SMBA Regular Board Meeting

Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Regular Board Meeting March 23, 2023 8:30 AM Oshtemo Township Hall Public Meeting Room 7275 W Main St Kalamazoo, MI 49009 Agenda 1. Call to Order 2. Public Comments on Non-Agenda Items 3. Consent Agenda a. Meeting Minutes – March 2, 2023 Regular Meeting b. February 2023 Financial Reports 4. Consideration of Health Insurance Options 5. Consideration of Draft Fee Schedule 6. Board Chair’s Report 7. Other Business 8. Adjournment 2023-03-23 SMBA Board Packet | Page 1 of 28 Minutes of the Regular Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors March 2, 2023 | 9:00am | Public Meeting Room, Oshtemo Township Hall Page 1 of 2 Action Items # Item Description: Assigned To: Due By: 8 Compile Options for Healthcare Kyle Gibson N/a 9 Convene the CBOA Kyle Gibson N/a 11 Review Fee Schedule Kyle Gibson & Garrett Reitenour 2023-03-23 Minutes 1. Call to Order: Chair Dusty Farmer called the meeting to order at approximately 9:02am. A remote component was available to members of the public via Zoom. Name Present or Absent Dusty Farmer, Board Chair (Oshtemo Representative) Present Jeff Sorensen (Cooper Representative) Present Carol Dehaan, Treasurer (Cooper Representative) Present Cheri Bell (Oshtemo Representative) Absent, Participated in Discussion via Zoom Bernie Mein (Oshtemo Representative) Present Also present were: Building Official Garrett Reitenour, Attorney Jim Porter, and Board Secretary Kyle Gibson. 2. Approval of or Amendments to Agenda: Office Manager Kyle Gibson requested that a budget amendment in the amount of $700.00 to the IT / Infrastructure GL be added to the consent agenda as item 4C. A motion was made by Jeff Sorensen and supported by Carol DeHaan to approve the agenda as amended. Upon a voice vote, the motion was carried 4-0 with 1 absent. 3. Public Comments on Non-Agenda Items: There was no public comment. 4. Consent Agenda: a. Meeting Minutes – January 19, 2023 Regular Meeting b. January 2023 Financial Reports c. Request for $700.00 Budget Amendment for IT / Infrastructure A motion was made by Jeff Sorensen and supported by Bernie Mein to approve the consent agenda as amended. Upon a voice vote, the motion was carried 4-0 with 1 absent. 5. Request for Purchase of Standing Desk Frame: Office Manager Gibson presented the request. A motion was made by Bernie Mein and supported by Jeff Sorensen to approve the request and amend the budget accordingly. Upon a voice vote, the motion was carried 4-0 with 1 absent. 6. Rights and Duties of the Construction Board of Appeals: Office Manager Gibson presented a memorandum which outlined the rights and duties of the Construction Board of Appeals with input from Attorney Porter. A motion was made by Dusty Farmer and supported by Jeff Sorensen to establish the stipend for Construction Board of Appeals members at a rate of $65.00 per meeting less than four hours in duration, and $130.00 per meeting more than four hours in duration. 2023-03-23 SMBA Board Packet | Page 2 of 28 Minutes of the Regular Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors March 2, 2023 | 9:00am | Public Meeting Room, Oshtemo Township Hall Page 2 of 2 Upon a voice vote, the motion was carried 4-0 with 1 absent. 7. Consideration of Board Appointments – Construction Board of Appeals Member Vacancy: A motion was made by Jeff Sorensen and supported by Bernie Mein to appoint Kevin Osborne to the Construction Board of Appeals. Upon a voice vote, the motion was carried 4-0 with 1 absent. 8. Consideration of Health Care Contingency: Following discussion, the board directed Office Manager Gibson to reach out to several insurance brokers and prepare a slate of potential alternatives to the Authority’s current healthcare plan for consideration at a future meeting. 9. Consideration of Convening the Construction Board of Appeals: Attorney Porter and Building Official Garrett Reitenour presented a request for the Board of Directors to convene the Construction Board of Appeals to render a decision on a matter of interpretation. A motion was made by Jeff Sorensen and supported by Bernie Mein to direct the Chair of the Construction Board of Appeals to convene said Board as requested. Upon a voice vote, the motion was carried 4-0 with 1 absent. 10. Board Chair’s Report: Chair Farmer had nothing to report. 11. Other Business: Jeff Sorensen brought a concern from a Cooper Township resident regarding the permit fee for window replacements. The board discussed the matter and consensus was that establishing a flat-rate fee for that work would be appropriate. The board directed Office Manager Gibson to work with Building Official Reitenour to review the fee schedule and make a recommendation at the next meeting. 12. Adjournment: Seeing and hearing no other business, and having exhausted the agenda, Board Chair Dusty Farmer declared the meeting adjourned at approximately 10:19am. Next Regular Board Meeting March 23, 2023 | 8:30am | Public Meeting Room, Oshtemo Township Hall Prepared By: KYLE GIBSON Board Secretary & Office Manager 2023-03-23 SMBA Board Packet | Page 3 of 28 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Financial Reports for: February 2023 1. Permit Revenue & Inspections Report 2. Budget Snapshot Report 3. Balance Sheet Report 4. Accounts Payable Detailed Disbursement Report 2023-03-23 SMBA Board Packet | Page 4 of 28 SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT Reporting Period: 2/1/2023 to 2/28/2023 Building Electrical Mechanical Plumbing Totals Oshtemo 17 20 17 6 60 Revenue $4,910.00 $4,054.00 $5,223.30 $778.00 $14,965.30 YTD Oshtemo 39 57 50 16 162 YTD Revenue $14,880.00 $13,578.00 $10,483.30 $2,349.00 $41,290.30 Cooper 3 8 9 3 23 Revenue $227.00 $580.00 $941.00 $243.00 $1,991.00 YTD Cooper 11 14 21 6 52 YTD Revenue $2,603.00 $1,634.00 $2,606.00 $586.00 $7,429.00 Total Permits 20 28 26 9 83 Total Revenue $5,137.00 $4,634.00 $6,164.30 $1,021.00 $16,956.30 YTD Total Permits 50 71 71 22 214 YTD Total Revenue $17,483.00 $15,212.00 $13,089.30 $2,935.00 $48,719.30 Building Electrical Mechanical Plumbing Totals Oshtemo Inpsections 61 42 54 38 195 Cooper Inspections 20 17 12 5 54 YTD Oshtemo Inspections 170 110 122 96 498 YTD Cooper Inspections 55 35 32 11 133 Total Inspections 81 59 66 43 249 YTD Total Inspections 225 145 154 107 631 Permit Revenue Inspections 0 100 200 300 400 500 $0.00 $10,000.00 $20,000.00 $30,000.00 $40,000.00 $50,000.00 $60,000.00 $70,000.00 2022 Revenue by Month 2023 Revenue by Month 2022 Inspections by Month 2023 Inspections by Month Printed 3/16/2023 at 10:38 AM I:\Board Meetings\01 TEMPLATES\Revenue & Inspections Report 2023-03-23 SMBA Board Packet | Page 5 of 28 03/16/2023 10:49 AM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/2 User: kgibson DB: Smba PERIOD ENDING 02/28/2023 % Fiscal Year Completed: 16.16 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 02/28/2023 YTD BALANCE 02/28/2023 2023 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 569 – Building Authority Revenues Dept 000 – A&L, Balance Sheet Accounts 569-000-99999 Carryover 0.00 0.00 0.00 0.00 0.00 Total Dept 000 – A&L, Balance Sheet Accounts 0.00 0.00 0.00 0.00 0.00 Dept 272 – Revenue Accounts 569-272-49100 Building Permits 210,000.00 12,195.00 3,937.00 197,805.00 5.81 569-272-49200 Electrical Permits 50,000.00 5,382.00 1,528.00 44,618.00 10.76 569-272-49300 Mechanical Permits 55,000.00 5,605.30 2,274.30 49,394.70 10.19 569-272-49400 Plumbing Permits 25,000.00 1,165.00 401.00 23,835.00 4.66 569-272-49500 Annual Permits 5,000.00 0.00 0.00 5,000.00 0.00 569-272-60701 FOIA Fees 500.00 38.50 15.40 461.50 7.70 569-272-62600 Building Services to Others 0.00 0.00 0.00 0.00 0.00 569-272-62701 Building Inspections 60,000.00 4,100.00 1,300.00 55,900.00 6.83 569-272-62702 Electrical Inspections 40,000.00 5,400.00 1,750.00 34,600.00 13.50 569-272-62703 Mechanical Inspections 45,000.00 5,200.00 1,950.00 39,800.00 11.56 569-272-62704 Plumbing Inspections 35,000.00 2,350.00 1,000.00 32,650.00 6.71 569-272-63000 Plan Review 35,000.00 9,070.00 4,025.00 25,930.00 25.91 569-272-66300 Bond Forfeitures and Bond Costs 0.00 0.00 0.00 0.00 0.00 569-272-66500 Interest on Investments 12,000.00 237.78 0.00 11,762.22 1.98 569-272-67300 Gain / Loss on Sale of Assets 0.00 0.00 0.00 0.00 0.00 569-272-67500 Miscellaneous Revenues 500.00 530.21 530.00 (30.21) 106.04 569-272-67700 Print / Copy Fees 1,500.00 38.00 10.00 1,462.00 2.53 569-272-67800 Postage / Shipping 100.00 0.00 0.00 100.00 0.00 Total Dept 272 – Revenue Accounts 574,600.00 51,311.79 18,720.70 523,288.21 8.93 TOTAL REVENUES 574,600.00 51,311.79 18,720.70 523,288.21 8.93 Expenditures Dept 273 – Building Authority Expense Activity 569-273-70200 Salaries 194,000.00 29,282.10 14,708.15 164,717.90 15.09 569-273-70203 Construction Board of Appeals Stipend 0.00 0.00 0.00 0.00 0.00 569-273-70204 Board Member At Large Stipend 360.00 30.00 0.00 330.00 8.33 569-273-71002 Health Insurance 56,000.00 17,406.95 4,395.26 38,593.05 31.08 569-273-71003 Disability / Life Insurance 2,350.00 689.96 313.38 1,660.04 29.36 569-273-71004 Work Comp Insurance 1,200.00 1,014.00 0.00 186.00 84.50 569-273-71005 Payroll Taxes – FICA 14,841.00 2,242.96 1,126.61 12,598.04 15.11 569-273-71006 HSA 7,060.00 7,197.86 0.00 (137.86) 101.95 569-273-71009 Pension Plan 15,520.00 2,904.55 1,170.00 12,615.45 18.71 569-273-71101 In Lieu of Insurance 5,565.00 837.52 418.76 4,727.48 15.05 569-273-71102 Clothing Allowance 1,500.00 0.00 0.00 1,500.00 0.00 569-273-71103 Education / Membership Dues 4,000.00 345.00 245.00 3,655.00 8.63 569-273-71200 Employee Appreciation 300.00 300.00 0.00 0.00 100.00 569-273-72700 Supplies 4,000.00 576.87 539.40 3,423.13 14.42 569-273-72800 Postage / Shipping 2,000.00 67.39 49.50 1,932.61 3.37 569-273-72900 General Insurance 10,500.00 10,114.00 0.00 386.00 96.32 569-273-80100 Building Inspector 8,000.00 350.00 350.00 7,650.00 4.38 569-273-80200 Electrical Inspector 40,000.00 5,800.00 2,950.00 34,200.00 14.50 569-273-80300 Mechanical Inspector 40,000.00 6,400.00 3,500.00 33,600.00 16.00 569-273-80400 Plumbing Inspector 30,000.00 5,000.00 2,500.00 25,000.00 16.67 569-273-80500 Plan Review 30,000.00 6,075.00 3,755.00 23,925.00 20.25 569-273-80600 Consultants 0.00 0.00 0.00 0.00 0.00 2023-03-23 SMBA Board Packet | Page 6 of 28 03/16/2023 10:49 AM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/2 User: kgibson DB: Smba PERIOD ENDING 02/28/2023 % Fiscal Year Completed: 16.16 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 02/28/2023 YTD BALANCE 02/28/2023 2023 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 569 – Building Authority Expenditures 569-273-80700 Accounting / Audit Fees 10,500.00 570.00 290.00 9,930.00 5.43 569-273-80800 Legal Fees 7,000.00 0.00 0.00 7,000.00 0.00 569-273-80900 IT / Infrastructure 29,000.00 6,982.80 2,372.00 22,017.20 24.08 569-273-80901 IT / Software 8,900.00 2,417.00 139.00 6,483.00 27.16 569-273-80902 IT / Support 500.00 0.00 0.00 500.00 0.00 569-273-81000 New Hire Expenses 0.00 0.00 0.00 0.00 0.00 569-273-85000 Telephone 3,600.00 984.75 295.42 2,615.25 27.35 569-273-86000 Vehicle Gas / Maintenance 3,500.00 506.26 209.99 2,993.74 14.46 569-273-86100 Mileage 500.00 0.00 0.00 500.00 0.00 569-273-94000 Facility Rent 22,000.00 22,000.00 0.00 0.00 100.00 569-273-95500 Miscellaneous Expenditures 500.00 0.00 0.00 500.00 0.00 569-273-95600 Equipment / Maintenance 2,400.00 377.27 77.34 2,022.73 15.72 569-273-96401 Refund of Overpayment 0.00 0.00 0.00 0.00 0.00 569-273-96500 Bank Service Charges 720.00 53.60 0.00 666.40 7.44 569-273-96800 Depreciation Expense 0.00 0.00 0.00 0.00 0.00 569-273-97100 Capital Outlay 3,000.00 2,548.68 0.00 451.32 84.96 569-273-97200 Capital Outlay – Vehicle 0.00 0.00 0.00 0.00 0.00 569-273-99300 Interest / Penalty 0.00 0.00 0.00 0.00 0.00 Total Dept 273 – Building Authority Expense Activity 559,316.00 133,074.52 39,404.81 426,241.48 23.79 TOTAL EXPENDITURES 559,316.00 133,074.52 39,404.81 426,241.48 23.79 NET OF REVENUES & EXPENDITURES 15,284.00 (81,762.73) (20,684.11) 97,046.73 534.96 TOTAL EXPENDITURES 559,316.00 133,074.52 39,404.81 426,241.48 23.79 TOTAL REVENUES 574,600.00 51,311.79 18,720.70 523,288.21 8.93 Fund 569 – Building Authority: NET OF REVENUES & EXPENDITURES 15,284.00 (81,762.73) (20,684.11) 97,046.73 534.96 TOTAL EXPENDITURES – ALL FUNDS 559,316.00 133,074.52 39,404.81 426,241.48 23.79 TOTAL REVENUES – ALL FUNDS 574,600.00 51,311.79 18,720.70 523,288.21 8.93 2023-03-23 SMBA Board Packet | Page 7 of 28 03/16/2023 10:49 AM BALANCE SHEET FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/1 User: kgibson DB: Smba Period Ending 02/28/2023 Fund 569 Building Authority GL Number Description Balance *** Assets *** 569-000-00100 Cash – CKG – Mercantile Bank 311,218.88 569-000-00201 Cash – SAV – Consumers CU 25.00 569-000-00301 Cash – CD – Flagstar Bank 250,980.83 569-000-00302 Cash – CD – Consumers CU 150,514.10 569-000-00400 Cash – Imprest / Petty 250.00 569-000-14700 Accumulated Depreciation (35,114.44) 569-000-14799 Capital Assets Equipment 72,460.85 Total Assets 750,335.22 *** Liabilities *** 569-000-20200 Accounts Payable 1,750.39 569-000-22800 Due to State of Michigan 1,214.96 569-000-25700 Accrued Payroll 3,636.90 569-000-26500 Performance Bonds 10,000.00 Total Liabilities 16,602.25 *** Fund Balance *** 569-000-39000 Fund Balance 841,714.26 Total Fund Balance 841,714.26 * Year Not Closed *2022 End FB/2023 Beg FB 815,495.70 Beginning Fund Balance – 2022 841,714.26 Net of Revenues VS Expenditures – Current Year (81,762.73) Ending Fund Balance 733,732.97 Total Liabilities And Fund Balance 750,335.22 Net of Revenues VS Expenditures – 2022 (26,218.56) 2023-03-23 SMBA Board Packet | Page 8 of 28 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/16/2023 10:45 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/9 User: kgibson DB: Smba POST DATES 02/01/2023 – 02/28/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 03/07/2023 N 136.33 SEATTLE WA, 98124-5184 / / 0.0000 N 0.00 2275 PO BOX 035184 02/06/2023 N 136.33 AMAZON AMAZON CAPITAL SERVICES 02/06/2023 14YM-VRLH-JJNQ SWBA SUPPLIES 569-273-72700 COVID-19 TEST KITS, 5/BX, QTY 4 BOX 136.33 VENDOR TOTAL: 136.33 GL NUMBER DESCRIPTION AMOUNT Paid 03/03/2023 N 2,272.00 CHICAGO IL, 60680-9113 / / 0.0000 N 0.00 2272 PO BOX 809113 02/01/2023 N 2,272.00 AUNALYTICS AUNALYTICS, INC 02/01/2023 29977460 SWBA CLOUD HOSTING SERVICES MAR 2023 569-273-80900 IT / Infrastructure 2,272.00 VENDOR TOTAL: 2,272.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/28/2023 N 4,395.26 DETROIT MI, 48267-4416 / / 0.0000 N 0.00 2289 PO BOX 674416 02/16/2023 N 4,395.26 BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 02/16/2023 007043238-0000 SWBA HEALTH INSURANCE APR 2023 PREPAY 569-273-71002 Health Insurance 4,395.26 VENDOR TOTAL: 4,395.26 2023-03-23 SMBA Board Packet | Page 9 of 28 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/16/2023 10:45 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/9 User: kgibson DB: Smba POST DATES 02/01/2023 – 02/28/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 02/08/2023 N 360.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 02/08/2023 N 360.00 117 N 1ST ST STE 70 2282 CWA CARLISLE WORTMAN ASSOCIATES 02/08/2023 2168012 SWBA REVIEW PB22-05-0659 5320 HOLIDAY TER 569-273-80500 Plan Review 360.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/08/2023 N 210.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 02/08/2023 N 210.00 117 N 1ST ST STE 70 2283 CWA CARLISLE WORTMAN ASSOCIATES 02/08/2023 2168013 SWBA REVIEW PB23-05-0010 6857 W MAIN ST STE 569-273-80500 Plan Review 210.00 VENDOR TOTAL: 570.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/13/2023 N 245.00 MADISON HEIGHTS MI, 48071-0913 / / 0.0000 N 0.00 2286 PO BOX 71913 02/13/2023 N 245.00 COCM COCM 02/13/2023 2023-02-13-1 SWBA COCM SPRING CONFERENCE AND MEMBERSHIP D569-273-71103 SPRING CONFERENCE 200.00 569-273-71103 MEMBERSHIP DUES 45.00 245.00 VENDOR TOTAL: 245.00 2023-03-23 SMBA Board Packet | Page 10 of 28 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/16/2023 10:45 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/9 User: kgibson DB: Smba POST DATES 02/01/2023 – 02/28/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 03/05/2023 N 1,820.00 BRIGHTON MI, 48114 / / 0.0000 N 0.00 2273 9032 ROSEMARY LN 02/06/2023 N 1,820.00 CSC CODE SAVVY CONSULTANTS LLC 02/03/2023 2158 SWBA FS REVIEW PM23-05-0042 2280 S 11TH ST O569-273-80500 2023-0015-1 1,820.00 GL NUMBER DESCRIPTION AMOUNT Paid 03/22/2023 N 505.00 BRIGHTON MI, 48114 / / 0.0000 N 0.00 2290 9032 ROSEMARY LN 02/21/2023 N 505.00 CSC CODE SAVVY CONSULTANTS LLC 02/21/2023 2172 SWBA FA REVIEW PE23-05-0044 5800 JEFFERSON C569-273-80500 2023-0022-1 505.00 GL NUMBER DESCRIPTION AMOUNT Paid 03/22/2023 N 385.00 BRIGHTON MI, 48114 / / 0.0000 N 0.00 2291 9032 ROSEMARY LN 02/21/2023 N 385.00 CSC CODE SAVVY CONSULTANTS LLC 02/21/2023 2173 SWBA FA REVIEW PE22-05-0212 717 N DRAKE RD B569-273-80500 2022-0123-2 385.00 GL NUMBER DESCRIPTION AMOUNT Paid 03/29/2023 N 225.00 BRIGHTON MI, 48114 / / 0.0000 N 0.00 2300 9032 ROSEMARY LN 02/28/2023 N 225.00 CSC CODE SAVVY CONSULTANTS LLC 02/28/2023 2178 SWBA FA REVIEW PE22-05-0484 ADDENDUM 3680 STA569-273-80500 2022-0214-2 225.00 VENDOR TOTAL: 2,935.00 2023-03-23 SMBA Board Packet | Page 11 of 28 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/16/2023 10:45 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/9 User: kgibson DB: Smba POST DATES 02/01/2023 – 02/28/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 02/07/2023 Y 2,050.00 KALAMAZOO MI, 49009-8911 / / 0.0000 N 0.00 2278 6323 WINDDRIFT AVE 02/07/2023 N 2,050.00 GHECKMAN GARYAIRE, LLC 02/07/2023 2023-02-07-1 SWBA PLUMBING / MECHANICAL INSPECTIONS 569-273-80400 Plumbing Inspector 1,000.00 569-273-80300 Mechanical Inspector 950.00 569-273-80200 Electrical Inspector 100.00 2,050.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/22/2023 Y 2,850.00 KALAMAZOO MI, 49009-8911 / / 0.0000 N 0.00 2293 6323 WINDDRIFT AVE 02/22/2023 N 2,850.00 GHECKMAN GARYAIRE, LLC 02/22/2023 2023-02-22-1 SWBA PLUMBING / MECHANICAL INSPECTIONS 569-273-80400 Plumbing Inspector 1,150.00 569-273-80300 Mechanical Inspector 1,700.00 2,850.00 VENDOR TOTAL: 4,900.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/27/2023 N 5,000.00 DARIEN IL, 60561 02/27/2023 0.0000 N 0.00 G SCHULTZ CONSTRUCTION INC 02/27/2023 N 0.00 7900 S CASS AVE 2295 MISC GREGORY SCHULTZ 02/27/2023 BTCO23-001 SWBA BD Bond Refund 569-000-26500 BTCO23-001 5,000.00 VENDOR TOTAL: 5,000.00 2023-03-23 SMBA Board Packet | Page 12 of 28 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/16/2023 10:45 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/9 User: kgibson DB: Smba POST DATES 02/01/2023 – 02/28/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 02/01/2023 N 170.00 BYRON CENTER MI, 49315-7936 02/01/2023 0.0000 N 0.00 2271 365 84TH ST SW STE 3 02/01/2023 N 0.00 MISC Hearthcrest Fireplace & Home Decor 02/01/2023 00037434 SWBA BD Payment Refund 569-272-49300 03. Gas/Oil Burning Equip. – Fireplace 60.00 569-272-49300 07. Gas Piping (Each Opening) 10.00 569-272-62703 35. Inspection – Rough 50.00 569-272-62703 35. Inspection – Final 50.00 170.00 VENDOR TOTAL: 170.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/22/2023 N 447.49 KALAMAZOO MI, 49009-1332 / / 0.0000 N 0.00 2277 811 S DRAKE RD 02/06/2023 N 447.49 VISA MERCANTILE VISA 02/06/2023 2023-02-06-1 SWBA VISA BILL JAN 2023 569-273-86000 GAS 180.00 569-273-86000 CAR WASH MONTHLY SUBSCRIPTION 29.99 569-273-80901 COGNITO FORMS SUBSCRIPTION 139.00 569-273-80900 ELEMENTOR SUBSCRIPTION 49.00 569-273-72800 POSTAGE / SHIPPING 49.50 447.49 VENDOR TOTAL: 447.49 GL NUMBER DESCRIPTION AMOUNT Paid 02/07/2023 Y 1,200.00 COLDWATER MI, 49036-9553 / / 0.0000 N 0.00 2279 426 SARAH LN 02/07/2023 N 1,200.00 TTHATCHER MP SERVICES LLC 02/07/2023 2023-02-07-2 SWBA MECHANICAL / PLUMBING INSPECTIONS 569-273-80300 Mechanical Inspector 850.00 569-273-80400 Plumbing Inspector 350.00 1,200.00 2023-03-23 SMBA Board Packet | Page 13 of 28 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/16/2023 10:45 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/9 User: kgibson DB: Smba POST DATES 02/01/2023 – 02/28/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID VENDOR TOTAL: 1,200.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/26/2023 N 11.29 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 2284 PO BOX 633301 02/13/2023 N 11.29 ODP ODP BUSINESS SOLUTIONS 02/13/2023 291469576001 SWBA OFFICE SUPPLIES 569-273-72700 LAMINATOR CLEANING SHEETS 11.29 GL NUMBER DESCRIPTION AMOUNT Paid 02/26/2023 N 18.99 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 2285 PO BOX 633301 02/13/2023 N 18.99 ODP ODP BUSINESS SOLUTIONS 02/13/2023 291470346001 SWBA OFFICE SUPPLIES 569-273-72700 STICKY NOTES 24PK 18.99 GL NUMBER DESCRIPTION AMOUNT Paid 03/12/2023 N 85.79 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 2299 PO BOX 633301 02/27/2023 N 85.79 ODP ODP BUSINESS SOLUTIONS 02/27/2023 292020140001 SWBA OFFICE SUPPLIES 569-273-72700 HP05A TONER FOR GARRETT OFFICE 85.79 VENDOR TOTAL: 116.07 GL NUMBER DESCRIPTION AMOUNT Paid 02/03/2023 N 5,000.00 MEDINA OH, 44256 02/03/2023 0.0000 N 0.00 2274 1093 MEDINA RD STE 100 02/06/2023 N 0.00 MISC PLEASANT VALLEY CORPORATION 02/03/2023 BTCO22-006 SWBA BD Bond Refund 569-000-26500 BTCO22-006 5,000.00 VENDOR TOTAL: 5,000.00 2023-03-23 SMBA Board Packet | Page 14 of 28 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/16/2023 10:45 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 7/9 User: kgibson DB: Smba POST DATES 02/01/2023 – 02/28/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 02/27/2023 Y 250.00 VAN BUREN TWP MI, 48111-1677 / / 0.0000 N 0.00 2298 9593 REVERE DR 02/27/2023 N 250.00 REDMOND REDMOND ENGINEERING & DESIGN 02/27/2023 23-003-001 SWBA FS REVIEW PM23-05-0065 2345 N 10TH ST T569-273-80500 Plan Review 250.00 VENDOR TOTAL: 250.00 GL NUMBER DESCRIPTION AMOUNT Paid 03/12/2023 N 215.25 CHICAGO IL, 60680-2815 / / 0.0000 N 0.00 2292 PO BOX 802815 02/21/2023 N 215.25 RICOH RICOH 02/21/2023 1096213400 SWBA SUPPLIES / PLOTTER INK 569-273-72700 MPCW2201SP MAGENTA 71.75 569-273-72700 MPCW2201SP BLACK 143.50 215.25 GL NUMBER DESCRIPTION AMOUNT Paid 03/14/2023 N 71.75 CHICAGO IL, 60680-2815 / / 0.0000 N 0.00 2296 PO BOX 802815 02/27/2023 N 71.75 RICOH RICOH 02/27/2023 1096251670 SWBA SUPPLIES / PLOTTER INK 569-273-72700 CW2200 YELLOW 71.75 GL NUMBER DESCRIPTION AMOUNT Paid 03/07/2023 N 77.34 CHICAGO IL, 60680-2815 / / 0.0000 N 0.00 2288 PO BOX 802815 02/16/2023 N 77.34 RICOH RICOH 02/16/2023 5066789671 SWBA FEB 2023 CONTRACT # 4470926 569-273-95600 MPC2504 BASE 2023-02-15 TO 2023-03-14 15.41 569-273-95600 MPC2504 BW READ 0.91 569-273-95600 MPC2504 COLOR READ 61.02 77.34 2023-03-23 SMBA Board Packet | Page 15 of 28 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/16/2023 10:45 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 8/9 User: kgibson DB: Smba POST DATES 02/01/2023 – 02/28/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID VENDOR TOTAL: 364.34 GL NUMBER DESCRIPTION AMOUNT Paid 02/06/2023 N 290.00 PORTAGE MI, 49002-0507 / / 0.0000 N 0.00 2276 246 E KILGORE RD 02/06/2023 N 290.00 SIEGFRIED SIEGFRIED CRANDALL PC 02/06/2023 110916 SWBA ACCOUNTING SERVICES JAN 2023 569-273-80700 Accounting / Audit Fees 290.00 VENDOR TOTAL: 290.00 GL NUMBER DESCRIPTION AMOUNT Paid 03/01/2023 N 313.38 PHILADELPHIA PA, 19170-0001 / / 0.0000 N 0.00 2287 PO BOX 7247-0381 02/15/2023 N 313.38 SUN LIFE SUN LIFE FINANCIAL 02/15/2023 247757 SWBA LIFE INSURANCE MAR 2023 569-273-71003 Disability / Life Insurance 313.38 VENDOR TOTAL: 313.38 GL NUMBER DESCRIPTION AMOUNT Paid 02/21/2023 N 145.42 CHICAGO IL, 60677-8000 / / 0.0000 N 0.00 2281 8020 SOLUTIONS CTR 02/08/2023 N 145.42 TELNET TELNET WORLDWIDE 02/08/2023 263553 SWBA PHONE FEB 2023 569-273-85000 Telephone 145.42 VENDOR TOTAL: 145.42 GL NUMBER DESCRIPTION AMOUNT Paid 03/14/2023 N 51.00 CINCINNATI OH, 45274-2596 / / 0.0000 N 0.00 2297 PO BOX 742596 02/27/2023 N 51.00 TMOBILE T-MOBILE 02/27/2023 977195739-16 SWBA MOBILE HOTSPOT USAGE FEB 2023 569-273-80900 IT / Infrastructure 51.00 2023-03-23 SMBA Board Packet | Page 16 of 28 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/16/2023 10:45 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 9/9 User: kgibson DB: Smba POST DATES 02/01/2023 – 02/28/2023 BOTH JOURNALIZED AND UNJOURNALIZED PAID VENDOR TOTAL: 51.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/07/2023 Y 2,000.00 MATTAWAN MI, 49071-9746 / / 0.0000 N 0.00 2280 38159 24TH ST 02/07/2023 N 2,000.00 WWILCOX WILLIAM WILCOX 02/07/2023 2023-02-07-3 SWBA ELECTRICAL INSPECTIONS 569-273-80200 Electrical Inspector 1,750.00 569-273-80100 Building Inspector 250.00 2,000.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/22/2023 Y 1,200.00 MATTAWAN MI, 49071-9746 / / 0.0000 N 0.00 2294 38159 24TH ST 02/22/2023 N 1,200.00 WWILCOX WILLIAM WILCOX 02/22/2023 2023-02-22-2 SWBA ELECTRICAL INSPECTIONS 569-273-80200 Electrical Inspector 1,100.00 569-273-80100 Building Inspector 100.00 1,200.00 VENDOR TOTAL: 3,200.00 TOTAL – ALL VENDORS: 32,001.29 2023-03-23 SMBA Board Packet | Page 17 of 28 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Page 1 of 3 MEMORANDUM To: Members of the Board of Directors From: Office Manager Kyle Gibson Date: 3/16/2023 Re: Cash in Lieu of Healthcare Proposal Background We are currently in a position where at the end of our current cycle with Blue Cross Blue Shield (BCBS), only one employee would remain on the policy. This would result in BCBS terminating the policy. Therefore, at the Board’s direction, I have engaged in discussions with several insurance brokers and conducted independent research to determine the Authority’s best course of action should we no longer be able to offer a group healthcare insurance policy. Owing to the small size of our organization, all of the brokers who I contacted were unable or unwilling to provide quotes or recommendations. In a meeting with our current broker Geoff Lansky, he indicated that we essentially have no options outside of retaining our current plan with BCBS, or the proposal which follows. Proposal Instead of offering group health insurance, the Authority would increase employee wages by a set amount to allow the employee to purchase insurance through the marketplace. While the intention would be that this money be used for health-related expenses, its status as taxable income would require that the Authority have no oversight as to its actual use. Considerations would need to be made regarding the eligibility of these funds in the calculation of employee / employer contributions to retirement savings. My recommendation to the Board would be to develop and adopt a policy around this proposal, with a trigger to take effect if/when a group policy is no longer offered. 2023-03-23 SMBA Board Packet | Page 18 of 28 Page 2 of 3 Current Costs The following table outlines the current cost to SMBA to provide healthcare to employees. As a reminder, employees who participate in the group policy currently pay nothing in premiums, and the Authority (prior to the sudden increase in the deductible) contributes half of the deductible amount to the employee’s HSA. Employees who opt-out of the group policy receive an amount equal to 50% of what the premium cost would be, plus the $3,500.00 HSA contribution amount. Employee Coverage Level Annual Premium Costs Employer HSA Contribution Annual Opt-Out Costs (Inc. Employer Taxes) Total Cost to SMBA Total Cost to the Employee (Taxes) Garrett Reitenour Family $31,104.60 $3,500.00 $0.00 $34,604.60 $0.00 Elvira Oropeza Family $21,638.52 $3,500.00 $0.00 $25,138.52 $0.00 Kyle Gibson Opt-Out $0.00 $0.00 $5,866.93 $5,866.93 $1,847.55 Total Cost $65,610.05 Average Cost of Marketplace Insurance Plans The following parameters were used to determine an average annual cost of health insurance purchased from the healthcare.gov marketplace using the compare plans tool. Plans were sorted by lowest deductible. Medium use was assumed for all persons covered and no tax credits were applied. The estimated annual cost listed in the below table is a rounded average of the estimates provided on the healthcare.gov website. Person(s) Covered Parameters Used Estimated Annual Plan Cost Single 50-year-old male with an annual income of $80,000. $15,000.00 Married 50-year-old male and 50-year-old female with an annual income of $160,000. $25,000.00 Family 50-year-old male, 50-year-old female, 25-year-old male, and 25-yearold female with an annual income of $160,000. $35,000.00 2023-03-23 SMBA Board Packet | Page 19 of 28 Page 3 of 3 Proposed Cost to SMBA The Board may choose whether to “cover” the payroll taxes for the employee by paying a higher gross value. This would allow the employee to have access to the full estimated plan cost after taxes, but would of course mean a greater expense to the Authority. If the Board elects not to cover the payroll taxes, the cost would be: Employee Coverage Level Estimated Plan Cost Employer Taxes Total Cost to SMBA Employee Net After Taxes Garrett Reitenour Family $35,000.00 $4,050.68 $39,050.68 $23,135.00 Elvira Oropeza Family $35,000.00 $4,050.68 $39,050.68 $23,135.00 Kyle Gibson Married $25,000.00 $2,893.34 $27,893.34 $16,525.00 Total Cost $105,994.70 If the Board does elect to cover the payroll taxes, the cost would be: Employee Coverage Level Estimated Plan Cost Required Gross Employer Taxes Total Cost to SMBA Employee Net After Taxes Garrett Reitenour Family $35,000.00 $52,950.08 $4,050.68 $57,000.76 $35,000.00 Elvira Oropeza Family $35,000.00 $52,950.08 $4,050.68 $57,000.76 $35,000.00 Kyle Gibson Married $25,000.00 $37,821.48 $2,893.34 $40,714.82 $35,000.00 Total Cost $154,716.34 2023-03-23 SMBA Board Packet | Page 20 of 28 Fee Schedule Page 1 of 8 Revised DRAFT KG Southwest Michigan Building Authority 7275 W Main St, Kalamazoo, MI 49009 Phone: (269) 585‐4150 Email: info@swmiba.org FEE SCHEDULE This fee schedule applies to building permits, plan reviews, and miscellaneous fees. Trade permits (Electrical, Mechanical, and Plumbing) have their own fee schedules listed within the application forms. Building Permit Base Fee Building Valuation Data (BVD) Base Fee Application Fee $50 $1 to $2,000 $75 $2,001 to $10,000 $75 plus $8 per $1,000 over $2,000 $10,001 to $100,000 $165 plus $3 per $1,000 over $10,000 $100,001 to $500,000 $435 plus $2 per $1,000 over $100,000 $500,001+ $1,235 plus $3 per $1000 over $500,000 Inspections One (1) inspection is included in the base fee. Additional inspections are $100 each. Notes ‐ The base permit fee is rounded to the nearest whole dollar. Flat‐Rate Residential Fees Item Fee Swimming Pools $75 Swimming Pool Barriers $75 Re‐Roofing / Re‐Siding (Each) $55$125 Demolition $55$125 Mobile Home Setup (Applicable M/E/P permits must be obtained separately) $150$125 Window and Door Replacements (No change in size) $125 2023-03-23 SMBA Board Packet | Page 21 of 28 Fee Schedule Page 2 of 8 Revised DRAFT KG Flat‐Rate Commercial Fees Item Fee Demolition Under 5,000 Sq. Ft. $100$125 Demolition Over 5,000 Sq. Ft. $100$125 + $0.07 per Sq. Ft. over 5,000 Sq. Ft. Miscellaneous Fees Item Fee Large Format Copies *Fees rounded to nearest whole dollar. All Sizes (18×24, 24×36, 36×48): 15 pages: $2.15 per Page Standard Format Copies *Fees rounded to nearest whole dollar. All Sizes (8.25×11, 8.25×14, 11×17): 10 pages: $0.10 per page FOIA Requests See Applications & Forms > FOIA Notice of Violation / Stop Work Order Posted by SMBA $50 Residential Temporary Certificate of Occupancy $1,000 Bond Commercial Temporary Certificate of Occupancy $5,000 Bond Returned / NSF Check Fee $35 Shipping/Postage Costs Actual Commercial Maintenance Annual Permit Fees Item Fee Annual Permit Set Up Fee $250 Per Inspection (1 Hour Maximum) $75 2023-03-23 SMBA Board Packet | Page 22 of 28 Fee Schedule Page 3 of 8 Revised DRAFT KG Commercial Plan Review Fees The Southwest Michigan Building Authority frequently engages third‐party plan reviewers to complete commercial plan reviews in whole or in part. While we strive to ensure that our published plan review fees represent an accurate picture of the cost of a given plan review, we do not control the billing practices of our third‐party reviewers. It is the policy of the Authority to bill no less than the actual cost incurred for a plan review performed by a third‐party. Building (Non‐Structural) Plan Review Base Fees Building Valuation Data (BVD) Base Plan Review Cost Minimum Fee$1 to $375,000 $450.00 $1$375,001 to $3,000,000 BVD * 0.0012 $3,000,001 to $6,000,000 $3,600 + ( ( BVD ‐ 3,000,000 ) * 0.0005 ) ) $6,000,001+ $5,100 + ( ( BVD ‐ 6,000,000 ) * 0.00035 ) ) Modifications to Base Fee Shell Building 20% Discount on Base Fee Tenant Space Alterations when Previously Reviewed as Shell Building 50% Discount on Base Fee High Hazard Occupancies (Group H) Add 25% to Base Fee Notes ‐ For mixed use occupancies, the BVD calculation is based on the primary function of the building. ‐ Second reviews are included at no additional charge. ‐ Third and later reviews are charged at a rate of $150.00 per hour. Engineering Plan Review Fees Item Plan Review Cost Minimum Fee Structural 25% of Base Fee $375.00 Mechanical 25% of Base Fee $375.00 Plumbing 25% of Base Fee $375.00 Electrical 25% of Base Fee $375.00 Energy Conservation 25% of Base Fee $375.00 Notes ‐ Second reviews are included at no additional charge. ‐ Third and later reviews are charged at a rate of $150.00 per hour. 2023-03-23 SMBA Board Packet | Page 23 of 28 Fee Schedule Page 4 of 8 Revised DRAFT KG Fire Suppression Automatic Sprinkler System Review Fees Number of Sprinkler Heads Plan Review Cost 1 to 15 $300.00 16 to 45 $455.00 46 to 100 $615.00 101 to 200 $760.00 201 to 300 $900.00 301 to 400 $1,050.00 401 to 500 $1,180.00 501+ $1,180.00 + $1.00 / head over 500 Notes ‐ Second reviews are included at no additional charge. ‐ Third and later reviews are charged at a rate of $250.00 per hour. Fire Alarm System Review Fees Number of Alarm Devices Plan Review Cost 1 to 11 $300.00 12 to 45 $437.00 46 to 75 $575.00 76 to 100 $720.00 101 to 125 $865.00 126 to 150 $1,000.00 151+ $1,000 + $1.50 per device over 150 Notes ‐ Second reviews are included at no additional charge. ‐ Third and later reviews are charged at a rate of $250.00 per hour. 2023-03-23 SMBA Board Packet | Page 24 of 28 Fee Schedule Page 5 of 8 Revised DRAFT KG Special Hazard Fire Suppression Systems Wet Chemical Kitchen Hood Number of Systems Plan Review Cost 1 $440.00 2 $580.00 3+ $580 + $115 per system over 2 Notes ‐ Second reviews are included at no additional charge. ‐ Third and later reviews are charged at a rate of $250.00 per hour. Special Hazard Fire Suppression Systems Clean Agent / Carbon Dioxide / Similar Pounds or Gallons of Suppression Agent Plan Review Cost 1 to 50 $440.00 51 to 100 $465.00 101 to 200 $525.00 201 to 300 $620.00 301 to 400 $700.00 401 to 500 $755.00 501 to 750 $825.00 751 to 1,000 $920.00 1,001+ $920.00 + $0.60 per pound over 1,000 Notes ‐ Second reviews are included at no additional charge. ‐ Third and later reviews are charged at a rate of $250.00 per hour. 2023-03-23 SMBA Board Packet | Page 25 of 28 Fee Schedule Page 6 of 8 Revised DRAFT KG Building Valuation Data (BVD) Calculating the BVD for a project is the starting point for many of our fees. It is a simple formula which requires that you know the Use Group, Construction Type, and Total Square Footage of a given structure (or space within a structure). Using the Use Group and Construction Type, we locate the National Average Cost per Square Foot in the building valuation data table published by the International Code Council (linked on our website). The National Average Cost per Square Foot is multiplied by the Total Square Footage to arrive at the BVD. This number is then rounded to the nearest whole number. A calculated BVD can only be used for new construction, or for tenant alterations within a shell (“whitebox”) building. For remodels in existing spaces, we rely on the BVD reported on the application form. The Building Official will use their experience and judgement when evaluating a reported BVD, and may make adjustments as deemed necessary. 2023-03-23 SMBA Board Packet | Page 26 of 28 Fee Schedule Page 7 of 8 Revised DRAFT KG Example Fee Calculations Example 1: New Construction Office Building, Equipped with Fire Suppression and Alarm Systems Total Square Footage: 15,000sf Use Group: B Construction Type: VB Referencing the August 2022 publication of the ICC BVD table, the average cost per square foot for B, VB construction is: $181.18 Step 1: Calculate the BVD 15,000sf x $181.18 = $2,717,700.00 Round to the Nearest Whole Number: $2,717,700.00 Step 2: Calculate the Base Building Permit Fee The BVD is greater than $500,000.00, so we use the last line of the table: $1,235 plus $3 per $1000 over $500,000 Part D Part C Part B Part A Part A: $2,717,700 ‐ $500,000 = $2,217,700 Part B: $2,217,700 / $1000 = $2,217.70 Part C: $2,217.70 * $3 = $6,653.10 Part D: $6,653.10 + $1,235 = $7,888.10 Round to the Nearest Whole Number: $7,888.00 Step 3: Add Inspection Fees At minimum, this project will require the following inspections: Footings, Rebar, Foundation, Radon, Framing, Energy Compliance, and Final. This results in a total of seven inspections, which is $700.00 at $100 per inspection. Step 4: Add Plan Review Fees Part A: Calculate the Base Plan Review Fee The BVD is less than $3,000,000.00, so we use the following formula: BVD * 0.0012 $2,717,700 * 0.0012 = $3,261.24 Round to the Nearest Whole Number: $3,261.00 Part B: Calculate the Engineering Review Fees Item Rate Calculated Cost Round to Nearest Whole Number Structural 25% of Base Fee $3,261 * 0.25 = $815.25 $815.00 Mechanical 25% of Base Fee $3,261 * 0.25 = $815.25 $815.00 Electrical 25% of Base Fee $3,261 * 0.25 = $815.25 $815.00 Plumbing 25% of Base Fee $3,261 * 0.25 = $815.25 $815.00 Energy 25% of Base Fee $3,261 * 0.25 = $815.25 $815.00 Subtotal of Engineering Review Fees $4,075.00 Total Building Permit Fee Base Permit Fee $7,888.00 Inspection Fees $700.00 Base Plan Review Fee $3,261.00 Engineering Review Fees $4,075.00 + $15,924.00 2023-03-23 SMBA Board Packet | Page 27 of 28 Fee Schedule Page 8 of 8 Revised DRAFT KG Example 2: New 5‐bed 2.5‐bath home with partially finished basement and 2‐car attached garage. Step 1: Calculate the BVD Space: Area: Use Group: Construction Type: *Cost/sf: BVD: Finished Area 1st Floor: 1,500sf R3 VB $166.08 $249,120.00 Garage Area: 400sf U VB $66.48 $26,592.00 Finished Basement Area: 700sf R3 VB $166.08 $116,256.00 Unfinished Basement Area: 800sf R3 (**) VB $31.50 $25,200.00 Total BVD: $417,168.00 *National Average Cost per Square Foot referencing the August 2022 publication of the ICC BVD table. **ICC BVD table lists unfinished basements in group R3 at $31.50 per square foot. Step 2: Calculate the Base Building Permit Fee The BVD is greater than $100,000.00 and less than $500,000.00 so we use the following formula: $435 plus $2 per $1,000 over $100,000 Part D Part C Part B Part A Part A: $417,168 ‐ $100,000 = $317,168.00 Part B: $317,168 / $1,000 = $317.17 Part C: $317.17 * $2 = $634.34 Part D: $634.34 + $435 = $1,069.34 Round to the Nearest Whole Number: $1,069.00 Step 3: Add Inspection Fees At minimum, this project will require the following inspections: Footings, Rebar, Foundation, Radon, Framing, Energy Compliance, and Final. This results in a total of seven inspections, which is $700.00 at $100 per inspection. Total Building Permit Fee Base Permit Fee $1,069.00 Inspection Fees $700.00 + $1,769.00 2023-03-23 SMBA Board Packet | Page 28 of 28