SMBA Regular Board Meeting

Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Regular Board Meeting June 22, 2023 8:30 AM Oshtemo Township Hall Public Meeting Room 7275 W Main St Kalamazoo, MI 49009 Agenda 1. Call to Order 2. Public Comments on Non-Agenda Items 3. Consent Agenda a. Meeting Minutes – June 6, 2023 Special Meeting b. May 2023 Financial Reports 4. Consideration of Draft Temporary Certificate of Occupancy Policy 5. Discussion Regarding a Proposed Elevation Certificate Form – Presented by Oshtemo Planning Director Iris Lubbert 6. Board Chair’s Report 7. Other Business 8. Adjournment 2023-06-22 SMBA Board Packet | Page 1 of 34 Minutes of a Special Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors June 6, 2023 | 8:30am | Public Meeting Room, Oshtemo Township Hall Page 1 of 2 Minutes 1. Call to Order: Chair Dusty Farmer called the June 6, 2023 special meeting of the Southwest Michigan Building Authority Board of Directors to order at approximately 8:31am. Name Present or Absent Dusty Farmer, Board Chair (Oshtemo Representative) Present Jeff Sorensen (Cooper Representative) Present Carol Dehaan, Treasurer (Cooper Representative) Present Cheri Bell (Oshtemo Representative) Present Bernie Mein (Oshtemo Representative) Present Also present were: Building Official Garrett Reitenour, Attorney Jim Porter, Administrative Assistant Elvira Oropeza, and Board Secretary Kyle Gibson. 2. Public Comments on Non-Agenda Items: There was no public comment given. 3. Consent Agenda: a. Meeting Minutes – April 27, 2023 Regular Meeting b. April 2023 Financial Reports A motion was made by Jeff Sorensen and supported by Bernie Mein to approve the consent agenda as presented. Upon a voice vote, the motion was carried 5-0. 4. Closed Session to Consider Written Opinion of Legal Council: A motion was made by Bernie Mein and Supported by Cheri Bell to adopt a resolution to enter closed session to consider written opinion of council. Upon a roll-call vote, the following voted: Yes: Dusty Farmer, Cheri Bell, Jeff Sorensen, Carol DeHaan, Bernie Mein The motion was carried 5-0, and the Board entered closed session at approximately 8:32am. A motion was made by Jeff Sorensen and supported by Bernie Mein to exit closed session. Upon a voice vote, the motion was carried 5-0, and the Board returned to open session at approximately 9:29am. A motion was made by Dusty Farmer and supported by Cheri Bell to proceed as discussed in closed session. Upon a voice vote, the motion was carried 5-0. 5. SeberTans FY 2022 Financial Audit Presentation: A motion was made by Dusty Farmer and supported by Jeff Sorensen to amend the agenda to move the SeberTans presentation up to item 5 and shift the remaining items down. Upon a voice vote, the motion was carried 5-0. SeberTans representative Ben Walker joined the meeting via Zoom, and presented the draft financial documents and letters to the Board. Members of the Board had no questions for Mr. Walker. A motion was made by Bernie Mein and supported by Jeff Sorensen to approve the draft documents and authorize Office Manager Gibson to sign the representation letter. Upon a voice vote, the motion was carried 5-0. 2023-06-22 SMBA Board Packet | Page 2 of 34 Minutes of a Special Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors June 6, 2023 | 8:30am | Public Meeting Room, Oshtemo Township Hall Page 2 of 2 6. Consideration of Amended Request to Increase Credit Spending Limit for Office Manager: A motion was made by Jeff Sorensen to enter into an agreement with Mercantile Bank to implement a business credit card program; to authorize Kyle Gibson, as Office Manager, and Carol DeHaan, as Treasurer, to sign agreements and manage the card program. Bernie Mein supported the motion. Upon a voice vote, the motion was carried 5-0. 7. Discussion Regarding Health Insurance Options: Office Manager Gibson provided an update to the Board. No action was taken. 8. Discussion Regarding Conflict Resolution Process: Chair Farmer requested to withdraw this item from the agenda, and there were none opposed. 9. Board Chair’s Report: Chair Farmer had nothing to report. 10. Other Business: No other business was brought before the Board. 11. Adjournment: Seeing and hearing no other business, and having exhausted the agenda, Board Chair Dusty Farmer declared the meeting adjourned at approximately 9:58am. Next Regular Board Meeting June 22, 2023 | 8:30am | Public Meeting Room, Oshtemo Township Hall Prepared By: KYLE GIBSON Board Secretary & Office Manager 2023-06-22 SMBA Board Packet | Page 3 of 34 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Financial Reports for: May 2023 1.Permit Revenue & Inspections Report 2.Permits Issued by Year Report 3.Budget Snapshot Report 4.Balance Sheet Report 5.Accounts Payable Detailed Disbursement Report 2023-06-22 SMBA Board Packet | Page 4 of 34 SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT Reporting Period: 5/1/2023 to 5/31/2023 Building Electrical Mechanical Plumbing Totals Oshtemo 68 40 54 16 178 Revenue $33,846.00 $6,093.00 $5,989.00 $2,083.00 $48,011.00 YTD Oshtemo 204 169 165 65 603 YTD Revenue $79,493.00 $33,297.00 $23,797.30 $9,463.00 $146,050.30 Cooper 18 10 20 2 50 Revenue $3,964.00 $1,396.00 $2,506.00 $160.00 $8,026.00 YTD Cooper 64 36 54 17 171 YTD Revenue $24,584.00 $4,339.00 $6,868.00 $2,018.00 $37,809.00 Total Permits 86 50 74 18 228 Total Revenue $37,810.00 $7,489.00 $8,495.00 $2,243.00 $56,037.00 YTD Total Permits 268 205 219 82 774 YTD Total Revenue $104,077.00 $37,636.00 $30,665.30 $11,481.00 $183,859.30 Building Electrical Mechanical Plumbing Totals Oshtemo Inpsections 124 55 59 27 265 Cooper Inspections 47 23 28 18 116 YTD Oshtemo Inspections 552 283 283 194 1312 YTD Cooper Inspections 162 81 93 43 379 Total Inspections 171 78 87 45 381 YTD Total Inspections 714 364 376 237 1691 Permit Revenue Inspections 0 100 200 300 400 500 $0.00 $10,000.00 $20,000.00 $30,000.00 $40,000.00 $50,000.00 $60,000.00 $70,000.00 2022 Revenue by Month 2023 Revenue by Month 2022 Inspections by Month 2023 Inspections by Month Printed 6/20/2023 at 9:47 AM I:\Board Meetings\01 TEMPLATES\Revenue & Inspections Report 2023-06-22 SMBA Board Packet | Page 5 of 34 SOUTHWEST MICHIGAN BUILDING AUTHORITY PERMITS ISSUED BY MONTH REPORT Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total TTCM* 2020 148 126 135 48 177 232 239 196 294 208 167 164 2134 457 2021 120 131 194 213 199 204 209 313 266 190 124 125 2288 658 2022 127 114 179 193 191 204 158 257 204 183 192 152 2154 613 2023 131 83 175 157 228 774 546 Average 132 114 171 153 199 213 202 255 255 194 161 147 576 576 Permits Issued by Month *Total Through Current Month 148 126135 48 177 232 239 196 294 208 167 164 120 131 194 213 199 204 209 313 266 190 127 124 125 114 179 193 191 204 158 257 204 183 192 152 131 83 175 157 228 0 50 100 150 200 250 300 350 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Permits Issued by Month 2020 2021 2022 2023 2134 2288 2154 774 576 0 500 1000 1500 2000 2500 Total Total Permits By Year 2020 2021 2022 2023 Average 0 50 100 150 200 250 300 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Average Month over Month Trend Average Printed 6/20/2023 at 9:48 AM I:\Board Meetings\01 TEMPLATES\Revenue & Inspections Report 2023-06-22 SMBA Board Packet | Page 6 of 34 06/20/2023 09:49 AM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/2 User: kgibson DB: Smba PERIOD ENDING 05/31/2023 % Fiscal Year Completed: 41.37 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 05/31/2023 YTD BALANCE 05/31/2023 2023 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 569 – Building Authority Revenues Dept 000 – A&L, Balance Sheet Accounts 569-000-99999 Carryover 0.00 0.00 0.00 0.00 0.00 Total Dept 000 – A&L, Balance Sheet Accounts 0.00 0.00 0.00 0.00 0.00 Dept 272 – Revenue Accounts 569-272-49100 Building Permits 210,000.00 73,440.00 27,281.00 136,560.00 34.97 569-272-49200 Electrical Permits 50,000.00 14,006.00 3,384.00 35,994.00 28.01 569-272-49300 Mechanical Permits 55,000.00 13,931.30 4,250.00 41,068.70 25.33 569-272-49400 Plumbing Permits 25,000.00 4,631.00 893.00 20,369.00 18.52 569-272-49500 Annual Permits 5,000.00 0.00 0.00 5,000.00 0.00 569-272-60701 FOIA Fees 500.00 109.44 32.44 390.56 21.89 569-272-62600 Building Services to Others 0.00 0.00 0.00 0.00 0.00 569-272-62701 Building Inspections 60,000.00 26,000.00 9,100.00 34,000.00 43.33 569-272-62702 Electrical Inspections 40,000.00 15,450.00 3,800.00 24,550.00 38.63 569-272-62703 Mechanical Inspections 45,000.00 14,850.00 4,550.00 30,150.00 33.00 569-272-62704 Plumbing Inspections 35,000.00 7,850.00 1,550.00 27,150.00 22.43 569-272-63000 Plan Review 40,000.00 18,650.00 2,485.00 21,350.00 46.63 569-272-66300 Bond Forfeitures and Bond Costs 0.00 0.00 0.00 0.00 0.00 569-272-66500 Interest on Investments 12,000.00 2,551.45 204.63 9,448.55 21.26 569-272-67300 Gain / Loss on Sale of Assets 0.00 0.00 0.00 0.00 0.00 569-272-67500 Miscellaneous Revenues 600.00 625.21 95.00 (25.21) 104.20 569-272-67700 Print / Copy Fees 1,500.00 122.00 0.00 1,378.00 8.13 569-272-67800 Postage / Shipping 100.00 0.00 0.00 100.00 0.00 Total Dept 272 – Revenue Accounts 579,700.00 192,216.40 57,625.07 387,483.60 33.16 TOTAL REVENUES 579,700.00 192,216.40 57,625.07 387,483.60 33.16 Expenditures Dept 273 – Building Authority Expense Activity 569-273-70200 Salaries 194,000.00 80,850.78 22,103.40 113,149.22 41.68 569-273-70203 Construction Board of Appeals Stipend 975.00 260.00 0.00 715.00 26.67 569-273-70204 Board Member At Large Stipend 360.00 90.00 0.00 270.00 25.00 569-273-71002 Health Insurance 56,000.00 30,592.73 4,395.26 25,407.27 54.63 569-273-71003 Disability / Life Insurance 2,350.00 834.32 0.00 1,515.68 35.50 569-273-71004 Work Comp Insurance 1,014.00 1,014.00 0.00 0.00 100.00 569-273-71005 Payroll Taxes – FICA 14,841.00 6,192.99 1,693.09 8,648.01 41.73 569-273-71006 HSA 7,197.89 7,197.86 0.00 0.03 100.00 569-273-71009 Pension Plan 15,520.00 7,617.73 1,768.26 7,902.27 49.08 569-273-71101 In Lieu of Insurance 5,565.00 2,303.18 628.14 3,261.82 41.39 569-273-71102 Clothing Allowance 1,500.00 0.00 0.00 1,500.00 0.00 569-273-71103 Education / Membership Dues 4,000.00 2,042.76 553.76 1,957.24 51.07 569-273-71200 Employee Appreciation 300.00 300.00 0.00 0.00 100.00 569-273-72700 Supplies 4,000.00 1,578.10 77.33 2,421.90 39.45 569-273-72800 Postage / Shipping 2,000.00 158.43 73.26 1,841.57 7.92 569-273-72900 General Insurance 10,114.00 10,114.00 0.00 0.00 100.00 569-273-80100 Building Inspector 8,000.00 3,100.00 2,450.00 4,900.00 38.75 569-273-80200 Electrical Inspector 40,000.00 16,400.00 5,150.00 23,600.00 41.00 569-273-80300 Mechanical Inspector 40,000.00 17,100.00 5,100.00 22,900.00 42.75 569-273-80400 Plumbing Inspector 30,000.00 11,550.00 3,350.00 18,450.00 38.50 569-273-80500 Plan Review 30,000.00 22,691.80 10,396.80 7,308.20 75.64 569-273-80600 Consultants 0.00 0.00 0.00 0.00 0.00 2023-06-22 SMBA Board Packet | Page 7 of 34 06/20/2023 09:49 AM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/2 User: kgibson DB: Smba PERIOD ENDING 05/31/2023 % Fiscal Year Completed: 41.37 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 05/31/2023 YTD BALANCE 05/31/2023 2023 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 569 – Building Authority Expenditures 569-273-80700 Accounting / Audit Fees 12,500.00 6,015.00 555.00 6,485.00 48.12 569-273-80800 Legal Fees 7,000.00 1,875.00 0.00 5,125.00 26.79 569-273-80900 IT / Infrastructure 29,700.00 14,422.68 2,397.00 15,277.32 48.56 569-273-80901 IT / Software 8,900.00 3,556.76 861.76 5,343.24 39.96 569-273-80902 IT / Support 500.00 0.00 0.00 500.00 0.00 569-273-81000 New Hire Expenses 0.00 0.00 0.00 0.00 0.00 569-273-85000 Telephone 4,000.00 1,875.44 299.85 2,124.56 46.89 569-273-86000 Vehicle Gas / Maintenance 3,500.00 1,433.75 529.50 2,066.25 40.96 569-273-86100 Mileage 500.00 0.00 0.00 500.00 0.00 569-273-94000 Facility Rent 22,000.00 22,000.00 0.00 0.00 100.00 569-273-95500 Miscellaneous Expenditures 500.00 0.00 0.00 500.00 0.00 569-273-95600 Equipment / Maintenance 2,400.00 1,151.67 174.31 1,248.33 47.99 569-273-96401 Refund of Overpayment 0.00 0.00 0.00 0.00 0.00 569-273-96500 Bank Service Charges 720.00 269.95 54.20 450.05 37.49 569-273-96800 Depreciation Expense 0.00 0.00 0.00 0.00 0.00 569-273-97100 Capital Outlay 3,500.00 3,475.68 0.00 24.32 99.31 569-273-97200 Capital Outlay – Vehicle 0.00 0.00 0.00 0.00 0.00 569-273-99300 Interest / Penalty 0.00 0.00 0.00 0.00 0.00 Total Dept 273 – Building Authority Expense Activity 563,456.89 278,064.61 62,610.92 285,392.28 49.35 TOTAL EXPENDITURES 563,456.89 278,064.61 62,610.92 285,392.28 49.35 NET OF REVENUES & EXPENDITURES 16,243.11 (85,848.21) (4,985.85) 102,091.32 528.52 TOTAL EXPENDITURES 563,456.89 278,064.61 62,610.92 285,392.28 49.35 TOTAL REVENUES 579,700.00 192,216.40 57,625.07 387,483.60 33.16 Fund 569 – Building Authority: NET OF REVENUES & EXPENDITURES 16,243.11 (85,848.21) (4,985.85) 102,091.32 528.52 TOTAL EXPENDITURES – ALL FUNDS 563,456.89 278,064.61 62,610.92 285,392.28 49.35 TOTAL REVENUES – ALL FUNDS 579,700.00 192,216.40 57,625.07 387,483.60 33.16 2023-06-22 SMBA Board Packet | Page 8 of 34 06/20/2023 09:49 AM BALANCE SHEET FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/1 User: kgibson DB: Smba Period Ending 05/31/2023 Fund 569 Building Authority GL Number Description Balance *** Assets *** 569-000-00100 Cash – CKG – Mercantile Bank 295,052.49 569-000-00201 Cash – SAV – Consumers CU 25.00 569-000-00301 Cash – CD – Flagstar Bank 250,980.83 569-000-00302 Cash – CD – Consumers CU 152,049.71 569-000-00400 Cash – Imprest / Petty 250.00 569-000-14700 Accumulated Depreciation (43,733.09) 569-000-14799 Capital Assets Equipment 83,831.85 Total Assets 738,456.79 *** Liabilities *** 569-000-20200 Accounts Payable 961.65 569-000-22800 Due to State of Michigan 1,523.40 569-000-25700 Accrued Payroll 3,718.79 569-000-26500 Performance Bonds 5,000.00 Total Liabilities 11,203.84 *** Fund Balance *** 569-000-39000 Fund Balance 813,101.16 Total Fund Balance 813,101.16 Beginning Fund Balance 813,101.16 Net of Revenues VS Expenditures (85,848.21) Ending Fund Balance 727,252.95 Total Liabilities And Fund Balance 738,456.79 2023-06-22 SMBA Board Packet | Page 9 of 34 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 06/20/2023 09:50 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/12 User: kgibson DB: Smba POST DATES 05/01/2023 – 05/31/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 05/24/2023 N 36.48 SEATTLE WA, 98124-5184 / / 0.0000 N 0.00 2399 PO BOX 035184 05/24/2023 N 36.48 AMAZON AMAZON CAPITAL SERVICES 05/24/2023 1HY7-PKKC-943Q SWBA SUPPLIES 569-273-72700 DESKTOP USB FAN 9.99 569-273-72800 #9 WHITE SECURITY ENV NO WINDOW QTY 500 26.49 36.48 VENDOR TOTAL: 36.48 GL NUMBER DESCRIPTION AMOUNT Paid 05/31/2023 N 2,346.00 CHICAGO IL, 60680-9113 / / 0.0000 N 0.00 2373 PO BOX 809113 05/01/2023 N 2,346.00 AUNALYTICS AUNALYTICS, INC 05/01/2023 29983713 SWBA CLOUD HOSTING SERVICES JUN 2023 569-273-80900 IT / Infrastructure 2,346.00 VENDOR TOTAL: 2,346.00 GL NUMBER DESCRIPTION AMOUNT Paid 05/28/2023 N 4,395.26 DETROIT MI, 48267-4416 / / 0.0000 N 0.00 2397 PO BOX 674416 05/23/2023 N 4,395.26 BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 05/23/2023 007043238-0000 SWBA HEALTH INSURANCE JUL 2023 PREPAY 569-273-71002 Health Insurance 4,395.26 VENDOR TOTAL: 4,395.26 GL NUMBER DESCRIPTION AMOUNT Paid 05/01/2023 N 29.99 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 2417 5680 STADIUM DR 06/06/2023 N 29.99 BOBANDKAY BOB AND KAY’S 05/01/2023 2023-05-01 SWBA CAR WASH SUBSCRIPTION MAY 2023 569-273-86000 Vehicle Gas / Maintenance 29.99 2023-06-22 SMBA Board Packet | Page 10 of 34 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 06/20/2023 09:50 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/12 User: kgibson DB: Smba POST DATES 05/01/2023 – 05/31/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID VENDOR TOTAL: 29.99 2023-06-22 SMBA Board Packet | Page 11 of 34 Paid 05/10/2023 N 120.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 05/10/2023 N 120.00 117 N 1ST ST STE 70 2390 CWA CARLISLE WORTMAN ASSOCIATES 05/10/2023 2169215 SWBA REVIEW PB22-05-0650 6297 W MAIN ST HAMPDue Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 06/20/2023 09:50 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/12 User: kgibson DB: Smba POST DATES 05/01/2023 – 05/31/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 05/10/2023 N 360.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 05/10/2023 N 360.00 117 N 1ST ST STE 70 2387 CWA CARLISLE WORTMAN ASSOCIATES 05/10/2023 2169211 SWBA REVIEW PB22-05-0436 3680 STADIUM PARK WA569-273-80500 Plan Review 360.00 GL NUMBER DESCRIPTION AMOUNT Paid 05/10/2023 N 360.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 05/10/2023 N 360.00 117 N 1ST ST STE 70 2386 CWA CARLISLE WORTMAN ASSOCIATES 05/10/2023 2169212 SWBA REVIEW PB23-05-0052 501 N 9TH ST WALMAR569-273-80500 Plan Review 360.00 GL NUMBER DESCRIPTION AMOUNT Paid 05/10/2023 N 8,436.80 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 05/10/2023 N 8,436.80 117 N 1ST ST STE 70 2388 CWA CARLISLE WORTMAN ASSOCIATES 05/10/2023 2169213 SWBA REVIEW PB23-05-0194 5070 W MICHIGAN AVE 569-273-80500 Plan Review 8,436.80 GL NUMBER DESCRIPTION AMOUNT Paid 05/10/2023 N 630.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 05/10/2023 N 630.00 117 N 1ST ST STE 70 2389 CWA CARLISLE WORTMAN ASSOCIATES 05/10/2023 2169214 SWBA REVIEW PB23-05-0145 5601 W MAIN ST CENT569-273-80500 Plan Review 630.00 2023-06-22 SMBA Board Packet | Page 12 of 34 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 06/20/2023 09:50 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/12 User: kgibson DB: Smba POST DATES 05/01/2023 – 05/31/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 05/10/2023 N 120.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 05/10/2023 N 120.00 117 N 1ST ST STE 70 2390 CWA CARLISLE WORTMAN ASSOCIATES 05/10/2023 2169215 SWBA REVIEW PB22-05-0650 6297 W MAIN ST HAMP569-273-80500 Plan Review 120.00 VENDOR TOTAL: 9,906.80 GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2023 N 265.00 BRIGHTON MI, 48114 / / 0.0000 N 0.00 2382 9032 ROSEMARY LN 05/08/2023 N 265.00 CSC CODE SAVVY CONSULTANTS LLC 05/08/2023 2236 SWBA FS REVIEW PM23-05-0137 5159 W MAIN ST K569-273-80500 2023-086-1 265.00 GL NUMBER DESCRIPTION AMOUNT Paid 05/23/2023 N 225.00 BRIGHTON MI, 48114 / / 0.0000 N 0.00 2398 9032 ROSEMARY LN 05/23/2023 N 225.00 CSC CODE SAVVY CONSULTANTS LLC 05/23/2023 2241 SWBA FS REVIEW PM23-05-0050 3680 STADIUM PAR569-273-80500 2023-0028-3 225.00 VENDOR TOTAL: 490.00 GL NUMBER DESCRIPTION AMOUNT Paid 05/01/2023 N 143.00 COLUMBIA SC, 29201 / / 0.0000 N 0.00 2410 929 GERVAIS ST STE D 06/06/2023 N 143.00 COGNITO COGNITO FORMS 05/01/2023 9C96C762-0024 SWBA FORMS SUBSCRIPTION MAY 2023 569-273-80901 IT / Software 143.00 VENDOR TOTAL: 143.00 2023-06-22 SMBA Board Packet | Page 13 of 34 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 06/20/2023 09:50 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/12 User: kgibson DB: Smba POST DATES 05/01/2023 – 05/31/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 05/07/2023 N 36.00 , / / 0.0000 N 0.00 2407 06/06/2023 N 36.00 FUEL FUEL 05/07/2023 STATEMENT SWBA FUEL FOR SMBA TRUCK 569-273-86000 Vehicle Gas / Maintenance 36.00 GL NUMBER DESCRIPTION AMOUNT Paid 05/02/2023 N 45.00 , / / 0.0000 N 0.00 2408 06/06/2023 N 45.00 FUEL FUEL 05/02/2023 STATEMENT SWBA FUEL FOR SMBA TRUCK 569-273-86000 Vehicle Gas / Maintenance 45.00 GL NUMBER DESCRIPTION AMOUNT Paid 05/24/2023 N 48.00 , / / 0.0000 N 0.00 2413 06/06/2023 N 48.00 FUEL FUEL 05/24/2023 STATEMENT SWBA FUEL FOR SMBA TRUCK 569-273-86000 Vehicle Gas / Maintenance 48.00 GL NUMBER DESCRIPTION AMOUNT Paid 05/16/2023 N 50.51 , / / 0.0000 N 0.00 2412 06/06/2023 N 50.51 FUEL FUEL 05/16/2023 STATEMENT SWBA FUEL FOR SMBA TRUCK 569-273-86000 Vehicle Gas / Maintenance 50.51 GL NUMBER DESCRIPTION AMOUNT Paid 05/11/2023 N 55.00 , / / 0.0000 N 0.00 2411 06/06/2023 N 55.00 FUEL FUEL 05/11/2023 STATEMENT SWBA FUEL FOR SMBA TRUCK 569-273-86000 Vehicle Gas / Maintenance 55.00 2023-06-22 SMBA Board Packet | Page 14 of 34 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 06/20/2023 09:50 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/12 User: kgibson DB: Smba POST DATES 05/01/2023 – 05/31/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID VENDOR TOTAL: 234.51 GL NUMBER DESCRIPTION AMOUNT Paid 05/01/2023 Y 1,450.00 KALAMAZOO MI, 49009-8911 / / 0.0000 N 0.00 2374 6323 WINDDRIFT AVE 05/01/2023 N 1,450.00 GHECKMAN GARYAIRE, LLC 05/01/2023 2023-05-01-1 SWBA PLUMBING / MECHANICAL INSPECTIONS 569-273-80400 Plumbing Inspector 700.00 569-273-80300 Mechanical Inspector 700.00 569-273-80200 Electrical Inspector 50.00 1,450.00 GL NUMBER DESCRIPTION AMOUNT Paid 05/17/2023 Y 250.00 KALAMAZOO MI, 49009-8911 / / 0.0000 N 0.00 2392 6323 WINDDRIFT AVE 05/17/2023 N 250.00 GHECKMAN GARYAIRE, LLC 05/17/2023 2023-05-17-1 SWBA PLUMBING / MECHANICAL INSPECTIONS 569-273-80400 Plumbing Inspector 50.00 569-273-80300 Mechanical Inspector 200.00 250.00 GL NUMBER DESCRIPTION AMOUNT Paid 05/30/2023 Y 1,350.00 KALAMAZOO MI, 49009-8911 / / 0.0000 N 0.00 2401 6323 WINDDRIFT AVE 05/30/2023 N 1,350.00 GHECKMAN GARYAIRE, LLC 05/30/2023 2023-05-30 SWBA PLUMBING / MECHANICAL INSPECTIONS 569-273-80400 Plumbing Inspector 500.00 569-273-80300 Mechanical Inspector 850.00 1,350.00 VENDOR TOTAL: 3,050.00 2023-06-22 SMBA Board Packet | Page 15 of 34 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 06/20/2023 09:50 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 7/12 User: kgibson DB: Smba POST DATES 05/01/2023 – 05/31/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 05/22/2023 N 1,081.53 KALAMAZOO MI, 49009-1332 / / 0.0000 N 0.00 2383 811 S DRAKE RD 05/08/2023 N 1,081.53 VISA MERCANTILE VISA 05/08/2023 2023-05-08-1 SWBA VISA BILL APR 2023 569-273-86000 GAS 235.01 569-273-86000 CAR WASH MONTHLY SUBSCRIPTION 29.99 569-273-80901 COGNITO FORMS SUBSCRIPTION 143.00 569-273-72800 POSTAGE / SHIPPING 46.77 569-273-80901 ADOBE LICENSE RENEWALS 575.76 569-273-80900 IT / INFRASTRUCTURE 51.00 1,081.53 VENDOR TOTAL: 1,081.53 2023-06-22 SMBA Board Packet | Page 16 of 34 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 06/20/2023 09:50 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 8/12 User: kgibson DB: Smba POST DATES 05/01/2023 – 05/31/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 05/01/2023 Y 1,450.00 COLDWATER MI, 49036-9553 / / 0.0000 N 0.00 2375 426 SARAH LN 05/01/2023 N 1,450.00 TTHATCHER MP SERVICES LLC 05/01/2023 2023-05-01-2 SWBA MECHANICAL / PLUMBING INSPECTIONS 569-273-80300 Mechanical Inspector 750.00 569-273-80400 Plumbing Inspector 700.00 1,450.00 GL NUMBER DESCRIPTION AMOUNT Paid 05/17/2023 Y 3,100.00 COLDWATER MI, 49036-9553 / / 0.0000 N 0.00 2393 426 SARAH LN 05/17/2023 N 3,100.00 TTHATCHER MP SERVICES LLC 05/17/2023 2023-05-17-2 SWBA MECHANICAL / PLUMBING INSPECTIONS 569-273-80300 Mechanical Inspector 1,800.00 569-273-80400 Plumbing Inspector 1,300.00 3,100.00 GL NUMBER DESCRIPTION AMOUNT Paid 05/30/2023 Y 900.00 COLDWATER MI, 49036-9553 / / 0.0000 N 0.00 2402 426 SARAH LN 05/30/2023 N 900.00 TTHATCHER MP SERVICES LLC 05/30/2023 2023-05-30 SWBA MECHANICAL / PLUMBING INSPECTIONS 569-273-80300 Mechanical Inspector 800.00 569-273-80400 Plumbing Inspector 100.00 900.00 VENDOR TOTAL: 5,450.00 2023-06-22 SMBA Board Packet | Page 17 of 34 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 06/20/2023 09:50 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 9/12 User: kgibson DB: Smba POST DATES 05/01/2023 – 05/31/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 05/10/2023 N 71.76 , / / 0.0000 Y 0.00 2406 06/06/2023 N 71.76 MISC MULTIPLE 05/10/2023 STATEMENT SWBA GARRETT COCM CONFERENCE MEALS 569-273-71103 Education / Membership Dues 71.76 GL NUMBER DESCRIPTION AMOUNT Paid 05/08/2023 N 19.13 , / / 0.0000 Y 0.00 2418 06/06/2023 N 19.13 MISC MULTIPLE 05/08/2023 STATEMENT SWBA GARRETT COCM CONFERENCE MEALS 569-273-71103 Education / Membership Dues 19.13 VENDOR TOTAL: 90.89 2023-06-22 SMBA Board Packet | Page 18 of 34 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 06/20/2023 09:50 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 10/12 User: kgibson DB: Smba POST DATES 05/01/2023 – 05/31/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 05/21/2023 N 3.37 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 2385 PO BOX 633301 05/08/2023 N 3.37 ODP ODP BUSINESS SOLUTIONS 05/08/2023 309712169001 SWBA OFFICE SUPPLIES 569-273-72700 LEGAL PADS 3.37 GL NUMBER DESCRIPTION AMOUNT Paid 06/04/2023 N 24.59 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 2395 PO BOX 633301 05/23/2023 N 24.59 ODP ODP BUSINESS SOLUTIONS 05/23/2023 312674853001 SWBA OFFICE SUPPLIES 569-273-72700 KLEENEX 4PK 24.59 GL NUMBER DESCRIPTION AMOUNT Paid 06/04/2023 N 39.38 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 2396 PO BOX 633301 05/23/2023 N 39.38 ODP ODP BUSINESS SOLUTIONS 05/23/2023 312674943001 SWBA OFFICE SUPPLIES 569-273-72700 FINE POINT SHARPIE, 12PK 19.99 569-273-72700 BLUE G2 PEN 12PK 19.39 39.38 VENDOR TOTAL: 67.34 GL NUMBER DESCRIPTION AMOUNT Paid 06/04/2023 N 174.31 CHICAGO IL, 60680-2815 / / 0.0000 N 0.00 2391 PO BOX 802815 05/16/2023 N 174.31 RICOH RICOH 05/16/2023 5067347977 SWBA MAY 2023 CONTRACT # 4470926 569-273-95600 MPC2504 BASE 2023-05-15 TO 2023-06-14 17.72 569-273-95600 MPC2504 BW READ 3.25 569-273-95600 MPC2504 COLOR READ 153.34 174.31 2023-06-22 SMBA Board Packet | Page 19 of 34 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 06/20/2023 09:50 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 11/12 User: kgibson DB: Smba POST DATES 05/01/2023 – 05/31/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID VENDOR TOTAL: 174.31 GL NUMBER DESCRIPTION AMOUNT Paid 05/08/2023 N 555.00 PORTAGE MI, 49002-0507 / / 0.0000 N 0.00 2384 246 E KILGORE RD 05/08/2023 N 555.00 SIEGFRIED SIEGFRIED CRANDALL PC 05/08/2023 112287 SWBA ACCOUNTING SERVICES APR 2023 569-273-80700 Accounting / Audit Fees 555.00 VENDOR TOTAL: 555.00 GL NUMBER DESCRIPTION AMOUNT Paid 05/21/2023 N 149.85 DEARBORN MI, 48121-0430 / / 0.0000 N 0.00 2381 PO BOX 430 05/04/2023 N 149.85 TELNET TELNET WORLDWIDE 05/04/2023 4483 SWBA PHONE MAY 2023 569-273-85000 Telephone 149.85 VENDOR TOTAL: 149.85 GL NUMBER DESCRIPTION AMOUNT Paid 05/10/2023 N 462.87 MIDLAND MI, 48640 / / 0.0000 Y 0.00 2405 111 W MAIN ST 06/06/2023 N 462.87 MISC THE H HOTEL 05/10/2023 171672 SWBA GARRETT COCM CONFERENCE HOTEL ROOM 569-273-71103 Education / Membership Dues 462.87 VENDOR TOTAL: 462.87 2023-06-22 SMBA Board Packet | Page 20 of 34 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 06/20/2023 09:50 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 12/12 User: kgibson DB: Smba POST DATES 05/01/2023 – 05/31/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 05/01/2023 Y 2,150.00 MATTAWAN MI, 49071-9746 / / 0.0000 N 0.00 2376 38159 24TH ST 05/01/2023 N 2,150.00 WWILCOX WILLIAM WILCOX 05/01/2023 2023-05-01-3 SWBA ELECTRICAL INSPECTIONS 569-273-80200 Electrical Inspector 1,600.00 569-273-80100 Building Inspector 550.00 2,150.00 GL NUMBER DESCRIPTION AMOUNT Paid 05/17/2023 Y 2,750.00 MATTAWAN MI, 49071-9746 / / 0.0000 N 0.00 2394 38159 24TH ST 05/17/2023 N 2,750.00 WWILCOX WILLIAM WILCOX 05/17/2023 2023-05-17-3 SWBA ELECTRICAL INSPECTIONS 569-273-80200 Electrical Inspector 1,500.00 569-273-80100 Building Inspector 1,250.00 2,750.00 GL NUMBER DESCRIPTION AMOUNT Paid 05/30/2023 Y 2,650.00 MATTAWAN MI, 49071-9746 / / 0.0000 N 0.00 2400 38159 24TH ST 05/30/2023 N 2,650.00 WWILCOX WILLIAM WILCOX 05/30/2023 2023-05-30 SWBA ELECTRICAL INSPECTIONS 569-273-80200 Electrical Inspector 2,000.00 569-273-80100 Building Inspector 650.00 2,650.00 VENDOR TOTAL: 7,550.00 TOTAL – ALL VENDORS: 36,213.83 2023-06-22 SMBA Board Packet | Page 21 of 34 Temporary Certificate of Occupancy Policy Page 1 of 10 SOUTHWEST MICHIGAN BUILDING AUTHORITY, OSHTEMO CHARTER TOWNSHIP, AND COOPER CHARTER TOWNSHIP KALAMAZOO COUNTY, MICHIGAN A JOINT RESOLUTION OF THE RESPECTIVE BOARDS REGARDING THE ADOPTION OF A UNIFORM TEMPORARY CERTIFICATE OF OCCUPANCY POLICY Effective ________________ WHEREAS, the issuance of temporary certificate of occupancy is discretionary and not mandatory under the Michigan State Construction Code; and WHEREAS, the Participating Local Units recognize the benefits of allowing for the issuance of a temporary certificate of occupancy; and WHEREAS, the issuance of a temporary certificate of occupancy should be considered for extraordinary circumstances and not as a matter of routine; and WHEREAS, the delay in completion of a building/structure or site can have negative impacts upon the property owners and surrounding properties; and WHEREAS, the delay in occupying a building/structure can result in difficulties for local municipalities with regards to code enforcement, public safety, and recordkeeping; and WHEREAS, the determination of whether a temporary certificate of occupancy must be based on a careful review of the level of risk to the occupants of the structure or site; and WHEREAS, the Oshtemo Charter Township Board of Trustees, the Cooper Charter Township Board of Trustees (collectively the “Participating Local Units”), and the Southwest Michigan Building Authority (hereafter “SMBA” or “Authority”) Board of 2023-06-22 SMBA Board Packet | Page 22 of 34 Temporary Certificate of Occupancy Policy Page 2 of 10 Directors wish to establish a uniform policy outlining the circumstances under which temporary certificates of occupancy may be issued by the Authority on behalf of the Participating Local Units. THEREFORE, BE IF HEREBY RESOLVED that a temporary certificate of occupancy may be issued in accordance with the following policy; that the following policy is adopted by the Participating Local Units and SMBA. 1. Application and Inspection(s) a. The applicant shall submit a request made in writing on a form prescribed by SMBA outlining the reason(s) for the request and detailing all outstanding items with anticipated completion dates. b. The applicant shall submit a non-refundable application fee in the amount of $500.00; note that this amount does not include inspection fees, meeting fees, or review fees. The application fee shall be split evenly between SMBA and the Participating Local Unit. c. Upon receipt of the complete application SMBA and the Participating Local Unit shall perform an inspection of the building/structure and site to determine that the following conditions are met prior to the issuance of a temporary certificate of occupancy: I. The structure and site shall be substantially complete. “Substantially complete” for the building/structure means that all major systems–such as plumbing, electrical, mechanical/HVAC, fire alarm/suppression, and sewer/septic systems—are installed and inspection approval has been granted in accordance with the 2023-06-22 SMBA Board Packet | Page 23 of 34 Temporary Certificate of Occupancy Policy Page 3 of 10 approved plan(s). Substantial site completion shall include but not be limited to The following items shall be fully completed: the parking lot paving and striping, site circulation elements, fire access, , commercial driveways, and nonmotorized facilities,; additionally, the following shall be substantially complete provided they are functioning per the approved plan: lighting, nonmotorized facilities, and all stormwater management facilities and systems are functioning per the approved project site plan, if applicable. Outstanding items listed within the application for a Temporary Certificate of Occupancy shall only be considered if not deemed to be part of substantial completion. II. The building/structure and site may be occupied safely. “Occupied safely” means that the Building Official, Township Fire Marshal, and Township Zoning Administrator, agree that the building/structure and site do not pose any risk to the public’s health, safety, or welfare. Site conditions that shall preclude issuance of a Temporary Certificate of Occupancy include incomplete and/or malfunctioning stormwater management facilities and systems; incomplete lighting and other security elements that may pose a safety risk to the public or property itself; incomplete paving that may pose a risk to motorists or pedestrians; the absence of pavement markings necessary to direct vehicle and pedestrian traffic in a safe manner; or similar site deficiencies not expressed 2023-06-22 SMBA Board Packet | Page 24 of 34 Temporary Certificate of Occupancy Policy Page 4 of 10 herein. 2. Conditions of Issuance a. SMBA and the Participating Local Unit consent to the issuance of a temporary certificate of occupancy in accordance with Section 1 of this Policy. b. A Temporary Certificate of Occupancy shall not be issued until a Cash Surety has been paid to SMBA. The amount of the Cash Surety will be calculated based on the Building Valuation Data (“BVD”) for the project, multiplied by the factor indicated in the below “Refundable Cash Surety Payment” table using the primary Occupancy Group (as defined in the Michigan Building Code) of the structure. Building Valuation Data shall be calculated using the square footage of the structure multiplied by the average construction cost per square foot table published by the International Code Council. If the result of said calculation is less than the “Minimum” amount listed in the “Refundable Cash Surety Payment” table, then the amount of the Cash Surety shall be the Minimum amount. The final amount will be rounded up to the nearest whole dollar. Refundable Cash Surety Payment Occupancy Group Calculated Amount OR Minimum R-3, U BVD * 0.0055 $2,000.00 R (Not Including R-3), I BVD * 0.0040 $10,000.00 A, B, E, F, H, M, S BVD * 0.0300 $10,000.00 I. If the applicant can provide a satisfactory third-partyprofessionallyprepared estimate for the cost to correct all outstanding structure / site deficiencies which includes the proposed timeline for Commented [KG1]: Base the fee off of the acreage of the entire property, provide for estimate or impacted area as alternative. Commented [IL2]: Can we walk through an Advia example. Is this enough? Commented [KG3R2]: BVD for Advia was $26,002,996. Occupancy group is “B”. Would have resulted in a surety of $780,090.00. 2023-06-22 SMBA Board Packet | Page 25 of 34 Temporary Certificate of Occupancy Policy Page 5 of 10 completion, and which demonstrates that the calculated Cash Surety amount is excessive, and if SMBA and the Participating Local Unit are in agreement, the minimum amount may be applied in lieu of the calculated amount. c. The applicant and property owner shall submit a document signed by each party indicating that they have read and understood this Policy prior to the issuance of a temporary certificate of occupancy on a form prescribed by SMBA. 3. Duration of Temporary Certificate; Extension a. A Temporary Certificate of Occupancy may be issued for a period not longer than six (6) weeks except in circumstances when a justified timeline can be provided for review by SMBA and the Participating Local Unit. b. Extension(s) may be granted at the discretion of the Participating Local Unit and/or SMBA upon receipt of a written request on a form prescribed by SMBA outlining the reason(s) for the extension request, and an updated timeline for the completion of all outstanding structure/site deficiencies. The applicant shall also submit a non-refundable extension request fee in the amount of $250.00; note that this amount does not include additional inspection fees, meeting fees, or review fees. The application fee shall be split evenly between SMBA and the Participating Local Unit.;. 4. Termination of Temporary Certificate and Forfeiture of Funds 2023-06-22 SMBA Board Packet | Page 26 of 34 Temporary Certificate of Occupancy Policy Page 6 of 10 a. Failure to correct all outstanding structure or site deficiencies by or before the expiration date listed upon the Temporary Certificate of Occupancy shall cause the same to be revoked, whereafter the building/structure shall no longer be legally occupied. b. The Participating Local Unit or SMBA may elect to engage the services of a third-party to correct any outstanding deficiencies by drawing against the Cash Surety. The applicant shall be liable for any costs incurred from the enforcement of this Policy, including any costs which may exceed the balance of the Cash Surety paid to SMBA. c. The applicant shall be notified prior to the use of the Cash Surety by SMBA or the Participating Local Unit. d. Any costs incurred by a Participating Local Unit or by SMBA from the enforcement of this Policy shall be recuperated from the Cash Surety provided. e. Participating Local Units wishing to draw against the Cash Surety shall make a written request to SMBA. SMBA shall fulfill the written request by issuing a check for the requested amount directly to the Participating Local Unit or to a vendor specified in the written request. f. Any remaining funds shall be returned to the payor upon satisfaction of the official terms of the Temporary Certificate of Occupancy and issuance of a Certificate of Occupancy. 5. Effective Date a. The effective date of this policy shall be the latter of the approval dates on 2023-06-22 SMBA Board Packet | Page 27 of 34 Temporary Certificate of Occupancy Policy Page 7 of 10 the signature pages which follow. 2023-06-22 SMBA Board Packet | Page 28 of 34 Temporary Certificate of Occupancy Policy Page 8 of 10 SOUTHWEST MICHIGAN BUILDING AUTHORITY APPROVAL A motion was made by _______________ and supported by _______________ to adopt the foregoing resolution as resolution number _______________. Upon roll-call vote, the following voted: “Yes”: “No”: “Abstained”: “Absent”: The Board Chair declared the motion carried ____ to ____, and the resolution duly adopted. ____________________________ Kyle Gibson, Board Secretary Southwest Michigan Building Authority * * * * * * * * * * * * * * * * * * * CERTIFICATE I hereby certify that the foregoing constitutes a true and complete copy of an Excerpt of the Minutes of a meeting of the Southwest Michigan Building Authority Board of Directors, held on _______________, at which meeting _______________members were present and acted upon the same as indicated in said Minutes; that said meeting was held in accordance with the Open Meetings Act of the State of Michigan. ____________________________ Kyle Gibson, Board Secretary Southwest Michigan Building Authority 2023-06-22 SMBA Board Packet | Page 29 of 34 Temporary Certificate of Occupancy Policy Page 9 of 10 COOPER CHARTER TOWNSHIP APPROVAL A motion was made by _______________ and supported by _______________ to adopt the foregoing resolution as resolution number _______________. Upon roll-call vote, the following voted: “Yes”: “No”: “Abstained”: “Absent”: The Supervisor declared the motion carried ____ to ____, and the resolution duly adopted. ____________________________ DeAnna Jannen, Clerk Cooper Charter Township * * * * * * * * * * * * * * * * * * * CERTIFICATE I hereby certify that the foregoing constitutes a true and complete copy of an Excerpt of the Minutes of a meeting of the Cooper Charter Township Board of Trustees, held on _______________, at which meeting _______________members were present and acted upon the same as indicated in said Minutes; that said meeting was held in accordance with the Open Meetings Act of the State of Michigan. ____________________________ DeAnna Jannen, Clerk Cooper Charter Township 2023-06-22 SMBA Board Packet | Page 30 of 34 Temporary Certificate of Occupancy Policy Page 10 of 10 OSHTEMO CHARTER TOWNSHIP APPROVAL A motion was made by _______________ and supported by _______________ to adopt the foregoing resolution as resolution number _______________. Upon roll-call vote, the following voted: “Yes”: “No”: “Abstained”: “Absent”: The Supervisor declared the motion carried ____ to ____, and the resolution duly adopted. ____________________________ Dusty Farmer, Clerk Oshtemo Charter Township * * * * * * * * * * * * * * * * * * * CERTIFICATE I hereby certify that the foregoing constitutes a true and complete copy of an Excerpt of the Minutes of a meeting of the Oshtemo Charter Township Board of Trustees, held on _______________, at which meeting _______________members were present and acted upon the same as indicated in said Minutes; that said meeting was held in accordance with the Open Meetings Act of the State of Michigan. ____________________________ Dusty Farmer, Clerk Oshtemo Charter Township 2023-06-22 SMBA Board Packet | Page 31 of 34 TO BE COMPLETED AND PROVIDED TO SMBA WITH BUILDINGFOUNDATION PERMIT APPLICATION In Accordance with Oshtemo Ordinance Requirements (Part 290.007, Paragraph C.1.c), minimum first floor elevation and/or minimum structural opening elevations may be proscribed during plan review. It is the builder’s obligation to obtain a State of Michigan licensed surveyor’s certification that footing forms have been placed such that building setback requirements and all elevation restrictions will be met for the final structure. The Township is not responsible for any miscalculations or errors in the design or set elevation that causes adverse impacts in the future. PROPERTY ID STREET ADDRESS Name: CERTIFIERS NAME (MI LICENSURE NAME & NUMBER) (PRINT OR BLOCK SCRIPT) Commented [GU1]: check with SMBA: is foundation permit separate? or within building permit? Commented [GU2]: Legal to verify/draft 2023-06-22 SMBA Board Packet | Page 32 of 34 …as surveyor and builder’s authorized representative, I certify that the information on this Certificate confirms that foundation forms have been properly set at locations which satisfy (1) zoning setback requirements, and (2) which meet plan-approved elevation requirements for First Floor Elevation and Minimum Structural Opening Elevation. If (2) is not available, the surveyor and builder’s authorized representative acknowledge that an appropriate elevation was set to ensure no adverse effects to adjacent land. SIGNATURE DATE PLAN APPROVED INFORMATION FIRST FLOOR ELEVATION LOWEST OPENING ELEVATION @ RD CROWN (FRONT MID PT) BUILDER’S PARCEL-LINE STAKING & FORM SETTING:  From approved site plans and at least 2 found benchmarks, if applicable, I have staked rear & side boundary lines.  I have staked the front ROW and other boundary lines needed to determine setback requirements.  I have placed footing forms at elevations which meet elevation requirements as determined by the below worksheet: +/- ADJUSTMENT ELEVATION CALC. DESCRIBE INITIAL REFERENCE ELEVATION (FIELD TAKEOFF) FIRST FLOOR ELEVATION (NEW CONSTRUCTION) GARAGE SLAB ELEVATION (NEW CONSTRUCTION) LOWEST STRUCTURAL OPENING ELEVATION (SELECT TYPE BELOW) LOWEST/BOTTOM FLOOR ELEVATION (BASEMENT) FOOTING ELEVATION (NEW CONSTRUCTION) LOWEST OPENING TYPE (SELECT ONE)  WALKOUT  GARDEN WINDOW  OTHER  EMERGENCY EGRESS  HORIZONAL STRUCTURAL MEMBER 2023-06-22 SMBA Board Packet | Page 33 of 34 2023-06-22 SMBA Board Packet | Page 34 of 34