SMBA Regular Board Meeting

Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Regular Board Meeting January 19, 2023 8:30 AM Oshtemo Township Hall Public Meeting Room 7275 W Main St Kalamazoo, MI 49009 Agenda 1. Call to Order 2. Approval of or Amendments to Agenda 3. Public Comments on Non-Agenda Items 4. Consent Agenda a. Meeting Minutes – November 17, 2022 Regular Meeting b. December 2022 Financial Reports c. Annual Investment Report d. Memo Regarding Engagement Letter from Siegfried Crandall PC e. Memo Regarding Investment Activity 5. Consideration of Amendments to the FY 2023 Budget 6. Consideration of Salary Adjustment Recommendations 7. Consideration of Board Appointments a. Board of Directors – Citizen Member at Large b. Construction Board of Appeals – Member Vacancy 8. Building Official’s Report – 1 Hour CE Credit / HBA 9. Board Chair’s Report 10. Other Business 11. Adjournment 2023-01-19 SMBA Board Packet | Page 1 of 37 Minutes of the Regular Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors November 17, 2022 | 8:30am | Public Meeting Room, Oshtemo Township Hall Page 1 of 2 Action Items # Item Description: Assigned To: Due By: Minutes 1. Call to Order: Chair Dusty Farmer called the meeting to order at approximately 8:34am. Name Present or Absent Dusty Farmer, Board Chair (Oshtemo Representative) Present Jeff Sorensen (Cooper Representative) Present Carol Dehaan, Treasurer (Cooper Representative) Present Cheri Bell (Oshtemo Representative) Present Larry Stehouwer (Cooper Representative) Present Also present were: Attorney Jim Porter, Building Official Garrett Reitenour, Administrative Assistant Elvira Oropeza, and Board Secretary Kyle Gibson. 2. Approval of or Amendments to Agenda: A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the agenda as presented. Upon a voice vote, the motion was carried 5-0. 3. Public Comments on Non-Agenda Items: There was no public comment. 4. Consent Agenda: a. Meeting Minutes – October 27, 2022 Regular Meeting b. November 2022 Financial Reports c. November 2022 Budget Adjustments & Amendments d. Approval of 2023 Regular Board Meeting Schedule e. Proposal for Renewal from Sun Life Financial – Life/STD/LTD Insurance A motion was made by Jeff Sorensen and supported by Cheri Bell to approve the consent agenda as presented. Upon a voice vote, the motion was carried 5-0. 5. Resolution to Adopt the FY 2023 Budget: A resolution to adopt the FY 2023 budget was before the board. Jeff Sorensen and Carol DeHaan shared some comments from the Cooper Township Board of Trustees regarding the requested budget. A motion was made by Jeff Sorensen and supported by Carol DeHaan to adopt the resolution as presented. Upon a roll call vote, the following voted: Yes: Larry Stehouwer, Jeff Sorensen, Carol DeHaan, Cheri Bell, Dusty Farmer The motion was carried 5-0. 6. Consideration of Inspector Contracts for Renewal: A motion was made by Carol DeHaan and supported by Dusty Farmer to approve the renewal of the contracts as presented. Upon a voice vote, the motion was carried 5-0. 2023-01-19 SMBA Board Packet | Page 2 of 37 Minutes of the Regular Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors November 17, 2022 | 8:30am | Public Meeting Room, Oshtemo Township Hall Page 2 of 2 7. Consideration of Proposed CD Investment: Treasurer DeHaan presented a selection of CD rates to the board. A motion was made by Jeff Sorensen and supported by Cheri Bell to make an investment in the amount of $250,000 in a 12 month certificate of deposit (CD) with the financial institution offering the highest interest rate. Upon a voice vote, the motion was carried 5-0. 8. Consideration of Proposed 2023 Holiday Schedule: A motion was made by Carol DeHaan and supported by Jeff Sorensen to approve the 2023 holiday schedule as presented, including the addition of Juneteenth as a new paid holiday. Cheri Bell expressed that the addition of a new paid holiday would result in a loss of service to the public and lost productivity for staff. Upon a voice vote, the motion was carried 5-0. 9. Consideration of Citizen Member at Large Appointment: Following board discussion, Bernie Mein (an Oshtemo Township resident) was put forward as someone who may be interested in filling the citizen member at large role. Office Manager Gibson was directed to invite him to the next regular meeting. 10. Board Chair’s Report: Chair Farmer apprised the board of an ongoing situation with a developer with input from Building Official Reitenour. 11. Other Business: There was no other business brought before the board. 12. Adjournment: Seeing and hearing no other business, and having exhausted the agenda, Board Chair Dusty Farmer declared the meeting adjourned at approximately 9:21am. Next Regular Board Meeting January 19, 2023 | 8:30am | Public Meeting Room, Oshtemo Township Hall Prepared By: KYLE GIBSON Board Secretary & Office Manager 2023-01-19 SMBA Board Packet | Page 3 of 37 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Financial Reports for: December 2022 1. Permit Revenue & Inspections Report 2. Budget Snapshot Report 3. Balance Sheet Report 4. Accounts Payable Detailed Disbursement Report 2023-01-19 SMBA Board Packet | Page 4 of 37 SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT Reporting Period: 12/01/2022 to 12/31/2022 Building Electrical Mechanical Plumbing Totals Oshtemo 19 23 25 21 88 Revenue $43,453.00 $5,167.00 $4,202.00 $3,177.00 $55,999.00 YTD Oshtemo 504 315 503 262 1584 YTD Revenue $246,947.41 $55,719.00 $79,086.75 $41,906.00 $423,659.16 Cooper 4 10 8 1 23 Revenue $590.00 $1,555.00 $953.00 $80.00 $3,178.00 YTD Cooper 171 144 163 50 528 YTD Revenue $57,781.00 $26,203.00 $24,405.00 $7,678.00 $116,067.00 Total Permits 23 33 33 22 111 Total Revenue $44,043.00 $6,722.00 $5,155.00 $3,257.00 $59,177.00 YTD Total Permits 675 459 666 312 2112 YTD Total Revenue $304,728.41 $81,922.00 $103,491.75 $49,584.00 $539,726.16 Building Electrical Mechanical Plumbing Totals Oshtemo Inpsections 139 49 57 51 296 Cooper Inspections 34 13 12 12 71 YTD Oshtemo Inspections 1415 706 725 527 3373 YTD Cooper Inspections 437 221 209 119 986 Total Inspections 173 62 69 63 367 YTD Total Inspections 1852 927 934 646 4359 Permit Revenue Inspections 0 100 200 300 400 500 600 $0.00 $20,000.00 $40,000.00 $60,000.00 $80,000.00 $100,000.00 2021 Revenue by Month 2022 Revenue by Month 2021 Inspections by Month 2022 Inspections by Month Printed 1/11/2023 at 2:53 PM I:\Board Meetings\01 TEMPLATES\Revenue & Inspections Report 2023-01-19 SMBA Board Packet | Page 5 of 37 01/11/2023 03:02 PM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/2 User: kgibson DB: Smba PERIOD ENDING 12/31/2022 % Fiscal Year Completed: 100.00 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 12/31/2022 YTD BALANCE 12/31/2022 2022 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 569 – Building Authority Revenues Dept 000 – A&L, Balance Sheet Accounts 569-000-99999 Carryover 0.00 0.00 0.00 0.00 0.00 Total Dept 000 – A&L, Balance Sheet Accounts 0.00 0.00 0.00 0.00 0.00 Dept 272 – Revenue Accounts 569-272-49100 Building Permits 200,000.00 209,688.57 25,116.00 (9,688.57) 104.84 569-272-49200 Electrical Permits 50,000.00 42,115.00 5,070.00 7,885.00 84.23 569-272-49300 Mechanical Permits 50,000.00 54,311.95 2,504.00 (4,311.95) 108.62 569-272-49400 Plumbing Permits 25,000.00 21,489.00 1,167.00 3,511.00 85.96 569-272-49500 Annual Permits 0.00 500.00 0.00 (500.00) 100.00 569-272-60701 FOIA Fees 500.00 324.50 7.70 175.50 64.90 569-272-62600 Building Services to Others 0.00 0.00 0.00 0.00 0.00 569-272-62701 Building Inspections 85,000.00 59,030.00 3,000.00 25,970.00 69.45 569-272-62702 Electrical Inspections 40,000.00 46,550.00 7,450.00 (6,550.00) 116.38 569-272-62703 Mechanical Inspections 45,000.00 46,150.00 2,050.00 (1,150.00) 102.56 569-272-62704 Plumbing Inspections 35,000.00 31,350.00 1,850.00 3,650.00 89.57 569-272-63000 Plan Review 70,000.00 48,363.75 17,592.00 21,636.25 69.09 569-272-66300 Bond Forfeitures and Bond Costs 0.00 0.00 0.00 0.00 0.00 569-272-66500 Interest on Investments 1,100.00 2,159.78 514.10 (1,059.78) 196.34 569-272-67300 Gain / Loss on Sale of Assets 0.00 0.00 0.00 0.00 0.00 569-272-67500 Miscellaneous 50.00 53.12 0.00 (3.12) 106.24 569-272-67700 Print / Copy Fees 400.00 277.09 0.00 122.91 69.27 569-272-67800 Shipping / Postage 50.00 40.69 0.00 9.31 81.38 Total Dept 272 – Revenue Accounts 602,100.00 562,403.45 66,320.80 39,696.55 93.41 TOTAL REVENUES 602,100.00 562,403.45 66,320.80 39,696.55 93.41 Expenditures Dept 273 – Building Authority Expense Activity 569-273-70200 Salaries 181,814.00 177,958.33 13,420.80 3,855.67 97.88 569-273-70203 Building Board of Appeals 0.00 0.00 0.00 0.00 0.00 569-273-70204 Board Member At Large Stipend 360.00 330.00 0.00 30.00 91.67 569-273-71002 Health Insurance 51,000.00 50,012.53 0.00 987.47 98.06 569-273-71003 Disability / Life Insurance 2,160.00 2,095.74 0.00 64.26 97.03 569-273-71004 Work Comp Insurance 2,200.00 1,395.00 0.00 805.00 63.41 569-273-71005 Payroll Taxes – FICA 13,464.00 13,630.40 1,027.96 (166.40) 101.24 569-273-71006 HSA 7,270.00 7,257.00 0.00 13.00 99.82 569-273-71009 Pension Plan 14,080.00 15,505.39 1,071.80 (1,425.39) 110.12 569-273-71101 In Lieu of Insurance 5,420.00 5,416.84 416.68 3.16 99.94 569-273-71102 Clothing Allowance 1,500.00 264.00 0.00 1,236.00 17.60 569-273-71103 Education / Membership Dues 4,200.00 4,191.21 0.00 8.79 99.79 569-273-71200 Employee Appreciation 605.00 303.95 0.00 301.05 50.24 569-273-72700 Supplies 4,500.00 2,607.20 149.58 1,892.80 57.94 569-273-72800 Postage / Shipping 2,750.00 2,672.02 323.97 77.98 97.16 569-273-72900 General Insurance 9,400.00 8,818.00 0.00 582.00 93.81 569-273-80100 Building Inspector 15,000.00 11,950.00 600.00 3,050.00 79.67 569-273-80200 Electrical Inspector 40,000.00 44,600.00 4,150.00 (4,600.00) 111.50 569-273-80300 Mechanical Inspector 45,000.00 42,850.00 3,650.00 2,150.00 95.22 569-273-80400 Plumbing Inspector 35,000.00 29,900.00 3,150.00 5,100.00 85.43 569-273-80500 Plan Review 70,000.00 47,969.67 5,637.92 22,030.33 68.53 569-273-80600 Consultants 0.00 0.00 0.00 0.00 0.00 2023-01-19 SMBA Board Packet | Page 6 of 37 01/11/2023 03:02 PM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/2 User: kgibson DB: Smba PERIOD ENDING 12/31/2022 % Fiscal Year Completed: 100.00 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 12/31/2022 YTD BALANCE 12/31/2022 2022 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 569 – Building Authority Expenditures 569-273-80700 Accounting / Audit Fees 10,500.00 7,775.00 110.00 2,725.00 74.05 569-273-80800 Legal Fees 28,000.00 22,980.00 0.00 5,020.00 82.07 569-273-80900 IT / Infrastructure 37,700.00 37,733.26 0.00 (33.26) 100.09 569-273-80901 IT / Software 15,000.00 5,617.59 135.00 9,382.41 37.45 569-273-80902 IT / Support 500.00 185.00 0.00 315.00 37.00 569-273-81000 New Hire Expenses 179.50 179.50 0.00 0.00 100.00 569-273-85000 Telephone 4,260.00 3,066.97 150.00 1,193.03 71.99 569-273-86000 Vehicle Gas / Maintenance 3,500.00 3,058.27 256.99 441.73 87.38 569-273-86100 Mileage 500.00 474.62 47.33 25.38 94.92 569-273-94000 Facility Rent 22,000.00 22,000.00 0.00 0.00 100.00 569-273-95500 Miscellaneous 0.00 0.00 0.00 0.00 0.00 569-273-95600 Equipment / Maintenance 2,000.00 2,242.13 114.59 (242.13) 112.11 569-273-96401 Refund of Overpayment 0.00 0.00 0.00 0.00 0.00 569-273-96500 Bank Service Charges 660.00 623.25 0.00 36.75 94.43 569-273-96800 Depreciation Expense 0.00 0.00 0.00 0.00 0.00 569-273-97100 Capital Outlay 17,650.00 13,675.56 0.00 3,974.44 77.48 569-273-97200 Capital Outlay – Vehicle 0.00 0.00 0.00 0.00 0.00 569-273-99300 Interest / Penalty 0.00 302.23 0.00 (302.23) 100.00 Total Dept 273 – Building Authority Expense Activity 648,172.50 589,640.66 34,412.62 58,531.84 90.97 TOTAL EXPENDITURES 648,172.50 589,640.66 34,412.62 58,531.84 90.97 NET OF REVENUES & EXPENDITURES (46,072.50) (27,237.21) 31,908.18 (18,835.29) 59.12 TOTAL EXPENDITURES 648,172.50 589,640.66 34,412.62 58,531.84 90.97 TOTAL REVENUES 602,100.00 562,403.45 66,320.80 39,696.55 93.41 Fund 569 – Building Authority: NET OF REVENUES & EXPENDITURES (46,072.50) (27,237.21) 31,908.18 (18,835.29) 59.12 TOTAL EXPENDITURES – ALL FUNDS 648,172.50 589,640.66 34,412.62 58,531.84 90.97 TOTAL REVENUES – ALL FUNDS 602,100.00 562,403.45 66,320.80 39,696.55 93.41 2023-01-19 SMBA Board Packet | Page 7 of 37 01/11/2023 03:04 PM BALANCE SHEET FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/1 User: kgibson DB: Smba Period Ending 12/31/2022 Fund 569 Building Authority GL Number Description Balance *** Assets *** 569-000-00100 Cash – CKG – Mercantile Bank 381,572.98 569-000-00201 Cash – SAV – Consumers CU 25.00 569-000-00301 Cash – CD – Flagstar Bank 250,000.00 569-000-00302 Cash – CD – Consumers CU 150,514.10 569-000-00400 Cash – Imprest / Petty 250.00 569-000-12300 Prepaids 22,155.46 569-000-14700 Accumulated Depreciation (35,114.44) 569-000-14799 Capital Assets Equipment 72,460.85 Total Assets 841,863.95 *** Liabilities *** 569-000-20200 Accounts Payable 1,750.00 569-000-25700 Accrued Payroll 3,636.90 569-000-26500 Performance Bonds 22,000.00 Total Liabilities 27,386.90 *** Fund Balance *** 569-000-39000 Fund Balance 841,714.26 Total Fund Balance 841,714.26 Beginning Fund Balance 841,714.26 Net of Revenues VS Expenditures (27,237.21) Ending Fund Balance 814,477.05 Total Liabilities And Fund Balance 841,863.95 2023-01-19 SMBA Board Packet | Page 8 of 37 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2023 03:20 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/17 User: kgibson DB: Smba POST DATES 11/15/2022 – 12/31/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 12/02/2022 N 30.00 Kalamazoo MI, 49001 12/02/2022 0.0000 N 0.00 2193 2612 MILLER RD 12/02/2022 N 0.00 MISC ADVANTAGE ROOFING & EXTERIORS 12/02/2022 00037048 SWBA BD Payment Refund 569-272-49100 06. Re-Roofing 30.00 VENDOR TOTAL: 30.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/07/2023 N 72.00 SEATTLE WA, 98124-5184 / / 0.0000 N 0.00 2203 PO BOX 035184 12/08/2022 N 72.00 AMAZON AMAZON CAPITAL SERVICES 12/08/2022 1F7D-WNJJ-7MRT SWBA SUPPLIES 569-273-72700 GOOGLE CHROMECAST 3RD GEN QTY 2 72.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/07/2023 N 17.68 SEATTLE WA, 98124-5184 / / 0.0000 N 0.00 2202 PO BOX 035184 12/08/2022 N 17.68 AMAZON AMAZON CAPITAL SERVICES 12/08/2022 1NRN-JWRQ-7DGT SWBA SUPPLIES 569-273-72700 USB TYPE C TO VGA ADAPTER 17.68 VENDOR TOTAL: 89.68 GL NUMBER DESCRIPTION AMOUNT Paid 12/31/2022 N 2,236.80 CHICAGO IL, 60680-9113 / / 0.0000 N 0.00 2192 PO BOX 809113 12/01/2022 N 2,236.80 AUNALYTICS AUNALYTICS, INC 12/01/2022 29973923 SWBA CLOUD HOSTING SERVICES JAN 2023 569-000-12300 Prepaids 2,236.80 VENDOR TOTAL: 2,236.80 2023-01-19 SMBA Board Packet | Page 9 of 37 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2023 03:20 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/17 User: kgibson DB: Smba POST DATES 11/15/2022 – 12/31/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 11/21/2022 N 163.00 GRAND RAPIDS MI, 49512 11/21/2022 0.0000 N 0.00 2182 4475 AIRWEST DR SE 11/21/2022 N 0.00 MISC Ayers Basement Systems 11/18/2022 00035354 SWBA BD Payment Refund 569-272-49100 01. Building Fee 163.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/21/2022 N 55.00 GRAND RAPIDS MI, 49512 11/21/2022 0.0000 N 0.00 2181 4475 AIRWEST DR SE 11/21/2022 N 0.00 MISC Ayers Basement Systems 11/18/2022 00035355 SWBA BD Payment Refund 569-272-49400 05. Sewage ejector, sumps 5.00 569-272-62704 24. Inspection – Final 50.00 55.00 VENDOR TOTAL: 218.00 2023-01-19 SMBA Board Packet | Page 10 of 37 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2023 03:20 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/17 User: kgibson DB: Smba POST DATES 11/15/2022 – 12/31/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 12/14/2022 N 5.00 Kalamazoo MI, 49048 12/14/2022 0.0000 N 0.00 2213 6581 East K Avenue 12/14/2022 N 0.00 MISC Balkema Site Work & Dev 12/14/2022 00037177 SWBA BD Payment Refund 569-272-49400 08. Water Service: Less than 2″ 5.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/14/2022 N 5.00 Kalamazoo MI, 49048 12/14/2022 0.0000 N 0.00 2214 6581 East K Avenue 12/14/2022 N 0.00 MISC Balkema Site Work & Dev 12/14/2022 00037178 SWBA BD Payment Refund 569-272-49400 08. Water Service: Less than 2″ 5.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/14/2022 N 55.00 Kalamazoo MI, 49048 12/14/2022 0.0000 N 0.00 2211 6581 East K Avenue 12/14/2022 N 0.00 MISC Balkema Site Work & Dev 12/14/2022 00037179 SWBA BD Payment Refund 569-272-49400 08. Water Service: Less than 2″ 5.00 569-272-62704 24. Inspection – Final 50.00 55.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/14/2022 N 55.00 Kalamazoo MI, 49048 12/14/2022 0.0000 N 0.00 2212 6581 East K Avenue 12/14/2022 N 0.00 MISC Balkema Site Work & Dev 12/14/2022 00037180 SWBA BD Payment Refund 569-272-49400 08. Water Service: Less than 2″ 5.00 569-272-62704 24. Inspection – Final 50.00 55.00 VENDOR TOTAL: 120.00 2023-01-19 SMBA Board Packet | Page 11 of 37 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2023 03:20 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/17 User: kgibson DB: Smba POST DATES 11/15/2022 – 12/31/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 11/28/2022 N 4,221.17 DETROIT MI, 48267-4416 / / 0.0000 N 0.00 2174 PO BOX 674416 11/15/2022 N 4,221.17 BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 11/15/2022 007043238-0000 SWBA HEALTH INSURANCE JAN 2023 PREPAY 569-000-12300 Prepaids 4,221.17 GL NUMBER DESCRIPTION AMOUNT Paid 12/28/2022 N 4,221.17 DETROIT MI, 48267-4416 / / 0.0000 N 0.00 2206 PO BOX 674416 12/13/2022 N 4,221.17 BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 12/13/2022 007043238-0000 SWBA HEALTH INSURANCE FEB 2023 PREPAY 569-000-12300 Prepaids 4,221.17 VENDOR TOTAL: 8,442.34 GL NUMBER DESCRIPTION AMOUNT Paid 12/07/2022 N 510.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 12/07/2022 N 510.00 117 N 1ST ST STE 70 2200 CWA CARLISLE WORTMAN ASSOCIATES 12/07/2022 2167413 SWBA REVIEW PB22-05-0634 5159 W MAIN ST KOHL569-273-80500 Plan Review 510.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/07/2022 N 3,537.92 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 12/07/2022 N 3,537.92 117 N 1ST ST STE 70 2201 CWA CARLISLE WORTMAN ASSOCIATES 12/07/2022 2167414 SWBA REVIEW PB22-05-0650 6297 W MAIN ST HAMP569-273-80500 Plan Review 3,537.92 VENDOR TOTAL: 4,047.92 2023-01-19 SMBA Board Packet | Page 12 of 37 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2023 03:20 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/17 User: kgibson DB: Smba POST DATES 11/15/2022 – 12/31/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/03/2023 N 380.00 BRIGHTON MI, 48114 / / 0.0000 N 0.00 2194 9032 ROSEMARY LN 12/05/2022 N 380.00 CSC CODE SAVVY CONSULTANTS LLC 12/05/2022 2120 SWBA FA REVIEW PE22-05-0458 5320 HOLIDAY TER 569-273-80500 Plan Review 380.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/04/2023 N 385.00 BRIGHTON MI, 48114 / / 0.0000 N 0.00 2195 9032 ROSEMARY LN 12/05/2022 N 385.00 CSC CODE SAVVY CONSULTANTS LLC 12/05/2022 2122 SWBA FA REVIEW PE22-05-0466 9132 W KL AVE FE569-273-80500 Plan Review 385.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/18/2023 N 380.00 BRIGHTON MI, 48114 / / 0.0000 N 0.00 2219 9032 ROSEMARY LN 12/20/2022 N 380.00 CSC CODE SAVVY CONSULTANTS LLC 12/20/2022 2128 SWBA FA REVIEW PE22-05-0473 5933 W KL AVE ON569-273-80500 Plan Review 380.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/18/2023 N 395.00 BRIGHTON MI, 48114 / / 0.0000 N 0.00 2220 9032 ROSEMARY LN 12/20/2022 N 395.00 CSC CODE SAVVY CONSULTANTS LLC 12/20/2022 2129 SWBA FS REVIEW PM22-05-0642 5130 W MAIN ST K569-273-80500 Plan Review 395.00 VENDOR TOTAL: 1,540.00 2023-01-19 SMBA Board Packet | Page 13 of 37 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2023 03:20 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/17 User: kgibson DB: Smba POST DATES 11/15/2022 – 12/31/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 11/28/2022 N 25.00 , / / 0.0000 Y 0.00 2185 11/28/2022 N 25.00 MISC CONSUMERS CU 11/28/2022 2022-11-28-1 SWBA OPEN SAVINGS ACCOUNT 569-000-00201 Cash – Consumers Savings 25.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/28/2022 N 150,000.00 , / / 0.0000 Y 0.00 2186 11/28/2022 N 150,000.00 MISC CONSUMERS CU 11/28/2022 2022-11-28-2 SWBA PURCHASE CD 569-000-00302 Cash – Consumers Certificate of Deposit 150,000.00 VENDOR TOTAL: 150,025.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/16/2022 N 55.00 PORTAGE MI, 49002 11/16/2022 0.0000 N 0.00 2179 3950 E MILHAM 11/16/2022 N 0.00 MISC DAN WOOD CO 11/16/2022 00035776 SWBA BD Payment Refund 569-272-49400 21. Back flow preventer 5.00 569-272-62704 24. Inspection – Final 50.00 55.00 VENDOR TOTAL: 55.00 2023-01-19 SMBA Board Packet | Page 14 of 37 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2023 03:20 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 7/17 User: kgibson DB: Smba POST DATES 11/15/2022 – 12/31/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/01/2023 N 11,294.00 KANSAS CITY MO, 64121-9637 / / 0.0000 N 0.00 2205 PO BOX 219637 12/13/2022 N 11,294.00 EMC EMC INSURANCE COMPANIES 12/13/2022 7000688079 SWBA INSURANCE RENEWAL 2023 569-000-12300 WORKERS COMPENSATION 6H14188-9 1,180.00 569-000-12300 INLAND MARINE 6C14188-9 405.00 569-000-12300 GENERAL LIABILITY 6D14188-9 1,591.00 569-000-12300 COMMERCIAL AUTO 6E14188-9 2,694.00 569-000-12300 COMMERCIAL UMBRELLA 6J14188-9 1,301.00 569-000-12300 CRIME 6F14188-9 115.00 569-000-12300 CYBERSOLUTIONS 6Q14188-9 992.00 569-000-12300 PROFESSIONAL LIABILITY 6K14188-9 3,011.00 569-000-12300 INVOICE FEE 5.00 11,294.00 VENDOR TOTAL: 11,294.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/28/2022 N 250,000.00 , / / 0.0000 Y 0.00 2187 11/28/2022 N 250,000.00 MISC FLAGSTAR BANK 11/28/2022 2022-11-28-3 SWBA PURCHASE CD 569-000-00301 Cash – Flagstar Certificate of Deposit 250,000.00 VENDOR TOTAL: 250,000.00 2023-01-19 SMBA Board Packet | Page 15 of 37 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2023 03:20 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 8/17 User: kgibson DB: Smba POST DATES 11/15/2022 – 12/31/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 11/15/2022 Y 1,300.00 KALAMAZOO MI, 49009-8911 / / 0.0000 N 0.00 2176 6323 WINDDRIFT AVE 11/15/2022 N 1,300.00 GHECKMAN GARYAIRE, LLC 11/15/2022 2022-11-15-2 SWBA PLUMBING / MECHANICAL INSPECTIONS 569-273-80400 Plumbing Inspector 600.00 569-273-80300 Mechanical Inspector 700.00 1,300.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/29/2022 Y 1,600.00 KALAMAZOO MI, 49009-8911 / / 0.0000 N 0.00 2188 6323 WINDDRIFT AVE 11/29/2022 N 1,600.00 GHECKMAN GARYAIRE, LLC 11/29/2022 2022-11-29-1 SWBA PLUMBING / MECHANICAL INSPECTIONS 569-273-80400 Plumbing Inspector 400.00 569-273-80300 Mechanical Inspector 1,200.00 1,600.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/13/2022 Y 2,950.00 KALAMAZOO MI, 49009-8911 / / 0.0000 N 0.00 2208 6323 WINDDRIFT AVE 12/13/2022 N 2,950.00 GHECKMAN GARYAIRE, LLC 12/13/2022 2022-12-13-2 SWBA PLUMBING / MECHANICAL INSPECTIONS 569-273-80400 Plumbing Inspector 1,300.00 569-273-80300 Mechanical Inspector 1,650.00 2,950.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/22/2022 Y 900.00 KALAMAZOO MI, 49009-8911 / / 0.0000 N 0.00 2224 6323 WINDDRIFT AVE 12/22/2022 N 900.00 GHECKMAN GARYAIRE, LLC 12/22/2022 2022-12-22-2 SWBA PLUMBING / MECHANICAL INSPECTIONS 569-273-80400 Plumbing Inspector 400.00 569-273-80300 Mechanical Inspector 500.00 2023-01-19 SMBA Board Packet | Page 16 of 37 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2023 03:20 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 9/17 User: kgibson DB: Smba POST DATES 11/15/2022 – 12/31/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID 900.00 VENDOR TOTAL: 6,750.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/17/2022 N 30.00 KALAMAZOO MI, 49009-5469 / / 0.0000 N 0.00 2180 2615 W F AVE 11/17/2022 N 30.00 LSTEHOUWER LARRY STEHOUWER 11/17/2022 2022-11-17-1 SWBA BOARD MEETING ATTENDANCE 2022-11-17 569-273-70204 Board Member At Large Stipend 30.00 VENDOR TOTAL: 30.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/19/2022 N 85.00 BATTLE CREEK MI, 49015 12/19/2022 0.0000 N 0.00 2217 180 BIDWELL ST W 12/19/2022 N 0.00 MISC LAURIE KEOWN 12/19/2022 00036013 SWBA BD Payment Refund 569-272-49200 01. Application Fee 25.00 569-272-49200 17. Service – Through 200 Amps 10.00 569-272-62702 30. Inspection – Final 50.00 85.00 VENDOR TOTAL: 85.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/22/2022 N 391.99 KALAMAZOO MI, 49009-1332 / / 0.0000 N 0.00 2199 811 S DRAKE RD 12/07/2022 N 391.99 VISA MERCANTILE VISA 12/07/2022 2022-12-07-1 SWBA VISA BILL NOV 2022 569-273-86000 GAS 227.00 569-273-86000 CAR WASH MONTHLY SUBSCRIPTION 29.99 569-273-80901 COGNITO FORMS SUBSCRIPTION 135.00 391.99 VENDOR TOTAL: 391.99 2023-01-19 SMBA Board Packet | Page 17 of 37 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2023 03:20 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 10/17 User: kgibson DB: Smba POST DATES 11/15/2022 – 12/31/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 12/14/2022 N 250.00 KALAMAZOO MI, 49001-3308 / / 0.0000 N 0.00 2210 PO BOX 3308 12/14/2022 N 250.00 MI PRINT MI PRINT WORKS 12/14/2022 8892221122 SWBA ENVELOPES 569-273-72800 Postage / Shipping 250.00 VENDOR TOTAL: 250.00 2023-01-19 SMBA Board Packet | Page 18 of 37 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2023 03:20 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 11/17 User: kgibson DB: Smba POST DATES 11/15/2022 – 12/31/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 11/15/2022 Y 1,250.00 COLDWATER MI, 49036-9553 / / 0.0000 N 0.00 2177 426 SARAH LN 11/15/2022 N 1,250.00 TTHATCHER MP SERVICES LLC 11/15/2022 2022-11-15-3 SWBA MECHANICAL / PLUMBING INSPECTIONS 569-273-80300 Mechanical Inspector 650.00 569-273-80400 Plumbing Inspector 600.00 1,250.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/29/2022 Y 800.00 COLDWATER MI, 49036-9553 / / 0.0000 N 0.00 2189 426 SARAH LN 11/29/2022 N 800.00 TTHATCHER MP SERVICES LLC 11/29/2022 2022-11-29-2 SWBA MECHANICAL / PLUMBING INSPECTIONS 569-273-80300 Mechanical Inspector 350.00 569-273-80400 Plumbing Inspector 450.00 800.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/13/2022 Y 1,750.00 COLDWATER MI, 49036-9553 / / 0.0000 N 0.00 2209 426 SARAH LN 12/13/2022 N 1,750.00 TTHATCHER MP SERVICES LLC 12/13/2022 2022-12-13-3 SWBA MECHANICAL / PLUMBING INSPECTIONS 569-273-80300 Mechanical Inspector 800.00 569-273-80400 Plumbing Inspector 950.00 1,750.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/22/2022 Y 1,200.00 COLDWATER MI, 49036-9553 / / 0.0000 N 0.00 2223 426 SARAH LN 12/22/2022 N 1,200.00 TTHATCHER MP SERVICES LLC 12/22/2022 2022-12-22-1 SWBA MECHANICAL / PLUMBING INSPECTIONS 569-273-80300 Mechanical Inspector 700.00 569-273-80400 Plumbing Inspector 500.00 2023-01-19 SMBA Board Packet | Page 19 of 37 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2023 03:20 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 12/17 User: kgibson DB: Smba POST DATES 11/15/2022 – 12/31/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID 1,200.00 VENDOR TOTAL: 5,000.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/04/2022 N 11.48 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 2183 PO BOX 633301 11/21/2022 N 11.48 ODP ODP BUSINESS SOLUTIONS 11/21/2022 275862017001 SWBA OFFICE SUPPLIES 569-273-72700 BIC PENS 11.48 GL NUMBER DESCRIPTION AMOUNT Paid 12/18/2022 N 23.99 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 2198 PO BOX 633301 12/05/2022 N 23.99 ODP ODP BUSINESS SOLUTIONS 12/05/2022 279212497001 SWBA OFFICE SUPPLIES 569-273-72700 RIGHT TAB MANILLA FILE FOLDERS 23.99 GL NUMBER DESCRIPTION AMOUNT Paid 01/01/2023 N 35.91 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 2221 PO BOX 633301 12/20/2022 N 35.91 ODP ODP BUSINESS SOLUTIONS 12/20/2022 281834165001 SWBA OFFICE SUPPLIES 569-273-72700 W2 FORMS 17.99 569-273-72700 1099-NEC FORMS 17.92 35.91 VENDOR TOTAL: 71.38 2023-01-19 SMBA Board Packet | Page 20 of 37 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2023 03:20 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 13/17 User: kgibson DB: Smba POST DATES 11/15/2022 – 12/31/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 12/05/2022 N 83.53 CHICAGO IL, 60680-2815 / / 0.0000 N 0.00 2178 PO BOX 802815 11/16/2022 N 83.53 RICOH RICOH 11/16/2022 5066110625 SWBA NOV 2022 CONTRACT # 4470926 569-273-95600 MPC2504 BASE 2022-11-15 TO 2022-12-04 15.41 569-273-95600 MPC2504 BW READ 1.58 569-273-95600 MPC2504 COLOR READ 66.54 83.53 GL NUMBER DESCRIPTION AMOUNT Paid 01/04/2023 N 114.59 CHICAGO IL, 60680-2815 / / 0.0000 N 0.00 2218 PO BOX 802815 12/19/2022 N 114.59 RICOH RICOH 12/19/2022 5066378854 SWBA DEC 2022 CONTRACT # 4470926 569-273-95600 MPC2504 BASE 2022-12-15 TO 2023-01-14 15.41 569-273-95600 MPC2504 BW READ 5.34 569-273-95600 MPC2504 COLOR READ 93.84 114.59 VENDOR TOTAL: 198.12 GL NUMBER DESCRIPTION AMOUNT Paid 12/12/2022 N 110.00 PORTAGE MI, 49002-0507 / / 0.0000 N 0.00 2204 246 E KILGORE RD 12/12/2022 N 110.00 SIEGFRIED SIEGFRIED CRANDALL PC 12/12/2022 110621 SWBA ACCOUNTING SERVICES NOV 2022 569-273-80700 Accounting / Audit Fees 110.00 VENDOR TOTAL: 110.00 2023-01-19 SMBA Board Packet | Page 21 of 37 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2023 03:20 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 14/17 User: kgibson DB: Smba POST DATES 11/15/2022 – 12/31/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 12/05/2022 N 55.00 Plainwell MI, 49080 12/05/2022 0.0000 N 0.00 2196 361 12 Street 12/05/2022 N 0.00 MISC Steensma Lawn And Power 12/05/2022 00036863 SWBA BD Payment Refund 569-272-49300 07. Gas Piping (Each Opening) 5.00 569-272-62703 35. Inspection – Final 50.00 55.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/05/2022 N 55.00 Plainwell MI, 49080 12/05/2022 0.0000 N 0.00 2197 361 12 Street 12/05/2022 N 0.00 MISC Steensma Lawn And Power 12/05/2022 00037105 SWBA BD Payment Refund 569-272-49300 07. Gas Piping (Each Opening) 5.00 569-272-62703 35. Inspection – Final 50.00 55.00 VENDOR TOTAL: 110.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/01/2022 N 182.32 PHILADELPHIA PA, 19170-0001 / / 0.0000 N 0.00 2173 PO BOX 7247-0381 11/15/2022 N 182.32 SUN LIFE SUN LIFE FINANCIAL 11/15/2022 247757 SWBA LIFE INSURANCE DEC 2022 569-273-71003 Disability / Life Insurance 182.32 GL NUMBER DESCRIPTION AMOUNT Paid 01/01/2023 N 182.32 PHILADELPHIA PA, 19170-0001 / / 0.0000 N 0.00 2215 PO BOX 7247-0381 12/15/2022 N 182.32 SUN LIFE SUN LIFE FINANCIAL 12/15/2022 247757 SWBA LIFE INSURANCE JAN 2023 569-000-12300 Prepaids 182.32 VENDOR TOTAL: 364.64 2023-01-19 SMBA Board Packet | Page 22 of 37 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2023 03:20 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 15/17 User: kgibson DB: Smba POST DATES 11/15/2022 – 12/31/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 12/14/2022 N 51.00 CINCINNATI OH, 45274-2596 / / 0.0000 N 0.00 2191 PO BOX 742596 11/29/2022 N 51.00 TMOBILE T-MOBILE 11/29/2022 977195739 SWBA MOBILE HOTSPOT USAGE NOV 2022 569-273-80900 IT / Infrastructure 51.00 VENDOR TOTAL: 51.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/12/2023 N 73.97 CHICAGO IL, 60680-1741 / / 0.0000 N 0.00 ATTN ACCOUNTS RECEIVABLE 12/20/2022 N 73.97 PO BOX 88741 2222 ULINE ULINE 12/20/2022 157554874 SWBA SHIPPING SUPPLIES 569-273-72800 20X20X12″ BOXES 73.97 VENDOR TOTAL: 73.97 GL NUMBER DESCRIPTION AMOUNT Paid 12/05/2022 N 18.69 CHICAGO IL, 60680-9488 / / 0.0000 N 0.00 2184 PO BOX 809488 11/28/2022 N 18.69 UPS UPS 11/28/2022 000076R70Y482 SWBA SHIPPING FOR OSHTEMO TOWNSHIP 569-273-72800 Postage / Shipping 18.69 VENDOR TOTAL: 18.69 2023-01-19 SMBA Board Packet | Page 23 of 37 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2023 03:20 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 16/17 User: kgibson DB: Smba POST DATES 11/15/2022 – 12/31/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 11/15/2022 Y 2,350.00 MATTAWAN MI, 49071-9746 / / 0.0000 N 0.00 2175 38159 24TH ST 11/15/2022 N 2,350.00 WWILCOX WILLIAM WILCOX 11/15/2022 2022-11-15-1 SWBA ELECTRICAL INSPECTIONS 569-273-80200 Electrical Inspector 2,350.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/29/2022 Y 2,500.00 MATTAWAN MI, 49071-9746 / / 0.0000 N 0.00 2190 38159 24TH ST 11/29/2022 N 2,500.00 WWILCOX WILLIAM WILCOX 11/29/2022 2022-11-29-3 SWBA ELECTRICAL INSPECTIONS 569-273-80200 Electrical Inspector 2,050.00 569-273-80100 Building Inspector 450.00 2,500.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/13/2022 Y 2,900.00 MATTAWAN MI, 49071-9746 / / 0.0000 N 0.00 2207 38159 24TH ST 12/13/2022 N 2,900.00 WWILCOX WILLIAM WILCOX 12/13/2022 2022-12-13-1 SWBA ELECTRICAL INSPECTIONS 569-273-80200 Electrical Inspector 2,250.00 569-273-80100 Building Inspector 600.00 569-273-80500 Plan Review 50.00 2,900.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/22/2022 Y 1,900.00 MATTAWAN MI, 49071-9746 / / 0.0000 N 0.00 2225 38159 24TH ST 12/22/2022 N 1,900.00 WWILCOX WILLIAM WILCOX 12/22/2022 2022-12-22-3 SWBA ELECTRICAL INSPECTIONS 569-273-80200 Electrical Inspector 1,900.00 VENDOR TOTAL: 9,650.00 2023-01-19 SMBA Board Packet | Page 24 of 37 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2023 03:20 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 17/17 User: kgibson DB: Smba POST DATES 11/15/2022 – 12/31/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID TOTAL – ALL VENDORS: 451,253.53 2023-01-19 SMBA Board Packet | Page 25 of 37 Financial Institution Instrument Type Account # (Last 4) Purchase Date Term Current Maturity Date Interest Paid Principal Current Balance Total ROI% Current Published Annual Rate Original Published Annual Rate Flagstar Bank Certificate of Deposit 3138 2022-11-09 12 Months 2023-11-29 Annually $ 250,000.00 $ 250,000.00 0.000% 4.280% 4.280% Consumers Credit Union Certificate of Deposit 6847 2022-11-29 12 Months 2023-11-29 Monthly $ 150,000.00 $ 150,514.10 0.343% 4.250% 4.250% $ 400,000.00 $ 400,514.10 0.129% Southwest Michigan Building Authority Treasurer’s Annual End of Year Investment Report for Fiscal Year 2022 Values Current as of 2023-01-01 Totals 2023-01-19 SMBA Board Packet | Page 26 of 37 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org MEMORANDUM To: SMBA Board From: Office Manager Kyle Gibson Date: January 3, 2023 Re: Engagement Letter from Siegfried Crandall PC The Authority has received a letter of engagement from Siegfried Crandall PC for the annual preparation of draft financial statements and supporting work paper to be provided to our independent auditor for FY2022. The hourly rates have increased as follows: January 11, 2022: December 9, 2022: A request is made to authorize the office manager to accept the terms of the letter of engagement dated December 9, 2022 as presented. 2023-01-19 SMBA Board Packet | Page 27 of 37 December 9, 2022 Members of the Authority Board Southwest Michigan Building Authority 7275 West Main Street Kalamazoo, MI 49009 We are pleased to confirm our understanding of the services we are to provide the Southwest Michigan Building Authority (the Authority). This engagement letter sets forth the engagement’s objective and scope of services, identifies management’s responsibilities during the engagement, explains the limitations of the engagement, and presents the fees for our services. Engagement Objective The objective of our engagement is to provide the Authority with ongoing accounting services. Scope of services We will provide the following services, from information you have provided to us, for the fiscal year ending December 31, 2022: • Preparation of financial statements, including the related notes to the financial statements, and supporting work papers to be provided to the Authority’s independent auditor • Assistance with the preparation of the Management’s Discussion and Analysis • Preparation and filing of forms for submission to the State, including Form 5047 We will also provide accounting assistance, as needed throughout the year, which includes the following: special projects, review of budgets, cash receipts, cash disbursements, cash reconciliations, payroll, and provide assistance to the Authority’s director and accountant. Limitations None of the services described above can be relied upon to disclose errors, fraud, or illegal acts. However, we will inform you of any material errors and of any evidence or information that comes to our attention during the performance of these services. In addition, we will inform you of any evidence or information that comes to our attention during the performance of these services regarding illegal acts that may have occurred. We have no responsibility to identify and communicate significant deficiencies or material weaknesses in your internal control as part of this engagement. Management’s responsibilities Management is responsible for establishing and maintaining internal controls, including monitoring ongoing activities. Management is also responsible for making all management decisions and for performing all management functions. You are required to designate a competent individual with the following specific responsibilities regarding the services we will perform in connection with this engagement: 1. Oversee the services we will perform 2. Evaluate the adequacy and results of the services 3. Accept responsibility for the results of the services 246 E. Kilgore Road Portage, MI 49002-5599 www.siegfriedcrandall.com Telephone 269-381-4970 800-876-0979 Fax 269-349-1344 2023-01-19 SMBA Board Packet | Page 28 of 37 Members of the Authority Board Southwest Michigan Building Authority Page 2 December 9, 2022 Administration, fees, and other Our fees for these services will be based on the actual time spent at our standard hourly rates, which vary according to the degree of responsibility involved and the experience level of the personnel assigned to this engagement. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. The hourly rates for our governmental team are as follows: Standard Discounted Shareholder $220 $200 Associate/Manager $170 $150 Staff Accountant $145 $130 Other Staff $145 $130 We will be available throughout the contract period to provide the Authority with advice and guidance on financial accounting and reporting issues. Steve Bryer and Joel Frederickson will be responsible for responding to the Authority’s phone calls and e-mail communications, which will not be billed separately, in a timely manner. We appreciate the opportunity to be of service to the Southwest Michigan Building Authority and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. The terms communicated in this letter will remain in effect until mutually modified or canceled by either party. Sincerely, SIEGFRIED CRANDALL P.C. Steven J. Bryer, Shareholder RESPONSE: This letter correctly sets forth the understanding of the Southwest Michigan Building Authority. By: Title: Date: 2023-01-19 SMBA Board Packet | Page 29 of 37 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org MEMORANDUM To: SMBA Board From: Office Manager Kyle Gibson Date: January 3, 2023 Re: Investment Activity Since November 17, 2022 Regular Board Meeting At the direction of the Board, Treasurer DeHaan and Office Manager Gibson opened a $250,000.00 Certificate of Deposit (CD) at Flagstar Bank for a term of 12 months. An existing $150,000.00 CD with Advia Credit Union was withdrawn early due to poor performance. The principal amount was used to open a new 12 month CD at Consumers Credit Union. The CDs at Flagstar Bank and Consumers Credit Union now comprise the entirety of the Authority’s investment activity. 2023-01-19 SMBA Board Packet | Page 30 of 37 x Amendment Adjustment GL # Description Type Current Budget YTD Balance Amended Budget Amendment Amount 569-272-67700 Print / Copy Fees Revenue $ – $ – $ 1,500.00 $ 1,500.00 569-272-67800 Shipping / Postage Revenue $ – $ – $ 100.00 $ 100.00 569-272-66500 Interest on Investments Revenue $ 1,300.00 $ – $ 12,000.00 $ 10,700.00 $ – $ – $ – $ – 569-273-71200 Employee Appreciation Expenditure $ – $ – $ 300.00 $ 300.00 569-273-80900 IT / Infrastructure Expenditure $ 28,000.00 $ – $ 29,000.00 $ 1,000.00 569-273-85000 Telephone Expenditure $ 3,600.00 $ 539.33 $ 4,000.00 $ 400.00 $ – $ – $ – $ – $ – $ – $ – GL # Description Type 569-272-67700: Account for new GL number created after FY2023 was adopted. 569-272-67800: Account for new GL number created after FY2023 was adopted. 569-272-66500: Account for projected interest from new CD investments. 569-273-71200: Account for new GL number and annual holiday gift to staff not included in the requested budget. 569-273-80900: Account for increased costs from Aunalytics. 569-273-85000: Account for fees which should have been paid in FY2022; invoices were not received until this year and were not planned for in this budget. 1/5/2023 FY 2023 Budget Amendment / Adjustment Request Form Southwest Michigan Building Authority Request Type: Requested By: Kyle Gibson, Office Manager Budget Amendment Request Revenues ( $12,300.00 ) DR Amount CR Amount Expenditures ( $1,700.00 ) Budget Adjustment Request Totals $ – $ – Describe Reason for Request: I:\Board Meetings\2023\2023-01-19\Originals\005 Amendments to 2023 Adopted Budget 1 of 1 2023-01-19 SMBA Board Packet | Page 31 of 37 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org MEMORANDUM To: SMBA Board From: Office Manager Kyle Gibson Date: January 3, 2023 Re: Annual Salary Adjustment Recommendations for FY2023 In accordance with the Authority’s Salary Review and Adjustment Policy, the office manager shall on an annual basis prepare a list of salary adjustment recommendations for the review of the Board of Directors. These recommendations take into consideration, among other factors, a cost of living adjustment (COLA) and a merit increase based on each employee’s composite performance review score. Should the Board approve the following recommendations, due to the cancellation of the December 2022 regularly scheduled board meeting, I would request that the Board authorize back-payment for the difference in pay for hours worked since January 1, 2023, to date. Included with this memorandum are the recommendations and the COLA publication from the Social Security Administration which was not available when the FY2023 budget was adopted. The approved budget amounts align with the following recommendations; a budget amendment would not be required. 2023-01-19 SMBA Board Packet | Page 32 of 37 Employee Type Pay Current Wage COLA (8.70%) P. R. Data Merit % Merit Raise Other Raise New Wage Annual (37h) Annual (40h) Garrett Reitenour Exempt Salary $ 79,880.47 $ 6,949.60 4.48 1.79% $ 1,429.86 $ – $ 88,259.93 $ 88,259.93 $ 88,259.93 Kyle Gibson Non-Exempt Hourly $ 25.03 $ 2.18 4.76 1.90% $ 0.48 $ – $ 27.68 $ 53,262.44 $ 57,581.01 Elvira Oropeza Non-Exempt Hourly $ 20.53 $ 1.79 4.68 1.87% $ 0.38 $ – $ 22.70 $ 43,674.84 $ 47,216.04 SMBA Staff Annual Salary Adjustment Recommendations Prepared for fiscal year 2023 2023-01-19 SMBA Board Packet | Page 33 of 37 Fact Sheet SOCIAL SECURITY Social Security National Press Office Baltimore, MD 2023 SOCIAL SECURITY CHANGES Cost-of-Living Adjustment (COLA): Based on the increase in the Consumer Price Index (CPI-W) from the third quarter of 2021 through the third quarter of 2022, Social Security and Supplemental Security Income (SSI) beneficiaries will receive an 8.7 percent COLA for 2023. Other important 2023 Social Security information is as follows: Tax Rate 2022 2023 Employee 7.65% 7.65% Self-Employed 15.30% 15.30% NOTE: The 7.65% tax rate is the combined rate for Social Security and Medicare. The Social Security portion (OASDI) is 6.20% on earnings up to the applicable taxable maximum amount (see below). The Medicare portion (HI) is 1.45% on all earnings. Also, as of January 2013, individuals with earned income of more than $200,000 ($250,000 for married couples filing jointly) pay an additional 0.9 percent in Medicare taxes. The tax rates shown above do not include the 0.9 percent. 2022 2023 Maximum Taxable Earnings Social Security (OASDI only) $147,000 $160,200 Medicare (HI only) No Limit Quarter of Coverage $1,510 $1,640 Retirement Earnings Test Exempt Amounts Under full retirement age $19,560/yr. ($1,630/mo.) $21,240/yr. ($1,770/mo.) NOTE: One dollar in benefits will be withheld for every $2 in earnings above the limit. 2023-01-19 SMBA Board Packet | Page 34 of 37 This press release was produced and disseminated at U.S. taxpayer expense. 2022 2023 The year an individual reaches full retirement age $51,960/yr. ($4,330/mo.) $56,520/yr. ($4,710/mo.) NOTE: Applies only to earnings for months prior to attaining full retirement age. One dollar in benefits will be withheld for every $3 in earnings above the limit. Beginning the month an individual attains full retirement age None 2022 2023 Social Security Disability Thresholds Substantial Gainful Activity (SGA) Non-Blind $1,350/mo. $1,470/mo. Blind $2,260/mo. $2,460/mo. Trial Work Period (TWP) $ 970/mo. $1,050/mo. Maximum Social Security Benefit: Worker Retiring at Full Retirement Age $3,345/mo. $3,627/mo. SSI Federal Payment Standard Individual $ 841/mo. $ 914/mo. Couple $1,261/mo. $1,371/mo. SSI Resource Limits Individual $2,000 $2,000 Couple $3,000 $3,000 SSI Student Exclusion Monthly limit $2,040 $2,220 Annual limit $8,230 $8,950 Estimated Average Monthly Social Security Benefits Payable in January 2023 Before 8.7% COLA After 8.7% COLA All Retired Workers $1,681 $1,827 Aged Couple, Both Receiving Benefits $2,734 $2,972 Widowed Mother and Two Children $3,238 $3,520 Aged Widow(er) Alone $1,567 $1,704 Disabled Worker, Spouse and One or More Children $2,407 $2,616 All Disabled Workers $1,364 $1,483 2023-01-19 SMBA Board Packet | Page 35 of 37 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org MEMORANDUM To: SMBA Board From: Office Manager Kyle Gibson Date: January 3, 2023 Re: Consideration of Board Appointments Pursuant to prior Board discussion and as outlined in the Bylaws of the Southwest Michigan Building Authority Board of Directors, the Board must select a new Member at Large to serve on the Board for a four year term, replacing Larry Stehouwer. The new Member at Large must be a resident of Oshtemo township. Bernie Mein, who currently serves on the Construction Board of Appeals and is a resident of Oshtemo township, has expressed interest in serving in that capacity. Should the Board vote to appoint Bernie Mein as the Member at Large, Mr. Mein will be required to resign from his position on the Construction Board of Appeals as a conflict of interest would then exist. Kevin Osborne has expressed interest in serving on the Construction Board of Appeals (an application form is attached for the Board’s review). The Board may vote to appoint Kevin Osborne to the position vacated by Bernie Mein. 2023-01-19 SMBA Board Packet | Page 36 of 37 CHARTER TOWNSHIP OF OSHTEMO APPLICATION FOR BOARD AND/OR COMMITTEE APPOINTMENT NAME ______________________________________________________________ DATE ______________________________ ADDRESS ________________________________________________________________________________________________ PHONE (DAY) ____________________________________ (EVENING) _______________________________________________ EMAIL _________________________________________________________________________ YEARS RESIDED IN TOWNSHIP ______________ US CITIZEN? _______YES _______NO OCCUPATION _____________________________________________________________________________________________ ARE YOU AT LEAST 18 YEARS OF AGE? _______YES _______NO BOARDS AND COMMITTEES OF OSHTEMO TOWNSHIP Please Check the Specific Board(s) and/or Committee(s) of Your Choice. BOARDS COMMITTEES _____ Board of Review: Hears and acts upon appeals made from determinations and decisions made by the Township Assessor. Do you own property / pay property taxes in the Township? ____Yes ____ No _____ Parks Committee: Oversee the development of the Townships two parks, and rental facilities, by responding to public interest and use of the Recreation Plan. _____ Capital Improvements Committee: Coordinates capital improvement projects that make the best use of limited public dollars. _____ Friends of the Parks: Citizen volunteers who promote expanded stewardship and preservation of natural features and parks as community resources. _____ Planning Commission: An advisory Board to the Township Board concerning amendments or change to the Zoning Ordinance. Provides Site Plan Review for Special Exception Uses. _____ Other (Area of Interest): _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________ _____ Zoning Board of Appeals: Provides interpretation of the Zoning Ordinance and hears and acts upon variance requests, site plan review and questions arising from the administration of the Zoning Ordinance. Why would you like to serve on this Board(s) and or Committee(s)? __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ Please attach additional resume information, if available. 03/2015 janssen Kevin Osborne 12-13-22 322 S. 1st street Kalamazoo, MI 49009 269-998-3539 269-998-3539 Kevin@osborneconstruction.biz 19 X Home Builder X X Construction Board of Appeals I am a local home builder, and serve on the executive board at the HBA. All aspects of construction are important to me, especially on a local level. 2023-01-19 SMBA Board Packet | Page 37 of 37