SMBA Regular Board Meeting

Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Regular Board Meeting July 27, 2023 8:30 AM Oshtemo Township Hall Public Meeting Room 7275 W Main St Kalamazoo, MI 49009 Agenda 1. Call to Order 2. Public Comments on Non-Agenda Items 3. Consent Agenda a. Meeting Minutes – June 22, 2023 Regular Meeting b. June 2023 Financial Reports c. Q2 2023 Budget Amendments 4. Board Chair’s Report 5. Other Business 6. Adjournment 2023-07-27 SMBA Board Packet | Page 1 of 19 Minutes of the Regular Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors June 22, 2023 | 8:30am | Public Meeting Room, Oshtemo Township Hall Page 1 of 1 Minutes 1. Call to Order: Chair Dusty Farmer called the meeting to order at approximately 8:31am. Name Present or Absent Dusty Farmer, Board Chair (Oshtemo Representative) Present Jeff Sorensen (Cooper Representative) Absent Carol Dehaan, Treasurer (Cooper Representative) Present Cheri Bell (Oshtemo Representative) Present Bernie Mein (Oshtemo Representative) Present Also present were: Building Official Garrett Reitenour, Attorney Jim Porter, Administrative Assistant Elvira Oropeza, Oshtemo Township Planning Director Iris Lubbert, Oshtemo Township Public Works Director Anna Horner, and Board Secretary Kyle Gibson. 2. Public Comments on Non-Agenda Items: There was no public comment. 3. Consent Agenda: a. Meeting Minutes – June 6, 2023 Special Meeting b. May 2023 Financial Reports A motion was made by Bernie Mein and supported by Cheri Bell to approve the consent agenda as presented. Upon a voice vote, the motion was carried 4-0 with 1 absent. 4. Consideration of Draft Temporary Certificate of Occupancy Policy: Office Manager Gibson, Planning Director Lubbert, and Public Works Director Horner presented the draft policy to the board. Board members discussed the document and made suggestions for revisions with input from staff. Consensus was to implement the changes as discussed and bring the policy back to the next regular meeting. 5. Discussion Regarding a Proposed Elevation Certificate Form: Planning Director Lubbert and Public Works Director Horner presented. Board members provided input, and consensus was for Oshtemo staff to work with SMBA staff to implement the procedure, with no further Board input required. 6. Board Chair’s Report: Chair Farmer had nothing to report. 7. Other Business: Chair Farmer provided an update to staff and members of the Board regarding the decision to dissolve the Authority, and indicated that the intention was to bring the item to the July 11th Oshtemo Township Board Meeting. Carol DeHaan shared that the item was discussed by the Cooper Township Board, but that a decision has not been finalized at that level yet. 8. Adjournment: Seeing and hearing no other business, and having exhausted the agenda, Board Chair Dusty Farmer declared the meeting adjourned at approximately 9:31am. Next Regular Board Meeting July 27, 2023 | 8:30am | Public Meeting Room, Oshtemo Township Hall Prepared By: KYLE GIBSON Board Secretary & Office Manager 2023-07-27 SMBA Board Packet | Page 2 of 19 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Financial Reports for: June 2023 1. Permit Revenue & Inspections Report 2. Permits Issued by Month Report 3. Budget Snapshot Report 4. Balance Sheet Report 5. Accounts Payable Detailed Disbursement Report 2023-07-27 SMBA Board Packet | Page 3 of 19 SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT Reporting Period: 6/1/2023 to 6/30/2023 Building Electrical Mechanical Plumbing Totals Oshtemo 57 40 51 11 159 Revenue $19,760.00 $5,858.00 $5,686.00 $1,362.00 $32,666.00 YTD Oshtemo 261 209 216 76 762 YTD Revenue $99,253.00 $39,155.00 $29,483.30 $10,825.00 $178,716.30 Cooper 11 10 13 3 37 Revenue $2,503.00 $1,305.00 $1,575.00 $564.00 $5,947.00 YTD Cooper 75 46 67 20 208 YTD Revenue $27,087.00 $5,644.00 $8,443.00 $2,582.00 $43,756.00 Total Permits 68 50 64 14 196 Total Revenue $22,263.00 $7,163.00 $7,261.00 $1,926.00 $38,613.00 YTD Total Permits 336 255 283 96 970 YTD Total Revenue $126,340.00 $44,799.00 $37,926.30 $13,407.00 $222,472.30 Building Electrical Mechanical Plumbing Totals Oshtemo Inpsections 115 98 60 27 300 Cooper Inspections 40 14 17 11 82 YTD Oshtemo Inspections 667 381 343 221 1612 YTD Cooper Inspections 202 95 110 54 461 Total Inspections 155 112 77 38 382 YTD Total Inspections 869 476 453 275 2073 Permit Revenue Inspections 0 100 200 300 400 500 $0.00 $10,000.00 $20,000.00 $30,000.00 $40,000.00 $50,000.00 $60,000.00 $70,000.00 2022 Revenue by Month 2023 Revenue by Month 2022 Inspections by Month 2023 Inspections by Month Printed 7/11/2023 at 8:39 AM I:\Board Meetings\01 TEMPLATES\Revenue & Inspections Report 2023-07-27 SMBA Board Packet | Page 4 of 19 SOUTHWEST MICHIGAN BUILDING AUTHORITY PERMITS ISSUED BY MONTH REPORT Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total TTCM* 2020 148 126 135 48 177 232 239 196 294 208 167 164 2134 866 2021 120 131 194 213 199 204 209 313 266 190 124 125 2288 1061 2022 127 114 179 193 191 204 158 257 204 183 192 152 2154 1008 2023 131 83 175 157 228 196 970 970 Average 132 114 171 153 199 209 202 255 255 194 161 147 978 978 Permits Issued by Month *Total Through Current Month 148 126135 48 177 232239 196 294 208167164120131 194213 199 204 209 313 266 190127 124125114 179193 191204 158 257 204 183192152131 83 175 157 228 196 0 50 100 150 200 250 300 350 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecPermits Issued by Month 2020 2021 2022 2023 2134 2288 2154 970 978 0 500 1000 1500 2000 2500 Total Total Permits By Year 2020 2021 2022 2023 Average 0 50 100 150 200 250 300 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecAverage Month over Month TrendAverage Printed 7/17/2023 at 8:57 AM I:\Board Meetings\01 TEMPLATES\Revenue & Inspections Report 2023-07-27 SMBA Board Packet | Page 5 of 19 07/18/2023 09:29 AM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/2 User: kgibson DB: Smba PERIOD ENDING 06/30/2023 % Fiscal Year Completed: 49.59 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 06/30/2023 YTD BALANCE 06/30/2023 2023 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 569 – Building Authority Revenues Dept 000 – A&L, Balance Sheet Accounts 569-000-99999 Carryover 0.00 0.00 0.00 0.00 0.00 Total Dept 000 – A&L, Balance Sheet Accounts 0.00 0.00 0.00 0.00 0.00 Dept 272 – Revenue Accounts 569-272-49100 Building Permits 210,000.00 92,124.00 18,684.00 117,876.00 43.87 569-272-49200 Electrical Permits 50,000.00 17,834.00 3,828.00 32,166.00 35.67 569-272-49300 Mechanical Permits 55,000.00 17,477.30 3,546.00 37,522.70 31.78 569-272-49400 Plumbing Permits 25,000.00 5,457.00 826.00 19,543.00 21.83 569-272-49500 Annual Permits 5,000.00 0.00 0.00 5,000.00 0.00 569-272-60701 FOIA Fees 500.00 124.84 15.40 375.16 24.97 569-272-62600 Building Services to Others 0.00 0.00 0.00 0.00 0.00 569-272-62701 Building Inspections 60,000.00 29,900.00 3,900.00 30,100.00 49.83 569-272-62702 Electrical Inspections 40,000.00 20,550.00 5,100.00 19,450.00 51.38 569-272-62703 Mechanical Inspections 45,000.00 18,500.00 3,650.00 26,500.00 41.11 569-272-62704 Plumbing Inspections 35,000.00 9,300.00 1,450.00 25,700.00 26.57 569-272-63000 Plan Review 40,000.00 19,590.00 940.00 20,410.00 48.98 569-272-66300 Bond Forfeitures and Bond Costs 0.00 0.00 0.00 0.00 0.00 569-272-66500 Interest on Investments 12,000.00 4,340.82 1,789.37 7,659.18 36.17 569-272-67300 Gain / Loss on Sale of Assets 0.00 0.00 0.00 0.00 0.00 569-272-67500 Miscellaneous Revenues 600.00 637.28 5.00 (37.28) 106.21 569-272-67700 Print / Copy Fees 1,500.00 122.00 0.00 1,378.00 8.13 569-272-67800 Postage / Shipping 100.00 0.00 0.00 100.00 0.00 Total Dept 272 – Revenue Accounts 579,700.00 235,957.24 43,733.77 343,742.76 40.70 TOTAL REVENUES 579,700.00 235,957.24 43,733.77 343,742.76 40.70 Expenditures Dept 273 – Building Authority Expense Activity 569-273-70200 Salaries 194,000.00 95,523.31 14,672.53 98,476.69 49.24 569-273-70203 Construction Board of Appeals Stipend 975.00 260.00 0.00 715.00 26.67 569-273-70204 Board Member At Large Stipend 360.00 90.00 0.00 270.00 25.00 569-273-71002 Health Insurance 56,000.00 34,987.99 4,395.26 21,012.01 62.48 569-273-71003 Disability / Life Insurance 2,350.00 1,034.88 200.56 1,315.12 44.04 569-273-71004 Work Comp Insurance 1,014.00 1,014.00 0.00 0.00 100.00 569-273-71005 Payroll Taxes – FICA 14,841.00 7,332.15 1,139.16 7,508.85 49.40 569-273-71006 HSA 7,197.89 7,197.86 0.00 0.03 100.00 569-273-71009 Pension Plan 15,520.00 8,791.53 1,173.80 6,728.47 56.65 569-273-71101 In Lieu of Insurance 5,565.00 2,721.94 418.76 2,843.06 48.91 569-273-71102 Clothing Allowance 1,500.00 0.00 0.00 1,500.00 0.00 569-273-71103 Education / Membership Dues 4,000.00 2,042.76 0.00 1,957.24 51.07 569-273-71200 Employee Appreciation 300.00 300.00 0.00 0.00 100.00 569-273-72700 Supplies 4,000.00 1,578.10 0.00 2,421.90 39.45 569-273-72800 Postage / Shipping 2,000.00 191.11 32.68 1,808.89 9.56 569-273-72900 General Insurance 10,114.00 10,114.00 0.00 0.00 100.00 569-273-80100 Building Inspector 8,000.00 3,350.00 250.00 4,650.00 41.88 569-273-80200 Electrical Inspector 40,000.00 19,000.00 2,600.00 21,000.00 47.50 569-273-80300 Mechanical Inspector 40,000.00 19,850.00 2,750.00 20,150.00 49.63 569-273-80400 Plumbing Inspector 30,000.00 13,200.00 1,650.00 16,800.00 44.00 569-273-80500 Plan Review 30,000.00 24,331.80 1,640.00 5,668.20 81.11 569-273-80600 Consultants 0.00 0.00 0.00 0.00 0.00 2023-07-27 SMBA Board Packet | Page 6 of 19 07/18/2023 09:29 AM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/2 User: kgibson DB: Smba PERIOD ENDING 06/30/2023 % Fiscal Year Completed: 49.59 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 06/30/2023 YTD BALANCE 06/30/2023 2023 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 569 – Building Authority Expenditures 569-273-80700 Accounting / Audit Fees 12,500.00 9,530.00 3,515.00 2,970.00 76.24 569-273-80800 Legal Fees 7,000.00 1,875.00 0.00 5,125.00 26.79 569-273-80900 IT / Infrastructure 29,700.00 16,863.68 2,441.00 12,836.32 56.78 569-273-80901 IT / Software 8,900.00 3,699.76 143.00 5,200.24 41.57 569-273-80902 IT / Support 500.00 0.00 0.00 500.00 0.00 569-273-81000 New Hire Expenses 0.00 0.00 0.00 0.00 0.00 569-273-85000 Telephone 4,000.00 2,175.29 299.85 1,824.71 54.38 569-273-86000 Vehicle Gas / Maintenance 3,500.00 1,645.74 211.99 1,854.26 47.02 569-273-86100 Mileage 500.00 93.99 93.99 406.01 18.80 569-273-94000 Facility Rent 22,000.00 22,000.00 0.00 0.00 100.00 569-273-95500 Miscellaneous Expenditures 500.00 0.00 0.00 500.00 0.00 569-273-95600 Equipment / Maintenance 2,400.00 1,268.19 116.52 1,131.81 52.84 569-273-96401 Refund of Overpayment 0.00 0.00 0.00 0.00 0.00 569-273-96500 Bank Service Charges 720.00 326.10 56.15 393.90 45.29 569-273-96800 Depreciation Expense 0.00 0.00 0.00 0.00 0.00 569-273-97100 Capital Outlay 3,500.00 3,475.68 0.00 24.32 99.31 569-273-97200 Capital Outlay – Vehicle 0.00 0.00 0.00 0.00 0.00 569-273-99300 Interest / Penalty 0.00 0.00 0.00 0.00 0.00 Total Dept 273 – Building Authority Expense Activity 563,456.89 315,864.86 37,800.25 247,592.03 56.06 TOTAL EXPENDITURES 563,456.89 315,864.86 37,800.25 247,592.03 56.06 NET OF REVENUES & EXPENDITURES 16,243.11 (79,907.62) 5,933.52 96,150.73 491.95 TOTAL EXPENDITURES 563,456.89 315,864.86 37,800.25 247,592.03 56.06 TOTAL REVENUES 579,700.00 235,957.24 43,733.77 343,742.76 40.70 Fund 569 – Building Authority: NET OF REVENUES & EXPENDITURES 16,243.11 (79,907.62) 5,933.52 96,150.73 491.95 TOTAL EXPENDITURES – ALL FUNDS 563,456.89 315,864.86 37,800.25 247,592.03 56.06 TOTAL REVENUES – ALL FUNDS 579,700.00 235,957.24 43,733.77 343,742.76 40.70 2023-07-27 SMBA Board Packet | Page 7 of 19 07/18/2023 09:29 AM BALANCE SHEET FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/1 User: kgibson DB: Smba Period Ending 06/30/2023 Fund 569 Building Authority GL Number Description Balance *** Assets *** 569-000-00100 Cash – CKG – Mercantile Bank 297,676.19 569-000-00201 Cash – SAV – Consumers CU 25.00 569-000-00301 Cash – CD – Flagstar Bank 250,980.83 569-000-00302 Cash – CD – Consumers CU 153,653.46 569-000-00400 Cash – Imprest / Petty 250.00 569-000-14700 Accumulated Depreciation (43,733.09) 569-000-14799 Capital Assets Equipment 83,831.85 Total Assets 742,684.24 *** Liabilities *** 569-000-20200 Accounts Payable 771.91 569-000-25700 Accrued Payroll 3,718.79 569-000-26500 Performance Bonds 5,000.00 Total Liabilities 9,490.70 *** Fund Balance *** 569-000-39000 Fund Balance 813,101.16 Total Fund Balance 813,101.16 Beginning Fund Balance 813,101.16 Net of Revenues VS Expenditures (79,907.62) Ending Fund Balance 733,193.54 Total Liabilities And Fund Balance 742,684.24 2023-07-27 SMBA Board Packet | Page 8 of 19 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 07/18/2023 09:30 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/10 User: kgibson DB: Smba POST DATES 06/01/2023 – 06/30/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 07/01/2023 N 2,346.00 CHICAGO IL, 60680-9113 / / 0.0000 N 0.00 2414 PO BOX 809113 06/01/2023 N 2,346.00 AUNALYTICS AUNALYTICS, INC 06/01/2023 29985227 SWBA CLOUD HOSTING SERVICES JUL 2023 569-273-80900 IT / Infrastructure 2,346.00 VENDOR TOTAL: 2,346.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/12/2023 N 240.00 PORTAGE MI, 49024-4640 06/12/2023 0.0000 N 0.00 2427 4200 W CENTRE AVE 06/12/2023 N 0.00 MISC AVB CONSTRUCTION LLC 06/12/2023 00038391 SWBA BD Payment Refund 569-272-49100 Overpayment To Be Refunded 240.00 VENDOR TOTAL: 240.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/28/2023 N 4,395.26 DETROIT MI, 48267-4416 / / 0.0000 N 0.00 2431 PO BOX 674416 06/21/2023 N 4,395.26 BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 06/20/2023 007043238-0000 SWBA HEALTH INSURANCE AUG 2023 PREPAY 569-273-71002 Health Insurance 4,395.26 VENDOR TOTAL: 4,395.26 GL NUMBER DESCRIPTION AMOUNT Paid 07/22/2023 N 29.99 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 2451 5680 STADIUM DR 07/05/2023 N 29.99 BOBANDKAY BOB AND KAY’S 06/01/2023 STATEMENT SWBA CAR WASH SUBSCRIPTION JUN 2023 569-273-86000 Vehicle Gas / Maintenance 29.99 VENDOR TOTAL: 29.99 2023-07-27 SMBA Board Packet | Page 9 of 19 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 07/18/2023 09:30 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/10 User: kgibson DB: Smba POST DATES 06/01/2023 – 06/30/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 06/20/2023 N 60.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 06/21/2023 N 60.00 117 N 1ST ST STE 70 2434 CWA CARLISLE WORTMAN ASSOCIATES 06/20/2023 2169762 SWBA REVIEW PB23-02-0273 1590 W D AVE COOPER 569-273-80500 Plan Review 60.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/20/2023 N 450.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 06/21/2023 N 450.00 117 N 1ST ST STE 70 2432 CWA CARLISLE WORTMAN ASSOCIATES 06/20/2023 2169763 SWBA REVIEW PB23-05-0221 5021 W MAIN ST WING 569-273-80500 Plan Review 450.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/20/2023 N 120.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 06/21/2023 N 120.00 117 N 1ST ST STE 70 2433 CWA CARLISLE WORTMAN ASSOCIATES 06/20/2023 2169765 SWBA REVIEW PB22-05-0650 6289 W MAIN ST HAMP569-273-80500 Plan Review 120.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/20/2023 N 480.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 06/21/2023 N 480.00 117 N 1ST ST STE 70 2435 CWA CARLISLE WORTMAN ASSOCIATES 06/20/2023 2169766 SWBA REVIEW PB22-05-0574 7504 STADIUM DR OFF569-273-80500 Plan Review 480.00 VENDOR TOTAL: 1,110.00 2023-07-27 SMBA Board Packet | Page 10 of 19 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 07/18/2023 09:30 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/10 User: kgibson DB: Smba POST DATES 06/01/2023 – 06/30/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 07/01/2023 N 265.00 BRIGHTON MI, 48114 / / 0.0000 N 0.00 2420 9032 ROSEMARY LN 06/08/2023 N 265.00 CSC CODE SAVVY CONSULTANTS LLC 06/08/2023 2243 SWBA REVIEW PE23-05-0182 1480 S 11TH ST WEST569-273-80500 2023-0123-1 265.00 GL NUMBER DESCRIPTION AMOUNT Paid 07/25/2023 N 265.00 BRIGHTON MI, 48114 / / 0.0000 N 0.00 2439 9032 ROSEMARY LN 06/26/2023 N 265.00 CSC CODE SAVVY CONSULTANTS LLC 06/26/2023 2256 SWBA FA REVIEW PE23-05-0207 3420 STADIUM PAR569-273-80500 2023-0127-1 265.00 VENDOR TOTAL: 530.00 GL NUMBER DESCRIPTION AMOUNT Paid 07/22/2023 N 143.00 COLUMBIA SC, 29201 / / 0.0000 N 0.00 2404 929 GERVAIS ST STE D 07/05/2023 N 143.00 COGNITO COGNITO FORMS 06/01/2023 9C96C762-0025 SWBA FORMS SUBSCRIPTION JUNE 2023 569-273-80901 IT / Software 143.00 VENDOR TOTAL: 143.00 GL NUMBER DESCRIPTION AMOUNT Paid 07/22/2023 N 49.00 , / / 0.0000 Y 0.00 TUVAL 40 07/05/2023 N 49.00 RAMAT GAN 5252247 2452 MISC ELEMENTOR 06/15/2023 INVUS2300109956 SWBA ELEMENTOR PRO ESSENTIAL SUBSCRIPTION RE569-273-80900 IT / Infrastructure 49.00 VENDOR TOTAL: 49.00 2023-07-27 SMBA Board Packet | Page 11 of 19 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 07/18/2023 09:30 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/10 User: kgibson DB: Smba POST DATES 06/01/2023 – 06/30/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 07/22/2023 N 35.00 , / / 0.0000 N 0.00 2438 07/05/2023 N 35.00 FUEL FUEL 06/21/2023 STATEMENT SWBA FUEL FOR SMBA TRUCK 569-273-86000 Vehicle Gas / Maintenance 35.00 GL NUMBER DESCRIPTION AMOUNT Paid 07/22/2023 N 61.00 , / / 0.0000 N 0.00 2423 07/05/2023 N 61.00 FUEL FUEL 06/08/2023 STATEMENT SWBA FUEL FOR SMBA TRUCK 569-273-86000 Vehicle Gas / Maintenance 61.00 GL NUMBER DESCRIPTION AMOUNT Paid 07/22/2023 N 46.00 , / / 0.0000 N 0.00 2422 07/05/2023 N 46.00 FUEL FUEL 06/01/2023 STATEMENT SWBA FUEL FOR SMBA TRUCK 569-273-86000 Vehicle Gas / Maintenance 46.00 GL NUMBER DESCRIPTION AMOUNT Paid 07/22/2023 N 40.00 , / / 0.0000 N 0.00 2437 07/05/2023 N 40.00 FUEL FUEL 06/14/2023 STATEMENT SWBA FUEL FOR SMBA TRUCK 569-273-86000 Vehicle Gas / Maintenance 40.00 VENDOR TOTAL: 182.00 2023-07-27 SMBA Board Packet | Page 12 of 19 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 07/18/2023 09:30 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/10 User: kgibson DB: Smba POST DATES 06/01/2023 – 06/30/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 06/14/2023 Y 1,100.00 KALAMAZOO MI, 49009-8911 / / 0.0000 N 0.00 2424 6323 WINDDRIFT AVE 06/14/2023 N 1,100.00 GHECKMAN GARYAIRE, LLC 06/14/2023 2023-06-14 SWBA PLUMBING / MECHANICAL INSPECTIONS 569-273-80400 Plumbing Inspector 450.00 569-273-80300 Mechanical Inspector 650.00 1,100.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/28/2023 Y 800.00 KALAMAZOO MI, 49009-8911 / / 0.0000 N 0.00 2441 6323 WINDDRIFT AVE 06/28/2023 N 800.00 GHECKMAN GARYAIRE, LLC 06/28/2023 2023-06-28 SWBA PLUMBING / MECHANICAL INSPECTIONS 569-273-80400 Plumbing Inspector 200.00 569-273-80300 Mechanical Inspector 600.00 800.00 VENDOR TOTAL: 1,900.00 2023-07-27 SMBA Board Packet | Page 13 of 19 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 07/18/2023 09:30 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/10 User: kgibson DB: Smba POST DATES 06/01/2023 – 06/30/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 06/14/2023 Y 1,400.00 COLDWATER MI, 49036-9553 / / 0.0000 N 0.00 2426 426 SARAH LN 06/12/2023 N 1,400.00 TTHATCHER MP SERVICES LLC 06/14/2023 2023-06-14 SWBA MECHANICAL / PLUMBING INSPECTIONS 569-273-80300 Mechanical Inspector 900.00 569-273-80400 Plumbing Inspector 500.00 1,400.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/26/2023 Y 1,100.00 COLDWATER MI, 49036-9553 / / 0.0000 N 0.00 2440 426 SARAH LN 06/26/2023 N 1,100.00 TTHATCHER MP SERVICES LLC 06/26/2023 2023-06-26 SWBA MECHANICAL / PLUMBING INSPECTIONS 569-273-80300 Mechanical Inspector 600.00 569-273-80400 Plumbing Inspector 500.00 1,100.00 VENDOR TOTAL: 2,500.00 GL NUMBER DESCRIPTION AMOUNT Paid 07/05/2023 N 116.52 CHICAGO IL, 60680-2815 / / 0.0000 N 0.00 2428 PO BOX 802815 06/21/2023 N 116.52 RICOH RICOH 06/21/2023 5067528915 SWBA JUN 2023 CONTRACT # 4470926 569-273-95600 MPC2504 BASE 2023-06-15 TO 2023-07-14 17.72 569-273-95600 MPC2504 BW READ 1.16 569-273-95600 MPC2504 COLOR READ 97.64 116.52 VENDOR TOTAL: 116.52 2023-07-27 SMBA Board Packet | Page 14 of 19 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 07/18/2023 09:30 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 7/10 User: kgibson DB: Smba POST DATES 06/01/2023 – 06/30/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 07/08/2023 N 3,050.00 KALAMAZOO MI, 49008-1981 / / 0.0000 N 0.00 2430 555 W CROSSTOWN PKWY STE 304 06/21/2023 N 3,050.00 SEBERTANS SEBER TANS PLC 06/20/2023 1000062183 SWBA FY2022 AUDIT FEES SERVICES RENDERED THR569-273-80700 Accounting / Audit Fees 3,050.00 VENDOR TOTAL: 3,050.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/12/2023 N 465.00 PORTAGE MI, 49002-0507 / / 0.0000 N 0.00 2421 246 E KILGORE RD 06/12/2023 N 465.00 SIEGFRIED SIEGFRIED CRANDALL PC 06/12/2023 112527 SWBA ACCOUNTING SERVICES MAY 2023 & AUDIT WRA569-273-80700 Accounting / Audit Fees 465.00 VENDOR TOTAL: 465.00 GL NUMBER DESCRIPTION AMOUNT Paid 07/01/2023 N 200.56 PHILADELPHIA PA, 19170-0001 / / 0.0000 N 0.00 2429 PO BOX 7247-0381 06/21/2023 N 200.56 SUN LIFE SUN LIFE FINANCIAL 06/18/2023 247757 SWBA LIFE INSURANCE JUN 2023 569-273-71003 Disability / Life Insurance 200.56 VENDOR TOTAL: 200.56 GL NUMBER DESCRIPTION AMOUNT Paid 07/22/2023 N 149.85 DEARBORN MI, 48121-0430 / / 0.0000 N 0.00 2415 PO BOX 430 07/05/2023 N 149.85 TELNET TELNET WORLDWIDE 06/21/2023 8846 SWBA PHONE JUN 2023 569-273-85000 Telephone 149.85 VENDOR TOTAL: 149.85 2023-07-27 SMBA Board Packet | Page 15 of 19 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 07/18/2023 09:30 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 8/10 User: kgibson DB: Smba POST DATES 06/01/2023 – 06/30/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 07/22/2023 N 46.00 CINCINNATI OH, 45274-2596 / / 0.0000 N 0.00 2409 PO BOX 742596 07/05/2023 N 46.00 TMOBILE T-MOBILE 06/12/2023 977195739 SWBA MOBILE HOTSPOT USAGE MAY 2023 569-273-80900 IT / Infrastructure 46.00 VENDOR TOTAL: 46.00 2023-07-27 SMBA Board Packet | Page 16 of 19 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 07/18/2023 09:30 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 9/10 User: kgibson DB: Smba POST DATES 06/01/2023 – 06/30/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 07/22/2023 N 8.13 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 2436 167 N DRAKE RD 07/05/2023 N 8.13 USPS UNITED STATES POSTAL SERVICE 06/20/2023 2023-06-20 SWBA CERTIFIED LETTER PB21-02-0043 5142 MOUN569-273-72800 Postage / Shipping 8.13 GL NUMBER DESCRIPTION AMOUNT Paid 07/22/2023 N 8.05 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 2444 167 N DRAKE RD 07/05/2023 N 8.05 USPS UNITED STATES POSTAL SERVICE 06/26/2023 STATEMENT SWBA Q2-2023 IRS 941 MAILING 569-273-72800 Postage / Shipping 8.05 GL NUMBER DESCRIPTION AMOUNT Paid 07/22/2023 N 8.13 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 2416 167 N DRAKE RD 07/05/2023 N 8.13 USPS UNITED STATES POSTAL SERVICE 06/02/2023 STATEMENT SWBA CERTIFIED LETTER RE PS23-05-0019 569-273-72800 Postage / Shipping 8.13 GL NUMBER DESCRIPTION AMOUNT Paid 07/22/2023 N 8.37 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 2419 167 N DRAKE RD 07/05/2023 N 8.37 USPS UNITED STATES POSTAL SERVICE 06/06/2023 STATEMENT SWBA CERTIFIED MAILING RE PS23-02-0021 569-273-72800 Postage / Shipping 8.37 VENDOR TOTAL: 32.68 2023-07-27 SMBA Board Packet | Page 17 of 19 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 07/18/2023 09:30 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 10/10 User: kgibson DB: Smba POST DATES 06/01/2023 – 06/30/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 06/14/2023 Y 1,300.00 MATTAWAN MI, 49071-9746 / / 0.0000 N 0.00 2425 38159 24TH ST 06/14/2023 N 1,300.00 WWILCOX WILLIAM WILCOX 06/14/2023 2023-06-14 SWBA ELECTRICAL INSPECTIONS 569-273-80200 Electrical Inspector 1,100.00 569-273-80100 Building Inspector 200.00 1,300.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/28/2023 Y 1,550.00 MATTAWAN MI, 49071-9746 / / 0.0000 N 0.00 2442 38159 24TH ST 06/28/2023 N 1,550.00 WWILCOX WILLIAM WILCOX 06/28/2023 2023-06-28 SWBA ELECTRICAL INSPECTIONS 569-273-80200 Electrical Inspector 1,500.00 569-273-80100 Building Inspector 50.00 1,550.00 VENDOR TOTAL: 2,850.00 TOTAL – ALL VENDORS: 20,335.86 2023-07-27 SMBA Board Packet | Page 18 of 19 x Amendment Adjustment GL # Description Type Current Budget YTD Balance Amended Budget Amendment Amount 569-272-49500 Annual Permits Revenue $ 5,000.00 $ – $ – $ (5,000.00) 569-272-60701 FOIA Fees Revenue $ 500.00 $ 124.84 $ 250.00 $ (250.00) 569-272-67500 Miscellaneous Revenues Revenue $ 600.00 $ 637.28 $ 700.00 $ 100.00 569-272-67700 Print / Copy Fees Revenue $ 1,500.00 $ – $ 100.00 $ (1,400.00) $ – $ – $ – 569-273-70203 Construction Board of Appeals StipExpenditure $ 975.00 $ 260.00 $ 260.00 $ (715.00) 569-273-71002 Health Insurance Expenditure $ 56,000.00 $ 34,987.99 $ 46,000.00 $ (10,000.00) 569-273-71101 In Lieu of Insurance Expenditure $ 5,565.00 $ 2,721.94 $ 11,925.00 $ 6,360.00 569-273-80500 Plan Review Expenditure $ 30,000.00 $ 24,331.80 $ 40,000.00 $ 10,000.00 569-273-86100 Mileage Expenditure $ 500.00 $ 93.99 $ 250.00 $ (250.00) 569-273-97100 Capital Outlay Expenditure $ 3,500.00 $ 3,475.68 $ 3,475.68 $ (24.32) $ – $ – $ – $ – GL # Description Type 7/24/2023 Budget Amendment / Adjustment Request Form Southwest Michigan Building Authority Request Type: Requested By: Kyle Gibson, Office Manager Budget Amendment Request Revenues ( -$6,550.00 ) DR Amount CR Amount Expenditures ( $5,370.68 ) To account for projected and actual differences to budgeted revenues and expenditures to date. To account for a mid-year employee withdrawal from the Authority’s healthcare insurance. Provide additional funds for in lieu of insurance payments, and account for the anticipated reduction in insurance premiums through the end of the fiscal year. Budget Adjustment Request Totals $ – $ – Describe Reason for Request: I:\Board Meetings\2023\2023-07-27\03c Q2 2023 Budget Amendments 1 of 1 2023-07-27 SMBA Board Packet | Page 19 of 19