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SMBA Regular Board Meeting

October 27, 2022 |  8:30 AM |  Public Meeting Room, Oshtemo Township Hall
Minutes of the Regular Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors October 27, 2022 | 8:30am | Public Meeting Room, Oshtemo Township Hall Page 1 of 2 Action Items # Item Description: Assigned To: Due By: 7 Prepare recommendations for investment of cash reserves. Kyle Gibson, Carol DeHaan 2022-11-17 Minutes 1. Call to Order: Chair Dusty Farmer called the meeting to order at approximately 8:34am. Name Present or Absent Dusty Farmer, Board Chair (Oshtemo Representative) Present Jeff Sorensen (Cooper Representative) Present Carol Dehaan, Treasurer (Cooper Representative) Present Cheri Bell (Oshtemo Representative) Present Larry Stehouwer (Cooper Representative) Present Also present were: Building Official Garrett Reitenour, Administrative Assistant Elvira Oropeza, and Board Secretary Kyle Gibson. 2. Approval of or Amendments to Agenda: Chair Farmer requested that Consent Agenda item 4b (October 2022 Financial Reports) be removed from the consent agenda and inserted as item 6. 3. Public Comments on Non-Agenda Items: There was no public comment. 4. Consent Agenda: a. Meeting Minutes – September 22, 2022 Regular Meeting A motion was made by Larry Stehouwer and supported by Jeff Sorensen to approve item A as presented. Upon a voice vote, the motion was carried 5-0. 5. Property and Liability Insurance Renewal: Office Manager Gibson presented a renewal proposal from The Ted Hartleb Agency. A motion was made by Jeff Sorensen and supported by Cheri Bell to accept the renewal proposal as presented. Upon a voice vote, the motion was carried 5-0. 6. October 2022 Financial Reports: Chair Farmer asked a question regarding the miscellaneous expense activity, Office Manager Kyle Gibson responded. Chair Farmer advised the Board of a required budget amendment for the legal fees expense account to reimburse fees incurred by Oshtemo Township on behalf of the Authority. A motion was made by Carol DeHaan and supported by Jeff Sorensen to amend the budget by $21,000. Upon a voice vote, the motion was carried 5-0. 7. Consideration of the FY 2023 Requested Budget: Chair Farmer expressed her appreciation for the work put into the preparation of the budget by Office Manager Gibson. Mr. Gibson thanked the Board and presented the requested budget, answering several questions from members of the Board. Chair Farmer requested a 10-minute recess at 9:00am with no opposition. The Board reconvened at 9:13am. Minutes of the Regular Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors October 27, 2022 | 8:30am | Public Meeting Room, Oshtemo Township Hall Page 2 of 2 Discussion was held regarding the prudency of investing a portion of the Authority’s cash reserves. Consensus was that Treasurer DeHaan should meet with Office Manager Gibson to prepare recommendations for the Board’s review at the next regular meeting. A motion was made by Jeff Sorensen and supported by Carol DeHaan to approve the requested budget as presented, pending approvals from the participating local units. Upon a voice vote, the motion was carried 5-0. 8. Closed Session to Conduct a Periodic Performance Review of the Building Official: A resolution to enter closed session was before the Board. A motion was made by Dusty Farmer and supported by Jeff Sorensen to adopt the foregoing resolution. Upon a Roll Call Vote, the following voted “Yes”: Dusty Farmer, Jeff Sorensen, Cheri Bell, Larry Stehouwer, Carol DeHaan. The motion was carried 5-0. The Board entered closed session at approximately 9:24am. Cheri Bell left at 9:40am. A motion was made by Jeff Sorensen and supported by Dusty Farmer to exit closed session. Upon a voice vote, the motion was carried 5-0. The board returned to open session at approximately 10:26am. 9. Board Chair’s Report: Chair Farmer had nothing to report. 10. Other Business: There was no other business brought before the board. 11. Adjournment: Seeing and hearing no other business, and having exhausted the agenda, Board Chair Dusty Farmer declared the meeting adjourned at approximately 10:26am. Next Regular Board Meeting November 17, 2022 | 8:30am | Public Meeting Room, Oshtemo Township Hall Prepared By: KYLE GIBSON Board Secretary & Office Manager
Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Regular Board Meeting October 27, 2022 8:30 AM Oshtemo Township Hall Public Meeting Room 7275 W Main St Kalamazoo, MI 49009 Agenda 1. Call to Order 2. Approval of or Amendments to Agenda 3. Public Comments on Non-Agenda Items 4. Consent Agenda a. Meeting Minutes – September 22, 2022 Regular Meeting b. October 2022 Financial Reports 5. Property and Liability Insurance Renewal 6. Consideration of FY 2023 Requested Budget 7. Employee Performance Review: Building Official 8. Board Chair’s Report 9. Other Business 10. Adjournment 2022-10-27 SMBA Board Packet | Page 1 of 64 Minutes of the Regular Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors September 22, 2022 | 8:30am | Public Meeting Room, Oshtemo Township Hall Page 1 of 2 Action Items # Item Description: Assigned To: Due By: Minutes 1. Call to Order: Chair Dusty Farmer called the meeting to order at approximately 8:36am. Name Present or Absent Dusty Farmer, Board Chair (Oshtemo Representative) Present Jeff Sorensen (Cooper Representative) Present Carol Dehaan, Treasurer (Cooper Representative) Absent Cheri Bell (Oshtemo Representative) Present Larry Stehouwer (Cooper Representative) Present Also present were: Attorney Jim Porter, Building Official Garrett Reitenour, Administrative Assistant Elvira Oropeza, and Board Secretary Kyle Gibson. 2. Public Comments on Non-Agenda Items: There was no public comment. 3. Consent Agenda: a. Meeting Minutes – August 25, 2022 Regular Meeting b. September 2022 Financial Reports c. September 2022 Budget Amendments d. Office Manager’s Report Cheri Bell requested that item B be removed from the consent agenda for further discussion. A motion was made by Larry Stehouwer and supported by Jeff Sorensen to approve items A, C, and D as presented and amend the agenda to insert consent agenda item B as item 4. Upon a voice vote, the motion was carried 4-0 with 1 absent. 4. September 2022 Financial Reports: Office Manager Kyle Gibson answered a question from Cheri Bell regarding a payment. 5. Consideration of HSA Administrator Alternatives: Office Manager Gibson presented a proposal from Health Equity and answered several questions put forth by board members and staff. A motion was made by Larry Stehouwer and supported by Jeff Sorensen to accept the proposal and move forward with Health Equity. Upon a voice vote, the motion was carried 4-0 with 1 absent. A motion was made by Cheri Bell and supported by Larry Stehouwer to amend the agenda to move up other business as item 6. Upon a voice vote, the motion was carried 4-0 with 1 absent. 6. Other Business: Office Manager Gibson presented a draft Commercial Maintenance Annual Permit Application form and accompanying revision to the Fee Schedule. Following board discussion, a motion was made by Jeff Sorensen and supported by Dusty Farmer to adopt the revised fee schedule as presented. Upon a voice vote, the motion was carried 4-0 with 1 absent. 2022-10-27 SMBA Board Packet | Page 2 of 64 Minutes of the Regular Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors September 22, 2022 | 8:30am | Public Meeting Room, Oshtemo Township Hall Page 2 of 2 7. Closed Session to Discuss Written Opinion of Legal Counsel: A resolution to enter closed session was before the Board. A motion was made by Dusty Farmer and supported by Jeff Sorensen to adopt the foregoing resolution. Upon a Roll Call Vote, the following voted “Yes”: Dusty Farmer, Jeff Sorensen, Cheri Bell, Larry Stehouwer. The following were absent: Carol DeHaan The motion carried 4-0 with 1 absent. The Board entered closed session at approximately 8:57am. A motion was made by Dusty Farmer and supported by Cheri Bell to exit closed session. Upon a voice vote, the motion was carried 4-0 with 1 absent. The board returned to open session at approximately 9:31am. 8. Board Chair’s Report: Chair Farmer had nothing to report. 9. Adjournment: Seeing and hearing no other business, and having exhausted the agenda, Board Chair Dusty Farmer declared the meeting adjourned at approximately 9:31am. Next Regular Board Meeting October 27th, 2022 | 8:30am | Public Meeting Room, Oshtemo Township Hall Prepared By: KYLE GIBSON Board Secretary & Office Manager 2022-10-27 SMBA Board Packet | Page 3 of 64 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Financial Reports for: October 2022 As of 2022-10-24 1. Permit Revenue & Inspections Report 2. Bank Account Balance Report 3. Accounts Payable Detailed Disbursement Report 4. Payroll Expense Report 5. Budget Snapshot 2022-10-27 SMBA Board Packet | Page 4 of 64 SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT Reporting Period: 09/19/2022 to 10/24/2022 Building Electrical Mechanical Plumbing Totals Oshtemo 57 30 63 30 180 Revenue $18,650.00 $6,658.00 $10,712.00 $4,536.00 $40,556.00 YTD Oshtemo 417 262 407 192 1278 YTD Revenue $173,311.41 $45,939.00 $65,698.75 $29,526.00 $314,475.16 Cooper 21 28 12 8 69 Revenue $6,942.00 $8,183.00 $1,270.00 $1,234.00 $17,629.00 YTD Cooper 155 122 126 43 446 YTD Revenue $53,944.00 $22,998.00 $18,876.00 $6,759.00 $102,577.00 Total Permits 78 58 75 38 249 Total Revenue $25,592.00 $14,841.00 $11,982.00 $5,770.00 $58,185.00 YTD Total Permits 572 384 533 235 1724 YTD Total Revenue $227,255.41 $68,937.00 $84,574.75 $36,285.00 $417,052.16 Building Electrical Mechanical Plumbing Totals Oshtemo Inpsections 134 87 69 60 350 Cooper Inspections 56 24 24 16 120 YTD Oshtemo Inspections 1105 562 584 419 2670 YTD Cooper Inspections 355 168 159 91 773 Total Inspections 190 111 93 76 470 YTD Total Inspections 1460 730 743 510 3443 Permit Revenue Inspections 0 100 200 300 400 500 600 $0.00 $20,000.00 $40,000.00 $60,000.00 $80,000.00 $100,000.00 2021 Revenue by Month 2022 Revenue by Month 2021 Inspections by Month 2022 Inspections by Month Printed 10/24/2022 at 8:21 AM I:\Board Meetings\01 TEMPLATES\Revenue & Inspections Report 2022-10-27 SMBA Board Packet | Page 5 of 64 SOUTHWEST MICHIGAN BUILDING AUTHORITY BANK BALANCE REPORT Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2021 $503,222.53 $523,735.52 $538,097.75 $534,031.68 $547,884.78 $585,009.74 $582,810.88 $605,716.44 $651,192.93 $663,095.00 $660,676.17 $656,042.63 2022 $626,707.80 $625,317.91 $612,116.01 $617,783.73 $631,620.06 $664,256.90 $650,949.16 $632,887.00 $641,190.97 $618,300.31 $0.00 $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 $700,000.00 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Bank Account Balance by Month 2021 2022 Printed 10/24/2022 at 8:21 AM I:\Board Meetings\01 TEMPLATES\Revenue & Inspections Report 2022-10-27 SMBA Board Packet | Page 6 of 64 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/24/2022 08:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/13 User: kgibson DB: Smba POST DATES 09/19/2022 – 10/24/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 10/28/2022 N 89.97 SEATTLE WA, 98124-5184 / / 0.0000 N 0.00 2125 PO BOX 035184 09/29/2022 N 89.97 AMAZON AMAZON CAPITAL SERVICES 09/29/2022 1G3V-61XK-G4L6 SWBA SUPPLIES 569-273-72700 QTY 3 AIR PURIFIER REPLACEMENT FILTERS 89.97 GL NUMBER DESCRIPTION AMOUNT Paid 10/23/2022 N 40.78 SEATTLE WA, 98124-5184 / / 0.0000 N 0.00 2124 PO BOX 035184 09/29/2022 N 40.78 AMAZON AMAZON CAPITAL SERVICES 09/29/2022 1PPM-MXY6-97GV SWBA SUPPLIES 569-273-72700 20′ USB & HDMI CABLES 40.78 VENDOR TOTAL: 130.75 2022-10-24 2022-10-27 SMBA Board Packet | Page 7 of 64 SMBA Board Packet | Page 7 of 64 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/24/2022 08:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/13 User: kgibson DB: Smba POST DATES 09/19/2022 – 10/24/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 10/15/2022 N 6,433.62 CHICAGO IL, 60680-9113 / / 0.0000 N 0.00 2119 PO BOX 809113 09/20/2022 N 6,433.62 AUNALYTICS AUNALYTICS, INC 09/20/2022 29969793 SWBA WINDOWS SERVER UPGRADE PROJECT FINAL BI569-273-80900 IT / Infrastructure 6,433.62 GL NUMBER DESCRIPTION AMOUNT Paid 10/26/2022 N 203.27 CHICAGO IL, 60680-9113 / / 0.0000 N 0.00 2135 PO BOX 809113 10/06/2022 N 203.27 AUNALYTICS AUNALYTICS, INC 10/06/2022 29970069 SWBA FINAL PROJECT BILLING FROM QUOTE 11100 569-273-80900 IT / Infrastructure 203.27 GL NUMBER DESCRIPTION AMOUNT Paid 10/31/2022 N 2,208.00 CHICAGO IL, 60680-9113 / / 0.0000 N 0.00 2133 PO BOX 809113 10/06/2022 N 2,208.00 AUNALYTICS AUNALYTICS, INC 10/06/2022 29970352 SWBA CLOUD HOSTING SERVICES OCT 2022 569-273-80900 IT / Infrastructure 2,208.00 VENDOR TOTAL: 8,844.89 GL NUMBER DESCRIPTION AMOUNT Paid 10/28/2022 N 4,221.17 DETROIT MI, 48267-4416 / / 0.0000 N 0.00 2147 PO BOX 674416 10/17/2022 N 4,221.17 BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 10/17/2022 007043238-0000 SWBA HEALTH INSURANCE DEC 2022 PREPAY 569-273-71002 Health Insurance 4,221.17 VENDOR TOTAL: 4,221.17 2022-10-24 2022-10-27 SMBA Board Packet | Page 8 of 64 SMBA Board Packet | Page 8 of 64 Paid 10/12/2022 N 11,475.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 10/12/2022 N 11,475.00 117 N 1ST ST STE 70 2144 CWA CARLISLE WORTMAN ASSOCIATES 10/12/2022 2166870 SWBA REVIEW PB22-05-0436 3680 STADIUM PARK WADue Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/24/2022 08:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/13 User: kgibson DB: Smba POST DATES 09/19/2022 – 10/24/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 09/19/2022 N 720.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 09/19/2022 N 720.00 117 N 1ST ST STE 70 2115 CWA CARLISLE WORTMAN ASSOCIATES 09/19/2022 2166465 SWBA REVIEW PB22-05-0071 5130 W MAIN ST KIDS 569-273-80500 Plan Review 720.00 GL NUMBER DESCRIPTION AMOUNT Paid 09/19/2022 N 240.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 09/19/2022 N 240.00 117 N 1ST ST STE 70 2117 CWA CARLISLE WORTMAN ASSOCIATES 09/19/2022 2166466 SWBA REVIEW PB22-05-0301 5622 W MAIN ST 569-273-80500 Plan Review 240.00 GL NUMBER DESCRIPTION AMOUNT Paid 09/19/2022 N 990.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 09/19/2022 N 990.00 117 N 1ST ST STE 70 2114 CWA CARLISLE WORTMAN ASSOCIATES 09/19/2022 2166467 SWBA REVIEW PB22-05-0429 5708 VENTURE CT 569-273-80500 Plan Review 990.00 GL NUMBER DESCRIPTION AMOUNT Paid 09/19/2022 N 990.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 09/19/2022 N 990.00 117 N 1ST ST STE 70 2116 CWA CARLISLE WORTMAN ASSOCIATES 09/19/2022 2166468 SWBA REVIEW PB22-05-0430 9132 W KL AVE FETZE569-273-80500 Plan Review 990.00 2022-10-24 2022-10-27 SMBA Board Packet | Page 9 of 64 SMBA Board Packet | Page 9 of 64 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/24/2022 08:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/13 User: kgibson DB: Smba POST DATES 09/19/2022 – 10/24/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 10/12/2022 N 11,475.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 10/12/2022 N 11,475.00 117 N 1ST ST STE 70 2144 CWA CARLISLE WORTMAN ASSOCIATES 10/12/2022 2166870 SWBA REVIEW PB22-05-0436 3680 STADIUM PARK WA569-273-80500 Plan Review 11,475.00 GL NUMBER DESCRIPTION AMOUNT Paid 10/12/2022 N 810.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 10/12/2022 N 810.00 117 N 1ST ST STE 70 2145 CWA CARLISLE WORTMAN ASSOCIATES 10/12/2022 2166871 SWBA REVIEW PB22-05-0506 717 N DRAKE RD B2 O569-273-80500 Plan Review 810.00 GL NUMBER DESCRIPTION AMOUNT Paid 10/12/2022 N 690.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 10/12/2022 N 690.00 117 N 1ST ST STE 70 2146 CWA CARLISLE WORTMAN ASSOCIATES 10/12/2022 2166872 SWBA REVIEW PB22-05-0503 7504 STADIUM DR H&K 569-273-80500 Plan Review 690.00 VENDOR TOTAL: 15,915.00 GL NUMBER DESCRIPTION AMOUNT Paid 10/03/2022 N 66.00 Byron Center MI, 49315-9132 10/03/2022 0.0000 N 0.00 2129 1376 108TH ST SW STE A 10/03/2022 N 0.00 MISC Circuit Electric 10/03/2022 00034977 SWBA BD Payment Refund 569-272-49200 03. Circuits 10.00 569-272-49200 06. Feeders, Bus Ducts, Etc. – Per 50′ 6.00 569-272-62702 30. Inspection – Final 50.00 66.00 VENDOR TOTAL: 66.00 2022-10-24 2022-10-27 SMBA Board Packet | Page 10 of 64 SMBA Board Packet | Page 10 of 64 GL NUMBER DESCRIPTION AMOUNT Paid 11/15/2022 N 535.00 BRIGHTON MI, 48114 / / 0.0000 N 0.00 2148 9032 ROSEMARY LN 10/17/2022 N 535.00 CSC CODE SAVVY CONSULTANTS LLC 10/17/2022 2095 SWBA FS REVIEW PM22-05-0484 717 N DRAKE RD BDue Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/24/2022 08:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/13 User: kgibson DB: Smba POST DATES 09/19/2022 – 10/24/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 10/26/2022 N 785.00 BRIGHTON MI, 48114 / / 0.0000 N 0.00 2127 9032 ROSEMARY LN 09/29/2022 N 785.00 CSC CODE SAVVY CONSULTANTS LLC 09/29/2022 2076 SWBA FA REVIEW PE22-02-0356/0357 5102/5104 C569-273-80500 Plan Review 785.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/08/2022 N 380.00 BRIGHTON MI, 48114 / / 0.0000 N 0.00 2137 9032 ROSEMARY LN 10/10/2022 N 380.00 CSC CODE SAVVY CONSULTANTS LLC 10/10/2022 2081 SWBA FA REVIEW PE22-05-0270 1750 S DRAKE RD 569-273-80500 Plan Review 380.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/09/2022 N 910.00 BRIGHTON MI, 48114 / / 0.0000 N 0.00 2141 9032 ROSEMARY LN 10/11/2022 N 910.00 CSC CODE SAVVY CONSULTANTS LLC 10/11/2022 2082 SWBA FS REVIEW PM22-05-0502 5933 W KL AVE ON569-273-80500 Plan Review 910.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/15/2022 N 1,070.00 BRIGHTON MI, 48114 / / 0.0000 N 0.00 2154 9032 ROSEMARY LN 10/18/2022 N 1,070.00 CSC CODE SAVVY CONSULTANTS LLC 10/18/2022 2092 SWBA FS REVIEW PM22-05-0545 1750 S DRAKE RD 569-273-80500 PLAN REVIEW 535.00 569-273-80500 EXPEDITED REVIEW FEE 535.00 1,070.00 2022-10-24 2022-10-27 SMBA Board Packet | Page 11 of 64 SMBA Board Packet | Page 11 of 64 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/24/2022 08:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/13 User: kgibson DB: Smba POST DATES 09/19/2022 – 10/24/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 11/15/2022 N 535.00 BRIGHTON MI, 48114 / / 0.0000 N 0.00 2148 9032 ROSEMARY LN 10/17/2022 N 535.00 CSC CODE SAVVY CONSULTANTS LLC 10/17/2022 2095 SWBA FS REVIEW PM22-05-0484 717 N DRAKE RD B569-273-80500 Plan Review 535.00 VENDOR TOTAL: 3,680.00 GL NUMBER DESCRIPTION AMOUNT Paid 09/21/2022 Y 550.00 KALAMAZOO MI, 49009-8911 / / 0.0000 N 0.00 2120 6323 WINDDRIFT AVE 09/21/2022 N 550.00 GHECKMAN GARYAIRE, LLC 09/21/2022 2022-09-21-1 SWBA PLUMBING / MECHANICAL INSPECTIONS 569-273-80400 Plumbing Inspector 250.00 569-273-80300 Mechanical Inspector 300.00 550.00 GL NUMBER DESCRIPTION AMOUNT Paid 10/03/2022 Y 1,000.00 KALAMAZOO MI, 49009-8911 / / 0.0000 N 0.00 2130 6323 WINDDRIFT AVE 10/03/2022 N 1,000.00 GHECKMAN GARYAIRE, LLC 10/03/2022 2022-10-03-1 SWBA PLUMBING / MECHANICAL INSPECTIONS 569-273-80400 Plumbing Inspector 350.00 569-273-80300 Mechanical Inspector 650.00 1,000.00 GL NUMBER DESCRIPTION AMOUNT Paid 10/17/2022 Y 1,200.00 KALAMAZOO MI, 49009-8911 / / 0.0000 N 0.00 2149 6323 WINDDRIFT AVE 10/17/2022 N 1,200.00 GHECKMAN GARYAIRE, LLC 10/17/2022 2022-10-17-1 SWBA PLUMBING / MECHANICAL INSPECTIONS 569-273-80400 Plumbing Inspector 550.00 569-273-80300 Mechanical Inspector 650.00 1,200.00 VENDOR TOTAL: 2,750.00 2022-10-24 2022-10-27 SMBA Board Packet | Page 12 of 64 SMBA Board Packet | Page 12 of 64 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/24/2022 08:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 7/13 User: kgibson DB: Smba POST DATES 09/19/2022 – 10/24/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 10/10/2022 N 548.02 KALAMAZOO MI, 49007-4713 / / 0.0000 N 0.00 2139 211 S ROSE ST 10/10/2022 N 548.02 GREENLEAF GREENLEAF TRUST 10/10/2022 00017100 SWBA Q3-2022 TRUSTEE AND RECORDKEEPING FEES 569-273-71009 TRUSTEE MARKET VALUE FEE 120.02 569-273-71009 RECORDKEEPING BASE FEE 400.00 569-273-71009 PER PARTICIPANT FEE 28.00 548.02 VENDOR TOTAL: 548.02 GL NUMBER DESCRIPTION AMOUNT Paid 10/23/2022 N 238.00 GRAND RAPIDS MI, 49512-5462 / / 0.0000 N 0.00 2126 4740 TALON CT SE STE 8 09/29/2022 N 238.00 INTEGRITY INTEGRITY BUSINESS SOLUTIONS 09/29/2022 2392394-0 SWBA OFFICE SUPPLIES 569-273-72700 QTY 4 GREEN STICKER PAPER 238.00 VENDOR TOTAL: 238.00 GL NUMBER DESCRIPTION AMOUNT Paid 09/22/2022 N 30.00 KALAMAZOO MI, 49009-5469 / / 0.0000 N 0.00 2123 2615 W F AVE 09/22/2022 N 30.00 LSTEHOUWER LARRY STEHOUWER 09/22/2022 2022-09-22-1 SWBA BOARD MEETING ATTENDANCE 2022-09-22 569-273-70204 Board Member At Large Stipend 30.00 VENDOR TOTAL: 30.00 2022-10-24 2022-10-27 SMBA Board Packet | Page 13 of 64 SMBA Board Packet | Page 13 of 64 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/24/2022 08:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 8/13 User: kgibson DB: Smba POST DATES 09/19/2022 – 10/24/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 10/22/2022 N 562.56 KALAMAZOO MI, 49009-1332 / / 0.0000 N 0.00 2138 811 S DRAKE RD 10/10/2022 N 562.56 VISA MERCANTILE VISA 10/10/2022 2022-10-10-1 SWBA VISA BILL SEP 2022 569-273-86000 GAS 144.02 569-273-86000 CAR WASH MONTHLY SUBSCRIPTION 29.99 569-273-80901 COGNITO FORMS SUBSCRIPTION 131.00 569-273-72700 Supplies 240.75 569-273-72800 Postage / Shipping 16.80 562.56 VENDOR TOTAL: 562.56 GL NUMBER DESCRIPTION AMOUNT Paid 10/21/2022 N 60.00 Riverdale MI, 48877 10/21/2022 0.0000 N 0.00 2156 11780 NW MONROE RD 10/21/2022 N 0.00 MISC MICHIGAN SOLAR SOLUTIONS 10/21/2022 00036895 SWBA BD Payment Refund 569-272-49200 16. Solar Panel Installations 10.00 569-272-62702 30. Inspection – Final 50.00 60.00 GL NUMBER DESCRIPTION AMOUNT Paid 10/21/2022 N 333.00 Riverdale MI, 48877 10/21/2022 0.0000 N 0.00 2155 11780 NW MONROE RD 10/21/2022 N 0.00 MISC MICHIGAN SOLAR SOLUTIONS 10/21/2022 00036896 SWBA BD Payment Refund 569-272-49100 01. Base Permit Fee 333.00 VENDOR TOTAL: 393.00 2022-10-24 2022-10-27 SMBA Board Packet | Page 14 of 64 SMBA Board Packet | Page 14 of 64 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/24/2022 08:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 9/13 User: kgibson DB: Smba POST DATES 09/19/2022 – 10/24/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 09/21/2022 Y 1,250.00 COLDWATER MI, 49036-9553 / / 0.0000 N 0.00 2121 426 SARAH LN 09/21/2022 N 1,250.00 TTHATCHER MP SERVICES LLC 09/21/2022 2022-09-21-2 SWBA MECHANICAL / PLUMBING INSPECTIONS 569-273-80300 Mechanical Inspector 900.00 569-273-80400 Plumbing Inspector 350.00 1,250.00 GL NUMBER DESCRIPTION AMOUNT Paid 10/03/2022 Y 2,250.00 COLDWATER MI, 49036-9553 / / 0.0000 N 0.00 2131 426 SARAH LN 10/03/2022 N 2,250.00 TTHATCHER MP SERVICES LLC 10/03/2022 2022-10-03-2 SWBA MECHANICAL / PLUMBING INSPECTIONS 569-273-80300 Mechanical Inspector 1,150.00 569-273-80400 Plumbing Inspector 1,100.00 2,250.00 GL NUMBER DESCRIPTION AMOUNT Paid 10/17/2022 Y 1,700.00 COLDWATER MI, 49036-9553 / / 0.0000 N 0.00 2150 426 SARAH LN 10/17/2022 N 1,700.00 TTHATCHER MP SERVICES LLC 10/17/2022 2022-10-17-2 SWBA MECHANICAL / PLUMBING INSPECTIONS 569-273-80300 Mechanical Inspector 800.00 569-273-80400 Plumbing Inspector 900.00 1,700.00 VENDOR TOTAL: 5,200.00 2022-10-24 2022-10-27 SMBA Board Packet | Page 15 of 64 SMBA Board Packet | Page 15 of 64 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/24/2022 08:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 10/13 User: kgibson DB: Smba POST DATES 09/19/2022 – 10/24/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 10/30/2022 N 16.69 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 2153 PO BOX 633301 10/17/2022 N 16.69 ODP ODP BUSINESS SOLUTIONS 10/17/2022 269506578001 SWBA OFFICE SUPPLIES 569-273-72700 ANTI-VIRAL KLEENEX PK 4 QTY 2 PKS 16.69 VENDOR TOTAL: 16.69 GL NUMBER DESCRIPTION AMOUNT Paid 10/06/2022 N 3,255.00 KALAMAZOO MI, 49009-8210 / / 0.0000 N 0.00 2134 7275 W MAIN ST 10/06/2022 N 3,255.00 OSHTEMO OSHTEMO TOWNSHIP 10/06/2022 10163 SWBA LEGAL FEES 2022-Q2 569-273-80800 Legal Fees 3,255.00 GL NUMBER DESCRIPTION AMOUNT Paid 10/11/2022 N 3,840.00 KALAMAZOO MI, 49009-8210 / / 0.0000 N 0.00 2140 7275 W MAIN ST 10/11/2022 N 3,840.00 OSHTEMO OSHTEMO TOWNSHIP 10/11/2022 10164 SWBA LEGAL FEES 2022-Q3 569-273-80800 Legal Fees 3,840.00 VENDOR TOTAL: 7,095.00 GL NUMBER DESCRIPTION AMOUNT Paid 10/10/2022 Y 250.00 VAN BUREN TWP MI, 48111-1677 / / 0.0000 N 0.00 2136 9593 REVERE DR 10/10/2022 N 250.00 REDMOND REDMOND ENGINEERING & DESIGN 10/10/2022 22-018-001 SWBA FS WET CHEM KITCHEN HOOD REVIEW PM22-02569-273-80500 Plan Review 250.00 VENDOR TOTAL: 250.00 2022-10-24 2022-10-27 SMBA Board Packet | Page 16 of 64 SMBA Board Packet | Page 16 of 64 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/24/2022 08:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 11/13 User: kgibson DB: Smba POST DATES 09/19/2022 – 10/24/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 09/25/2022 N 110.15 CHICAGO IL, 60680-2815 / / 0.0000 N 0.00 2118 PO BOX 802815 09/20/2022 N 110.15 RICOH RICOH 09/20/2022 5065574669 SWBA SEP 2022 CONTRACT # 4470926 569-273-95600 MPC2504 BASE 2022-09-15 TO 2022-10-14 15.41 569-273-95600 MPC2504 BW READ 2.76 569-273-95600 MPC2504 COLOR READ 91.98 110.15 GL NUMBER DESCRIPTION AMOUNT Paid 10/11/2022 N 223.76 CHICAGO IL, 60680-2815 / / 0.0000 N 0.00 2143 PO BOX 802815 10/11/2022 N 223.76 RICOH RICOH 10/11/2022 5065671310 SWBA Q3 CONTRACT # 5137948 569-273-95600 MPCW2201SP BASE 2022-10-01 TO 2022-12-31 210.00 569-273-95600 MPCW2201SP COLOR READ 13.76 223.76 VENDOR TOTAL: 333.91 GL NUMBER DESCRIPTION AMOUNT Paid 10/11/2022 N 200.00 PORTAGE MI, 49002-0507 / / 0.0000 N 0.00 2142 246 E KILGORE RD 10/11/2022 N 200.00 SIEGFRIED SIEGFRIED CRANDALL PC 10/11/2022 110265 SWBA ACCOUNTING SERVICES SEP 2022 569-273-80700 Accounting / Audit Fees 200.00 VENDOR TOTAL: 200.00 2022-10-24 2022-10-27 SMBA Board Packet | Page 17 of 64 SMBA Board Packet | Page 17 of 64 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/24/2022 08:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 12/13 User: kgibson DB: Smba POST DATES 09/19/2022 – 10/24/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 11/01/2022 N 182.32 PHILADELPHIA PA, 19170-0001 / / 0.0000 N 0.00 2151 PO BOX 7247-0381 10/17/2022 N 182.32 SUN LIFE SUN LIFE FINANCIAL 10/17/2022 247757 SWBA LIFE INSURANCE NOV 2022 569-273-71003 Disability / Life Insurance 182.32 VENDOR TOTAL: 182.32 GL NUMBER DESCRIPTION AMOUNT Paid 10/14/2022 N 51.00 CINCINNATI OH, 45274-2596 / / 0.0000 N 0.00 2128 PO BOX 742596 09/29/2022 N 51.00 TMOBILE T-MOBILE 09/29/2022 977195739 SWBA MOBILE HOTSPOT USAGE SEP 2022 569-273-80900 IT / Infrastructure 51.00 VENDOR TOTAL: 51.00 2022-10-24 2022-10-27 SMBA Board Packet | Page 18 of 64 SMBA Board Packet | Page 18 of 64 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/24/2022 08:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 13/13 User: kgibson DB: Smba POST DATES 09/19/2022 – 10/24/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 09/21/2022 Y 5,350.00 MATTAWAN MI, 49071-9746 / / 0.0000 N 0.00 2122 38159 24TH ST 09/21/2022 N 5,350.00 WWILCOX WILLIAM WILCOX 09/21/2022 2022-09-21-3 SWBA ELECTRICAL INSPECTIONS 569-273-80200 Electrical Inspector 2,600.00 569-273-80100 Building Inspector 2,750.00 5,350.00 GL NUMBER DESCRIPTION AMOUNT Paid 10/03/2022 Y 3,050.00 MATTAWAN MI, 49071-9746 / / 0.0000 N 0.00 2132 38159 24TH ST 10/03/2022 N 3,050.00 WWILCOX WILLIAM WILCOX 10/03/2022 2022-10-03-3 SWBA ELECTRICAL INSPECTIONS 569-273-80200 Electrical Inspector 2,150.00 569-273-80100 Building Inspector 900.00 3,050.00 GL NUMBER DESCRIPTION AMOUNT Paid 10/17/2022 Y 2,800.00 MATTAWAN MI, 49071-9746 / / 0.0000 N 0.00 2152 38159 24TH ST 10/17/2022 N 2,800.00 WWILCOX WILLIAM WILCOX 10/17/2022 2022-10-17-3 SWBA BUILDING & ELECTRICAL INSPECTIONS 569-273-80200 Electrical Inspector 1,950.00 569-273-80100 Building Inspector 850.00 2,800.00 VENDOR TOTAL: 11,200.00 TOTAL – ALL VENDORS: 61,908.31 2022-10-24 2022-10-27 SMBA Board Packet | Page 19 of 64 SMBA Board Packet | Page 19 of 64 Fund Item Amount 10/24/2022 08:23 AM Page 1 of 1 For Journal Entries with Post Dates Between 09/19/2022 and 10/24/2022 Journal Totals By Fund Report Total Payroll: 24,583.20 Net Payment: 15,542.11 Gross Payment: 21,419.47 569 Pay Codes Amount HOLIDAY 251.68 HOURLY 6,500.82 MILEAGE 312.07 OPT-OUT 502.74 OVERTIME 189.09 PHONE 145.74 PTO 3,017.75 SALARY 4,622.22 Pay Code Totals: 15,542.11 Deductions Amount FITW 1,166.62 HSA_EE 600.00 MEDICARE_EE 295.08 PENSION_EE_PRE 177.21 PENSION_EE_ROTH 1,467.49 SITW 909.27 SOCSEC_EE 1,261.69 Deduction Totals: 5,877.36 Expenses Amount MEDICARE_ER 295.08 PENSION_ER 803.48 PENSION_ER_MTCH 803.48 SOCSEC_ER 1,261.69 Expense Totals: 3,163.73 2022-10-24 2022-10-27 SMBA Board Packet | Page 20 of 64 SMBA Board Packet | Page 20 of 64 10/24/2022 08:24 AM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/2 User: kgibson DB: Smba PERIOD ENDING 10/31/2022 % Fiscal Year Completed: 83.29 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 10/31/2022 YTD BALANCE 10/31/2022 2022 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 569 – Building Authority Revenues Dept 000 – A&L, Balance Sheet Accounts 569-000-99999 Carryover 0.00 0.00 0.00 0.00 0.00 Total Dept 000 – A&L, Balance Sheet Accounts 0.00 0.00 0.00 0.00 0.00 Dept 272 – Revenue Accounts 569-272-49100 Building Permits 200,000.00 162,643.57 9,963.00 37,356.43 81.32 569-272-49200 Electrical Permits 50,000.00 34,248.00 6,077.00 15,752.00 68.50 569-272-49300 Mechanical Permits 50,000.00 44,568.75 2,994.00 5,431.25 89.14 569-272-49400 Plumbing Permits 25,000.00 18,715.00 1,609.00 6,285.00 74.86 569-272-49500 Annual Permits 0.00 500.00 0.00 (500.00) 100.00 569-272-60701 FOIA Fees 500.00 293.70 7.70 206.30 58.74 569-272-62600 Building Services to Others 0.00 0.00 0.00 0.00 0.00 569-272-62701 Building Inspections 85,000.00 48,580.00 2,300.00 36,420.00 57.15 569-272-62702 Electrical Inspections 40,000.00 35,200.00 4,250.00 4,800.00 88.00 569-272-62703 Mechanical Inspections 45,000.00 37,950.00 2,450.00 7,050.00 84.33 569-272-62704 Plumbing Inspections 35,000.00 26,950.00 2,250.00 8,050.00 77.00 569-272-63000 Plan Review 70,000.00 24,971.75 2,480.00 45,028.25 35.67 569-272-66300 Bond Forfeitures and Bond Costs 0.00 0.00 0.00 0.00 0.00 569-272-66500 Interest on Investments 1,100.00 975.69 0.00 124.31 88.70 569-272-67300 Gain/Loss on Sale of Assets 0.00 0.00 0.00 0.00 0.00 569-272-67500 Miscellaneous 1,100.00 (298.79) 2.00 1,398.79 (27.16) Total Dept 272 – Revenue Accounts 602,700.00 435,297.67 34,382.70 167,402.33 72.22 TOTAL REVENUES 602,700.00 435,297.67 34,382.70 167,402.33 72.22 Expenditures Dept 273 – Building Authority Expense Activity 569-273-70200 Salaries 181,814.00 144,432.33 13,646.95 37,381.67 79.44 569-273-70203 Building Board of Appeals 0.00 0.00 0.00 0.00 0.00 569-273-70204 Board Member At Large Stipend 360.00 270.00 0.00 90.00 75.00 569-273-71002 Health Insurance 51,000.00 50,012.53 4,221.17 987.47 98.06 569-273-71003 Disability / Life Insurance 2,160.00 1,913.42 182.32 246.58 88.58 569-273-71004 Work Comp Insurance 2,200.00 1,395.00 0.00 805.00 63.41 569-273-71005 Payroll Taxes – FICA 13,464.00 11,062.48 1,045.27 2,401.52 82.16 569-273-71006 HSA 7,270.00 7,257.00 0.00 13.00 99.82 569-273-71009 Pension Plan 14,080.00 12,830.11 1,620.76 1,249.89 91.12 569-273-71101 In Lieu of Insurance 5,420.00 4,375.14 416.68 1,044.86 80.72 569-273-71102 Clothing Allowance 1,500.00 264.00 0.00 1,236.00 17.60 569-273-71103 Education / Membership Dues 4,000.00 3,535.15 0.00 464.85 88.38 569-273-72700 Supplies 4,500.00 2,313.49 257.44 2,186.51 51.41 569-273-72800 Postage / Shipping 2,750.00 2,319.46 16.80 430.54 84.34 569-273-72900 General Insurance 9,400.00 8,818.00 0.00 582.00 93.81 569-273-80100 Building Inspector 10,000.00 8,650.00 1,750.00 1,350.00 86.50 569-273-80200 Electrical Inspector 40,000.00 34,150.00 4,100.00 5,850.00 85.38 569-273-80300 Mechanical Inspector 45,000.00 34,100.00 3,250.00 10,900.00 75.78 569-273-80400 Plumbing Inspector 35,000.00 23,550.00 2,900.00 11,450.00 67.29 569-273-80500 Plan Review 70,000.00 41,071.75 16,120.00 28,928.25 58.67 569-273-80600 Consultants 0.00 0.00 0.00 0.00 0.00 569-273-80700 Accounting / Audit Fees 10,500.00 7,465.00 200.00 3,035.00 71.10 569-273-80800 Legal Fees 7,000.00 12,980.00 7,095.00 (5,980.00) 185.43 569-273-80900 IT / Infrastructure 35,993.00 35,258.55 2,411.27 734.45 97.96 2022-10-24 2022-10-27 SMBA Board Packet | Page 21 of 64 SMBA Board Packet | Page 21 of 64 10/24/2022 08:24 AM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/2 User: kgibson DB: Smba PERIOD ENDING 10/31/2022 % Fiscal Year Completed: 83.29 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 10/31/2022 YTD BALANCE 10/31/2022 2022 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 569 – Building Authority Expenditures 569-273-80901 IT / Software 15,000.00 5,347.59 131.00 9,652.41 35.65 569-273-80902 IT / Support 500.00 185.00 0.00 315.00 37.00 569-273-85000 Telephone 4,260.00 2,766.97 150.00 1,493.03 64.95 569-273-86000 Vehicle Gas / Maintenance 3,500.00 2,612.29 174.01 887.71 74.64 569-273-86100 Mileage 500.00 427.29 319.53 72.71 85.46 569-273-94000 Facility Rent 22,000.00 22,000.00 0.00 0.00 100.00 569-273-95500 Miscellaneous 0.00 (116.55) 0.00 116.55 100.00 569-273-95600 Equipment / Maintenance 2,000.00 1,894.83 223.76 105.17 94.74 569-273-96401 Refund of Overpayment 0.00 0.00 0.00 0.00 0.00 569-273-96500 Bank Service Charges 660.00 515.00 0.00 145.00 78.03 569-273-96800 Depreciation Expense 0.00 0.00 0.00 0.00 0.00 569-273-97100 Capital Outlay 17,650.00 13,675.56 0.00 3,974.44 77.48 569-273-97200 Capital Outlay – Vehicle 0.00 0.00 0.00 0.00 0.00 569-273-99300 Interest/Penalty IRS/State Withholdings 0.00 0.00 0.00 0.00 0.00 Total Dept 273 – Building Authority Expense Activity 619,481.00 497,331.39 60,231.96 122,149.61 80.28 TOTAL EXPENDITURES 619,481.00 497,331.39 60,231.96 122,149.61 80.28 NET OF REVENUES & EXPENDITURES (16,781.00) (62,033.72) (25,849.26) 45,252.72 369.67 TOTAL EXPENDITURES 619,481.00 497,331.39 60,231.96 122,149.61 80.28 TOTAL REVENUES 602,700.00 435,297.67 34,382.70 167,402.33 72.22 Fund 569 – Building Authority: NET OF REVENUES & EXPENDITURES (16,781.00) (62,033.72) (25,849.26) 45,252.72 369.67 TOTAL EXPENDITURES – ALL FUNDS 619,481.00 497,331.39 60,231.96 122,149.61 80.28 TOTAL REVENUES – ALL FUNDS 602,700.00 435,297.67 34,382.70 167,402.33 72.22 2022-10-24 2022-10-27 SMBA Board Packet | Page 22 of 64 SMBA Board Packet | Page 22 of 64 Michigan Municipal lnsurance Coverage Proposal For SOUTHWEST MICHIGAN BUILDING AUTHORITY Kalamazoo County January I’tr2023 to January 1″, 2024 Geoffrey G. Lansky Tei, Ha*flily Age,^t4 5840 King Highway Kalamazoo, MI49048 Since 1977 , EMC Insu rance (hnpanies 2022-10-27 SMBA Board Packet | Page 23 of 64 Ted Hartleb Agency Service Guuruntee! “Our Pledge” Tb listen to our clients needs, wants, and concerns in regards to their insurance and beneJits. Provide our business partners with the highest quality of insurance products available to us in the market place based on their insurance needs. Provide our business partners with continuing education of what products they are purchasing, what insurance products are available to them, and how those products can better serve them. Provide our business partners access to us for questions, renewals, and claims. We give our clients our cell phone numbers so one of us can be reached at your convenience twenty-four hours per day, seven days per week Provide our business partners employees with continuing education of the employee beneJits that have been purchasedfor them on their behalf, Assist employees with questions, problems and concerns regarding their employee beneJits. To always employ individuals who are educated and licensed in the Jield of insurance and who are committed to making our business partners their number one priority! For over 40 years the Tbd Hartleb Agency has had one goal and that is to give you, our clients, the best service that we can olfer, you can count on us to be there for you! We are proud to provide quality insurance programs from Employers Mutual Insurance Company, Grange fnsurance, Michigan Millers Mutual Insurance Company, Safeco Insurance Company, Wolverine, Liberly Mutual, West Bend, Progressive, Blue Cross Blue Shield of Michigan, and many others. Insuring your Municipalities, Fairs and Festivals, Public School Syslerns, Businesses, Beneftts, Home and Auto, etc.,. Please Call Us and Ask How We Can Assist Your fnsurance Needs. 269-i85-5911 J EMCIns urance ftmpanie s 2022-10-27 SMBA Board Packet | Page 24 of 64 J EMC Insurance Grouplnc, EMC INSURANCE GROUP INC. NAMED TO FORBES.COM lOO MOST TRUSTWORTHY COMPANIES LIST FOR IMMEDIATE RELEASE Contact: Lisa Hamilton (Media) 5t5-345-7589 Steve Walsh (EMCI lnvestors) 515-345-25t5 EMC Insurance Group Inc. on 50 Most Trustworthy Financial Companies List by Forbes DES MOINES, Iowa (Aug. 26, 2016) – For the third consecutive year, EMC Insurance Group Inc. (EMCI)* is listed on the 50 Most Trustworthy Financial Companies list, announced by Forbes. EMCI achieved an accounting and governance risk (AGR) score of 84 in the small-cap category. EMCI was previously listed on the Forbes 100 Most Trustworthy Companies list in 2013. MSCI ESG Research compiled the list separate from the Forbes 100 Most Trustworthy Companies list. To create the list, MSCI ESG Research reviewed nearly 700 publicly-traded North American financial companies with market caps of $250 million or greater for the year ending December 2015. MSCI ESG Research considers accounting and governance behaviors, including high-risk events, revenue and expense recognition methods, SEC actions and bankruptcy risk in scoring a company’s credibility. AnAGR number is then given to each company and is the final composite by which organizations are scored. “We highlight companies that are most transparent and reporting accurately on their financial outcomes, whether good or bad,” states MSCI ESG Research. The entire list and article can be found here: http://ow.lvlcOgM303s24f *About EMC Insurance Group Inc. EMC Insurance Group Inc. (EMCI) is a publicly held insurance holding company with operations in property and casualty insurance and reinsurance. EMCI was formed in1974 and became publicly held in 1982. The company’s common stock trades on the Global Select Market tier of the NASDAQ Stock Market under the symbol EMCI. EMCI’s parent company is Employers Mutual Casualty Company (EMCC). EMCI and EMCC, together with their subsidiary and affrliated companies, operate under the trade name EMC Insurance Companies. For more information, visit w w rv. emc ins. co m’ i r. 3 , EMC Inrurancc t-r.:npanirs 2022-10-27 SMBA Board Packet | Page 25 of 64 About EMC Insurance Companies EMC lnsurance Companies is among the top 50 insurance organizations in the country based on net written premium, with more than 2,100 employees. The company was organized in 1911to write workers’ compensation protection in lowa. Today, EMC provides property and casualty insurance products and services throughout the United States and writes reinsurance contracts worldwide. Operating under the trade name EMC lnsurance Companies, Employers Mutual Casualty Company and one or more of its affiliated companies is licensed in all 50 states and the District of Columbia. For more information, visit wwrv.emcins.com and www’countonEMC’com -end– ENIC TNSURTNCE CONIPANTES JUNTPS TO NU}TBER 2 IN 40 BEST CONIPANTES FOR LEADERS (Decernber 29,2016) – For the fourth consecutive year, EMC is listed as one of the best 40 companies for leadersintheJanuaryffebruary2016issue of Chief Executivemagazine. EMCranks2″d thisyear, jumping from 4e in 2015, and remains listed among notable companies including GE, IBM and P&G. The annual ranking is based on a survey of orgarizations worldwide conducte dby Chief Executive in cooperation with Chally Group Worldwide. The companies are scored on the following criteria: 1. Having a formal leadership process in place 2. Commitment of the CEO to leadership development 3. Percent of senior and middle management positions filled by internal candidates 4. Number of companies that report recruiting from the company 5. A shareholder performance metric LrsToF CoMPANTES (TOP ls OF 40) I. GENERALELECTRICAL 2. E}tC I\ST’R\.}iCE CO}IP.\NIt.S 3. HITACHIDATASYSTEMS 4, IBM 5. JOHNSON CONTROLS 6. VFCORPORATION 7, VERIZONCOMMUNICATIONS 8. 3M 9. P&G IO. DOWCHEMICALS II. OWENS CORNING 12. LAIARGEHOLCIM 13. FLUOR 14. WIPRO I 5. SOUT}IWEST AIRLINES 4 , EMC In su rancr: (hnqranim 2022-10-27 SMBA Board Packet | Page 26 of 64 Feafures of the EMC PUBLIC ENTITY PROGRAM 1) Designed Exclusively for Michigan Public Entities 2) l00o of Covered Risk is with Insurance Company-NO POOLING 3) Non-Assessable 4) Higher Limits Available Upon Request 5) Local Loss Control Services Available 6) Local Claims Service 7) Underwriting of Risk done in Michigan 8) EMC – Providing Insurance Products for over 100 r,ears 9) EMC – Insuring Municipalities for over 40 ),ears 10) EMC – Over $4,000,000,000 in assets 11) EMC -A Proud American Company! ,EMC Insurancr (hnpanies 2022-10-27 SMBA Board Packet | Page 27 of 64 SERVICE COMPANIES MARKETING AND SERWCE: Ted Hartleb Agency 5840 King Highway Kalamazoo, MI49048 269-385-5911 269-385-3370 (fax) Your Service Agent is: Geoffrey G. Lansky Your in office Account Manager is: Rob Koets INSURANCE CARRIER: EMC INSURANCE COMPAN\’ PO BOX 30546 Lansing, MI48909 800 -292-1320 (oll free) *Office estublished in Michigan since 1940 CLAIMS AND LOSS CONTROL ADMINIS TR,,ITION : EMC INSURANCE COIV{PANY PO BOX 30546 Lansing, MI48909 800-292-1320 (toll free) 6 , Eltlf C In s’u rance (hrqranirs 2022-10-27 SMBA Board Packet | Page 28 of 64 Loss Control Services As an EMC policyholder, you have preferred access to extensive loss control information and resources. All loss control services are free of charge and include: o Safety Video Library-Online access to hundreds of safety videos . Compliance Benchmarking-Receive on-site surveys with reports of potential violations o Environmental Health Services-Identifii workplace risks with recommendations . Ergonomic Assessments-Assess employee work stations o Fleet EMC-Leam about defensive driving and DOT regulations o Loss Control Insights-Free monthly online newsletter focused on loss control o Partnership Services-Develop cost-effective safety solutions o Review of Safety Programs-Evaluate programs to comply with industry standards o Safety Talks and Safety Signs-Download hundreds of talks and signs o Security Consulting-Develop an emergency response plan o Training Certificates-Create certificates for employees who complete training courses Claims Services An insurance claim has a financial and personal impact. That’s why our primary goal is to handle your claim as fairly and quickly as possible, regardless of the type or size. Claims services include: o Weekly workers’compensation meetings to discuss difficult claims and new laws o Quarterly educational meetings for claims staff o Adjuster credibility o Open communication with insureds throughout the claims process o Reduced medical costs with PPOs, prescription programs and a medical claims review unit o Chiropractic care, physical/occupational therapy, inpatient and outpatient hospitalization and diagnostic procedure reviews o Insured, claimant and medical provider contact made within 24 hours of claim receipt o Experienced nurses, life care planning and input on complex medical issues Attorney Services The law firm of Zausmer, August & Caldwell, P.C. provides free advice to EMC municipal clients. Licensed attorney Heidi Hudson will work with you directly and can be reached at 248-851-4111. Heidi has experience with labor and employment law, school law, insurance defense and fraud claims. Free advice is offered on issues such as: o Litigation o Employment o Drafting, interpretation and enforcement of ordinances and charters o Land use, zoning and permits o Property acquisitions and conveyances o Facilitation of public works, including bidding, contracts, construction monitoring and disputes o Review and preparation of municipal policies o Open Meetings Act and Freedom of Information Act compliance o Inter-govemment and shared service agreements o Enforcement of construction, fire, property maintenance and other codes 7 J EMCIn suran ce Lnnq:anie s 2022-10-27 SMBA Board Packet | Page 29 of 64 COMPREHENSIVE PUBLIC ENTITY PROPERTY COVERAGE BUILDING LIMIT BUSINESS PERSONAL PROPERTY PROPERTY IN THE OPEN SPECIAL CAUSE OF LOSS CO-INSURANCE PROPERTY DEDUCTIBLE BUSINESS INCOME & EXTRA EXPENSE EARTHQUAI(E (subject to a 10% deductible) SEWER BACK UP (per occurrence) VALUABLE PAPERS AND RECORDS ACCOUNTS RECEIVABLE (at each premise) MONEYAND SECURITIES (on and offeach prernise) xSchedule of Properties Provided with application and issued with policy AVAILABLE AVAILABLE AVAILABLE SUSPENDED $250 ALS AVAILABLE $100,000 s500,000 $250,000 $10,000 PROPERTY COVERAGE HIGHLIGHTS : 1) All signs and fences within 1000 feet of covered property are included in the building limit 2) Personal Property within 1000 feet of premises: covered 3) Debris Removal: up to an additional $250,000. 4) Ordinance and Law coverage included in building limit 5) Electronic Data and Intemrption of Computer Operations : $100,000 annual aggregate 6) Fire Extinguisher System Recharge – untimited 7) Fire Department Service Charge: S50,000 8) Pollutant Cleanup and Removal: $100,000 annual aggregate 9) Personal Propertv ofOthers: 5100,000 l0) Cost of Taking Inventory – $50,000 per occturence limit l1) Direct damage to utility services – $1,000,000 sub limit 12) changes or extremes in temperature or humidity – $25,000 per occrrrence 13) Unreported Buildings and Structures – $50,000 for any one occurrence l4) Appurtenant Buildings and Structures – $500,000 15) Newly acquired or constructed buildings 52,000,000 limit 120 days 16) Newly acquired personal property 52,000,000 limit 120 days 17) Personal Effects Limit – $100,000 18) Property in transit – $250,000 limit 19) Outdoor property tree, shrub or plants: 5500,000 total, $1,000 max per each 20) ArsonReward: $25,000 21) LockReplacement and Re-Keying – $25,000 22) Legal Liability including personal property: S250,000 23) FineArs Limit – $100,000 24) Expediting Expenses – $100,000 25) Non-owned detached trailers on premises: $15,000 26) Building Foundations and Pilings Limit – up to l0olo of building limit not to exceed S1,000,000 per occurrence 27) Underground Fiber Optic Cable – coverage provided at policy limit subject to a 52,500 deductible 28) Emergency’ services commandeered property: $500,000 *For additional coverage and exclusions please refer to the coverage document. 8 t EMC Insurarlre (innpanie.r 2022-10-27 SMBA Board Packet | Page 30 of 64 INLAND MARINE LIMIT OF SCHEDULED EQUIPMENT LIMIT OF UNSCHEDULED EQUIPMENT PROPERTY IN TRANSIT DEDUCTIBLE *Any equipment with a replacement cost value over $5,000 must be scheduled on the policy. *Schedule ofequipment provided at application and policy issuance. ETECTRON’C DATA PROCESS’NG HARDWARE SOFTWARE PROTECTION AND CONTROL SYSTEMS REPRODUCTION EQUIPMENT TELECOMMUNICATION EQUIPMENT EXTRA EXPENSE PROPERTY IN TRANSIT DEDUCTIBLE EARTH MOVEMENT AND VOLCANIC DEDUCTIBLE MECHANICAL BREAKDOWN DEDUCTIB LE ELECTRICAL AND POWER SUPPLY DISTRUBANCE DEDUCTIBLE BOILER AND MACHINERY (MECHANICAL BREAKDOWN COVERAGE) LIMIT OF INSURANCE DEDUCTIBLE AVAILABLE AVAILABLE AVAILABLE $2s0 $50,000 $25,000 INCLUDED INCLUDED INCLUDED $25,000 $50,000 s2s0 $5,000 $2s0 $2s0 COVERAGE IN ADDI,ffioPERTY C.VERAGE AT EACH NAMED LOCATION $1O,OOO DEDUCTIBLE $250 *Includes Mysterious Disappearance, Forgery or Alteration, Compfier & Funds Transfer Fraud, Money Orders and Counterfeit Money AVAILABLE $2s0 $100,000 INCLUDED $25,000 EMPLOYEE BLANKET BOND FAITHFUL PERFORMANCE TREASURER FAITHFUL PERFORMANCE BOND COVERAGE ($ 1,000 deductible applies) PUBLIC OFFICIALS BONDS *For additional coverage and exclusions please refer to the coverage document. 9 , E MC In su:ancr *xnpanies AVAILABLE 2022-10-27 SMBA Board Packet | Page 31 of 64 COMPREHENSIVE PUBLIC ENTITY AUTO POLICY LIMIT OF LIABILITY PERSON INJURY PROTECTION PROPERTYPROTECTION I.]NINSURED MOTORIST UNDERINSURED MOTORIST PHYSICAL DAMAGE $1,000,000 INCLUDED INCLUDED $1,000,000 $1,000,000 $2s0 $s00 INCLUDED $75,000 COMPREHENSTVE DEDUCTIBLE BRO.A.D FORM COLLISION DEDUCTIBLE HIRED AND NON OWNED AUTO COVERAGE HIRED AUTO PHYSICAL VEHICLE DAMAGE COVERAGE +schedule of vehicles provided on application and policy. Collision Coverage was not selected at this time. ADDITIONAL COVERAGES 1) Towing is provided up to $100 for private passenger type vehicles 2) Towing is provided up to $500 for all NON private passenger tlpe vehicles 3) Transportation Expense: $50 per day to maximum of $1,000 4) Waiver of Deductible for Glass Repair 5) Fellow Employee exclusion is deleted 6) Comprehensive deductible is waived for glass repalr, will apply to glass replacement 7) Elected Official l’ehicle Endorsement: Up to a S1,000 deductible reimbursement or repair of a Elected Officirls personal vehicle if it is involved in an accident and there is physical damage to their vehicle 8) Fire Fighter Personal Auto Physical Damage Coverage: Up to $4,500 towards the replacement or repair of your personal vehicle if damaged whilE responding or returning from a covered activity 9) Personal Property of Others: $250 for “loss” to personal property of others in or on your covered auto 10) Freezing Coverage for Fire and Other Emergency Vehicles: exclusion waived ll) Designated Value Coverage for scheduled autos: fire and emergency vehicles (see belorv) l2) New vehicle Replacement – less than 2 years old and 20,000 Glnv or less 13) Permanently attached equipment included in vehicle value l4) Broad Form Property Damage and Liability – Included 15) Extension of coverage to borrowed or rented vehicles due to a loss to a covered vehicle *Hovt’ E,\,[C will settle a ph.,-sical clamage cloim.fitr a fire or emergenq) vehicle utili:ing form CAT1 t 4. j. *.hich is exclusit’e o Et\[C. o The cost to repair a covered “auto” or a part or parts ofit; or o The cost to replace a part or parts of the covered “auto” with a part or parts of like kind and quality without deduction for depreciation; or . The cost to replace a covered “auto” with a new “auto” of like kind and quality without deduction for deprecirtion; or o l25Yo of amount shown in the schedule of Covered Autos You Own for Stated Amount for that vehicle. *For additional coverage and exclusions please refer to your policy 10 ,EMC In s urar:.ce (hnryranies 2022-10-27 SMBA Board Packet | Page 32 of 64 COMPREHENSIVE PUBLIC ENTITY LIABILITY COVERAGE PER OCCURRENCE LMIT AGGREGATE LIMIT DEDUCTIBLE DAMAGE TO PREMISES RENTED TO YOU MEDICAL EXPENSE LMIT PERSONAL AND ADVERTISING INJURY LMIT PRODUCTS AND COMPLETED OPERATIONS AGGREGATE LIMIT EMPLOYEE BENEFIT LIABILITY ($1,000 deductible) $1,000,000 $3,000,000 NONE s500,000 $10,000 $1,000,000 $3,000,000 INCLUDED A) Bodily Injury Included (broadened definition) B) Personal Injury lncluded C) Property Damage Included ADDITIONALLY NAMED: The “Persons Covered” provision of the Comprehensive Public Entity Liability coverage also includes the following while acting “on behalf of’ or “in the interest of’the Named Entity. l) Any member of the governing body of the named Entity 2) Any member of the board/commission of the named Entity 3) Any elected or appointed official of the named Entity 4) Any employee of the named Entity 5) Any volunteer of the named Entity ADDITIONALLY INCLUDED: 1) Personal injury includes hazardgroups: a) Detention, Imprisonment, Malicious Prosecution b) Wrongful Entry or Eviction or other Invasion of the Right of Private Occupancy c) A Publication or Utterance of a Libel, Slander or other Defamatory or Disparaging Material 2) Contractual Liability – Coverage for the Entity When it Becomes Legally Obligated for Liability Assumed Through an Approved Contractual Agreement 3) Advertising Injury Liability – Includes Slogan Infringement 4) Host Liquor Liability- Includes Incidental Giving and Serving 5) Broad Form Property Damage Liability 6) Extended Bodily ktjury – bodily injury, sickness or disease sustained by a person, including mental anguish or death resulting from bodily injury, sickness or disease 7) Incidental Medical Malpractice – Included 8) EMT/EMS coverage -Available 9) Fellow Employee Exclusion – Deleted 10) Lakes or Reservoirs -Available l1) Watercraft Liability – Available I 2) Cemetery Professional – Available 13) Vicarious Liability – Included – Texas Charter Township 14) Care, custody and control exclusion waived (will include vehicles) 15) Broad Liability coverage available for all electric, gas, selver and water utiliry- operations 16) Sewer back up coverage – optional *For additional coverage and exclusions please refer to your policy ,EMC Insurance (hrpanies 2022-10-27 SMBA Board Packet | Page 33 of 64 COMPREHENSIVE PUBLIC ENTITY ERRORS AND OMMISSION COVERAGE EMC LINEBACKER FORM PER OCCURRENCE LIMIT AGGREGATE LIMIT EMPLOYMENT PRACTICES LIABILITY WRONGFULACT $1,000,000 $2,000,000 INCLUDED INCLUDED DEDUCTIBLE $o OCCURRENCE FORN,T The “Persons Covered” provision of the Comprehensive Public Entity Liability coverage also includes the following while acting “on behalf of’or “in the interest of’the Named Entity. 1) Any member of the governing body of the named Entity 2) Any member of the board/commission of the named Entity 3) Any elected or appointed official of the named Entity 4) Any employee of the named Entity 5) Any volunteer of the named Entity 6) Independent Contractors -As Designated Officials by the named Entity ADDITIONALLY INCLUDED : Supplernentary payments and plaintiff/claimant attomey’s fees and expenses Good Samaritan Coverage – Included Defense Costs: First Dollar Coverage Zoning inverse condemnation, takings – MONETARYDAMAGE COVERAGE: $250,000 **DEFENSE COSTS _ OUTSIDE OF POLICY LIMTTS Actual or alleged erors Misstatements or misleading staternent Act or omission or neglect or breach of duty Injunctive Relief (non-monetary) NO SaBLIMIT Included Loss of Salary/Fringe BeneJit $75,000/$150,000 Included ** See options page for additional Monetary Damage Coverage Limits for Regulatory Takings and Inverse Condemnation *For additional coverage and exclusions please refer to your policy t2 , EMC Inslrrance Lonpanics 2022-10-27 SMBA Board Packet | Page 34 of 64 CYBER SOLUTIONS – LIABILITY DATA COMPROMISE COVERAGE RESPONSE EXPENSE LIMIT ANNUAL AGGREGATE LEGAL REVIEW FORENSIC “IT” REVIEW SUBLIMIT NAMED MALWARE SUBLMIT PUBLIC RELATIONS SUBLMIT REGTILATORY FINES AND PENALIIES PCIFINESAND PENATTIES DEDUCTIBLE DATA COMPROMISE DEFENSE AND LIABILITY LIMIT ANNUALAGGREGATE NAMED MALV/ARE SUBLIMIT DEDUCTIBLE IDENTITY RECOVERY COVERAGE IDENTMY RECOVERY LIMIT EXPENSE REIMBIIRSEMENT DEDUCTIBLE CYBER COVERAGE COMPUTERAITACK LMIT LOSS OF BUSINESS SUBLMIT PUBLIC RELATIONS SUBLIMIT CYBER EXTORTION SI’BLMIT MISDIRECTED FRAUD PAYMENT DEDUCTIBLE NETWORK SECI]RITY DEFENSE AND LIABILITY LIMIT ANNUALAGGREGATE DEDUCTIBLE ELECTROMC MEDIA LIABILITY DEDUCTIBLE $100,000 $50,000 $50,000 $50,000 $10,000 $50,000 $50,000 $1,000 $100,000 $50,000 $1,000 $25,000 $100,000 $50,000 $10,000 $10,000 $5,000 $1,000 $100,000 $ 1,000 $100,000 $ 1,000 $0 *For additional coverage and exclusions please refer to the coverage document. I3 , EMCIn surance G:rupanies 2022-10-27 SMBA Board Packet | Page 35 of 64 LIMIT OF COVERAGE AGGREGATE LIMIT SIR EXCESS COVERAGE OVER: LIMITS OF LIABILITY PUBLIC ENTITY UMBRELLA COVERAGE GENERAL LIABILITY EMPLOYEE BENEFIT LIABILITY AUTO LIABILITY ERRORS OR OMISSIONS LIABILITY WORKERS COMPENSATION WORKERS COMPENSATION PROVIDED BYEMC INSLTRANCE COMPANY Bodily Injury by Accident Bodtly Injury by Disease Bodily Injury by Disease $1,000,000 $1,000,000 $0 INCLUDED INCLUDED INCLUDED INCLUDED INCLUDED $500,000 Each Accident $500,000 Policy Limit $500,000 Each Employee *Payrolls provided at application and subject to annual audit *For additional coverage and exclusions please refer to your policy 14 f EVlCIns ir r*nm (ignqranirs 2022-10-27 SMBA Board Packet | Page 36 of 64 Recommendations 1) Obtain certificates of Liability and Worker Compensation Insurance from sub contractor’s that perform work on your behalfand/or on your premises. 2) Annually review higher limits of Liability and may be obtained through written request. 3) Aggressively remove ice and snow from walkways and parking lots. 4) Complete proper background checks on new hires. 5) Run MotorVehicle Records periodically on all employees who drive on your behalf. 6) Annually obtain certificates of insurance from employees who drive on your behalf. 7) Difference In Condition (DIC) Policy – consideration for purchase of coverage for many of the common exclusions found in a Standard Property Policy. 8) Document any disciplinary action(s) for review with counsel. 9) Regular review of Real and Personal Property Values and Schedules. l0) Regular inspections of vehicles, equipment, fire suppression systems and electrical services. I l) Document all maintenance and inspections. 12) Regular update of employment handbooks, policies and procedures. 13) Regularupdate of zoning and ordinance laws. 14) Utilize loss control services and establish a time table for implementation. 15) Establish a tree maintenance program or if you already have one, review it to be sure that the Authority is documenting, cutting down and/or removing dead trees/limbs from Auttrority Property. 16) Carefully review Business Income and Extra Expense exposures to insure current limits are met with Authority Board approval. 17) Review your bonding exposures and limits to insure that your bonds provide adequate protection for your Authority. 18) Cyber Liability is a growing area of litigation for municipalities throughout the country. It is a area of liability you should discuss and review to determine if this type of protection should be added to the Authority Insurance Program. We can provide assistance in helping with many of these recommendations and/or provide options for you based on written requesl 15 , EMCIn surance (xrnqranks 2022-10-27 SMBA Board Packet | Page 37 of 64 SLIMMARY OF COVERAGES AND PREMI 1) GENERALY LIABILITY 2) ERRORS AND OMTSSTONS 3) PROPERTY 4) INLAND MARINE 5) ELECTRONIC DATA PROCESSING 6) AUTO LIABILITY 7) BOILER AND MACHINERY (Mechanical Breakdown) 8) CRIME COVERAGE 9) BOND COVERAGE 10) UMBRELLA I 1) WORKERS COMPENSATION PACKAGE PREMIAM IYORKERS COMPENSATION TOTALANNAAL PREMIUM UM INCLUDED INCLUDED AVAILABLE INCLUDED INCLUDED INCLUDED INCLUDED INCLUDED INCLUDED AVAILABLE SEE BELO\\’ Optional Coverage: [,,ITBRELL,4 PER OCCARRENCE $1,000,000 $2,ooo,ooo $3,000,000 $4,000,000 $5,000,000 P (.i B LIC O F F IC 1,1 L LI.4 B I LITI’ MONETARY DAMAGE COWRAGE CI’BERSOLL’TTO.\’S AGGREGATE $1,000,000 $2,ooo,0oo $3,000,000 $4,000,000 $5,0oo,ooo *Higher limits are available upon requesl $10,259 $1,180 811,,,39 PREMIUM INCLUDED $987 $1,974 $2,961 $3,948 INCLUDED $229 84s9 $688 INCLUDED ZONING $250,000 $500,000 8750,000 $1,000,000 $50,000 – $100,000 *Higher limits are available upon request. t6 J E;M,Glnsuramr &rrpanies 2022-10-27 SMBA Board Packet | Page 38 of 64 SOUTHWEST MICHIGAN BUILDING AUTHORITY Acceptance of Insurance Proposal Effective Date of Policy: Januar! 1″ , 2023 Signature Title Date PACKAGE PREMIUM $ I1.439 OPTTONAL LIMITS ACCEPTED: INITIAL LIMIT PREMIUM ADJUSTMENT MONETARY DAMAGE $ UMBRELLA $ CYBERSOLUTIONS $ t7 $ $ $ $ $ $ $ $ TOTALANNUAL PREMIUM: $ , EMC IR surance (xrmpan ies 2022-10-27 SMBA Board Packet | Page 39 of 64 count on JEMC CyberSolutions Almost every business relies on data and computer systems, and when these systems experience an attack, critical information can be lost. The effects of a cyber attack or data breach, including loss of income and expensive litigation, can be long lasting and financially devastating. Coverage When You Need lt Most CyberSolutions from EMC lnsurance Companies provides the robust protection you need to respond to and recover from a data breach or cyber attack. We do this by combining data compromise and cyber liability coverage into one product that offers a variety of limits and deductibles at affordable rates. Available to a wide variety of businesses and organizations-from schools and municipalities to offices, manufacturers and contractors- CyberSolutions helps pay for the costs associated with: . Computer software restoration . Data recovery . Third-party liability protection . Response efforts . Defense and liability . ldentity recovery for key individuals within your organization Cyber Liability Component The cyber liability component of CyberSolutions protects your organization againsttwo related risks: computer attacks and liability to third parties due to security weaknesses in your computer systems. Computer Attacks When a computer attack causes damage to your electronic data and computer systems, CyberSolutions pays for the costs associated with recovery, including: , NS UBANCE . Data Bestoration: The cost of a professional firm hlred to replace lost or corrupted data from electronic sources . Data Re-Creation: The cost of a professional firm hired to research, re-create and replace lost or corrupted data from nonelectronic sources’ . System Restoration: The cost of a professional firm hired t0 restore your c0mputer system to its pre-attack level of functionality by replacing or reinstalling software, removing malicious code and correcting the configuration of your computer system . loss of Business: Business income lost and extra expense incurred during the period of time when system and data recovery activities are taking place’ . Public Relations Services: Assistance from a professional public relations firm in communicating with outside parties concerning the computer attack and your response” * SLrblimits apply Network Security Liability Network security liability provides coverage for defense costs (within the policy limits) and associated settlement and judgment costs arising from actions brought by third parties who allege injuries as a result of a failure in the security of your business systems, including : . A breach ofthird-party business data . An unintended propagation of malware . A denial of service attack in which you unintentionally participated I I b L 2022-10-27 SMBA Board Packet | Page 40 of 64 Data Compromise Component The data compromise comp0nent of CyberSolutions provides the following coverages to help you notify and assist your clients and others following a breach of personal information: Response Expense Coverage lncludes coverage for costs associated with a legal and forensic information technology review ofthe breach, public relations and notification to the affected individuals. This coverage also includes services for the affected individuals: . A toll-free help line . Credit monitoring . ldentity restoration case management Defense and Liability Coverage Provides coverage for data compromise defense and liability (within the policy limits) in the event that affected individuals 0r a government entity brings an acti0n against you. There must first be a covered loss under the response expenses coverage before defense and liabiiity coverage goes into effect. ldentity Recovery Coverage Provides expense reimbursement and case management services caused by an identity theft for key individuals within your organization. Covered expenses may include: . Various legal costs . Lost wages . Child and elder care costs . Mental health counseling Learn More Policyholders who are victims of covered identity thefts are assigned a case manager who provides a wide range of identity recovery services, including letter writing, phone calls, credit report requests, follow-up and record keeping. Claim and Legal Services Claim services are provided by data compromise and identity recovery claim specialists. Policyholders who need legal defense are represented by experienced law firms-a service that would normally be too expensive for many business owners. Tools and Resources Through eRiskHub’ With CyberSolutions, you’ll also receive access to eRiskHub, an online risk management portalthat includes tools to manage cyber security risks and resources to help you stay informed of the latest security threats. Learn more about eRiskHub on our website. To learn more about www.emcins.com CyberSolutions, contact your local insurance agent or visit www.emcins.com/businessins/ cybersolutions. { lTrustedChoice’ EMC lnsurance Companies 717 Mulberry Street Des Moines, lA 50309 800-447-2295 . 515-280-2511 6II EI ,IE tr ,EMC ,NSURANC6 Disclaimer: The contents of this brochure are for informational purposes only and are not intended to be all-inclusive. Refertothe issued policy for specific details regarding coverages. conditions and exclusions. ln the eveilt 0fa conflict between the terms contained herein and the policy, the policy terms and conditions will prevail. Visit www.emcinseom/businessins/cybersolutions to view more information about CyberSolutions, including real examples of how this coverage can protectyour business or organization. OCopyrightEmployersMutualCasualtyC0npany20l5 Atlrightsreserved.MKS265 t 2022-10-27 SMBA Board Packet | Page 41 of 64 ,EMC ,NSURANCE COMMERCIAT BILLING PLAN EMC s billing plan offers you convenience and flexibilig in the payment of your insurance premium. 4 Easy Ways to Pay oin1-. \-‘ Eler:lronic tuods Trtnsf e. IEFIr ‘ Recurring automatic bank account withdrawals ‘ No monthly installmentfee Sign up on Policyholder Access, contact your agent or visit www.emcins.com and select Business > Payment/Billing optionsto find the EFT Authorization Form. ‘, 87 Phcne I ‘ Pav by eCheck, credit or debit card , Single withdrawal or payment Call 855-404-9076 (automated payment service only) ? 9E B I Marl ‘ Pay by check, money order or cashier’s check (do not send cash) Submit y0ur payment using the provided statement and envelope. Allow at leastT daysforyourpaymentto reach our office. Choose Your Amounl ‘ Full account premium , Minimum amount due ‘ Any amount in betlveen 2 Ways to Savo Avoid monthly irrstallrnent fees by ch0osiIq 0ne 0f these paymenl fllethods , Payyour bills with electronic funds transfer (EFT) ) Pay the account balance in full on the first invoice lf you have questions about El\/c’s commercial Billing Plan, contact your insurance agent Thank you for choosing EMC for your insurance n eeds. EMG lnsurance Companios 7l7 Mulberry Street I Des Moines, tA 50309 1800-447-229S lElS.Z80-2Sll www.emcins.com I EI I IEtr @CopyightEmployeB MurullCasuawCoop.ny2015. A[ dCht!.esod.d_ Ml(Aii! (t l5l 0nlrne r Pay by eCheck, credit or debit card , Single withdrawal or payment Visit www.emcins.com and select Make a Paymsnl. 2022-10-27 SMBA Board Packet | Page 42 of 64 An exclusive offer for Michigon Township Boord Members I Group Accidental Death and Dismemberment lnsurance Benefit amount is selected by the township and will be paid if death or dismemberment occurs as a result of an accidental injury.* Accidental Death and Dismemberment Coverage (AD&D) Refer to certificate ELP037 Ml for schedule of dismemberment benefits, which differ from accidental death. *Available if Actively-At-work and between the ages of 18 and 79. (coverage terminates at age 80 or when no longer eligible, whichever occurs first.) Coverage is Cuaronteed lssue – no health questions! Benefits are payoble in oddition to ony other insuronce coveroge you moy hove! JEMC a a NAr’ONAL LIFE P0 Box 9202 Oes Moines, lA flX[6-9202 800.232.5818 www.EMCNationalLrf a com reo t/ L4 l(fr/Ltl^oG S40 Kins HWY Kalamaroo, Ml $048-5$I) 289-385.591 r AGENCY wwwHartlebAgsncy.com Product underwritten and administered by EMC National Life Company. This provides an overview only of the Croup Accidental Death and Dismemberment lnsurance product. Please refer to and read policy form ELP036 and certificate form ELP037 Ml iarefully for all contractual provisions, benefits and limitations. Erc, tor tuian.d @dd ffi Rq. U.S. Pd.l Tn d. EMK991 lncident Benefit levels avallable Accidental Death $10,000-$50,000 Common Carrier Accidental Death Pays double the Accidental Death Benefit Amount ln the event of accidental death Benefit Amount Premium $’10,000 $48.00 $20,000 $66.00 $30,000 $84.00 $40,000 $102.00 $50,000 $120.00 Annual Premium Rates a x 7t \r* \ \ *) I a I 7 :’! L Ti) \ 4 t L–, t. I fr 2022-10-27 SMBA Board Packet | Page 43 of 64 SMBA – FY 2023 Requested Budget Table of Contents Page 1 of 21 Southwest Michigan Building Authority Requested Budget for Fiscal Year 2023 January 1, 2023 to December 31, 2023 Approval History Date Approved Record of Vote SMBA Board Cooper Township Board Oshtemo Township Board Budget Timeline Date Item Status 2022-10-27 Requested Budget Presented to SMBA Board Pending 2022-11-14 Budget Presented to Cooper Township Board Pending 2022-10-25 Budget Presented to Oshtemo Township Board Pending 2022-11-17 Budget Adopted by SMBA Board Pending Our Mission: To provide our customers with professional, prompt, and fiscally responsible services for building permitting, inspections, and code enforcement. 2022-10-27 SMBA Board Packet | Page 44 of 64 SMBA – FY 2023 Requested Budget Table of Contents Page 2 of 21 Office Manager’s Letter It is my pleasure to present for your consideration the draft budget for the 2023 fiscal year. There are a few items of note to which I would like to bring the Board’s attention: Salaries (569-273-70200) In accordance with adopted policy, salary adjustments for staff cannot be calculated until the following three items have been completed: (1) Social Security Administration Cost of Living Adjustment has been published, (2) State of Michigan Tax Commission Inflation Rate Multiplier has been published, and (3) employee performance evaluations have been completed and tabulated. Due to the timing of these items, it is frequently not possible to obtain the actual salary adjustments prior to the approval of the budget. Therefore, the numbers used in this requested budget reflect a best-guess estimate using all available information at the time of submission. A budget amendment will be requested once the salary adjustment recommendations are able to be finalized. It should also be noted that this will also have a trickle-down effect on the following: 1. Payroll Taxes – FICA (569-273-71005) 2. Pension Plan (569-273-71009) Use of Estimated Values Certain other expenses which will be incurred by the Authority in the coming fiscal year will not be concretely known until after the budget must be adopted. In these cases, the footnotes describe the estimated cost or increase which is based on all available information at the time of submission, analysis of historical trends, and input from third-party representatives. These expense items include but are not specifically limited to: 1. Health Insurance (569-273-71002) 2. Disability / Life Insurance (569-273-71003) 3. Work Comp Insurance (569-273-71004) 4. In Lieu of Insurance (569-273-71101) 5. General Insurance (569-273-72900) Executive Summary The 2023 requested budget represents a net decrease in estimated revenues from the 2022 amended budget, and a net decrease in appropriations from the 2022 amended budget. The requested budget results in an estimated surplus of approximately $1,000. The beginning fund balance for 2023 is projected to be $783,629. The ending fund balance is projected to be $784,588. The fund balance meets expenses for permits which have not been completed by the close of the fiscal year and may also be used for investments, capital improvements, etc. Respectfully submitted, Kyle Gibson Office Manager Southwest Michigan Building Authority 2022-10-27 SMBA Board Packet | Page 45 of 64 SMBA – FY 2023 Requested Budget Table of Contents Page 3 of 21 Table of Contents Office Manager’s Letter……………………………………………………………………………………………………………….. 2 Table of Contents………………………………………………………………………………………………………………………… 3 Authority Board of Directors…………………………………………………………………………………………………………. 4 Organizational Chart……………………………………………………………………………………………………………………. 4 Fund Information………………………………………………………………………………………………………………………… 5 569 – Building Authority Fund (Enterprise Fund) …………………………………………………………………………. 5 Activity (Department) Information………………………………………………………………………………………………… 5 000 – A&L, Balance Sheet Accounts …………………………………………………………………………………………… 5 272 – Revenue Accounts…………………………………………………………………………………………………………… 5 273 – Building Authority Activity (Department) …………………………………………………………………………… 5 Estimated Revenues…………………………………………………………………………………………………………………….. 6 Department 000 – Asset & Liability, Balance Sheet Accounts………………………………………………………… 6 Department 272 – Revenue Accounts………………………………………………………………………………………… 7 Total Estimated Revenues…………………………………………………………………………………………………………. 7 Estimated Appropriations…………………………………………………………………………………………………………….. 8 Department 273 – Building Authority Expense Activity ………………………………………………………………… 8 Total Estimated Appropriations………………………………………………………………………………………………..11 Net of Estimated Revenues & Estimated Appropriations…………………………………………………………………12 Summary of Fund Balance …………………………………………………………………………………………………………..12 Fund Balance Sheet (As of 10/6/2022)………………………………………………………………………………………….13 Rolling 5-Year Capital Improvement Plan………………………………………………………………………………………14 Appendices………………………………………………………………………………………………………………………………..15 Appendix 1: Draft Annual Salary Adjustment Calculator………………………………………………………………15 Appendix 2: Estimated Social Security Administration Cost of Living Adjustment Values…………………15 Appendix 3: Salary Review and Adjustment Policy………………………………………………………………………16 Document Revision History………………………………………………………………………………………………………….21 2022-10-27 SMBA Board Packet | Page 46 of 64 SMBA – FY 2023 Requested Budget Table of Contents Page 4 of 21 Authority Board of Directors Name Position Representing Dusty Farmer Chairperson Oshtemo Township Carol DeHaan Treasurer Cooper Township Cheri Bell Member Oshtemo Township Jeff Sorensen Member Cooper Township Larry Stehouwer Citizen Member At Large Resident of Cooper Township Organizational Chart Participating Local Units Board of Directors Building Official Contracted Inspectors Office Manager Administrative Assistant 2022-10-27 SMBA Board Packet | Page 47 of 64 SMBA – FY 2023 Requested Budget Table of Contents Page 5 of 21 Fund Information 569 – Building Authority Fund (Enterprise Fund) “The Building Authority Fund is used in counties, cities, and urban townships to account for the operation of public facilities by a building authority board established under the authority of 1948 PA 31, MCL 123.951 to MCL 123.965. The Michigan Department of Treasury requires this fund in those units that establish a building authority to operate public facilities. If a building authority is established to issue debt and construct facilities, without continuing operation, the appropriate Debt Service and Capital Project Funds must be established rather than this fund. The cash and investments of the Building Authority Fund are subject to the requirements of 1943 PA 20, MCL 129.91, and may be included in a pooled cash and investment account.” The Authority only uses this single fund due to the small size of the entity. (Text Source: Michigan Department of Treasury Uniform Chart of Accounts for Local Units of Government, Version 202011) Activity (Department) Information 000 – A&L, Balance Sheet Accounts For funds that do not need detailed activity information, the activity number can be replaced with three zeros. The Authority has elected to use this activity number for Asset & Liability / Balance sheet accounts that are not associated with expense activity or revenue per the Uniform Chart of Accounts. 272 – Revenue Accounts This activity number is listed in the Uniform Chart of Accounts as “Open”, meaning that it can be used by the local unit of government as that unit sees fit within the overall category of the activity code. The Authority has elected to utilize this activity number to differentiate between revenue and expense activity. 273 – Building Authority Activity (Department) “This Activity Number is found in the General Fund of local units of government and/or in the records maintained by a statutory building authority. Its use is mandatory for each building authority and by each unit making payments to such an authority. It reflects rental or lease payments made by a local unit to the authority. At the authority, it reflects administrative and operating expenditures, debt payments, and other applicable expenditures. It may also reflect revenue, such as rental or lease income, interest earned, etc.” (Text Source: Michigan Department of Treasury Uniform Chart of Accounts for Local Units of Government, Version 202011) 2022-10-27 SMBA Board Packet | Page 48 of 64 SMBA – FY 2023 Requested Budget Table of Contents Page 6 of 21 Estimated Revenues Department 000 – Asset & Liability, Balance Sheet Accounts GL Number Description 2021 Amended Budget 2022 Activity Through 10/6/2022 2022 Amended Budget 2023 Requested Budget 2023 Requested Amt Change1 2023 Requested % Change2 569-000-99999 Carryover 0 0 0 0 0 0.00 Totals for Department 000 0 0 0 0 0 0.00 1 Calculation: 2023 Requested Budget – 2022 Amended Budget 2 Calculation: (2023 Requested Budget – 2022 Amended Budget) / 2022 Amended Budget 2022-10-27 SMBA Board Packet | Page 49 of 64 SMBA – FY 2023 Requested Budget Table of Contents Page 7 of 21 Department 272 – Revenue Accounts GL Number Description 2021 Amended Budget 2022 Activity Through 10/6/2022 2022 Amended Budget 2023 Requested Budget 2023 Requested Amt Change 2023 Requested % Change 569-272-49100 Building Permits 285,000 151,409 200,000 210,000 10,000 5.00 569-272-49200 Electrical Permits 55,000 28,155 50,000 50,000 0 0.00 569-272-49300 Mechanical Permits 55,000 41,209 50,000 55,000 5,000 10.00 569-272-49400 Plumbing Permits 30,000 17,106 25,000 25,000 0 0.00 569-272-49500 Annual Permits 0 500 0 5,000 5,000 0.00 569-272-60701 FOIA Fees 200 278 500 500 0 0.00 Subscription FOIA Revenue 200 569-272-62600 Building Services to Others 0 0 0 0 0 0.00 569-272-62701 Building Inspections 95,000 45,880 85,000 60,000 (25,000) (29.41) 569-272-62702 Electrical Inspections 43,000 30,900 40,000 40,000 0 0.00 569-272-62703 Mechanical Inspections 46,000 35,300 45,000 45,000 0 0.00 569-272-62704 Plumbing Inspections 36,000 24,700 35,000 35,000 0 0.00 569-272-63000 Plan Review 75,000 21,862 70,000 30,000 (40,000) (57.14) 569-272-66300 Bond Forfeitures and Bond Costs 0 0 0 0 0 0.00 569-272-66500 Interest on Investments 2,000 896 1,100 1,300 200 18.18 Mercantile Checking 800 Advia CD 500 GL # FOOTNOTE TOTAL: 1,300 569-272-67300 Gain/Loss on Sale of Assets 0 0 0 0 0 0.00 569-272-67500 Miscellaneous 3,215 (381) 1,100 500 (600) (54.55) Totals for Department 272 725,415 397,814 602,700 557,300 (45,400) (7.53) Total Estimated Revenues 2021 Amended Budget 2022 Activity Through 10/6/2022 2022 Amended Budget 2023 Requested Budget 2023 Requested Amt Change 2023 Requested % Change Totals Estimated Revenues 725,415 397,814 602,700 557,300 (45,400) (7.53) 2022-10-27 SMBA Board Packet | Page 50 of 64 SMBA – FY 2023 Requested Budget Table of Contents Page 8 of 21 Estimated Appropriations Department 273 – Building Authority Expense Activity GL Number Description 2021 Amended Budget 2022 Activity Through 10/6/2022 2022 Amended Budget 2023 Requested Budget 2023 Requested Amt Change 2023 Requested % Change 569-273-70200 Salaries 162,508 137,610 181,814 194,000 12,186 6.70 Building Official (Salaried) 88,428 Office Manager (Hourly, 37 FT, Budget 40 Hrs) 57,633 Administrative Assistant (Hourly, 37 FT, Budget 40 Hrs) 47,272 Hourly Employee Overtime (Sum of 5 hours @ OT rate / employee) 400 GL # FOOTNOTE TOTAL: 193,732 569-273-70203 Building Board of Appeals 0 0 0 0 0 0.00 569-273-70204 Board Member At Large Stipend 390 270 360 360 0 0.00 $30 * 12 360 569-273-71002 Health Insurance 43,000 45,791 51,000 54,000 3,000 5.88 Blue Cross Blue Shield (Est. 5% Increase = 4,433 / month) 54,000 569-273-71003 Disability / Life Insurance 1,885 1,731 2,160 2,350 190 8.80 Sun Life (Est. 5% Increase = $192 / month) 2,350 569-273-71004 Work Comp Insurance 2,500 1,395 2,200 2,625 425 19.32 Workers Compensation (Est. 5% Increase = $2625) 2,625 569-273-71005 Payroll Taxes – FICA 12,432 10,540 13,464 14,841 1,377 10.23 SocSec (6.2%) + Medicare (1.45%) = 7.65% of Salaries 14,841 569-273-71006 HSA 7,300 7,257 7,270 7,060 (210) (2.89) $3500 Employer HSA Contribution per Employee 7,000 HealthEquity Admin Fees ($2.50 PAPM = $2.50 * 2 * 12 = $60) 60 GL # FOOTNOTE TOTAL: 7,060 569-273-71009 Pension Plan 15,200 11,747 14,080 15,520 1,440 10.23 4% Employer Contribution + up to 4% Employer Match = 8% of Salaries 15,520 569-273-71101 In Lieu of Insurance 3,390 4,167 5,420 5,565 145 2.68 Office Manager (Est. 5% Increase = $5565 5,565 569-273-71102 Clothing Allowance 1,500 264 1,500 1,500 0 0.00 2022-10-27 SMBA Board Packet | Page 51 of 64 SMBA – FY 2023 Requested Budget Table of Contents Page 9 of 21 GL Number Description 2021 Amended Budget 2022 Activity Through 10/6/2022 2022 Amended Budget 2023 Requested Budget 2023 Requested Amt Change 2023 Requested % Change $500 Per Employee 1,500 569-273-71103 Education / Membership Dues 4,000 3,535 4,000 4,000 0 0.00 Metro Building Inspectors Association Membership 130 Code Officials Conference of Michigan (COCM) Membership, Spring + Fall Conference 515 Home Builders Association of SW MI (HBA) Dues 615 Treasurer’s Bond 150 SHRM Annual Membership – Kyle Gibson 219 MADCAD Code Library Access through NMCOA 900 Outreach 1,000 GL # FOOTNOTE TOTAL: 3,529 569-273-72700 Supplies 4,500 2,056 4,500 4,000 (500) (11.11) 569-273-72800 Postage / Shipping 3,100 2,303 2,750 2,000 (750) (27.27) Postage for Expired Permit Notices, Checks, General Correspondence 2,000 569-273-72900 General Insurance 9,000 8,818 9,400 9,400 0 0.00 General Liability 950 Umbrella 1,300 Linebacker 3,000 CyberSolutions 1,000 Inland Marine 400 Business Auto 2,300 Govt. Crime / Fidelity ISO Package 130 GL # FOOTNOTE TOTAL: 9,080 569-273-80100 Building Inspector 10,000 7,800 10,000 8,000 (2,000) (20.00) Back-up for Building Official ($50 * 20 PTO Days * 8 Inspections/Day). 8,000 569-273-80200 Electrical Inspector 46,000 32,200 40,000 40,000 0 0.00 569-273-80300 Mechanical Inspector 45,000 32,650 45,000 40,000 (5,000) (11.11) 569-273-80400 Plumbing Inspector 35,000 22,100 35,000 30,000 (5,000) (14.29) 569-273-80500 Plan Review 62,000 24,952 70,000 30,000 (40,000) (57.14) 569-273-80600 Consultants 0 0 0 0 0 0.00 2022-10-27 SMBA Board Packet | Page 52 of 64 SMBA – FY 2023 Requested Budget Table of Contents Page 10 of 21 GL Number Description 2021 Amended Budget 2022 Activity Through 10/6/2022 2022 Amended Budget 2023 Requested Budget 2023 Requested Amt Change 2023 Requested % Change 569-273-80700 Accounting / Audit Fees 13,000 7,265 10,500 10,500 0 0.00 Siegfried Crandall Audit 2,500 SeberTans Audit 3,000 Siegfried Crandall Accounting Support 5,000 GL # FOOTNOTE TOTAL: 10,500 569-273-80800 Legal Fees 6,100 9,140 7,000 7,000 0 0.00 569-273-80900 IT / Infrastructure 22,600 35,259 35,993 28,000 (7,993) (22.21) Aunalytics (Approx $2,210 / month) 26,520 Hotspot ($51 / month) 612 Web Hosting (Annual) 300 Elementor Pro Website Plugin (Annual) 100 GL # FOOTNOTE TOTAL: 27,532 569-273-80901 IT / Software 15,771 5,217 15,000 8,900 (6,100) (40.67) BS&A Software (AP, CR, GL, PR, BD) (Estimate 5% Increase) 5,625 Adobe Acrobat Pro (2 * 203.88 / license) 408 HelloSign (Annual) 180 Trello Premium (Annual) ($120 * 3 Users) 360 Zapier Professional (Annual) ($49 * 12 Months) 588 Cognito Forms (Monthly) (Est. $139 * 12 Months) 1,668 GL # FOOTNOTE TOTAL: 8,829 569-273-80902 IT / Support 600 185 500 500 0 0.00 569-273-85000 Telephone 6,500 2,767 4,260 3,600 (660) (15.49) Cell Phone Reimbursement (Building Official, Office Manager, Administrative Assistant (50*3*12)) 1,800 Telnet (Approximately $150 / month) 1,800 GL # FOOTNOTE TOTAL: 3,600 569-273-86000 Vehicle Gas / Maintenance 3,500 2,438 3,500 3,500 0 0.00 Car Wash Subscription ($29.99 / Month) 360 Gas (Approximately $260 / Month) 3,120 GL # FOOTNOTE TOTAL: 3,480 569-273-86100 Mileage 500 427 500 500 0 0.00 2022-10-27 SMBA Board Packet | Page 53 of 64 SMBA – FY 2023 Requested Budget Table of Contents Page 11 of 21 GL Number Description 2021 Amended Budget 2022 Activity Through 10/6/2022 2022 Amended Budget 2023 Requested Budget 2023 Requested Amt Change 2023 Requested % Change 569-273-94000 Facility Rent 21,000 22,000 22,000 22,000 0 0.00 $5,500 / Quarter 22,000 569-273-95500 Miscellaneous 13 (117) 0 500 500 0.00 569-273-95600 Equipment / Maintenance 2,100 1,671 2,000 2,400 400 20.00 Ricoh Contracts (Approx $200 / month) 2,400 569-273-96401 Refund of Overpayment 0 0 0 0 0 0.00 569-273-96500 Bank Service Charges 660 461 660 720 60 9.09 Approximately $60 / month 720 569-273-96800 Depreciation Expense 0 0 0 0 0 0.00 569-273-97100 Capital Outlay 22,000 13,676 17,650 3,000 (14,650) (83.00) 569-273-97200 Capital Outlay – Vehicle 0 0 0 0 0 0.00 569-273-99300 Interest/Penalty IRS/State Withholdings 0 0 0 0 0 0.00 Totals for Department 273 583,049 464,543 619,481 556,341 (63,140) (10.19) Total Estimated Appropriations 2021 Amended Budget 2022 Activity Through 10/6/2022 2022 Amended Budget 2023 Requested Budget 2023 Requested Amt Change 2023 Requested % Change Total Estimated Appropriations 583,049 464,543 619,481 556,341 (63,140) (10.19) 2022-10-27 SMBA Board Packet | Page 54 of 64 SMBA – FY 2023 Requested Budget Table of Contents Page 12 of 21 Net of Estimated Revenues & Estimated Appropriations 2021 Amended Budget 2022 Activity Through 10/6/2022 2022 Amended Budget 2023 Requested Budget 2023 Requested Amt Change 2023 Requested % Change Totals Estimated Revenues 725,415 397,814 602,700 557,300 (45,400) (7.53) Total Estimated Appropriations 583,049 464,543 619,481 556,341 (63,140) (10.19) Net of Revenues / Appropriations 142,366 (58,085) (16,781) 959 17,740 (105.71) Summary of Fund Balance 2021 Amended Budget 2022 Activity Through 10/6/2022 2022 Amended Budget 2023 Requested Budget 2023 Requested Amt Change 2023 Requested % Change Beginning Fund Balance 711,362 841,714 841,714 783,629 (58,085) (6.90) Ending Fund Balance 853,728 783,629 824,933 784,588 (40,345) (4.89) 2022-10-27 SMBA Board Packet | Page 55 of 64 SMBA – FY 2023 Requested Budget Table of Contents Page 13 of 21 Fund Balance Sheet (As of 10/6/2022) GL Number Description Balance Assets 569-000-00100 Cash – Checking 613,813.39 569-000-00200 Cash – Savings 5.00 569-000-00300 Cash – Certificates of Deposit 153,433.68 569-000-00400 Cash – Imprest / Petty 250.00 569-000-01800 Building Receivable 0.00 569-000-12300 Prepaids 0.00 569-000-14700 Accumulated Depreciation (35,114.44) 569-000-14799 Capital Assets Equipment 72,460.85 Total Assets 804,848.48 Liabilities 569-000-20200 Accounts Payable 1,750.00 569-000-22800 Due to State of Michigan 305.17 569-000-22900 Due to Federal Government 0.00 569-000-23700 Due to Pension Plan 0.00 569-000-23800 Due to HSA 0.00 569-000-25700 Accrued Payroll 3,636.90 569-000-26500 Performance Bonds 17,000.00 569-000-26900 Garnishments Payable 0.00 Total Liabilities 22,692.07 Fund Balance 569-000-39000 Fund Balance 841,714.26 Beginning Fund Balance 841,714.26 Net of Revenues VS Expenditures (59,557.85) Ending Fund Balance 782,156.41 Total Liabilities and Fund Balance 804,848.48 2022-10-27 SMBA Board Packet | Page 56 of 64 SMBA – FY 2023 Requested Budget Table of Contents Page 14 of 21 Rolling 5-Year Capital Improvement Plan Item Description Funding GL FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Total Vehicle Replacement 569-273-97200 40,000 40,000 Replace Computers 569-273-97100 5,000 5,000 Replace Computer Monitors3 569-273-97100 3,000 3,000 Replace Inspector Tablets4 569-273-97100 7,000 7,000 Totals 3,000 7,000 45,000 0 0 55,000 3 (6) Dell 27” Monitors, Model No. P2722H, Estimated Cost $400 Each, Total includes contingency for price fluctuations and shipping costs. 4 (4) Dell Latitude Laptop, Model TBD, Estimated Cost $1,500 Each, Total includes contingency for price fluctuations and shipping costs. 2022-10-27 SMBA Board Packet | Page 57 of 64 SMBA – FY 2023 Requested Budget Table of Contents Page 15 of 21 Appendices Appendix 1: Draft Annual Salary Adjustment Calculator Appendix 2: Estimated Social Security Administration Cost of Living Adjustment Values The following sources were used to inform the estimated 8.7% COLA used in the draft salary adjustments: – https://www.fool.com/investing/2022/10/03/social-security-2023-cola-comes-with-silver-lining/ – https://finance.yahoo.com/news/social-security-cola-smallest-amount-110054641.html – https://www.cnbc.com/2022/09/13/inflation-may-spur-record-high-social-security-cost-of-living-adjustment.html Employee Type Pay Current Wage COLA (8.70%) P. R. Data Merit % Merit Raise Other Raise New Wage Annual (37h) Annual (40h) Garrett Reitenour Exempt Salary $ 79,880.47 $ 6,949.60 5 2.00% 1,597.61 $ $ – $ 88,427.68 $ 88,427.68 $ 88,427.68 Kyle Gibson Non-Exempt Hourly $ 25.03 $ 2.18 5 2.00% 0.50 $ $ – $ 27.71 $ 53,310.60 $ 57,633.08 Elvira Oropeza Non-Exempt Hourly $ 20.53 $ 1.79 5 2.00% 0.41 $ $ – $ 22.73 $ 43,726.19 $ 47,271.56 $ 185,464.47 $ 193,332.31 SMBA Staff Annual Salary Adjustment Recommendations Prepared for fiscal year 2023 These numbers are speculative and will be revised follwing the completion of performance reviews and the publishing of the Social Security Administration’s cost of living adjustment and the Michigan State Tax Commission’s inflation rate multiplier. Totals: 2022-10-27 SMBA Board Packet | Page 58 of 64 SMBA – FY 2023 Requested Budget Table of Contents Page 16 of 21 Appendix 3: Salary Review and Adjustment Policy This page intentionally blank. The next pages show the Salary Review and Adjustment Policy adopted by the SMBA Board of Directors on December 10, 2020. 2022-10-27 SMBA Board Packet | Page 59 of 64 SMBA – FY 2023 Requested Budget Table of Contents Page 17 of 21 2022-10-27 SMBA Board Packet | Page 60 of 64 SMBA – FY 2023 Requested Budget Table of Contents Page 18 of 21 2022-10-27 SMBA Board Packet | Page 61 of 64 SMBA – FY 2023 Requested Budget Table of Contents Page 19 of 21 2022-10-27 SMBA Board Packet | Page 62 of 64 SMBA – FY 2023 Requested Budget Table of Contents Page 20 of 21 2022-10-27 SMBA Board Packet | Page 63 of 64 SMBA – FY 2023 Requested Budget Table of Contents Page 21 of 21 Document Revision History Date Description of Change(s) 2022-10-06 Initial commit. 2022-10-07 1. Added Document Revision History section. 2. Update to appendix 1 and corresponding expense GL numbers (listed below). The starting values used in the draft salary adjustments were from 2021 instead of 2022. a. 569-273-70203 (Salaries) b. 569-273-71005 (Payroll Taxes – FICA) c. 569-273-71009 (Pension Plan) 3. Reduced Capital Outlay expense account (569-273-97100) from $5,000 to $3,000 to match the Capital Improvement Plan. 4. Increased Building Permit revenue account (569-272-49200) from $200,000 to $210,000 to account for current 2022 YTD projections. 5. Increased Mechanical Permit revenue account (569-272-49300) from $50,000 to $55,000 to account for current 2022 YTD projections. 6. Updated totals to reflect changes. 7. Updated executive summary to reflect changes. 8. Corrected automatic calculations from GL for Amount Changed and % Changed columns; values were the inverse of actual. 2022-10-07.1 Updated budget timeline on cover page. 2022-10-10 Inserted appendix 3. 2022-10-12 1. Added footnote for HealthEquity HSA administration fees. 2. Increased HSA expense account (569-273-71006) from $7,000 to $7,060 to account for new HSA administration fees. 3. Updated totals to reflect changes. 4. Updated executive summary to reflect changes. 2022-10-27 SMBA Board Packet | Page 64 of 64

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