
A roll call vote was taken showing:
Yes: Dusty Farmer, Carol DeHaan, Jeff Sorensen, Larry Stehouwer
No: None
Abstain: None
Absent: Grant Taylor
The motion was carried 4-0.
Board Discussion of SMBA Vehicle Replacement
Building Official Reitenour shared that SMBA’s vehicle is nearing the end of its usefulness and requested the Board’s consideration of purchasing a replacement truck. Jeff Sorensen inquired whether the truck could be purchased through the State’s purchase plan, and Attorney Porter
stated he believed that to be possible. Building Official Reitenour was directed to begin looking
into the process and provide more information at the next meeting.
No board action was taken.
Board Discussion of Staffing Needs
Building Official Reitenour and Administrative Assistant Gibson requested a temporary
adjustment of hours for the administrative assistants to enable them to get caught up on the
back log created by the COVID-19 shutdown. Motion by Jeff Sorensen, second by Larry
Stehouwer to authorize an increase to 40 hours a week plus no more than 2 hours of overtime
for the administrative assistants, to be reevaluated at the July board meeting.
A roll call vote was taken showing:
Yes: Dusty Farmer, Carol DeHaan, Jeff Sorensen, Larry Stehouwer
No: None
Abstain: None
Absent: Grant Taylor
The motion was carried 4-0.
Board discussion continued with Chair Farmer raising concerns over the efficacy of the current
administrative structure. Consensus was that Office Manager Everett and Administrative
Assistant Gibson should work together to present a plan at the next board meeting.
No further board action was taken.
Board Discussion of Budget
Chair Farmer indicated that the budget should be ready for review by the SMBA board by the
October 22nd board meeting, to allow for the township boards to review it before their
respective board meetings on November 9th and 10th.
Staff requested a budget amendment for the purchase of a drop box to be installed in the
parking lot. Motion by Dusty Farmer, second by Jeff Sorensen to approve up to a $500
expenditure and authorize any necessary budget adjustments.
A roll call vote was taken showing:
Yes: Dusty Farmer, Carol DeHaan, Jeff Sorensen, Larry Stehouwer
No: None
Abstain: None
Absent: Grant Taylor
The motion was carried 4-0.
Staff provided an estimate from Jon Gibson for repair options on a failing computer. Motion by
Dusty Farmer, second by Larry Stehouwer to approve a $350 expenditure for the replacement
of the computer’s hard drive with an SSD including labor.
A roll call vote was taken showing:
Yes: Dusty Farmer, Carol DeHaan, Jeff Sorensen, Larry Stehouwer
No: None
Abstain: None
Absent: Grant Taylor
The motion was carried 4-0.
Advia Credit Union Certificate of Deposit
Carol DeHann made a suggestion to the board that Administrative Assistants Kyle Gibson and
Elvira Oropeza be added as signers for the CD account at Advia CU in order to allow them to get
their own online banking accounts and access to monthly statements.
Motion by Dusty Farmer, second by Jeff Sorensen to add the administrative assistants as signers
on the account.
A roll call vote was taken showing:
Yes: Dusty Farmer, Carol DeHaan, Jeff Sorensen, Larry Stehouwer
No: None
Abstain: None
Absent: Grant Taylor
The motion was carried 4-0.
Chair Report
Chair Farmer shared that most of her comments had been addressed earlier in the meeting.
No board action was taken.
Other Business
Chair Farmer presented a citizen complaint against Building Official Reitenour. Mr. Reitenour
presented a response to the complaint providing context and defense. Board discussion was
held regarding the complaint. Board consensus was that no punitive action against Mr.
Reitenour was warranted. A motion was made by Jeff Sorensen, second by Dusty Farmer to
present the complainant with a written response on behalf of the board. Chair Farmer indicated
that she would work with Attorney Porter to draft the response.
A roll call vote was taken showing:
Yes: Dusty Farmer, Carol DeHaan, Jeff Sorensen, Larry Stehouwer
No: None
Abstain: None
Absent: Grant Taylor
The motion was carried 4-0.
Chair Farmer adjourned the meeting at 10:20 a.m.
Next Regular Meeting – July 23rd – 8:30 a.m.
2020-05-28RegularAgendaPacketMinutesVia WebexSouthwest Michigan Building Authority May 28, 2020
The SMBA regular meeting was held via Webex. Chair Farmer called the meeting to order at 8:30 a.m.
Present:
Dusty Farmer, Board Chair, Oshtemo Representative
Carol DeHaan, Cooper Representative
Jeff Sorensen, Cooper Representative
Grant Taylor, Oshtemo Representative
Larry Stehouwer, Citizen at Large Representative
Also present were Building Official Garrett Reitenour, SMBA Attorney Jim Porter, Cooper Township Assessing Assistant Starr Adams, Cooper Township Assessor Kim Kars-Bos, and Administrative Assistant Kyle Gibson acting as board secretary.
Citizen Comments on Non-Agenda Items
No public comment was provided.
Consent Agenda
Meeting Minutes – April 23, 2020 Regular Meeting
April Receipts & Disbursements Report
April Permits/Inspections Report
Motion by Grant Taylor, second by Larry Stehouwer to approve the consent agenda.
A roll call vote was taken showing:
Yes: Dusty Farmer, Carol DeHaan, Jeff Sorensen, Grant Taylor, Larry Stehouwer
No: None
Abstain: None
The motion was carried 5-0.
Board Discussion of Expired Permits
Cooper Township representatives questioned how expired permit notices are processed by SMBA. Building Official Reitenour provided clarification on SMBA’s process and noted that the notices were hampered by the COVID-19 shutdown.
No board action was taken.
Board Discussion of COVID-19 Return to Work Plan
Attorney Porter recommended that SMBA be rolled into the Oshtemo Township state-mandated return to work plan (RTWP). Building Official Reitenour shared his concerns over a lack of communication regarding the Oshtemo RTWP. Chair Farmer provided insight and shared some basics of the draft plan. Building Official Reitenour was directed to coordinate directly with Oshtemo Township Staff regarding the development of the plan.
A motion was made by Jeff Sorensen and seconded by Grant Taylor to adopt the Oshtemo Township RTWP once it is approved by the Oshtemo Township Board.
A roll call vote was taken showing:
Yes: Dusty Farmer, Carol DeHaan, Jeff Sorensen, Grant Taylor, Larry Stehouwer
No: None
Abstain: None
The motion was carried 5-0.
Chair Report
Chair Farmer requested feedback from Building Official Reitenour regarding citizen complaints and working without permits relating to the COVID-19 shutdown. Building Official Reitenour shared that things have started to settle down now that SMBA has re-established a community presence.
No board action was taken.
Other Business
Chair Farmer noted that she received an email from a citizen who had joined the meeting during the meeting. Board consensus was that the question was best suited to a Freedom of Information Act request.
No board action was taken.
Chair Farmer adjourned the meeting at 9:00 a.m.
Next Regular Meeting – June 25th – 8:30 a.m.
2020-04-23RegularAgendaPacketMinutesVia conference call.Southwest Michigan Building Authority
April 23, 2020
The SMBA regular meeting was held via Zoom. Chair Dusty Farmer called the meeting to
order at 8:30 a.m.
Present:
Dusty Farmer, Board Chair, Oshtemo Representative
Carol DeHaan, Cooper Representative
Jeff Sorensen, Cooper Representative
Grant Taylor, Oshtemo Representative
Larry Stehouwer, Citizen at Large Representative
Also present were Building Official Garrett Reitenour, SMBA Attorney Jim Porter, Kyle and
Board Secretary Deb Everett.
Consent Agenda
Meeting Minutes – February 27, 2020 Regular Meeting
February Receipts & Disbursements Report
February Permits/Inspections Report
March Receipts & Disbursements Report
March Permits/Inspections Report
Motion by Sorensen, second by Taylor to approve the consent agenda. Carried 5-0.
Staff Reports - Office/Inspection Operations Update
Admin Assistant Gibson advised he and Admin Assistant El Oropeza are successfully working
remotely handling all office functions. Building Official Reitenour advised inspections are
being done for essential projects.
Chair Report
Chair Farmer advised there have been no complaints regarding the current operation methods.
Meeting adjourned at 8:50 a.m.
Next Regular Meeting – May 28th – 8:30 a.m.
2020-03-26RegularCancelledCancelledCancelledCancelled on 2020-03-19.
2020-02-27RegularAgendaPacketMinutesSouthwest Michigan Building Authority
February 27, 2020
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Dusty Farmer
called the meeting to order at 8:30 a.m.
Present:
Dusty Farmer, Board Chair, Oshtemo Representative
Carol DeHaan, Cooper Representative
Jeff Sorensen, Cooper Representative
Grant Taylor, Oshtemo Representative
Larry Stehouwer, Citizen at Large Representative
Also present were Building Official Garrett Reitenour, SMBA Attorney Jim Porter, and Board
Secretary Deb Everett.
Consent Agenda
Meeting Minutes – January 23, 2020 Regular Meeting
Receipts & Disbursements Report
Permits/Inspection Report
Motion by Sorensen, second by Taylor to approve the consent agenda. Carried 5-0.
Discussion – Plan Review Fees
Discussion was held regarding fees for plan reviews; SMBA fee and Code Source fee.
Motion by Sorensen, second by Farmer to reimburse difference between SMBA fees
and Code Source fees to Cornerstone Construction for the Jager Werks project and
provide a list to the Board of other projects reviewed by Code Source. Carried 5-0.
Fee Schedule
Building Official Reitenour provided an updated fee schedule for commercial plan
reviews using the same fee calculation as the ICC and State of Michigan
Construction Code. He advised he had not yet received feedback from the fire
suppression plan reviewer.
Motion by Taylor, second by Sorensen to adopt the proposed fee schedule and
authorize the Building Official to amend, if needed, the fee for fire suppression
review. Carried 5-0.
Change of Use/Change of Occupancy
Building Official Reitenour presented a draft application for change of use and/or occupancy in
an existing space to ensure new uses are in compliance for the site. He advised he had not yet
received feedback from Oshtemo’s fire inspector.
Motion by Sorensen, second by Taylor to implement the requirement and authorize Board
Chair to amend, if needed, after fire inspector review. Carried 5-0.
Inspector Contracts
A memo from staff requesting changes approved by the Board in January to increase the hourly
rate for the contracted inspectors be effective March 1st to provide time for all necessary forms
to be updated.
Motion by DeHaan, second by Sorensen that the change in the inspector contracts remain
effective January 1st
, make change in application forms effective March 1st and pay the
inspectors for all inspections done since January 1st at the new rate. Carried 5-0.
Chair Report
Chair Farmer advised a meeting with SMBA staff and staff from Cooper and Oshtemo
Townships was recently held and provided a good exchange of information.
Meeting adjourned at 9:25 a.m.
Next Regular Meeting – March 26th – 8:30 a.m.
2020-01-23RegularAgendaPacketMinutesSouthwest Michigan Building Authority
January 23, 2020
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Dusty Farmer called
the meeting to order at 8:35 a.m.
PRESENT:
Dusty Farmer, Oshtemo Representative
Grant Taylor, Oshtemo Representative (arrived 9:30 a.m.)
Jeff Sorensen, Cooper Representative
Carol DeHaan, Treasurer, Cooper Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Garrett Reitenour, Attorney Jim Porter (arrived 9:30 a.m.)
and Board Secretary Deb Everett.
Public Comment
There was no public comment.
Consent Agenda
Meeting Minutes – December 4, 2019 Regular Meeting
Receipts & Disbursements Report
Permits/Inspection Report
Motion by Sorensen, second by Stehouwer to approve the consent agenda. Carried 4-0.
Staffing
Motion by Sorensen, second by DeHaan to approve current part time Administrative Assistant
position be increased to full time and amend the budget as needed. Carried 4-0.
Discussion – Change in Use Certificate of Occupancy
Building Official Reitenour recommended an application process for change of use in an existing
space to insure new uses are in compliance for the site. He will provide sample form and
recommendation of fee at the February meeting.
Discussion – Plan Review Fees
Building Official Reitenour recommended evaluating plan review fees; he will provide
information for the February meeting.
Chair Report
Chair Farmer commented Oshtemo has been conducting bi-weekly Ordinance Enforcement
review meetings which has been helpful on follow up of issues. Member Sorensen expressed
interest in Cooper doing the same.
Other Business
Discussion regarding expired permits follow up and updating demo checklist to include
sewer/water connections, well/septic closures.
Building Official Reitenour recommended raising the contract inspectors per inspection pay to
$50.00.
Motion by Sorensen, second by Farmer to approve the increase. Carried 5-0.
Meeting adjourned at 9:35 a.m.
Next Regular Meeting – February 27, 2020 – 8:30 a.m.
2019-12-04RegularAgendaPacketMinutesSouthwest Michigan Building Authority
December 4, 2019
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Dusty Farmer called
the meeting to order at 8:30 a.m.
PRESENT:
Dusty Farmer, Oshtemo Representative
Grant Taylor, Oshtemo Representative
Jeff Sorensen, Cooper Representative
Carol DeHaan, Treasurer, Cooper Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Garrett Reitenour, Attorney Jim Porter, Administrative
Assistant El Orepeza, and Board Secretary Deb Everett.
Public Comment
There was no public comment.
Health Insurance Renewal
Insurance agent Geoff Lansky was present to review the health insurance renewal for 2020.
Motion by Sorensen, second by Farmer to approve renewal of current policy for 2020.
Carried 5-0.
Consent Agenda
Meeting Minutes – October 24, 2019 Regular Meeting
Receipts & Disbursements Report - October
Permits/Inspection Report – October
Receipts & Disbursements Report – as of November 25
Permits/Inspection Report – as of November 25
Motion by Stehouwer, second by Sorensen to approve the consent agenda. Carried 5-0.
Budget Amendments
Motion by DeHaan, second by Sorensen to approve budget amendments as presented for 2019.
Carried 5-0.
Tablet Purchase
Administrative Assistant Kyle Gibson provided information regarding purchase of an additional
tablet for inspector use in the field.
Motion by Sorensen, second by Taylor to approve the purchase of an additional tablet and up
to 3 remote desktop seats. Carried 5-0.
FOIA Policy Update
Chair Farmer presented proposed updates to the FOIA policy including clarifications and
updated fees.
Motion by Sorensen, second by Taylor to approve the updates as presented. Carried 5-0.
Chair Report
Chair Farmer commented Oshtemo has been conducting bi-weekly Ordinance Enforcement
review meetings which has been helpful on follow up of issues.
Meeting adjourned at 9:15 a.m.
Next Regular Meeting – January 23, 2020 – 8:30 a.m.
2019-10-24RegularAgendaPacketMinutesSouthwest Michigan Building Authority
October 24, 2019
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Dusty Farmer
called the meeting to order at 8:30 a.m.
Present:
Dusty Farmer, Board Chair, Oshtemo Representative
Carol DeHaan, Cooper Representative
Grant Taylor, Oshtemo Representative
Larry Stehouwer, Citizen at Large Representative
Also present were Building Official Garrett Reitenour, SMBA Attorney Jim Porter, and Board
Secretary Deb Everett.
Consent Agenda
Meeting Minutes – September 26, 2019 Regular Meeting
Meeting Minutes – October 4, 2019 Special Meeting
Receipts & Disbursements Report
Permits/Inspection Report
Motion by Taylor, second by Stehouwer to approve the consent agenda. Carried 4-0.
Consideration of 2020 Budget
The proposed 2020 budget was before the Board. Member Taylor suggested a
Capital Improvement Plan should be formulated. Other discussion included
investing a portion of the fund balance, Treasurer DeHaan will explore.
Motion by Taylor, second by DeHaan to approve the 2020 budget. Carried 4-0.
Other Business
Motion by Stehouwer, second by Farmer to cancel the December 19th meeting and
reschedule to December 4th at 8:30 a.m. at Oshtemo Township Hall. Carried 4-0.
Motion by Farmer, second by Taylor to add Chair Report to future meeting agendas.
Carried 4-0.
Meeting adjourned at 9:20 a.m.
Next Regular Meeting – December 4, 2019 – 8:30 a.m.
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Special Meeting
October 4, 2019
A SMBA special meeting was held at the Oshtemo Township Hall, Chair Dusty Farmer called
the meeting to order at 8:30 a.m.
Present:
Dusty Farmer, Board Chair, Oshtemo Representative
Jeff Sorensen, Cooper Representative
Grant Taylor, Oshtemo Representative
Larry Stehouwer, Citizen at Large Representative
Also present were Building Official Garrett Reitenour, SMBA Attorney Jim Porter, and Board
Secretary Deb Everett.
Employee Review/Compensation Discussion
Chair Farmer provided the board with information regarding employee reviews recently
conducted. Board discussion included recommendations for compensation.
Motion by Sorensen, second by Stehouwer to approve recommended salary increase for the
Building Official. Carried 4-0.
Motion by Stehouwer, second by Sorensen to approve recommended salary
increase for the Administrative Assistants. Carried 4-0.
Meeting adjourned at 9:00 a.m.
Next Regular Meeting – October 24, 2019 – 8:30 a.m.
2019-09-26RegularAgendaPacket (Revised)MinutesSouthwest Michigan Building Authority
September 26, 2019
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Dusty Farmer
called the meeting to order at 8:30 a.m.
Present:
Dusty Farmer, Board Chair, Oshtemo Representative
Jeff Sorensen, Cooper Representative
Grant Taylor, Oshtemo Representative
Larry Stehouwer, Citizen at Large Representative
Also present were Building Official Garrett Reitenour, SMBA Attorney Jim Porter, and Board
Secretary Deb Everett.
Consent Agenda
Meeting Minutes – August 22, 2019 Regular Meeting
Receipts & Disbursements Report
Permits/Inspection Report
Motion by Sorensen, second by Stehouwer to approve the consent agenda. Carried 4-0.
Discussion – Annual Performance Appraisal Process
Motion by Stehouwer, second by Sorensen to approve performance appraisal
process as discussed. Motion carried 4-0.
Special meeting was set for October 4, 2019 – 8:30 a.m. to receive information
regarding appraisals and recommendations regarding wages.
Meeting adjourned at 9:00 a.m.
Special Meeting – October 4, 2019 – 8:30 a.m.
Next Regular Meeting – October 24, 2019 – 8:30 a.m.
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August 22, 2019
The SMBA regular meeting was held at the Oshtemo Township Hall, Acting Chair Dusty Farmer
called the meeting to order at 8:30 a.m.
Present:
Dusty Farmer, Board Chair, Oshtemo Representative
Jeff Sorensen, Cooper Representative
Grant Taylor, Oshtemo Representative
Also present were Building Official Garrett Reitenour, and Board Secretary Deb Everett.
Consent Agenda
Meeting Minutes – July 25, 2019 Regular Meeting
Receipts & Disbursements Report
Permits/Inspection Report
Motion by Sorensen, second by Taylor to approve the consent agenda. Carried 3-0.
Insurance Package Renewal
Agent Geoff Lansky was present to review the upcoming renewal of the liability,
property, vehicle insurance package. Consensus was to add cyber security coverage.
A recommendation to add zoning coverage will be reviewed by Attorney Porter.
Motion by Sorensen, second by Taylor to approve the renewal package with added
cyber security coverage and zoning coverage if recommended by Attorney Porter.
Motion carried 3-0.
Temporary Certificate of Occupancy Policy
The Board reviewed the policy recently adopted and recommended by Oshtemo
Township.
Motion by Sorensen, second by Taylor to adopt the amended Temporary Certificate
of Occupancy Policy. Roll call showed: Sorensen-yes, Taylor-yes, Farmer-yes.
Meeting adjourned at 9:20 a.m.
Next Regular Meeting – September 26, 2019 – 8:30 a.m.
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July 25, 2019
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Dusty Farmer called
the meeting to order at 8:30 a.m.
PRESENT:
Dusty Farmer, Chair, Oshtemo Representative
Carol DeHaan, Treasurer, Cooper Representative
Jeff Sorensen, Cooper Representative
Grant Taylor, Oshtemo Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Garrett Reitenour, and Board Secretary Deb Everett.
Consent Agenda
Meeting Minutes – June 27, 2019 Regular Meeting
Receipts & Disbursements Report
Permits/Inspection Report
Motion by Sorensen, second by Stehouwer to approve the consent agenda. Carried 5-0.
BS&A Licensing Structure/Township Data Ownership
A proposal for SMBA to purchase license and support contract from BS&A for the Building.net
program, with member townships operating under the SMBA umbrella license was before the
Board. Motion by Sorensen, second by Taylor to approve the proposed BS&A licensing
structure subject to Oshtemo Township and Cooper Township boards’ approval. Carried 5-0.
Motion by Sorensen, second by DeHaan to recommend proposed amendment to the Local
Intergovernmental Agreement language to acknowledge the change in the licensing structure.
Carried 5-0.
Meeting adjourned at 9:25 a.m.
Next Regular Meeting – August 22, 2019 – 8:30 a.m.
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June 27, 2019
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called
the meeting to order at 8:30 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Carol DeHaan, Treasurer, Cooper Representative
Dusty Farmer, Oshtemo Representative
Grant Taylor, Oshtemo Representative
Also present were Building Official Garrett Reitenour, and Board Secretary Deb Everett.
Consent Agenda
Meeting Minutes – April 25, 2019 Regular Meeting
Receipts & Disbursements Reports (April & May)
Permits/Inspection Report (April & May)
Motion by Taylor, second by DeHaan to approve the consent agenda. Carried 4-0.
2019 Audit Presentation
Ben Walker of Seber Tans, P.C. presented an overview of the 2018 financial audit.
Motion by Sorensen, second by Taylor to approve the draft audit. Carried 4-0.
Board Chair Position
Sorensen advised he would like to remain on the SMBA Board but step off as chair due to other
commitments.
Motion by Taylor, second by DeHaan to appoint member Dusty Farmer as Chair.
BS&A Enterprise User
Board consensus to appoint Grant Taylor as the Enterprise User for SMBA Building.net
software program.
Afirm Building Inspector Contract
Motion by Sorensen, second by Taylor to affirm contract with Adam Dahlgren for building
inspection services as needed. Carried 4-0.
Meeting adjourned at 9:37 a.m.
Next Regular Meeting – July 25, 2019 – 8:30 a.m.
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April 25, 2019
The SMBA regular meeting was held at the Oshtemo Township Hall, Acting Chair Dusty Farmer
called the meeting to order at 8:30 a.m.
PRESENT:
Carol DeHaan, Treasurer, Cooper Representative
Dusty Farmer, Oshtemo Representative
Grant Taylor, Oshtemo Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Garrett Reitenour, Attorney Jim Porter, and Board Secretary
Deb Everett.
Consent Agenda
Meeting Minutes – March 28, 2019 Regular Meeting
Receipts & Disbursements Report
Permits/Inspection Report
Motion by Taylor, second by Stehouwer to approve the consent agenda. Carried 4-0.
Discussion - Staffing
Building Official Reitenour advised he is reaching out to other building inspectors for
information on a back up inspector.
1
st Quarter Budget Review
Office Manager Everett presented budget amendments for the 1st quarter.
Motion by Taylor, second by DeHaan approve the journal corrections and budget amendments
as discussed. Carried 4-0.
Other Business
Office Manager Everett presented draft updates to Credit Card and Purchasing Policies to
reflect the duties that have been assigned to the Office Manager position.
Motion by Stehouwer, second by Taylor to approve the changes as discussed. Carried 4-0.
Building Official Reitenour advised he met with Oshtemo planning and public works staff to
clarify process for receiving as built site plans.
Meeting adjourned at 9:00 a.m.
Next Regular Meeting – May 23, 2019 – 8:30 a.m.
2019-03-28RegularAgendaPacket
Website Host Memo
Site Traffic & Usage
MinutesSouthwest Michigan Building Authority
March 28, 2019
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called
the meeting to order at 9:00 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Carol DeHaan, Treasurer, Cooper Representative
Dusty Farmer, Oshtemo Representative
Grant Taylor, Oshtemo Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour,
Attorney Jim Porter, and Board Secretary Deb Everett.
Consent Agenda
Meeting Minutes – February 28, 2019 Regular Meeting, March 5, 2019 Special Meeting
Receipts & Disbursements Report
Permits/Inspection Report
Motion by DeHaan, second by Stehouwer to approve the consent agenda. Carried 5-0.
SMBA Succession Plan – Building Official/Building Inspector
A resolution to appoint Garrett Reitenour as Building Official and Jerry Reitenour as Plan
Reviewer/Building Inspector effective April 1, 2019 was before the Board.
Motion by Farmer, second by Taylor to adopt the resolution. The resolution was adopted by
roll call with all members voting aye.
Job Descriptions
Revised job descriptions for Building Official, Plan Reviewer/Building Inspector, Office Manager,
and Administrative Assistant were before the board.
Motion by Farmer, second by Taylor to approve the job descriptions as amended through Board
discussion. Carried 5-0.
Other Business
SMBA Website – a memo from staff member Kyle Gibson outlined issues and difficulties being
experienced by the SMBA website; recommendation is to change website host.
Motion by Farmer, second by Taylor to change the website host to Siteground. Carried 5-0.
Records – Ms. Farmer advised a discussion is needed regarding records requirements from the
member Townships. She will set up a meeting.
Meeting adjourned at 10:00 a.m.
Next Regular Meeting – April 25, 2019 – 8:30 a.m.
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Special Meeting
March 5, 2019
A special meeting of the SMBA board was held at the Oshtemo Township Hall, Chair Jeff
Sorensen called the meeting to order at 2:00 p.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Carol DeHaan, Treasurer, Cooper Representative
Dusty Farmer, Oshtemo Representative
Larry Stehouwer, Citizen at Large
Also present was Attorney Jim Porter and Board Secretary Deb Everett.
Closed Session – Discussion with Legal Counsel Regarding Litigation
Motion by Farmer, second by Stehouwer to adjourn to closed session to discuss pending
litigation. Roll call showed all members voting aye. Adjourned to closed session at
approximately 2:05 p.m.
Motion by DeHaan, second by Stehouwer to return to open session at approximately 2:15 p.m.
Carried 4-0.
Motion by Farmer, second by DeHaan to direct legal counsel to proceed as discussed in closed
session. Carried 4-0.
Meeting adjourned at 2:20 p.m.
2019-02-28RegularAgendaPacketMinutesSouthwest Michigan Building Authority
February 28, 2019
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called
the meeting to order at 2:00 p.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Carol DeHaan, Treasurer, Cooper Representative
Dusty Farmer, Oshtemo Representative
Grant Taylor, Oshtemo Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour,
Attorney Jim Porter, Board Secretary Deb Everett, and 2 interested people.
Closed Session – Discussion with Legal Counsel Regarding Litigation
Motion by Taylor, second by Stehouwer to adjourn to closed session to discuss pending
litigation. Roll call showed all members voting aye. Adjourned to closed session at
approximately 2:05 p.m.
Motion by DeHaan, second by Taylor to return to open session at approximately 2:55 p.m.
Carried 5-0.
Motion by Farmer, second by Taylor to proceed as discussed in closed session. Carried 5-0.
Consent Agenda
Meeting Minutes – January 28, 2019
Receipts & Disbursements Report
Permits/Inspection Report
Motion by Taylor, second by DeHaan to approve the consent agenda. Carried 5-0.
Discussion – 2019 Staffing
Chair Sorensen advised the information needed for discussion had not been received.
Other Business
Discussion was held regarding process for issuing Certificate of Occupancy.
Meeting adjourned at 3:15 p.m.
Next Regular Meeting – March 28, 2019 – 8:30 a.m.
2019-01-24RegularAgendaPacketMinutesSouthwest Michigan Building Authority
January 24, 2019
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the
meeting to order at 8:30 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Nancy Culp, Oshtemo Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, and Attorney
Jim Porter.
Consent Agenda
Meeting Minutes – December 13, 2018
Receipts & Disbursements Report
Permits/Inspection Report
Annual Report – 2017, 2018
Motion by Stehouwer, second by Culp to approve the consent agenda. Carried 4-0.
Contracted Inspectors
Motion by Culp, second by Stehouwer to approve contracts for electrical, mechanical and plumbing
inspectors as presented. Carried 4-0.
Discussion – 2019 Staffing
Resuming discussion regarding staffing revised job descriptions were presented for Building Inspector
and Building Official, along with a description for a new position of Office Manager and organizational
chart.
Deb Everett has accepted the position of part time Office Manager effective February 1
st, therefore is
resigning as a board member. Oshtemo will appoint a replacement.
Board Chair Sorensen requested Building Official Reitenour and Building Inspector Reitenour prepare a
succession plan for review at the February 28th meeting.
Motion by Culp, second by Stehouwer to approve expense for administrative assistants Kyle Gibson and
El Oropeza to receive Permit Technician training.
Meeting adjourned at 9:35 a.m.
Next Regular Meeting – February 28, 2019 – 8:30 a.m.
2018-12-13RegularAgendaPacketMinutesSouthwest Michigan Building Authority
December 13, 2018
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the
meeting to order at 10:30 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Nancy Culp, Oshtemo Representative
Carol DeHaan, Cooper Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Jerry Reitenour, and Attorney Jim Porter.
Consent Agenda
Meeting Minutes – November 7, 2018
Receipts & Disbursements Report
Permits/Inspection Report
Motion by Stehouwer, second by Culp to approve the consent agenda. Carried 5-0.
Discussion – 2019 Staffing
Discussion continued from the November 7th meeting regarding staffing needs for 2019. Consensus was
to table the discussion until both the Building Official and Building Inspector are present.
Other Business
Consensus was to amend the Employee Handbook to provide for carryover PTO hours to the first
quarter of the next calendar year.
Meeting adjourned at 11:50 a.m.
Next Regular Meeting – January 24, 2019 – 8:30 a.m.
2018-11-07RegularAgendaNoneMinutesSouthwest Michigan Building Authority
November 7, 2018
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the
meeting to order at 8:30 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Nancy Culp, Oshtemo Representative
Carol DeHaan, Cooper Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, and Attorney
Jim Porter.
Consent Agenda
October 4, 2018 Special Meeting Minutes
Receipts & Disbursements Report
Permits/Inspection Report
2019 Meeting Dates
2019 Depositories
2019 Consultants – Legal/Financial
Motion by Stehouwer, second by Culp to approve the consent agenda. Carried 5-0.
Discussion – 2019 Staffing
Discussion held regarding staffing needs for 2019, including adding a part time position for office
management, provide Permit Technician training for administrative assistants, volume of trade
permits/inspections. Consensus was to review job descriptions for Building Inspector and Building
Official and draft job description for Office Manager and continue discussion at the next meeting.
Meeting adjourned at 9:30 a.m.
Next Regular Meeting – December 13, 2018 – 8:30 a.m.
2018-10-04RegularAgendaPacket
Addendum
MinutesSouthwest Michigan Building Authority
October 4, 2018
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the
meeting to order at 8:30 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Nancy Culp, Oshtemo Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, and Attorney
Jim Porter.
Consent Agenda
August 23, 2018 Meeting Minutes
Receipts & Disbursements Report
Permits/Inspection Report
Motion by Stehouwer, second by Culp to approve the consent agenda. Carried 4-0.
Policies
Permit Fee Refund Policy
Permit Issue Process
Expired Permits Policy
Permit Fee Overpayment Policy
Motion by Everett, second by Stehouwer to approve policies. Carried 4-0.
2019 Budget
Motion by Culp, second by Stehouwer to approve the 2019 budget. Carried 4-0.
Other Business
2018 Budget Adjustments
Motion by Stehouwer, second by Culp to approve 2018 budget adjustments. Carried 4-0
Retirement Funding
Motion by Stehouwer, second by Everett to verify retirement contributions for all employees and
provide funding for true up cost where needed. Carried 4-0.
Meeting Dates
Consensus to cancel the October 25, 2018 meeting and reschedule to November 7th, 2018 – 8:30 a.m.
Meeting adjourned at 9:40 a.m.
Next Regular Meeting – November 7, 2018 – 8:30 a.m.
2018-09-27RegularCancelledCancelledCancelledThis meeting was rescheduled for October 4.
2018-08-23RegularAgendaPacketMinutesSouthwest Michigan Building Authority
August 23, 2018
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the
meeting to order at 8:30 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Carol DeHaan, Treasurer, Cooper Representative
Nancy Culp, Oshtemo Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, Attorney Jim
Porter, and Clerical Assistant Kyle Gibson.
Consent Agenda
July 26, 2018 Meeting Minutes
July 31, 2018 Special Meeting Minutes
Receipts & Disbursements Report
Permits/Inspection Report
Motion by Stehouwer, second by Culp to approve the consent agenda. Carried 5-0.
Discussion – Policies
Board held discussion of establishing policies for balance due permits, expired permits, and
overpayments. Consensus was to draft polices for review at the September board meeting.
Other Business
Discussion on retirement contributions for staff.
Discussion on code requirements regarding residential swimming pool safety.
Meeting adjourned at 9:40 a.m.
Next Regular Meeting – September 27, 2018 – 8:30 a.m.
2018-07-31SpecialAgendaNoneMinutesSouthwest Michigan Building Authority
Special Meeting
July 31, 2018
A special meeting of the SMBA board was held at the Oshtemo Township Hall, Chair Jeff Sorensen called
the meeting to order at 11:00 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Carol DeHaan, Treasurer, Cooper Representative
Nancy Culp, Oshtemo Representative
Larry Stehouwer, Citizen at Large
Also present was Attorney Jim Porter.
Discussion with Legal Counsel Regarding Litigation
Motion by Culp, second by DeHaan to enter into closed session to discuss pending litigation with legal
counsel. All members voted aye. The Board entered into closed session at approximately 11:05 a.m.
Motion by Culp, second by DeHaan to return to open session at approximately 11:45 a.m.
Motion by DeHaan, second by Culp to direct legal counsel to proceed as discussed in closed session.
Carried 5-0.
Discussion of Personnel Matter
Motion by Stehouwer, second by Culp to enter into closed session at the request of Building Official
Jerry Reitenour to discuss a personnel matter. All members voted aye. The Board entered into closed
session at approximately 11:50 a.m.
Motion by Stehouwer, second by Everett to return to open session at approximately 12:05 p.m.
Motion by DeHaan, second by Culp to adopt the recommendation of legal counsel as discussed in closed
session. Carried 5-0.
Meeting adjourned at 12:15 p.m.
Next Regular Meeting – August 23, 2018 – 8:30 a.m.
2018-07-26RegularAgendaPacketMinutesSouthwest Michigan Building Authority
July 26, 2018
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the
meeting to order at 8:30 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Carol DeHaan, Treasurer, Cooper Representative
Nancy Culp, Oshtemo Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Jerry Reitenour, and Attorney Jim Porter.
Consent Agenda
June 28, 2018 Meeting Minutes
Receipts & Disbursements Report
Permits/Inspection Report
Motion by Culp, second by Stehouwer to approve the consent agenda. Carried 5-0.
Budget Adjustments
Ms. Everett advised the report is not complete. This item will be brought to the August 23rd meeting.
Staffing
Motion by Culp, second by Stehouwer to establish one full time and one part time support staff
positions, set hourly wages, and approve one-time bonus for current support staff members.
Meeting adjourned at 9:15 a.m.
Next Regular Meeting – August 23, 2018 – 8:30 a.m.
2018-06-28RegularAgendaNoneMinutesSouthwest Michigan Building Authority
June 28, 2018
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the
meeting to order at 8:30 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Carol DeHaan, Treasurer, Cooper Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, Attorney Jim
Porter, and 3 interested people.
Citizen Comments
Tony Smith, 6179 Torrington commented on difficulties he has encountered during the process of
building a new home. Chair Sorensen advised he will discuss with Building Official and Building
Inspector and reply to Mr. Smith.
Consent Agenda
May 24, 2018 Meeting Minutes
Receipts & Disbursements Report
Permits/Inspection Report
Motion by Stehouwer, second by DeHaan to approve the consent agenda. Carried 4-0.
Presentation – Financial Audit
Carol Light and Ben Walker from Seber Tans, PLC presented the findings of the financial audit for the
period October 2016 through December 2017.
Other Business
Electronic Signatures for Permit Applications
Motion by DeHaan, second by Everett to approve the proposed form accepting electronic signatures for
permit application. Carried 4-0.
Trade Permits Application Form
Motion by Stehouwer, second by DeHaan to set the non-refundable application fee at $25.00, set each
inspection fee at $45.00 and refund overpayment as requested. Carried 4-0.
Board/Staff Comments
Building Official Reitenour advised permits issued this year to date total 965; year to date total in June
2017 was 594.
Meeting adjourned at 9:20 a.m.
Next Regular Meeting – July 26, 2018 – 8:30 a.m.
2018-05-24RegularAgendaNoneMinutesSouthwest Michigan Building Authority
May 24, 2018
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the
meeting to order at 8:30 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Carol DeHaan, Treasurer, Cooper Representative
Nancy Culp, Oshtemo Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Jerry Reitenour and Attorney Jim Porter.
Consent Agenda
March 22, 2018 Regular Meeting Minutes
March 30, 2018 Special Meeting Minutes
April 3, 2018 Special Meeting Minutes
Receipts & Disbursements Report
Building Official Report
Motion by DeHaan, second by Culp approve the consent agenda. Carried 5-0.
Discussion - Staffing
The Board had discussion with Building Official Reitenour regarding various topics of the organization
and staffing. BS&A will be contacted to schedule training on various programs; full time staffing will be
discussed when training has been completed.
Consideration of Meeting Dates – May & June
Consensus was Board meetings will be held on May 24th and June 28th as scheduled.
Other Business
Chair Sorensen advised a group is being formed to discuss the ownership/management of retention
ponds.
Meeting adjourned at 9:15 a.m.
Next Regular Meeting – June 28, 2018 – 8:30 a.m.
2018-04-19RegularAgendaNoneMinutesSouthwest Michigan Building Authority
April 19, 2018
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the
meeting to order at 8:30 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Carol DeHaan, Treasurer, Cooper Representative
Nancy Culp, Oshtemo Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Jerry Reitenour and Attorney Jim Porter.
Consent Agenda
March 22, 2018 Regular Meeting Minutes
March 30, 2018 Special Meeting Minutes
April 3, 2018 Special Meeting Minutes
Receipts & Disbursements Report
Building Official Report
Motion by DeHaan, second by Culp approve the consent agenda. Carried 4-0.
Discussion - Staffing
The Board had discussion with Building Official Reitenour regarding various topics of the organization
and staffing. BS&A will be contacted to schedule training on various programs; full time staffing will be
discussed when training has been completed.
Consideration of Meeting Dates – May & June
Consensus was Board meetings will be held on May 24th and June 28th as scheduled.
Other Business
Chair Sorensen advised a group is being formed to discuss the ownership/management of retention
ponds.
Meeting adjourned at 9:15 a.m.
Next Regular Meeting – May 24, 2018 – 8:30 a.m.
2018-04-03SpecialNoneNoneMinutesSouthwest Michigan Building Authority
April 3, 2018
A SMBA special meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the meeting
to order at 10:00 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Carol DeHaan, Treasurer, Cooper Representative
Nancy Culp, Oshtemo Representative
Larry Stehouwer, Citizen at Large
Also present was Building Official Jerry Reitenour and Attorney Jim Porter.
Staffing
Discussion was held regarding staffing needs. Consensus was to apprise staff of interim re-organization
measures; Board discussion will be held for long term planning needs.
Meeting adjourned at 11:00 a.m.
Next Regular Meeting – April 19, 2018 – 8:30 a.m.
2018-03-30SpecialNoneNoneMinutesSouthwest Michigan Building Authority
March 30, 2018
A SMBA special meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the meeting
to order at 10:50 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Carol DeHaan, Treasurer, Cooper Representative
Nancy Culp, Oshtemo Representative
Larry Stehouwer, Citizen at Large
Also present was Attorney Jim Porter.
Staffing
Motion by Everett, second by Culp to direct Building Official Jerry Reitenour and Attorney Porter to
address personnel matter as discussed.
Meeting adjourned at 11:45 a.m.
Next Regular Meeting – April 19, 2018 – 8:30 a.m.
2018-03-22RegularAgendaNoneMinutesSouthwest Michigan Building Authority
March 22, 2018
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the
meeting to order at 8:30 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Carol DeHaan, Treasurer, Cooper Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Jerry Reitenour and Attorney Jim Porter.
Consent Agenda
February 22, 2018 Regular Meeting Minutes
Receipts & Disbursements Report
Building Official Report
Motion by DeHaan, second by Stehouwer to approve the consent agenda. Carried 4-0.
Building Official Annual Performance Review
The Board had discussion with Building Official Reitenour regarding various topics of the organization
and staffing.
Other Business
Motion by DeHaan, second by Stehouwer to direct the Building Official and Attorney provide
documentation to the Administrative Operations Assistant describing the parameters of the position.
Carried 4-0.
Motion by DeHaan, second by Everett to direct the Building Official to purchase a cell phone for SMBA
staff use to contact inspectors. Carried 4-0.
Meeting adjourned at 9:45 a.m.
Next Regular Meeting – April 19, 2018 – 8:30 a.m.
2018-02-22RegularAgendaNoneMinutesSouthwest Michigan Building Authority
February 22, 2018
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the
meeting to order at 8:30 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Carol DeHaan, Treasurer, Cooper Representative
Nancy Culp, Oshtemo Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Jerry Reitenour and Attorney Jim Porter.
Consent Agenda
January 26, 2018 Regular Meeting Minutes
Receipts & Disbursements Report
Building Official Report
Motion by Culp, second by Stehouwer to approve the consent agenda. Carried 5-0.
Motion by DeHaan, second by Culp to suspend use of Ms. Bartel’s personal cell phone for SMBA
purposes. Carried 5-0.
SMBA Policies
Motion by Everett, second by Culp to approve the Purchasing Policy. Carried 5-0.
Motion by Culp, second by Everett to adopt a resolution approving the Investment Policy. Roll call with
all members voting aye. Carried 5-0.
Motion by Culp, second by Everett to adopt a resolution approving the Temporary Certificate of
Occupancy policy. Roll call with all members voting aye. Carried 5-0.
Other Business
Discussion and consensus of performance appraisal process.
Meeting adjourned at 9:40 p.m.
Next Regular Meeting – March 22, 2018 – 8:30 a.m.
2018-01-26RegularAgendaNoneMinutesSouthwest Michigan Building Authority
January 26, 2018
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the
meeting to order at 8:30 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Carol DeHaan, Treasurer, Cooper Representative
Nancy Culp, Oshtemo Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Jerry Reitenour and Attorney Jim Porter.
Additions to Agenda
Memo of Understanding
Part Time Position
Motion by DeHaan, second by Culp to approve the agenda as amended. Carried 5-0.
Consent Agenda
December 14, 2017 Regular Meeting Minutes
January 4, 2018 Special Meeting Minutes
Receipts & Disbursements Report
Building Official Report
Motion by Culp, second by Stehouwer to approve the consent agenda. Carried 5-0.
SMBA Policies
Motion by Everett, second by Culp to appoint Attorney Porter as SMBA FOIA Coordinator and approve
the FOIA Policy. Carried 5-0.
Motion by Culp, second by Everett to approve the Conflict of Interest Policy. Carried 5-0.
Motion by Culp, second by Stehouwer to approve the Credit Card Policy. Carried 5-0.
Motion by Everett, second by DeHaan to approve the Capital Assets Policy. Carried 5-0.
Purchasing, Investment, and ACH Policies will be before the Board at the February 22nd meeting.
Mission Statement
Motion by DeHaan, second by Everett to approve the SMBA Mission Statement. Carried 5-0.
Appoint Consultants for 2018
Motion by Everett, second by Culp to appoint Attorney James Porter and Attorney Mike Homier as legal
consultants and Siegfried, Crandall, P.C. as financial consultants for 2018. Carried 5-0.
Depositories for 2018
Motion by Culp, second by Everett to approve the list of depositories as presented and add “any other
FDIC or NCUA insured institution”. Carried 5-0.
2018 Meeting Dates
Motion by Sorenson, second by Culp to approve list of meeting dates as presented. Carried 5-0.
Other Business
Memo of Understanding
Motion by DeHaan, second by Culp to approve the Memo of Understanding with Deb Everett to serve as
a contract consultant to SMBA at $50.00 per hour and be compensated for time accrued. Carried 4-0,
with Ms. Everett abstaining.
Part Time Position
Board consensus to add one-part time clerical position to SMBA staff, and requested Building Official
Reitenour and Ms. Everett work to fill the position.
Meeting adjourned at 10:00 a.m.
Next Regular Meeting – February 22, 2018 – 8:30 a.m.
2018-01-04SpecialAgendaNoneMinutesSouthwest Michigan Building Authority
January 4, 2018
A SMBA special meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the meeting
to order at 9:30 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Carol DeHaan, Treasurer, Cooper Representative
Nancy Culp, Oshtemo Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Jerry Reitenour, Attorney Jim Porter and Geoff Lansky, from The Ted
Hartleb Agency.
Approve Agenda
Motion by Culp, second by DeHaan to add Other Business to the agenda. Carried 5-0.
Health Insurance
Geoff Lansky reviewed the current health insurance plan and the proposed changes for 2018 coverage.
Motion by DeHaan, second by Stehouwer to approve the Silver Plan with an HSA contribution as
proposed. Carried 5-0.
Other Business
Motion by DeHaan, second by Stehouwer to approve Deb Everett providing assistance and oversight for
SMBA correspondence, accounting functions, and preparation of the SMBA Board meeting packet.
Meeting adjourned at 11:00 a.m.
Next Regular Meeting – January 25, 2018 – 8:30 a.m.
2017-12-14RegularAgendaNoneMinutesSouthwest Michigan Building Authority
December 14, 2017
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the
meeting to order at 8:45 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Carol DeHaan, Treasurer, Cooper Representative
Nancy Culp, Oshtemo Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Jerry Reitenour, Administrative Assistant Crystal Bartel, Attorney Jim
Porter and 1 interested person.
Consent Agenda
October 26, 2017 Regular Meeting Minutes
Financial Report
Building Official Report
Motion by Stehouwer, second by DeHaan to approve the consent agenda. Carried 5-0.
Health Insurance
Discussion regarding health insurance premium increase for 2018. Board requested Agent Geoff Lansky
attend next meeting.
Budget Amendments
Motion by Stehouwer, second by Everett to amend the 2017 budget as needed. Carried 5-0.
Investment CDs
Motion by DeHaan, second by Culp to invest $100,000 in money markets and $100,000 in CD’s.
Notice to Contractors
Mr. Reitenour provided sample letter which will be mailed to contractors owing additional permit fees.
Staff Change
Mr. Reitenour advised contract inspector Doug Scott resigned effective December 22, 2017.
Promotional Items
Motion by DeHaan, second by Stehouwer to approve purchase of promotional items. Carried 5-0.
Meeting adjourned at 9:45 a.m.
Next Regular Meeting – January 26, 2018 – 8:30 a.m.
2017-11-23RegularCancelledCancelledCancelledThis meeting was cancelled.
2017-10-26RegularAgendaNoneMinutesSouthwest Michigan Building Authority
October 26, 2017
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the
meeting to order at 8:30 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Carol DeHaan, Treasurer, Cooper Representative
Nancy Culp, Oshtemo Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Jerry Reitenour, Administrative Assistant Crystal Bartel, and Attorney
Jim Porter.
Amend Agenda
Motion by Culp, second by Stehouwer to amend the agenda adding discussion regarding citations.
Carried 5-0.
Consent Agenda
October 4th Special Meeting Minutes
Financial Report
Building Official Report
Motion by DeHaan, second by Culp to approve the consent agenda. Carried 5-0.
Workers Compensation
Discussion regarding contracted inspectors requirements for workers compensation. Attorney Porter
will confer with SMBA insurance agent.
Permissions – Building.net Program
Discussion regarding need for additional “seats”; program was purchased by Oshtemo Township.
Consensus was SMBA should reimburse Oshtemo Township for the program.
Motion by DeHaan, second by Everett to request an invoice from Oshtemo Township. Carried.
Other Business
Citing Contractors – process of issuing citations for work performed without a permit was discussed.
Due to the Thanksgiving holiday, the next regular meeting will be on December 14th
.
Board Member Comments
Member Stehouwer commented SMBA should have a mission statement clarifying what we are about.
Meeting adjourned at 8:45 a.m.
Next Regular Meeting – December 14, 2017 – 8:30 a.m.
2017-10-04SpecialAgendaNoneMinutesSouthwest Michigan Building Authority
August 24, 2017
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the
meeting to order at 8:30 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Carol DeHaan, Treasurer, Cooper Representative
Nancy Culp, Oshtemo Representative
Also present were Building Official Jerry Reitenour, Administrative Assistant Crystal Bartel, and Attorney
Jim Porter.
Consent Agenda
July 27th Regular Meeting Minutes
August 7th Special Meeting Minutes
Financial Report
Building Official Report
Motion by Culp, second by DeHaan to approve the consent agenda. Carried 4-0.
Resumes for Part Time Administrative Assistant
Chair Sorensen and Building Official Reitenour have reviewed resumes submitted and selected four for
interviews. Chair Sorensen advised he, Mr. Reitenour and Ms. Everett will conduct the interviews.
Consensus was the selected applicants will complete a computer testing exercise and pre employment
drug screen for the applicant offered the position.
Other Business
The Board reviewed the draft budget for 2018; final draft will be reviewed at the September 28th
meeting then forwarded to the Cooper Township and Oshtemo Township Boards for their
review/approval.
Meeting adjourned at 9:20 a.m.
Next Regular Meeting – September 28, 2017 – 8:30 a.m.
2017-09-28RegularAgendaNoneMinutesSouthwest Michigan Building Authority
August 24, 2017
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the
meeting to order at 8:30 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Carol DeHaan, Treasurer, Cooper Representative
Nancy Culp, Oshtemo Representative
Also present were Building Official Jerry Reitenour, Administrative Assistant Crystal Bartel, and Attorney
Jim Porter.
Consent Agenda
July 27th Regular Meeting Minutes
August 7th Special Meeting Minutes
Financial Report
Building Official Report
Motion by Culp, second by DeHaan to approve the consent agenda. Carried 4-0.
Resumes for Part Time Administrative Assistant
Chair Sorensen and Building Official Reitenour have reviewed resumes submitted and selected four for
interviews. Chair Sorensen advised he, Mr. Reitenour and Ms. Everett will conduct the interviews.
Consensus was the selected applicants will complete a computer testing exercise and pre employment
drug screen for the applicant offered the position.
Other Business
The Board reviewed the draft budget for 2018; final draft will be reviewed at the September 28th
meeting then forwarded to the Cooper Township and Oshtemo Township Boards for their
review/approval.
Meeting adjourned at 9:20 a.m.
Next Regular Meeting – September 28, 2017 – 8:30 a.m.
2017-08-24RegularAgendaNoneMinutesSouthwest Michigan Building Authority
August 24, 2017
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the
meeting to order at 8:30 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Carol DeHaan, Treasurer, Cooper Representative
Nancy Culp, Oshtemo Representative
Also present were Building Official Jerry Reitenour, Administrative Assistant Crystal Bartel, and Attorney
Jim Porter.
Consent Agenda
July 27th Regular Meeting Minutes
August 7th Special Meeting Minutes
Financial Report
Building Official Report
Motion by Culp, second by DeHaan to approve the consent agenda. Carried 4-0.
Resumes for Part Time Administrative Assistant
Chair Sorensen and Building Official Reitenour have reviewed resumes submitted and selected four for
interviews. Chair Sorensen advised he, Mr. Reitenour and Ms. Everett will conduct the interviews.
Consensus was the selected applicants will complete a computer testing exercise and pre employment
drug screen for the applicant offered the position.
Other Business
The Board reviewed the draft budget for 2018; final draft will be reviewed at the September 28th
meeting then forwarded to the Cooper Township and Oshtemo Township Boards for their
review/approval.
Meeting adjourned at 9:20 a.m.
Next Regular Meeting – September 28, 2017 – 8:30 a.m.
2017-08-07SpecialAgendaNoneMinutesSouthwest Michigan Building Authority
September 15, 2016
The SMBA meeting was called to order at 4:00 with Oshtemo Representative Heiny-Cogswell as acting
chair.
PRESENT:
Libby Heiny-Cogswell, Oshtemo Representative
Deb Everett, Oshtemo Representative
Carol DeHaan, Cooper Representative
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, Attorney James
Porter, and Oshtemo Treasurer Nancy Culp acting as Recording Secretary.
Nomination of SMBA Board Officers
Chair Jeff Sorenson
Secretary Deb Everett
Treasurer Carol DeHann
Motion by Heiny-Cogswell, second by DeHaan to approve slate as presented. Carried 3-0.
Nomination of Citizen at Large SMBA Board Member
Ms. DeHaan presented for nomination Larry Stehouwer, Cooper resident, retired civil engineer; he has
expressed he would be willing to serve. Consensus was he is an excellent choice.
Motion by Heiny-Cogswell, second by Everett to approve nomination of Larry Stehouwer as the SMBA
citizen at large position. Carried 3-0.
Fee Schedule
Building Official Reitenour presented the proposed fee schedule noting it follows State guidelines;
proposed demolition permit fees are lower but still consistent with the guidelines. Consensus was there
should be no charge for Certificates of Occupancy.
Motion by DeHaan, second Everett to approve the fee schedule as presented. Carried 3-0.
Meeting Schedule
There was discussion that during the startup process, the Board should meet weekly, and beginning with
2017 monthly meetings the first Friday of each month at 8:30 a.m. and held at the Oshtemo Township
Hall.
Motion by DeHaan, second by Heiny-Cogswell to approve the meeting schedule as presented.
Carried 3-0.
Training
Ms. Culp presented a quote from BS&A to provide new file set up, workflow charts, and training on the
Building.net program after the Cooper and Oshtemo databases are separated from KABA. The quote is
$2,440 for 2 days training on October 10th and 11th. There was discussion that consultant Jeff Howe
would also be available for the project. Ms. Culp advised while the quote is for two days, if less time is
needed or used, the fee would be adjusted.
Motion by Heiny-Cogswell, second by DeHaan to approve the quote as presented. Carried 3-0.
Attorney Letter of Agreement
Attorney Porter advised the SMBA Board should execute a letter of agreement indicating interest in
working with both himself as Oshtemo’s attorney and Cooper attorney Mike Homier with each attorney
billing their respective client and SMBA reimbursing the township(s), matters other than routine
operations will be reviewed by both attorneys, and there will be no confidential information on either
township’s part. Mr. Porter will provide a draft letter.
Building Board of Appeals
A Building Board of Appeals is required consisting of 3 to 5 members, with building trades represented.
Building Official Reitenour will prepare a list for consideration at a future meeting.
Mr. Reitenour advised Bernie Mein, a building contractor and resident of Oshtemo has expressed
interest and would also like to be a voting member at the International Code Conference (ICC). He also
advised SMBA would be entitled to 4 votes; consensus was Mr. Reitenour, Building Inspector Reitenour,
and Mr. Mein would be submitted as voting members.
Meeting adjourned at 5:05 p.m.
Next Meeting – September 23rd – 8:30 a.m. – Oshtemo Township Hall
2017-07-27RegularAgendaNoneMinutesSouthwest Michigan Building Authority
September 15, 2016
The SMBA meeting was called to order at 4:00 with Oshtemo Representative Heiny-Cogswell as acting
chair.
PRESENT:
Libby Heiny-Cogswell, Oshtemo Representative
Deb Everett, Oshtemo Representative
Carol DeHaan, Cooper Representative
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, Attorney James
Porter, and Oshtemo Treasurer Nancy Culp acting as Recording Secretary.
Nomination of SMBA Board Officers
Chair Jeff Sorenson
Secretary Deb Everett
Treasurer Carol DeHann
Motion by Heiny-Cogswell, second by DeHaan to approve slate as presented. Carried 3-0.
Nomination of Citizen at Large SMBA Board Member
Ms. DeHaan presented for nomination Larry Stehouwer, Cooper resident, retired civil engineer; he has
expressed he would be willing to serve. Consensus was he is an excellent choice.
Motion by Heiny-Cogswell, second by Everett to approve nomination of Larry Stehouwer as the SMBA
citizen at large position. Carried 3-0.
Fee Schedule
Building Official Reitenour presented the proposed fee schedule noting it follows State guidelines;
proposed demolition permit fees are lower but still consistent with the guidelines. Consensus was there
should be no charge for Certificates of Occupancy.
Motion by DeHaan, second Everett to approve the fee schedule as presented. Carried 3-0.
Meeting Schedule
There was discussion that during the startup process, the Board should meet weekly, and beginning with
2017 monthly meetings the first Friday of each month at 8:30 a.m. and held at the Oshtemo Township
Hall.
Motion by DeHaan, second by Heiny-Cogswell to approve the meeting schedule as presented.
Carried 3-0.
Training
Ms. Culp presented a quote from BS&A to provide new file set up, workflow charts, and training on the
Building.net program after the Cooper and Oshtemo databases are separated from KABA. The quote is
$2,440 for 2 days training on October 10th and 11th. There was discussion that consultant Jeff Howe
would also be available for the project. Ms. Culp advised while the quote is for two days, if less time is
needed or used, the fee would be adjusted.
Motion by Heiny-Cogswell, second by DeHaan to approve the quote as presented. Carried 3-0.
Attorney Letter of Agreement
Attorney Porter advised the SMBA Board should execute a letter of agreement indicating interest in
working with both himself as Oshtemo’s attorney and Cooper attorney Mike Homier with each attorney
billing their respective client and SMBA reimbursing the township(s), matters other than routine
operations will be reviewed by both attorneys, and there will be no confidential information on either
township’s part. Mr. Porter will provide a draft letter.
Building Board of Appeals
A Building Board of Appeals is required consisting of 3 to 5 members, with building trades represented.
Building Official Reitenour will prepare a list for consideration at a future meeting.
Mr. Reitenour advised Bernie Mein, a building contractor and resident of Oshtemo has expressed
interest and would also like to be a voting member at the International Code Conference (ICC). He also
advised SMBA would be entitled to 4 votes; consensus was Mr. Reitenour, Building Inspector Reitenour,
and Mr. Mein would be submitted as voting members.
Meeting adjourned at 5:05 p.m.
Next Meeting – September 23rd – 8:30 a.m. – Oshtemo Township Hall
2017-06-15RegularAgendaNoneMinutesSouthwest Michigan Building Authority
September 15, 2016
The SMBA meeting was called to order at 4:00 with Oshtemo Representative Heiny-Cogswell as acting
chair.
PRESENT:
Libby Heiny-Cogswell, Oshtemo Representative
Deb Everett, Oshtemo Representative
Carol DeHaan, Cooper Representative
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, Attorney James
Porter, and Oshtemo Treasurer Nancy Culp acting as Recording Secretary.
Nomination of SMBA Board Officers
Chair Jeff Sorenson
Secretary Deb Everett
Treasurer Carol DeHann
Motion by Heiny-Cogswell, second by DeHaan to approve slate as presented. Carried 3-0.
Nomination of Citizen at Large SMBA Board Member
Ms. DeHaan presented for nomination Larry Stehouwer, Cooper resident, retired civil engineer; he has
expressed he would be willing to serve. Consensus was he is an excellent choice.
Motion by Heiny-Cogswell, second by Everett to approve nomination of Larry Stehouwer as the SMBA
citizen at large position. Carried 3-0.
Fee Schedule
Building Official Reitenour presented the proposed fee schedule noting it follows State guidelines;
proposed demolition permit fees are lower but still consistent with the guidelines. Consensus was there
should be no charge for Certificates of Occupancy.
Motion by DeHaan, second Everett to approve the fee schedule as presented. Carried 3-0.
Meeting Schedule
There was discussion that during the startup process, the Board should meet weekly, and beginning with
2017 monthly meetings the first Friday of each month at 8:30 a.m. and held at the Oshtemo Township
Hall.
Motion by DeHaan, second by Heiny-Cogswell to approve the meeting schedule as presented.
Carried 3-0.
Training
Ms. Culp presented a quote from BS&A to provide new file set up, workflow charts, and training on the
Building.net program after the Cooper and Oshtemo databases are separated from KABA. The quote is
$2,440 for 2 days training on October 10th and 11th. There was discussion that consultant Jeff Howe
would also be available for the project. Ms. Culp advised while the quote is for two days, if less time is
needed or used, the fee would be adjusted.
Motion by Heiny-Cogswell, second by DeHaan to approve the quote as presented. Carried 3-0.
Attorney Letter of Agreement
Attorney Porter advised the SMBA Board should execute a letter of agreement indicating interest in
working with both himself as Oshtemo’s attorney and Cooper attorney Mike Homier with each attorney
billing their respective client and SMBA reimbursing the township(s), matters other than routine
operations will be reviewed by both attorneys, and there will be no confidential information on either
township’s part. Mr. Porter will provide a draft letter.
Building Board of Appeals
A Building Board of Appeals is required consisting of 3 to 5 members, with building trades represented.
Building Official Reitenour will prepare a list for consideration at a future meeting.
Mr. Reitenour advised Bernie Mein, a building contractor and resident of Oshtemo has expressed
interest and would also like to be a voting member at the International Code Conference (ICC). He also
advised SMBA would be entitled to 4 votes; consensus was Mr. Reitenour, Building Inspector Reitenour,
and Mr. Mein would be submitted as voting members.
Meeting adjourned at 5:05 p.m.
Next Meeting – September 23rd – 8:30 a.m. – Oshtemo Township Hall
2017-05-25RegularCancelledCancelledCancelledThis meeting was cancelled.
2017-04-27RegularAgendaNoneMinutesSouthwest Michigan Building Authority
September 15, 2016
The SMBA meeting was called to order at 4:00 with Oshtemo Representative Heiny-Cogswell as acting
chair.
PRESENT:
Libby Heiny-Cogswell, Oshtemo Representative
Deb Everett, Oshtemo Representative
Carol DeHaan, Cooper Representative
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, Attorney James
Porter, and Oshtemo Treasurer Nancy Culp acting as Recording Secretary.
Nomination of SMBA Board Officers
Chair Jeff Sorenson
Secretary Deb Everett
Treasurer Carol DeHann
Motion by Heiny-Cogswell, second by DeHaan to approve slate as presented. Carried 3-0.
Nomination of Citizen at Large SMBA Board Member
Ms. DeHaan presented for nomination Larry Stehouwer, Cooper resident, retired civil engineer; he has
expressed he would be willing to serve. Consensus was he is an excellent choice.
Motion by Heiny-Cogswell, second by Everett to approve nomination of Larry Stehouwer as the SMBA
citizen at large position. Carried 3-0.
Fee Schedule
Building Official Reitenour presented the proposed fee schedule noting it follows State guidelines;
proposed demolition permit fees are lower but still consistent with the guidelines. Consensus was there
should be no charge for Certificates of Occupancy.
Motion by DeHaan, second Everett to approve the fee schedule as presented. Carried 3-0.
Meeting Schedule
There was discussion that during the startup process, the Board should meet weekly, and beginning with
2017 monthly meetings the first Friday of each month at 8:30 a.m. and held at the Oshtemo Township
Hall.
Motion by DeHaan, second by Heiny-Cogswell to approve the meeting schedule as presented.
Carried 3-0.
Training
Ms. Culp presented a quote from BS&A to provide new file set up, workflow charts, and training on the
Building.net program after the Cooper and Oshtemo databases are separated from KABA. The quote is
$2,440 for 2 days training on October 10th and 11th. There was discussion that consultant Jeff Howe
would also be available for the project. Ms. Culp advised while the quote is for two days, if less time is
needed or used, the fee would be adjusted.
Motion by Heiny-Cogswell, second by DeHaan to approve the quote as presented. Carried 3-0.
Attorney Letter of Agreement
Attorney Porter advised the SMBA Board should execute a letter of agreement indicating interest in
working with both himself as Oshtemo’s attorney and Cooper attorney Mike Homier with each attorney
billing their respective client and SMBA reimbursing the township(s), matters other than routine
operations will be reviewed by both attorneys, and there will be no confidential information on either
township’s part. Mr. Porter will provide a draft letter.
Building Board of Appeals
A Building Board of Appeals is required consisting of 3 to 5 members, with building trades represented.
Building Official Reitenour will prepare a list for consideration at a future meeting.
Mr. Reitenour advised Bernie Mein, a building contractor and resident of Oshtemo has expressed
interest and would also like to be a voting member at the International Code Conference (ICC). He also
advised SMBA would be entitled to 4 votes; consensus was Mr. Reitenour, Building Inspector Reitenour,
and Mr. Mein would be submitted as voting members.
Meeting adjourned at 5:05 p.m.
Next Meeting – September 23rd – 8:30 a.m. – Oshtemo Township Hall
2017-03-23RegularAgendaNoneMinutesSouthwest Michigan Building Authority
September 15, 2016
The SMBA meeting was called to order at 4:00 with Oshtemo Representative Heiny-Cogswell as acting
chair.
PRESENT:
Libby Heiny-Cogswell, Oshtemo Representative
Deb Everett, Oshtemo Representative
Carol DeHaan, Cooper Representative
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, Attorney James
Porter, and Oshtemo Treasurer Nancy Culp acting as Recording Secretary.
Nomination of SMBA Board Officers
Chair Jeff Sorenson
Secretary Deb Everett
Treasurer Carol DeHann
Motion by Heiny-Cogswell, second by DeHaan to approve slate as presented. Carried 3-0.
Nomination of Citizen at Large SMBA Board Member
Ms. DeHaan presented for nomination Larry Stehouwer, Cooper resident, retired civil engineer; he has
expressed he would be willing to serve. Consensus was he is an excellent choice.
Motion by Heiny-Cogswell, second by Everett to approve nomination of Larry Stehouwer as the SMBA
citizen at large position. Carried 3-0.
Fee Schedule
Building Official Reitenour presented the proposed fee schedule noting it follows State guidelines;
proposed demolition permit fees are lower but still consistent with the guidelines. Consensus was there
should be no charge for Certificates of Occupancy.
Motion by DeHaan, second Everett to approve the fee schedule as presented. Carried 3-0.
Meeting Schedule
There was discussion that during the startup process, the Board should meet weekly, and beginning with
2017 monthly meetings the first Friday of each month at 8:30 a.m. and held at the Oshtemo Township
Hall.
Motion by DeHaan, second by Heiny-Cogswell to approve the meeting schedule as presented.
Carried 3-0.
Training
Ms. Culp presented a quote from BS&A to provide new file set up, workflow charts, and training on the
Building.net program after the Cooper and Oshtemo databases are separated from KABA. The quote is
$2,440 for 2 days training on October 10th and 11th. There was discussion that consultant Jeff Howe
would also be available for the project. Ms. Culp advised while the quote is for two days, if less time is
needed or used, the fee would be adjusted.
Motion by Heiny-Cogswell, second by DeHaan to approve the quote as presented. Carried 3-0.
Attorney Letter of Agreement
Attorney Porter advised the SMBA Board should execute a letter of agreement indicating interest in
working with both himself as Oshtemo’s attorney and Cooper attorney Mike Homier with each attorney
billing their respective client and SMBA reimbursing the township(s), matters other than routine
operations will be reviewed by both attorneys, and there will be no confidential information on either
township’s part. Mr. Porter will provide a draft letter.
Building Board of Appeals
A Building Board of Appeals is required consisting of 3 to 5 members, with building trades represented.
Building Official Reitenour will prepare a list for consideration at a future meeting.
Mr. Reitenour advised Bernie Mein, a building contractor and resident of Oshtemo has expressed
interest and would also like to be a voting member at the International Code Conference (ICC). He also
advised SMBA would be entitled to 4 votes; consensus was Mr. Reitenour, Building Inspector Reitenour,
and Mr. Mein would be submitted as voting members.
Meeting adjourned at 5:05 p.m.
Next Meeting – September 23rd – 8:30 a.m. – Oshtemo Township Hall
2017-02-23RegularAgendaNoneMinutesSouthwest Michigan Building Authority
September 15, 2016
The SMBA meeting was called to order at 4:00 with Oshtemo Representative Heiny-Cogswell as acting
chair.
PRESENT:
Libby Heiny-Cogswell, Oshtemo Representative
Deb Everett, Oshtemo Representative
Carol DeHaan, Cooper Representative
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, Attorney James
Porter, and Oshtemo Treasurer Nancy Culp acting as Recording Secretary.
Nomination of SMBA Board Officers
Chair Jeff Sorenson
Secretary Deb Everett
Treasurer Carol DeHann
Motion by Heiny-Cogswell, second by DeHaan to approve slate as presented. Carried 3-0.
Nomination of Citizen at Large SMBA Board Member
Ms. DeHaan presented for nomination Larry Stehouwer, Cooper resident, retired civil engineer; he has
expressed he would be willing to serve. Consensus was he is an excellent choice.
Motion by Heiny-Cogswell, second by Everett to approve nomination of Larry Stehouwer as the SMBA
citizen at large position. Carried 3-0.
Fee Schedule
Building Official Reitenour presented the proposed fee schedule noting it follows State guidelines;
proposed demolition permit fees are lower but still consistent with the guidelines. Consensus was there
should be no charge for Certificates of Occupancy.
Motion by DeHaan, second Everett to approve the fee schedule as presented. Carried 3-0.
Meeting Schedule
There was discussion that during the startup process, the Board should meet weekly, and beginning with
2017 monthly meetings the first Friday of each month at 8:30 a.m. and held at the Oshtemo Township
Hall.
Motion by DeHaan, second by Heiny-Cogswell to approve the meeting schedule as presented.
Carried 3-0.
Training
Ms. Culp presented a quote from BS&A to provide new file set up, workflow charts, and training on the
Building.net program after the Cooper and Oshtemo databases are separated from KABA. The quote is
$2,440 for 2 days training on October 10th and 11th. There was discussion that consultant Jeff Howe
would also be available for the project. Ms. Culp advised while the quote is for two days, if less time is
needed or used, the fee would be adjusted.
Motion by Heiny-Cogswell, second by DeHaan to approve the quote as presented. Carried 3-0.
Attorney Letter of Agreement
Attorney Porter advised the SMBA Board should execute a letter of agreement indicating interest in
working with both himself as Oshtemo’s attorney and Cooper attorney Mike Homier with each attorney
billing their respective client and SMBA reimbursing the township(s), matters other than routine
operations will be reviewed by both attorneys, and there will be no confidential information on either
township’s part. Mr. Porter will provide a draft letter.
Building Board of Appeals
A Building Board of Appeals is required consisting of 3 to 5 members, with building trades represented.
Building Official Reitenour will prepare a list for consideration at a future meeting.
Mr. Reitenour advised Bernie Mein, a building contractor and resident of Oshtemo has expressed
interest and would also like to be a voting member at the International Code Conference (ICC). He also
advised SMBA would be entitled to 4 votes; consensus was Mr. Reitenour, Building Inspector Reitenour,
and Mr. Mein would be submitted as voting members.
Meeting adjourned at 5:05 p.m.
Next Meeting – September 23rd – 8:30 a.m. – Oshtemo Township Hall
2017-02-02SpecialAgendaNoneMinutesSouthwest Michigan Building Authority
September 15, 2016
The SMBA meeting was called to order at 4:00 with Oshtemo Representative Heiny-Cogswell as acting
chair.
PRESENT:
Libby Heiny-Cogswell, Oshtemo Representative
Deb Everett, Oshtemo Representative
Carol DeHaan, Cooper Representative
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, Attorney James
Porter, and Oshtemo Treasurer Nancy Culp acting as Recording Secretary.
Nomination of SMBA Board Officers
Chair Jeff Sorenson
Secretary Deb Everett
Treasurer Carol DeHann
Motion by Heiny-Cogswell, second by DeHaan to approve slate as presented. Carried 3-0.
Nomination of Citizen at Large SMBA Board Member
Ms. DeHaan presented for nomination Larry Stehouwer, Cooper resident, retired civil engineer; he has
expressed he would be willing to serve. Consensus was he is an excellent choice.
Motion by Heiny-Cogswell, second by Everett to approve nomination of Larry Stehouwer as the SMBA
citizen at large position. Carried 3-0.
Fee Schedule
Building Official Reitenour presented the proposed fee schedule noting it follows State guidelines;
proposed demolition permit fees are lower but still consistent with the guidelines. Consensus was there
should be no charge for Certificates of Occupancy.
Motion by DeHaan, second Everett to approve the fee schedule as presented. Carried 3-0.
Meeting Schedule
There was discussion that during the startup process, the Board should meet weekly, and beginning with
2017 monthly meetings the first Friday of each month at 8:30 a.m. and held at the Oshtemo Township
Hall.
Motion by DeHaan, second by Heiny-Cogswell to approve the meeting schedule as presented.
Carried 3-0.
Training
Ms. Culp presented a quote from BS&A to provide new file set up, workflow charts, and training on the
Building.net program after the Cooper and Oshtemo databases are separated from KABA. The quote is
$2,440 for 2 days training on October 10th and 11th. There was discussion that consultant Jeff Howe
would also be available for the project. Ms. Culp advised while the quote is for two days, if less time is
needed or used, the fee would be adjusted.
Motion by Heiny-Cogswell, second by DeHaan to approve the quote as presented. Carried 3-0.
Attorney Letter of Agreement
Attorney Porter advised the SMBA Board should execute a letter of agreement indicating interest in
working with both himself as Oshtemo’s attorney and Cooper attorney Mike Homier with each attorney
billing their respective client and SMBA reimbursing the township(s), matters other than routine
operations will be reviewed by both attorneys, and there will be no confidential information on either
township’s part. Mr. Porter will provide a draft letter.
Building Board of Appeals
A Building Board of Appeals is required consisting of 3 to 5 members, with building trades represented.
Building Official Reitenour will prepare a list for consideration at a future meeting.
Mr. Reitenour advised Bernie Mein, a building contractor and resident of Oshtemo has expressed
interest and would also like to be a voting member at the International Code Conference (ICC). He also
advised SMBA would be entitled to 4 votes; consensus was Mr. Reitenour, Building Inspector Reitenour,
and Mr. Mein would be submitted as voting members.
Meeting adjourned at 5:05 p.m.
Next Meeting – September 23rd – 8:30 a.m. – Oshtemo Township Hall
2017-01-12RegularAgendaNoneMinutesSouthwest Michigan Building Authority
September 15, 2016
The SMBA meeting was called to order at 4:00 with Oshtemo Representative Heiny-Cogswell as acting
chair.
PRESENT:
Libby Heiny-Cogswell, Oshtemo Representative
Deb Everett, Oshtemo Representative
Carol DeHaan, Cooper Representative
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, Attorney James
Porter, and Oshtemo Treasurer Nancy Culp acting as Recording Secretary.
Nomination of SMBA Board Officers
Chair Jeff Sorenson
Secretary Deb Everett
Treasurer Carol DeHann
Motion by Heiny-Cogswell, second by DeHaan to approve slate as presented. Carried 3-0.
Nomination of Citizen at Large SMBA Board Member
Ms. DeHaan presented for nomination Larry Stehouwer, Cooper resident, retired civil engineer; he has
expressed he would be willing to serve. Consensus was he is an excellent choice.
Motion by Heiny-Cogswell, second by Everett to approve nomination of Larry Stehouwer as the SMBA
citizen at large position. Carried 3-0.
Fee Schedule
Building Official Reitenour presented the proposed fee schedule noting it follows State guidelines;
proposed demolition permit fees are lower but still consistent with the guidelines. Consensus was there
should be no charge for Certificates of Occupancy.
Motion by DeHaan, second Everett to approve the fee schedule as presented. Carried 3-0.
Meeting Schedule
There was discussion that during the startup process, the Board should meet weekly, and beginning with
2017 monthly meetings the first Friday of each month at 8:30 a.m. and held at the Oshtemo Township
Hall.
Motion by DeHaan, second by Heiny-Cogswell to approve the meeting schedule as presented.
Carried 3-0.
Training
Ms. Culp presented a quote from BS&A to provide new file set up, workflow charts, and training on the
Building.net program after the Cooper and Oshtemo databases are separated from KABA. The quote is
$2,440 for 2 days training on October 10th and 11th. There was discussion that consultant Jeff Howe
would also be available for the project. Ms. Culp advised while the quote is for two days, if less time is
needed or used, the fee would be adjusted.
Motion by Heiny-Cogswell, second by DeHaan to approve the quote as presented. Carried 3-0.
Attorney Letter of Agreement
Attorney Porter advised the SMBA Board should execute a letter of agreement indicating interest in
working with both himself as Oshtemo’s attorney and Cooper attorney Mike Homier with each attorney
billing their respective client and SMBA reimbursing the township(s), matters other than routine
operations will be reviewed by both attorneys, and there will be no confidential information on either
township’s part. Mr. Porter will provide a draft letter.
Building Board of Appeals
A Building Board of Appeals is required consisting of 3 to 5 members, with building trades represented.
Building Official Reitenour will prepare a list for consideration at a future meeting.
Mr. Reitenour advised Bernie Mein, a building contractor and resident of Oshtemo has expressed
interest and would also like to be a voting member at the International Code Conference (ICC). He also
advised SMBA would be entitled to 4 votes; consensus was Mr. Reitenour, Building Inspector Reitenour,
and Mr. Mein would be submitted as voting members.
Meeting adjourned at 5:05 p.m.
Next Meeting – September 23rd – 8:30 a.m. – Oshtemo Township Hall
2016-12-30RegularAgendaNoneMinutesSouthwest Michigan Building Authority
September 15, 2016
The SMBA meeting was called to order at 4:00 with Oshtemo Representative Heiny-Cogswell as acting
chair.
PRESENT:
Libby Heiny-Cogswell, Oshtemo Representative
Deb Everett, Oshtemo Representative
Carol DeHaan, Cooper Representative
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, Attorney James
Porter, and Oshtemo Treasurer Nancy Culp acting as Recording Secretary.
Nomination of SMBA Board Officers
Chair Jeff Sorenson
Secretary Deb Everett
Treasurer Carol DeHann
Motion by Heiny-Cogswell, second by DeHaan to approve slate as presented. Carried 3-0.
Nomination of Citizen at Large SMBA Board Member
Ms. DeHaan presented for nomination Larry Stehouwer, Cooper resident, retired civil engineer; he has
expressed he would be willing to serve. Consensus was he is an excellent choice.
Motion by Heiny-Cogswell, second by Everett to approve nomination of Larry Stehouwer as the SMBA
citizen at large position. Carried 3-0.
Fee Schedule
Building Official Reitenour presented the proposed fee schedule noting it follows State guidelines;
proposed demolition permit fees are lower but still consistent with the guidelines. Consensus was there
should be no charge for Certificates of Occupancy.
Motion by DeHaan, second Everett to approve the fee schedule as presented. Carried 3-0.
Meeting Schedule
There was discussion that during the startup process, the Board should meet weekly, and beginning with
2017 monthly meetings the first Friday of each month at 8:30 a.m. and held at the Oshtemo Township
Hall.
Motion by DeHaan, second by Heiny-Cogswell to approve the meeting schedule as presented.
Carried 3-0.
Training
Ms. Culp presented a quote from BS&A to provide new file set up, workflow charts, and training on the
Building.net program after the Cooper and Oshtemo databases are separated from KABA. The quote is
$2,440 for 2 days training on October 10th and 11th. There was discussion that consultant Jeff Howe
would also be available for the project. Ms. Culp advised while the quote is for two days, if less time is
needed or used, the fee would be adjusted.
Motion by Heiny-Cogswell, second by DeHaan to approve the quote as presented. Carried 3-0.
Attorney Letter of Agreement
Attorney Porter advised the SMBA Board should execute a letter of agreement indicating interest in
working with both himself as Oshtemo’s attorney and Cooper attorney Mike Homier with each attorney
billing their respective client and SMBA reimbursing the township(s), matters other than routine
operations will be reviewed by both attorneys, and there will be no confidential information on either
township’s part. Mr. Porter will provide a draft letter.
Building Board of Appeals
A Building Board of Appeals is required consisting of 3 to 5 members, with building trades represented.
Building Official Reitenour will prepare a list for consideration at a future meeting.
Mr. Reitenour advised Bernie Mein, a building contractor and resident of Oshtemo has expressed
interest and would also like to be a voting member at the International Code Conference (ICC). He also
advised SMBA would be entitled to 4 votes; consensus was Mr. Reitenour, Building Inspector Reitenour,
and Mr. Mein would be submitted as voting members.
Meeting adjourned at 5:05 p.m.
Next Meeting – September 23rd – 8:30 a.m. – Oshtemo Township Hall
2016-12-19SpecialAgendaNoneMinutesSouthwest Michigan Building Authority
September 15, 2016
The SMBA meeting was called to order at 4:00 with Oshtemo Representative Heiny-Cogswell as acting
chair.
PRESENT:
Libby Heiny-Cogswell, Oshtemo Representative
Deb Everett, Oshtemo Representative
Carol DeHaan, Cooper Representative
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, Attorney James
Porter, and Oshtemo Treasurer Nancy Culp acting as Recording Secretary.
Nomination of SMBA Board Officers
Chair Jeff Sorenson
Secretary Deb Everett
Treasurer Carol DeHann
Motion by Heiny-Cogswell, second by DeHaan to approve slate as presented. Carried 3-0.
Nomination of Citizen at Large SMBA Board Member
Ms. DeHaan presented for nomination Larry Stehouwer, Cooper resident, retired civil engineer; he has
expressed he would be willing to serve. Consensus was he is an excellent choice.
Motion by Heiny-Cogswell, second by Everett to approve nomination of Larry Stehouwer as the SMBA
citizen at large position. Carried 3-0.
Fee Schedule
Building Official Reitenour presented the proposed fee schedule noting it follows State guidelines;
proposed demolition permit fees are lower but still consistent with the guidelines. Consensus was there
should be no charge for Certificates of Occupancy.
Motion by DeHaan, second Everett to approve the fee schedule as presented. Carried 3-0.
Meeting Schedule
There was discussion that during the startup process, the Board should meet weekly, and beginning with
2017 monthly meetings the first Friday of each month at 8:30 a.m. and held at the Oshtemo Township
Hall.
Motion by DeHaan, second by Heiny-Cogswell to approve the meeting schedule as presented.
Carried 3-0.
Training
Ms. Culp presented a quote from BS&A to provide new file set up, workflow charts, and training on the
Building.net program after the Cooper and Oshtemo databases are separated from KABA. The quote is
$2,440 for 2 days training on October 10th and 11th. There was discussion that consultant Jeff Howe
would also be available for the project. Ms. Culp advised while the quote is for two days, if less time is
needed or used, the fee would be adjusted.
Motion by Heiny-Cogswell, second by DeHaan to approve the quote as presented. Carried 3-0.
Attorney Letter of Agreement
Attorney Porter advised the SMBA Board should execute a letter of agreement indicating interest in
working with both himself as Oshtemo’s attorney and Cooper attorney Mike Homier with each attorney
billing their respective client and SMBA reimbursing the township(s), matters other than routine
operations will be reviewed by both attorneys, and there will be no confidential information on either
township’s part. Mr. Porter will provide a draft letter.
Building Board of Appeals
A Building Board of Appeals is required consisting of 3 to 5 members, with building trades represented.
Building Official Reitenour will prepare a list for consideration at a future meeting.
Mr. Reitenour advised Bernie Mein, a building contractor and resident of Oshtemo has expressed
interest and would also like to be a voting member at the International Code Conference (ICC). He also
advised SMBA would be entitled to 4 votes; consensus was Mr. Reitenour, Building Inspector Reitenour,
and Mr. Mein would be submitted as voting members.
Meeting adjourned at 5:05 p.m.
Next Meeting – September 23rd – 8:30 a.m. – Oshtemo Township Hall
2016-12-16RegularAgendaNoneMinutesSouthwest Michigan Building Authority
September 15, 2016
The SMBA meeting was called to order at 4:00 with Oshtemo Representative Heiny-Cogswell as acting
chair.
PRESENT:
Libby Heiny-Cogswell, Oshtemo Representative
Deb Everett, Oshtemo Representative
Carol DeHaan, Cooper Representative
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, Attorney James
Porter, and Oshtemo Treasurer Nancy Culp acting as Recording Secretary.
Nomination of SMBA Board Officers
Chair Jeff Sorenson
Secretary Deb Everett
Treasurer Carol DeHann
Motion by Heiny-Cogswell, second by DeHaan to approve slate as presented. Carried 3-0.
Nomination of Citizen at Large SMBA Board Member
Ms. DeHaan presented for nomination Larry Stehouwer, Cooper resident, retired civil engineer; he has
expressed he would be willing to serve. Consensus was he is an excellent choice.
Motion by Heiny-Cogswell, second by Everett to approve nomination of Larry Stehouwer as the SMBA
citizen at large position. Carried 3-0.
Fee Schedule
Building Official Reitenour presented the proposed fee schedule noting it follows State guidelines;
proposed demolition permit fees are lower but still consistent with the guidelines. Consensus was there
should be no charge for Certificates of Occupancy.
Motion by DeHaan, second Everett to approve the fee schedule as presented. Carried 3-0.
Meeting Schedule
There was discussion that during the startup process, the Board should meet weekly, and beginning with
2017 monthly meetings the first Friday of each month at 8:30 a.m. and held at the Oshtemo Township
Hall.
Motion by DeHaan, second by Heiny-Cogswell to approve the meeting schedule as presented.
Carried 3-0.
Training
Ms. Culp presented a quote from BS&A to provide new file set up, workflow charts, and training on the
Building.net program after the Cooper and Oshtemo databases are separated from KABA. The quote is
$2,440 for 2 days training on October 10th and 11th. There was discussion that consultant Jeff Howe
would also be available for the project. Ms. Culp advised while the quote is for two days, if less time is
needed or used, the fee would be adjusted.
Motion by Heiny-Cogswell, second by DeHaan to approve the quote as presented. Carried 3-0.
Attorney Letter of Agreement
Attorney Porter advised the SMBA Board should execute a letter of agreement indicating interest in
working with both himself as Oshtemo’s attorney and Cooper attorney Mike Homier with each attorney
billing their respective client and SMBA reimbursing the township(s), matters other than routine
operations will be reviewed by both attorneys, and there will be no confidential information on either
township’s part. Mr. Porter will provide a draft letter.
Building Board of Appeals
A Building Board of Appeals is required consisting of 3 to 5 members, with building trades represented.
Building Official Reitenour will prepare a list for consideration at a future meeting.
Mr. Reitenour advised Bernie Mein, a building contractor and resident of Oshtemo has expressed
interest and would also like to be a voting member at the International Code Conference (ICC). He also
advised SMBA would be entitled to 4 votes; consensus was Mr. Reitenour, Building Inspector Reitenour,
and Mr. Mein would be submitted as voting members.
Meeting adjourned at 5:05 p.m.
Next Meeting – September 23rd – 8:30 a.m. – Oshtemo Township Hall
2016-12-07SpecialAgendaNoneMinutesSouthwest Michigan Building Authority
September 15, 2016
The SMBA meeting was called to order at 4:00 with Oshtemo Representative Heiny-Cogswell as acting
chair.
PRESENT:
Libby Heiny-Cogswell, Oshtemo Representative
Deb Everett, Oshtemo Representative
Carol DeHaan, Cooper Representative
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, Attorney James
Porter, and Oshtemo Treasurer Nancy Culp acting as Recording Secretary.
Nomination of SMBA Board Officers
Chair Jeff Sorenson
Secretary Deb Everett
Treasurer Carol DeHann
Motion by Heiny-Cogswell, second by DeHaan to approve slate as presented. Carried 3-0.
Nomination of Citizen at Large SMBA Board Member
Ms. DeHaan presented for nomination Larry Stehouwer, Cooper resident, retired civil engineer; he has
expressed he would be willing to serve. Consensus was he is an excellent choice.
Motion by Heiny-Cogswell, second by Everett to approve nomination of Larry Stehouwer as the SMBA
citizen at large position. Carried 3-0.
Fee Schedule
Building Official Reitenour presented the proposed fee schedule noting it follows State guidelines;
proposed demolition permit fees are lower but still consistent with the guidelines. Consensus was there
should be no charge for Certificates of Occupancy.
Motion by DeHaan, second Everett to approve the fee schedule as presented. Carried 3-0.
Meeting Schedule
There was discussion that during the startup process, the Board should meet weekly, and beginning with
2017 monthly meetings the first Friday of each month at 8:30 a.m. and held at the Oshtemo Township
Hall.
Motion by DeHaan, second by Heiny-Cogswell to approve the meeting schedule as presented.
Carried 3-0.
Training
Ms. Culp presented a quote from BS&A to provide new file set up, workflow charts, and training on the
Building.net program after the Cooper and Oshtemo databases are separated from KABA. The quote is
$2,440 for 2 days training on October 10th and 11th. There was discussion that consultant Jeff Howe
would also be available for the project. Ms. Culp advised while the quote is for two days, if less time is
needed or used, the fee would be adjusted.
Motion by Heiny-Cogswell, second by DeHaan to approve the quote as presented. Carried 3-0.
Attorney Letter of Agreement
Attorney Porter advised the SMBA Board should execute a letter of agreement indicating interest in
working with both himself as Oshtemo’s attorney and Cooper attorney Mike Homier with each attorney
billing their respective client and SMBA reimbursing the township(s), matters other than routine
operations will be reviewed by both attorneys, and there will be no confidential information on either
township’s part. Mr. Porter will provide a draft letter.
Building Board of Appeals
A Building Board of Appeals is required consisting of 3 to 5 members, with building trades represented.
Building Official Reitenour will prepare a list for consideration at a future meeting.
Mr. Reitenour advised Bernie Mein, a building contractor and resident of Oshtemo has expressed
interest and would also like to be a voting member at the International Code Conference (ICC). He also
advised SMBA would be entitled to 4 votes; consensus was Mr. Reitenour, Building Inspector Reitenour,
and Mr. Mein would be submitted as voting members.
Meeting adjourned at 5:05 p.m.
Next Meeting – September 23rd – 8:30 a.m. – Oshtemo Township Hall
2016-11-10SpecialAgendaNoneMinutesSouthwest Michigan Building Authority
September 15, 2016
The SMBA meeting was called to order at 4:00 with Oshtemo Representative Heiny-Cogswell as acting
chair.
PRESENT:
Libby Heiny-Cogswell, Oshtemo Representative
Deb Everett, Oshtemo Representative
Carol DeHaan, Cooper Representative
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, Attorney James
Porter, and Oshtemo Treasurer Nancy Culp acting as Recording Secretary.
Nomination of SMBA Board Officers
Chair Jeff Sorenson
Secretary Deb Everett
Treasurer Carol DeHann
Motion by Heiny-Cogswell, second by DeHaan to approve slate as presented. Carried 3-0.
Nomination of Citizen at Large SMBA Board Member
Ms. DeHaan presented for nomination Larry Stehouwer, Cooper resident, retired civil engineer; he has
expressed he would be willing to serve. Consensus was he is an excellent choice.
Motion by Heiny-Cogswell, second by Everett to approve nomination of Larry Stehouwer as the SMBA
citizen at large position. Carried 3-0.
Fee Schedule
Building Official Reitenour presented the proposed fee schedule noting it follows State guidelines;
proposed demolition permit fees are lower but still consistent with the guidelines. Consensus was there
should be no charge for Certificates of Occupancy.
Motion by DeHaan, second Everett to approve the fee schedule as presented. Carried 3-0.
Meeting Schedule
There was discussion that during the startup process, the Board should meet weekly, and beginning with
2017 monthly meetings the first Friday of each month at 8:30 a.m. and held at the Oshtemo Township
Hall.
Motion by DeHaan, second by Heiny-Cogswell to approve the meeting schedule as presented.
Carried 3-0.
Training
Ms. Culp presented a quote from BS&A to provide new file set up, workflow charts, and training on the
Building.net program after the Cooper and Oshtemo databases are separated from KABA. The quote is
$2,440 for 2 days training on October 10th and 11th. There was discussion that consultant Jeff Howe
would also be available for the project. Ms. Culp advised while the quote is for two days, if less time is
needed or used, the fee would be adjusted.
Motion by Heiny-Cogswell, second by DeHaan to approve the quote as presented. Carried 3-0.
Attorney Letter of Agreement
Attorney Porter advised the SMBA Board should execute a letter of agreement indicating interest in
working with both himself as Oshtemo’s attorney and Cooper attorney Mike Homier with each attorney
billing their respective client and SMBA reimbursing the township(s), matters other than routine
operations will be reviewed by both attorneys, and there will be no confidential information on either
township’s part. Mr. Porter will provide a draft letter.
Building Board of Appeals
A Building Board of Appeals is required consisting of 3 to 5 members, with building trades represented.
Building Official Reitenour will prepare a list for consideration at a future meeting.
Mr. Reitenour advised Bernie Mein, a building contractor and resident of Oshtemo has expressed
interest and would also like to be a voting member at the International Code Conference (ICC). He also
advised SMBA would be entitled to 4 votes; consensus was Mr. Reitenour, Building Inspector Reitenour,
and Mr. Mein would be submitted as voting members.
Meeting adjourned at 5:05 p.m.
Next Meeting – September 23rd – 8:30 a.m. – Oshtemo Township Hall
2016-10-21RegularAgendaNoneMinutesSouthwest Michigan Building Authority
September 15, 2016
The SMBA meeting was called to order at 4:00 with Oshtemo Representative Heiny-Cogswell as acting
chair.
PRESENT:
Libby Heiny-Cogswell, Oshtemo Representative
Deb Everett, Oshtemo Representative
Carol DeHaan, Cooper Representative
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, Attorney James
Porter, and Oshtemo Treasurer Nancy Culp acting as Recording Secretary.
Nomination of SMBA Board Officers
Chair Jeff Sorenson
Secretary Deb Everett
Treasurer Carol DeHann
Motion by Heiny-Cogswell, second by DeHaan to approve slate as presented. Carried 3-0.
Nomination of Citizen at Large SMBA Board Member
Ms. DeHaan presented for nomination Larry Stehouwer, Cooper resident, retired civil engineer; he has
expressed he would be willing to serve. Consensus was he is an excellent choice.
Motion by Heiny-Cogswell, second by Everett to approve nomination of Larry Stehouwer as the SMBA
citizen at large position. Carried 3-0.
Fee Schedule
Building Official Reitenour presented the proposed fee schedule noting it follows State guidelines;
proposed demolition permit fees are lower but still consistent with the guidelines. Consensus was there
should be no charge for Certificates of Occupancy.
Motion by DeHaan, second Everett to approve the fee schedule as presented. Carried 3-0.
Meeting Schedule
There was discussion that during the startup process, the Board should meet weekly, and beginning with
2017 monthly meetings the first Friday of each month at 8:30 a.m. and held at the Oshtemo Township
Hall.
Motion by DeHaan, second by Heiny-Cogswell to approve the meeting schedule as presented.
Carried 3-0.
Training
Ms. Culp presented a quote from BS&A to provide new file set up, workflow charts, and training on the
Building.net program after the Cooper and Oshtemo databases are separated from KABA. The quote is
$2,440 for 2 days training on October 10th and 11th. There was discussion that consultant Jeff Howe
would also be available for the project. Ms. Culp advised while the quote is for two days, if less time is
needed or used, the fee would be adjusted.
Motion by Heiny-Cogswell, second by DeHaan to approve the quote as presented. Carried 3-0.
Attorney Letter of Agreement
Attorney Porter advised the SMBA Board should execute a letter of agreement indicating interest in
working with both himself as Oshtemo’s attorney and Cooper attorney Mike Homier with each attorney
billing their respective client and SMBA reimbursing the township(s), matters other than routine
operations will be reviewed by both attorneys, and there will be no confidential information on either
township’s part. Mr. Porter will provide a draft letter.
Building Board of Appeals
A Building Board of Appeals is required consisting of 3 to 5 members, with building trades represented.
Building Official Reitenour will prepare a list for consideration at a future meeting.
Mr. Reitenour advised Bernie Mein, a building contractor and resident of Oshtemo has expressed
interest and would also like to be a voting member at the International Code Conference (ICC). He also
advised SMBA would be entitled to 4 votes; consensus was Mr. Reitenour, Building Inspector Reitenour,
and Mr. Mein would be submitted as voting members.
Meeting adjourned at 5:05 p.m.
Next Meeting – September 23rd – 8:30 a.m. – Oshtemo Township Hall
2016-10-07RegularAgendaNoneMinutesSouthwest Michigan Building Authority
September 15, 2016
The SMBA meeting was called to order at 4:00 with Oshtemo Representative Heiny-Cogswell as acting
chair.
PRESENT:
Libby Heiny-Cogswell, Oshtemo Representative
Deb Everett, Oshtemo Representative
Carol DeHaan, Cooper Representative
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, Attorney James
Porter, and Oshtemo Treasurer Nancy Culp acting as Recording Secretary.
Nomination of SMBA Board Officers
Chair Jeff Sorenson
Secretary Deb Everett
Treasurer Carol DeHann
Motion by Heiny-Cogswell, second by DeHaan to approve slate as presented. Carried 3-0.
Nomination of Citizen at Large SMBA Board Member
Ms. DeHaan presented for nomination Larry Stehouwer, Cooper resident, retired civil engineer; he has
expressed he would be willing to serve. Consensus was he is an excellent choice.
Motion by Heiny-Cogswell, second by Everett to approve nomination of Larry Stehouwer as the SMBA
citizen at large position. Carried 3-0.
Fee Schedule
Building Official Reitenour presented the proposed fee schedule noting it follows State guidelines;
proposed demolition permit fees are lower but still consistent with the guidelines. Consensus was there
should be no charge for Certificates of Occupancy.
Motion by DeHaan, second Everett to approve the fee schedule as presented. Carried 3-0.
Meeting Schedule
There was discussion that during the startup process, the Board should meet weekly, and beginning with
2017 monthly meetings the first Friday of each month at 8:30 a.m. and held at the Oshtemo Township
Hall.
Motion by DeHaan, second by Heiny-Cogswell to approve the meeting schedule as presented.
Carried 3-0.
Training
Ms. Culp presented a quote from BS&A to provide new file set up, workflow charts, and training on the
Building.net program after the Cooper and Oshtemo databases are separated from KABA. The quote is
$2,440 for 2 days training on October 10th and 11th. There was discussion that consultant Jeff Howe
would also be available for the project. Ms. Culp advised while the quote is for two days, if less time is
needed or used, the fee would be adjusted.
Motion by Heiny-Cogswell, second by DeHaan to approve the quote as presented. Carried 3-0.
Attorney Letter of Agreement
Attorney Porter advised the SMBA Board should execute a letter of agreement indicating interest in
working with both himself as Oshtemo’s attorney and Cooper attorney Mike Homier with each attorney
billing their respective client and SMBA reimbursing the township(s), matters other than routine
operations will be reviewed by both attorneys, and there will be no confidential information on either
township’s part. Mr. Porter will provide a draft letter.
Building Board of Appeals
A Building Board of Appeals is required consisting of 3 to 5 members, with building trades represented.
Building Official Reitenour will prepare a list for consideration at a future meeting.
Mr. Reitenour advised Bernie Mein, a building contractor and resident of Oshtemo has expressed
interest and would also like to be a voting member at the International Code Conference (ICC). He also
advised SMBA would be entitled to 4 votes; consensus was Mr. Reitenour, Building Inspector Reitenour,
and Mr. Mein would be submitted as voting members.
Meeting adjourned at 5:05 p.m.
Next Meeting – September 23rd – 8:30 a.m. – Oshtemo Township Hall
2016-09-30RegularAgendaNoneMinutesSouthwest Michigan Building Authority
September 15, 2016
The SMBA meeting was called to order at 4:00 with Oshtemo Representative Heiny-Cogswell as acting
chair.
PRESENT:
Libby Heiny-Cogswell, Oshtemo Representative
Deb Everett, Oshtemo Representative
Carol DeHaan, Cooper Representative
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, Attorney James
Porter, and Oshtemo Treasurer Nancy Culp acting as Recording Secretary.
Nomination of SMBA Board Officers
Chair Jeff Sorenson
Secretary Deb Everett
Treasurer Carol DeHann
Motion by Heiny-Cogswell, second by DeHaan to approve slate as presented. Carried 3-0.
Nomination of Citizen at Large SMBA Board Member
Ms. DeHaan presented for nomination Larry Stehouwer, Cooper resident, retired civil engineer; he has
expressed he would be willing to serve. Consensus was he is an excellent choice.
Motion by Heiny-Cogswell, second by Everett to approve nomination of Larry Stehouwer as the SMBA
citizen at large position. Carried 3-0.
Fee Schedule
Building Official Reitenour presented the proposed fee schedule noting it follows State guidelines;
proposed demolition permit fees are lower but still consistent with the guidelines. Consensus was there
should be no charge for Certificates of Occupancy.
Motion by DeHaan, second Everett to approve the fee schedule as presented. Carried 3-0.
Meeting Schedule
There was discussion that during the startup process, the Board should meet weekly, and beginning with
2017 monthly meetings the first Friday of each month at 8:30 a.m. and held at the Oshtemo Township
Hall.
Motion by DeHaan, second by Heiny-Cogswell to approve the meeting schedule as presented.
Carried 3-0.
Training
Ms. Culp presented a quote from BS&A to provide new file set up, workflow charts, and training on the
Building.net program after the Cooper and Oshtemo databases are separated from KABA. The quote is
$2,440 for 2 days training on October 10th and 11th. There was discussion that consultant Jeff Howe
would also be available for the project. Ms. Culp advised while the quote is for two days, if less time is
needed or used, the fee would be adjusted.
Motion by Heiny-Cogswell, second by DeHaan to approve the quote as presented. Carried 3-0.
Attorney Letter of Agreement
Attorney Porter advised the SMBA Board should execute a letter of agreement indicating interest in
working with both himself as Oshtemo’s attorney and Cooper attorney Mike Homier with each attorney
billing their respective client and SMBA reimbursing the township(s), matters other than routine
operations will be reviewed by both attorneys, and there will be no confidential information on either
township’s part. Mr. Porter will provide a draft letter.
Building Board of Appeals
A Building Board of Appeals is required consisting of 3 to 5 members, with building trades represented.
Building Official Reitenour will prepare a list for consideration at a future meeting.
Mr. Reitenour advised Bernie Mein, a building contractor and resident of Oshtemo has expressed
interest and would also like to be a voting member at the International Code Conference (ICC). He also
advised SMBA would be entitled to 4 votes; consensus was Mr. Reitenour, Building Inspector Reitenour,
and Mr. Mein would be submitted as voting members.
Meeting adjourned at 5:05 p.m.
Next Meeting – September 23rd – 8:30 a.m. – Oshtemo Township Hall
2016-09-23RegularAgendaNoneMinutesSouthwest Michigan Building Authority
September 15, 2016
The SMBA meeting was called to order at 4:00 with Oshtemo Representative Heiny-Cogswell as acting
chair.
PRESENT:
Libby Heiny-Cogswell, Oshtemo Representative
Deb Everett, Oshtemo Representative
Carol DeHaan, Cooper Representative
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, Attorney James
Porter, and Oshtemo Treasurer Nancy Culp acting as Recording Secretary.
Nomination of SMBA Board Officers
Chair Jeff Sorenson
Secretary Deb Everett
Treasurer Carol DeHann
Motion by Heiny-Cogswell, second by DeHaan to approve slate as presented. Carried 3-0.
Nomination of Citizen at Large SMBA Board Member
Ms. DeHaan presented for nomination Larry Stehouwer, Cooper resident, retired civil engineer; he has
expressed he would be willing to serve. Consensus was he is an excellent choice.
Motion by Heiny-Cogswell, second by Everett to approve nomination of Larry Stehouwer as the SMBA
citizen at large position. Carried 3-0.
Fee Schedule
Building Official Reitenour presented the proposed fee schedule noting it follows State guidelines;
proposed demolition permit fees are lower but still consistent with the guidelines. Consensus was there
should be no charge for Certificates of Occupancy.
Motion by DeHaan, second Everett to approve the fee schedule as presented. Carried 3-0.
Meeting Schedule
There was discussion that during the startup process, the Board should meet weekly, and beginning with
2017 monthly meetings the first Friday of each month at 8:30 a.m. and held at the Oshtemo Township
Hall.
Motion by DeHaan, second by Heiny-Cogswell to approve the meeting schedule as presented.
Carried 3-0.
Training
Ms. Culp presented a quote from BS&A to provide new file set up, workflow charts, and training on the
Building.net program after the Cooper and Oshtemo databases are separated from KABA. The quote is
$2,440 for 2 days training on October 10th and 11th. There was discussion that consultant Jeff Howe
would also be available for the project. Ms. Culp advised while the quote is for two days, if less time is
needed or used, the fee would be adjusted.
Motion by Heiny-Cogswell, second by DeHaan to approve the quote as presented. Carried 3-0.
Attorney Letter of Agreement
Attorney Porter advised the SMBA Board should execute a letter of agreement indicating interest in
working with both himself as Oshtemo’s attorney and Cooper attorney Mike Homier with each attorney
billing their respective client and SMBA reimbursing the township(s), matters other than routine
operations will be reviewed by both attorneys, and there will be no confidential information on either
township’s part. Mr. Porter will provide a draft letter.
Building Board of Appeals
A Building Board of Appeals is required consisting of 3 to 5 members, with building trades represented.
Building Official Reitenour will prepare a list for consideration at a future meeting.
Mr. Reitenour advised Bernie Mein, a building contractor and resident of Oshtemo has expressed
interest and would also like to be a voting member at the International Code Conference (ICC). He also
advised SMBA would be entitled to 4 votes; consensus was Mr. Reitenour, Building Inspector Reitenour,
and Mr. Mein would be submitted as voting members.
Meeting adjourned at 5:05 p.m.
Next Meeting – September 23rd – 8:30 a.m. – Oshtemo Township Hall
2016-09-15RegularAgendaNoneMinutesSouthwest Michigan Building Authority
September 15, 2016
The SMBA meeting was called to order at 4:00 with Oshtemo Representative Heiny-Cogswell as acting
chair.
PRESENT:
Libby Heiny-Cogswell, Oshtemo Representative
Deb Everett, Oshtemo Representative
Carol DeHaan, Cooper Representative
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, Attorney James
Porter, and Oshtemo Treasurer Nancy Culp acting as Recording Secretary.
Nomination of SMBA Board Officers
Chair Jeff Sorenson
Secretary Deb Everett
Treasurer Carol DeHann
Motion by Heiny-Cogswell, second by DeHaan to approve slate as presented. Carried 3-0.
Nomination of Citizen at Large SMBA Board Member
Ms. DeHaan presented for nomination Larry Stehouwer, Cooper resident, retired civil engineer; he has
expressed he would be willing to serve. Consensus was he is an excellent choice.
Motion by Heiny-Cogswell, second by Everett to approve nomination of Larry Stehouwer as the SMBA
citizen at large position. Carried 3-0.
Fee Schedule
Building Official Reitenour presented the proposed fee schedule noting it follows State guidelines;
proposed demolition permit fees are lower but still consistent with the guidelines. Consensus was there
should be no charge for Certificates of Occupancy.
Motion by DeHaan, second Everett to approve the fee schedule as presented. Carried 3-0.
Meeting Schedule
There was discussion that during the startup process, the Board should meet weekly, and beginning with
2017 monthly meetings the first Friday of each month at 8:30 a.m. and held at the Oshtemo Township
Hall.
Motion by DeHaan, second by Heiny-Cogswell to approve the meeting schedule as presented.
Carried 3-0.
Training
Ms. Culp presented a quote from BS&A to provide new file set up, workflow charts, and training on the
Building.net program after the Cooper and Oshtemo databases are separated from KABA. The quote is
$2,440 for 2 days training on October 10th and 11th. There was discussion that consultant Jeff Howe
would also be available for the project. Ms. Culp advised while the quote is for two days, if less time is
needed or used, the fee would be adjusted.
Motion by Heiny-Cogswell, second by DeHaan to approve the quote as presented. Carried 3-0.
Attorney Letter of Agreement
Attorney Porter advised the SMBA Board should execute a letter of agreement indicating interest in
working with both himself as Oshtemo’s attorney and Cooper attorney Mike Homier with each attorney
billing their respective client and SMBA reimbursing the township(s), matters other than routine
operations will be reviewed by both attorneys, and there will be no confidential information on either
township’s part. Mr. Porter will provide a draft letter.
Building Board of Appeals
A Building Board of Appeals is required consisting of 3 to 5 members, with building trades represented.
Building Official Reitenour will prepare a list for consideration at a future meeting.
Mr. Reitenour advised Bernie Mein, a building contractor and resident of Oshtemo has expressed
interest and would also like to be a voting member at the International Code Conference (ICC). He also
advised SMBA would be entitled to 4 votes; consensus was Mr. Reitenour, Building Inspector Reitenour,
and Mr. Mein would be submitted as voting members.
Meeting adjourned at 5:05 p.m.
Next Meeting – September 23rd – 8:30 a.m. – Oshtemo Township Hall

SUBMIT PUBLIC COMMENT

Public Comment Form

Use this form to have your comments presented at the next SMBA board meeting. Comments must be submitted by the close of business the day before the meeting to be included.

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