SMBA Regular Board Meeting

Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Regular Board Meeting August 25, 2022 8:30 AM Oshtemo Township Hall Public Meeting Room 7275 W Main St Kalamazoo, MI 49009 Agenda 1. Call to Order 2. Public Comments on Non-Agenda Items 3. Consent Agenda a. Meeting Minutes – July 28, 2022 Regular b. August 2022 Financial Reports 4. Unfinished Business from Prior Meeting(s) a. Qualified Fire Alarm / Suppression Plan Reviewers b. Re-Evaluation of Staffing Needs – Temporary Part-Time Clerical Assistant c. Update Re: Toba Sushi / Fashion Nails & Spa – Building Official Reitenour 5. Aunalytics Secure Managed Services Implementation & Renewal Proposal 6. Board Chair’s Report 7. Other Business 8. Adjournment 2022-08-25 SMBA Board Packet | Page 1 of 48 Minutes of the Regular Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors July 28, 2022 | 8:30am | Public Meeting Room, Oshtemo Township Hall Page 1 of 2 Action Items # Item Description: Assigned To: Due By: 4 Compile a list of specific requirements re: site development processes. Garrett Reitenour 2022-08-25 5a Compile qualifications for FA/S reviewers for Board consideration. Kyle Gibson 2022-08-25 Minutes 1. Call to Order: Chair Dusty Farmer called the meeting to order at approximately 8:33am. Name Present or Absent Dusty Farmer, Board Chair (Oshtemo Representative) Present Jeff Sorensen (Cooper Representative) Absent Carol Dehaan, Treasurer (Cooper Representative) Present Cheri Bell (Oshtemo Representative) Present Larry Stehouwer (Cooper Representative) Present Also present were: Attorney Jim Porter, Building Official Garrett Reitenour, Administrative Assistant Elvira Oropeza, Oshtemo Township Planning Director Iris Lubbert, Oshtemo Township Public Works Director Anna Horner, and Board Secretary Kyle Gibson. 2. Public Comments on Non-Agenda Items: There was no public comment. 3. Consent Agenda: a. Meeting Minutes – June 28, 2022 Regular Meeting b. Meeting Minutes – July 18, 2022 Special Meeting c. July 2022 Financial Reports d. Request for Adjustment to Schedule – Kyle Gibson Cheri Bell requested that item D be removed from the consent agenda for further discussion. A motion was made by Dusty Farmer and supported by Carol DeHaan to approve consent agenda items A through C and insert item D as item 8 on the meeting agenda. Upon a voice vote, the motion was carried 4-0 with 1 absent. 4. Discussion Re: Active Development Quality Assurance Processes for Site Plan Compliance: Planning Director Lubbert presented a request to the Board for the consideration of SMBA’s involvement in the pre-construction phase of planning/zoning review. The Board held discussion with input from Attorney Porter and Building Official Reitenour. Chair Farmer directed Building Official Reitenour to continue the discussion with Oshtemo Township staff and compile a list of requirements for further consideration at the next regular meeting. 5. Unfinished Business from Prior Meeting(s): a. Qualified Fire Alarm / Suppression Plan Reviewers: Attorney Porter shared an opinion with the Board. A motion was made by Dusty Farmer and supported by Carol DeHaan to continue utilizing Code Savvy Consultants LLC for Fire Alarm / Suppression plan reviews, to be re-evaluated at the next regular meeting pending review of additional information. Upon a voice vote, the motion was carried 4-0 with 1 absent. 2022-08-25 SMBA Board Packet | Page 2 of 48 Minutes of the Regular Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors July 28, 2022 | 8:30am | Public Meeting Room, Oshtemo Township Hall Page 2 of 2 6. Review of Appeals Process: Chair Farmer addressed the Board. No action was necessary. 7. Aunalytics Server Upgrade Proposal: Chair Farmer shared the proposal with the Board with input from Office Manager Gibson. A motion was made by Larry Stehouwer and supported by Dusty Farmer to approve the proposal as presented. Upon a voice vote, the motion was carried 4-0 with 1 absent. 8. Request For Adjustment to Schedule – Kyle Gibson: Cheri Bell asked a clarifying question which Office Manager Gibson answered. Board consensus was to approve the request, and asked that the matter be reviewed in six months to ensure that there are no issues. No formal action was required or taken. 9. Board Chair’s Report: Chair Farmer had nothing to report. 10. Other Business: There was no other business brought forward. 11. Public Comment: There was no public comment. 12. Adjournment: Seeing and hearing no other business, and having exhausted the agenda, Board Chair Dusty Farmer declared the meeting adjourned at approximately 10:14am. Next Regular Board Meeting August 25, 2022 | 8:30am | Public Meeting Room, Oshtemo Township Hall Prepared By: KYLE GIBSON Board Secretary & Office Manager 2022-08-25 SMBA Board Packet | Page 3 of 48 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Financial Reports for: August 2022 As of 2022-08-22 1. Permit Revenue & Inspections Report 2. Bank Account Balance Report 3. Accounts Payable Detailed Disbursement Report 4. Payroll Expense Report 5. Budget Snapshot 2022-08-25 SMBA Board Packet | Page 4 of 48 SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT Reporting Period: 07/22/2022 to 08/22/2022 Building Electrical Mechanical Plumbing Totals Oshtemo 45 31 45 17 138 Revenue $12,417.00 $4,463.00 $6,550.00 $2,811.00 $26,241.00 YTD Oshtemo 319 200 301 142 962 YTD Revenue $135,290.32 $34,175.00 $46,390.75 $21,538.00 $237,394.07 Cooper 22 9 16 6 53 Revenue $3,442.00 $1,378.00 $2,286.00 $734.00 $7,840.00 YTD Cooper 127 87 107 29 350 YTD Revenue $39,997.00 $13,975.00 $15,929.00 $4,280.00 $74,181.00 Total Permits 67 40 61 23 191 Total Revenue $15,859.00 $5,841.00 $8,836.00 $3,545.00 $34,081.00 YTD Total Permits 446 287 408 171 1312 YTD Total Revenue $175,287.32 $48,150.00 $62,319.75 $25,818.00 $311,575.07 Building Electrical Mechanical Plumbing Totals Oshtemo Inpsections 117 68 66 53 304 Cooper Inspections 39 18 10 8 75 YTD Oshtemo Inspections 872 419 464 315 2070 YTD Cooper Inspections 260 127 121 63 571 Total Inspections 156 86 76 61 379 YTD Total Inspections 1132 546 585 378 2641 Permit Revenue Inspections 0 100 200 300 400 500 600 $0.00 $20,000.00 $40,000.00 $60,000.00 $80,000.00 $100,000.00 2021 Revenue by Month 2022 Revenue by Month 2021 Inspections by Month 2022 Inspections by Month Printed 8/23/2022 at 8:25 AM I:\Board Meetings\01 TEMPLATES\Revenue & Inspections Report 2022-08-25 SMBA Board Packet | Page 5 of 48 SOUTHWEST MICHIGAN BUILDING AUTHORITY BANK BALANCE REPORT Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2021 $503,222.53 $523,735.52 $538,097.75 $534,031.68 $547,884.78 $585,009.74 $582,810.88 $605,716.44 $651,192.93 $663,095.00 $660,676.17 $656,042.63 2022 $626,707.80 $625,317.91 $612,116.01 $617,783.73 $631,620.06 $664,256.90 $650,949.16 $632,887.00 $0.00 $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 $700,000.00 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Bank Account Balance by Month 2021 2022 Printed 8/23/2022 at 8:25 AM I:\Board Meetings\01 TEMPLATES\Revenue & Inspections Report 2022-08-25 SMBA Board Packet | Page 6 of 48 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 08/23/2022 08:27 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/12 User: kgibson DB: Smba POST DATES 07/22/2022 – 08/22/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 08/27/2022 N 6,746.25 CHICAGO IL, 60680-9113 / / 0.0000 N 0.00 2060 PO BOX 809113 08/03/2022 N 6,746.25 AUNALYTICS AUNALYTICS, INC 08/03/2022 29966659 SWBA WINDOWS SERVER UPGRADE PROJECT 50% AT A569-273-80900 IT / Infrastructure 6,746.25 GL NUMBER DESCRIPTION AMOUNT Paid 08/31/2022 N 1,705.00 CHICAGO IL, 60680-9113 / / 0.0000 N 0.00 2064 PO BOX 809113 08/04/2022 N 1,705.00 AUNALYTICS AUNALYTICS, INC 08/04/2022 29966942 SWBA CLOUD HOSTING SERVICES SEP 2022 569-273-80900 IT / Infrastructure 1,705.00 VENDOR TOTAL: 8,451.25 GL NUMBER DESCRIPTION AMOUNT Paid 08/04/2022 N 30.00 GRAND RAPIDS MI, 49548-5601 08/04/2022 0.0000 N 0.00 2063 5017 DIVISION AVE S 08/04/2022 N 0.00 MISC Avalon Building Concepts 08/04/2022 00036111 SWBA BD Payment Refund 569-272-49100 06. Re-Roofing 30.00 VENDOR TOTAL: 30.00 GL NUMBER DESCRIPTION AMOUNT Paid 08/28/2022 N 4,221.17 DETROIT MI, 48267-4416 / / 0.0000 N 0.00 2077 PO BOX 674416 08/15/2022 N 4,221.17 BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 08/15/2022 007043238-0000 SWBA HEALTH INSURANCE OCT 2022 PREPAY 569-273-71002 Health Insurance 4,221.17 VENDOR TOTAL: 4,221.17 2022-08-25 SMBA Board Packet | Page 7 of 48 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 08/23/2022 08:27 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/12 User: kgibson DB: Smba POST DATES 07/22/2022 – 08/22/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 08/11/2022 N 390.00 ANN ARBOR MI, 48104-1354 / / 0.0000 Y 0.00 CODE ENFORCEMENT SERVICES DIVISION 08/11/2022 N 390.00 117 N 1ST ST STE 70 2074 CWA CARLISLE WORTMAN ASSOCIATES 08/11/2022 2166081 SWBA REVIEW 5023 W MAIN ST PB22-05-0361 569-273-80500 SS ADMINISTRATIVE SET UP 30.00 569-273-80500 CS PLAN REVIEW / REPORT 360.00 390.00 GL NUMBER DESCRIPTION AMOUNT Paid 08/11/2022 N 960.00 ANN ARBOR MI, 48104-1354 / / 0.0000 Y 0.00 CODE ENFORCEMENT SERVICES DIVISION 08/11/2022 N 960.00 117 N 1ST ST STE 70 2073 CWA CARLISLE WORTMAN ASSOCIATES 08/11/2022 2166082 SWBA REVIEW 5130 W MAIN ST PB22-05-0071 569-273-80500 CS REVIEW REVISIONS 240.00 569-273-80500 CS REVIEW REVISIONS / REQUEST / REPORT 360.00 569-273-80500 CS PLAN REVIEW / REPORT 360.00 960.00 VENDOR TOTAL: 1,350.00 GL NUMBER DESCRIPTION AMOUNT Paid 08/03/2022 N 285.00 MADISON HEIGHTS MI, 48071-0913 / / 0.0000 N 0.00 2062 PO BOX 71913 08/03/2022 N 285.00 COCM COCM 08/03/2022 2022-08-03-1 SWBA 2022 FALL CONFERENCE REGISTRATION 569-273-71103 Education / Membership Dues 285.00 VENDOR TOTAL: 285.00 2022-08-25 SMBA Board Packet | Page 8 of 48 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 08/23/2022 08:27 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/12 User: kgibson DB: Smba POST DATES 07/22/2022 – 08/22/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 09/15/2022 N 750.00 BRIGHTON MI, 48114 / / 0.0000 N 0.00 2079 9032 ROSEMARY LN 08/17/2022 N 750.00 CSC CODE SAVVY CONSULTANTS LLC 08/17/2022 2045 SWBA FA PLAN REVIEW PE22-05-0251 2854 S 11TH 569-273-80500 Plan Review 750.00 VENDOR TOTAL: 750.00 GL NUMBER DESCRIPTION AMOUNT Paid 07/25/2022 Y 1,600.00 KALAMAZOO MI, 49009-8911 / / 0.0000 N 0.00 2050 6323 WINDDRIFT AVE 07/25/2022 N 1,600.00 GHECKMAN GARYAIRE, LLC 07/25/2022 2022-07-25-2 SWBA PLUMBING / MECHANICAL INSPECTIONS 569-273-80400 Plumbing Inspector 400.00 569-273-80300 Mechanical Inspector 1,200.00 1,600.00 GL NUMBER DESCRIPTION AMOUNT Paid 08/08/2022 Y 1,600.00 KALAMAZOO MI, 49009-8911 / / 0.0000 N 0.00 2066 6323 WINDDRIFT AVE 08/08/2022 N 1,600.00 GHECKMAN GARYAIRE, LLC 08/08/2022 2022-08-08-2 SWBA PLUMBING / MECHANICAL INSPECTIONS 569-273-80400 Plumbing Inspector 1,000.00 569-273-80300 Mechanical Inspector 600.00 1,600.00 VENDOR TOTAL: 3,200.00 2022-08-25 SMBA Board Packet | Page 9 of 48 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 08/23/2022 08:27 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/12 User: kgibson DB: Smba POST DATES 07/22/2022 – 08/22/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 07/28/2022 N 30.00 KALAMAZOO MI, 49009-5469 / / 0.0000 N 0.00 2057 2615 W F AVE 07/28/2022 N 30.00 LSTEHOUWER LARRY STEHOUWER 07/28/2022 2022-07-28-1 SWBA BOARD MEETING ATTENDANCE 2022-07-28 569-273-70204 2022-07-28 30.00 VENDOR TOTAL: 30.00 2022-08-25 SMBA Board Packet | Page 10 of 48 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 08/23/2022 08:27 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/12 User: kgibson DB: Smba POST DATES 07/22/2022 – 08/22/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 07/27/2022 N 160.00 KALAMAZOO MI, 49009 07/27/2022 0.0000 Y 0.00 2056 10463 W H AVE 07/27/2022 N 0.00 MISC MARC DEFOREST 07/27/2022 00036027 SWBA BD Payment Refund 569-272-49400 03. Fixtures, floor drains, connections 25.00 569-272-49400 07. Water Heater 5.00 569-272-49400 08. Water Service: Less than 2″ 5.00 569-272-49400 11. Connection (bldg drain) (Ea.) 5.00 569-272-49400 12. Sewers – Less than 6″ (Each) 5.00 569-272-49400 17. 1 – 1/4 ” Water Dist. Pipe 15.00 569-272-62704 24. Inspection – Rough 50.00 569-272-62704 24. Inspection – Final 50.00 160.00 GL NUMBER DESCRIPTION AMOUNT Paid 07/27/2022 N 291.00 KALAMAZOO MI, 49009 07/27/2022 0.0000 Y 0.00 2055 10463 W H AVE 07/27/2022 N 0.00 MISC MARC DEFOREST 07/27/2022 00036029 SWBA BD Payment Refund 569-272-49300 02. Residential Heating System 50.00 569-272-49300 03. Gas/Oil Burning Equip. – Fireplace 30.00 569-272-49300 07. Gas Piping (Each Opening) 10.00 569-272-49300 11. Water Heater 6.00 569-272-49300 14. Dryer, Bath, Kitchen Exhaust (Ea) 20.00 569-272-49300 16. Piping (Fuel Gas) 25.00 569-272-49300 25a. Air Conditioning 30.00 569-272-49300 27. Humidifiers / Air Cleaners 20.00 569-272-62703 35. Inspection – Rough 50.00 569-272-62703 35. Inspection – Final 50.00 291.00 VENDOR TOTAL: 451.00 2022-08-25 SMBA Board Packet | Page 11 of 48 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 08/23/2022 08:27 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/12 User: kgibson DB: Smba POST DATES 07/22/2022 – 08/22/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 08/22/2022 N 2,099.16 KALAMAZOO MI, 49009-1332 / / 0.0000 N 0.00 2070 811 S DRAKE RD 08/08/2022 N 2,099.16 VISA MERCANTILE VISA 08/08/2022 2022-08-08-4 SWBA VISA BILL JUL 2022 569-273-86000 GAS 245.01 569-273-86000 CAR WASH MONTHLY SUBSCRIPTION 29.99 569-273-80901 COGNITO FORMS SUBSCRIPTION 131.00 569-273-72800 Postage / Shipping 51.98 569-273-72800 STAMPS PRIOR TO RATE INCREASE 1,262.00 569-273-72700 COVID-19 HOME TEST KITS 30.18 569-273-80901 BLUEBEAM LICENSE 349.00 2,099.16 VENDOR TOTAL: 2,099.16 GL NUMBER DESCRIPTION AMOUNT Paid 08/15/2022 Y 2,110.50 DETROIT MI, 48264-0348 / / 0.0000 N 0.00 2076 PO DRAWER 640348 08/15/2022 N 2,110.50 MILLER CAN MILLER CANFIELD PADDOCK & STONE PLC 08/15/2022 1567953 SWBA NON-ERISA RETIREMENT PLAN RESTATEMENT 569-273-80800 Legal Fees 2,110.50 VENDOR TOTAL: 2,110.50 2022-08-25 SMBA Board Packet | Page 12 of 48 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 08/23/2022 08:27 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 7/12 User: kgibson DB: Smba POST DATES 07/22/2022 – 08/22/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 07/25/2022 Y 1,500.00 COLDWATER MI, 49036-9553 / / 0.0000 N 0.00 2051 426 SARAH LN 07/25/2022 N 1,500.00 TTHATCHER MP SERVICES LLC 07/25/2022 2022-07-25-3 SWBA MECHANICAL / PLUMBING INSPECTIONS 569-273-80300 Mechanical Inspector 1,000.00 569-273-80400 Plumbing Inspector 500.00 1,500.00 GL NUMBER DESCRIPTION AMOUNT Paid 08/08/2022 Y 1,600.00 COLDWATER MI, 49036-9553 / / 0.0000 N 0.00 2067 426 SARAH LN 08/08/2022 N 1,600.00 TTHATCHER MP SERVICES LLC 08/08/2022 2022-08-08-3 SWBA MECHANICAL / PLUMBING INSPECTIONS 569-273-80300 Mechanical Inspector 800.00 569-273-80400 Plumbing Inspector 800.00 1,600.00 VENDOR TOTAL: 3,100.00 GL NUMBER DESCRIPTION AMOUNT Paid 08/07/2022 N 9.00 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 2052 PO BOX 633301 07/25/2022 N 9.00 ODP ODP BUSINESS SOLUTIONS 07/25/2022 249889677001 SWBA OFFICE SUPPLIES 569-273-72700 CLOROX WIPES QTY 3/1 9.00 GL NUMBER DESCRIPTION AMOUNT Paid 08/07/2022 N 62.69 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 2053 PO BOX 633301 07/25/2022 N 62.69 ODP ODP BUSINESS SOLUTIONS 07/25/2022 253925004001 SWBA OFFICE SUPPLIES 569-273-72700 CUBE/OFFICE NAME PLATES QTY 3 62.69 VENDOR TOTAL: 71.69 2022-08-25 SMBA Board Packet | Page 13 of 48 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 08/23/2022 08:27 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 8/12 User: kgibson DB: Smba POST DATES 07/22/2022 – 08/22/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 08/11/2022 N 125.00 GRAND RAPIDS MI, 49512-1845 08/11/2022 0.0000 N 0.00 2072 3100 BROADMOORE AVE SE 08/11/2022 N 0.00 MISC Quality Pool & Spa 08/11/2022 00035636 SWBA BD Payment Refund 569-272-49100 04a. Swimming Pool 50.00 569-272-49100 04b. Swimming Pool Barrier 75.00 125.00 VENDOR TOTAL: 125.00 GL NUMBER DESCRIPTION AMOUNT Paid 08/27/2022 N 29.50 ATLANTA GA, 30374-0709 / / 0.0000 N 0.00 2061 PO BOX 740709 08/03/2022 N 29.50 QUEST QUEST DIAGNOSTICS 08/03/2022 9199654903 SWBA NEW HIRE DRUG TESTING FOR VICTORIA OROP569-273-95500 Miscellaneous 29.50 VENDOR TOTAL: 29.50 2022-08-25 SMBA Board Packet | Page 14 of 48 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 08/23/2022 08:27 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 9/12 User: kgibson DB: Smba POST DATES 07/22/2022 – 08/22/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 07/25/2022 N 120.10 CHICAGO IL, 60680-2815 / / 0.0000 N 0.00 2054 PO BOX 802815 07/25/2022 N 120.10 RICOH RICOH 07/25/2022 5065110586 SWBA JUL 2022 CONTRACT # 4470926 569-273-95600 MPC2504 BASE 2022-07-15 TO 2022-08-14 15.41 569-273-95600 MPC2504 BW READ 3.61 569-273-95600 MPC2504 COLOR READ 101.08 120.10 GL NUMBER DESCRIPTION AMOUNT Paid 08/25/2022 N 161.61 CHICAGO IL, 60680-2815 / / 0.0000 N 0.00 2080 PO BOX 802815 08/22/2022 N 161.61 RICOH RICOH 08/22/2022 5065346865 SWBA AUG 2022 CONTRACT # 4470926 569-273-95600 MPC2504 BASE 2022-08-15 TO 2022-09-14 15.41 569-273-95600 MPC2504 BW READ 3.36 569-273-95600 MPC2504 COLOR READ 142.84 161.61 VENDOR TOTAL: 281.71 GL NUMBER DESCRIPTION AMOUNT Paid 08/31/2022 N 150.00 KANSAS CITY MO, 64180-1742 / / 0.0000 N 0.00 2068 PO BOX 801742 08/08/2022 N 150.00 RLI RLI SURETY 08/08/2022 0932264 SWBA RENEWAL BOND# LSM0932264 / CAROL DEHAAN 569-273-71103 2022-10-06 TO 2023-10-06 150.00 VENDOR TOTAL: 150.00 2022-08-25 SMBA Board Packet | Page 15 of 48 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 08/23/2022 08:27 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 10/12 User: kgibson DB: Smba POST DATES 07/22/2022 – 08/22/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 08/08/2022 N 170.00 PORTAGE MI, 49002-0507 / / 0.0000 N 0.00 2069 246 E KILGORE RD 08/08/2022 N 170.00 SIEGFRIED SIEGFRIED CRANDALL PC 08/08/2022 109884 SWBA ACCOUNTING SERVICES JUL 2022 569-273-80700 Accounting / Audit Fees 170.00 VENDOR TOTAL: 170.00 GL NUMBER DESCRIPTION AMOUNT Paid 09/01/2022 N 182.32 PHILADELPHIA PA, 19170-0001 / / 0.0000 N 0.00 2078 PO BOX 7247-0381 08/16/2022 N 182.32 SUN LIFE SUN LIFE FINANCIAL 08/16/2022 247757 SWBA LIFE INSURANCE SEP 2022 569-273-71003 Disability / Life Insurance 182.32 VENDOR TOTAL: 182.32 GL NUMBER DESCRIPTION AMOUNT Paid 08/28/2022 N 145.12 CHICAGO IL, 60677-8000 / / 0.0000 N 0.00 2075 8020 SOLUTIONS CTR 08/12/2022 N 145.12 TELNET TELNET WORLDWIDE 08/12/2022 253359 SWBA PHONE AUG 2022 569-273-85000 Telephone 145.12 VENDOR TOTAL: 145.12 GL NUMBER DESCRIPTION AMOUNT Paid 08/14/2022 N 51.00 CINCINNATI OH, 45274-2596 / / 0.0000 N 0.00 2059 PO BOX 742596 08/01/2022 N 51.00 TMOBILE T-MOBILE 08/01/2022 977195739 SWBA MOBILE HOTSPOT USAGE JUL 2022 569-273-80900 IT / Infrastructure 51.00 VENDOR TOTAL: 51.00 2022-08-25 SMBA Board Packet | Page 16 of 48 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 08/23/2022 08:27 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 11/12 User: kgibson DB: Smba POST DATES 07/22/2022 – 08/22/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 08/09/2022 N 5,000.00 KALAMAZOO MI, 49009 08/09/2022 0.0000 N 0.00 2071 235 N DRAKE RD 08/09/2022 N 0.00 MISC TOBA CORP 08/09/2022 BTCO22-001 SWBA BD Bond Refund 569-000-26500 BTCO22-001 5,000.00 VENDOR TOTAL: 5,000.00 GL NUMBER DESCRIPTION AMOUNT Paid 08/01/2022 N 82.60 CHICAGO IL, 60680-9488 / / 0.0000 N 0.00 2048 PO BOX 809488 07/25/2022 N 82.60 UPS UPS 07/25/2022 000076R70Y302 SWBA MAPLE HILL MALL FS REVIEW PACKAGES TO C569-273-72800 Postage / Shipping 82.60 VENDOR TOTAL: 82.60 2022-08-25 SMBA Board Packet | Page 17 of 48 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 08/23/2022 08:27 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 12/12 User: kgibson DB: Smba POST DATES 07/22/2022 – 08/22/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 07/25/2022 Y 2,400.00 MATTAWAN MI, 49071-9746 / / 0.0000 N 0.00 2049 38159 24TH ST 07/25/2022 N 2,400.00 WWILCOX WILLIAM WILCOX 07/25/2022 2022-07-25-1 SWBA ELECTRICAL INSPECTIONS 569-273-80200 Electrical Inspector 2,100.00 569-273-80100 Building Inspector 300.00 2,400.00 GL NUMBER DESCRIPTION AMOUNT Paid 07/29/2022 Y 100.00 MATTAWAN MI, 49071-9746 / / 0.0000 N 0.00 2058 38159 24TH ST 07/29/2022 N 100.00 WWILCOX WILLIAM WILCOX 07/29/2022 2022-07-28 SWBA BUILDING INSPECTIONS 2022-07-07 6240 W 569-273-80100 Building Inspector 100.00 GL NUMBER DESCRIPTION AMOUNT Paid 08/08/2022 Y 2,250.00 MATTAWAN MI, 49071-9746 / / 0.0000 N 0.00 2065 38159 24TH ST 08/08/2022 N 2,250.00 WWILCOX WILLIAM WILCOX 08/08/2022 2022-08-08-1 SWBA ELECTRICAL INSPECTIONS 569-273-80200 Electrical Inspector 2,250.00 VENDOR TOTAL: 4,750.00 TOTAL – ALL VENDORS: 37,117.02 2022-08-25 SMBA Board Packet | Page 18 of 48 Fund Item Amount 08/23/2022 08:28 AM Page 1 of 1 For Journal Entries with Post Dates Between 07/22/2022 and 08/22/2022 Journal Totals By Fund Report Total Payroll: 17,851.13 Net Payment: 11,471.69 Gross Payment: 15,627.09 569 Pay Codes Amount HOURLY 6,153.71 OPT-OUT 335.02 OVERTIME 152.82 PHONE 145.70 PTO 98.21 SALARY 4,586.23 Pay Code Totals: 11,471.69 Deductions Amount FITW 829.76 HSA_EE 400.00 MEDICARE_EE 218.62 PENSION_EE_PRE 120.14 PENSION_EE_ROTH 981.82 SITW 670.28 SOCSEC_EE 934.78 Deduction Totals: 4,155.40 Expenses Amount MEDICARE_ER 218.62 PENSION_ER 535.32 PENSION_ER_MTCH 535.32 SOCSEC_ER 934.78 Expense Totals: 2,224.04 2022-08-25 SMBA Board Packet | Page 19 of 48 08/23/2022 08:29 AM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/2 User: kgibson DB: Smba PERIOD ENDING 08/31/2022 % Fiscal Year Completed: 66.58 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 08/31/2022 YTD BALANCE 08/31/2022 2022 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 569 – Building Authority Revenues Dept 000 – A&L, Balance Sheet Accounts 569-000-99999 Carryover 0.00 0.00 0.00 0.00 0.00 Total Dept 000 – A&L, Balance Sheet Accounts 0.00 0.00 0.00 0.00 0.00 Dept 272 – Revenue Accounts 569-272-49100 Building Permits 200,000.00 125,049.57 9,976.00 74,950.43 62.52 569-272-49200 Electrical Permits 50,000.00 24,162.00 2,222.00 25,838.00 48.32 569-272-49300 Mechanical Permits 50,000.00 32,865.75 3,626.00 17,134.25 65.73 569-272-49400 Plumbing Permits 25,000.00 10,468.00 873.00 14,532.00 41.87 569-272-60701 FOIA Fees 500.00 255.20 7.70 244.80 51.04 569-272-62600 Building Services to Others 0.00 0.00 0.00 0.00 0.00 569-272-62701 Building Inspections 85,000.00 38,380.00 2,650.00 46,620.00 45.15 569-272-62702 Electrical Inspections 40,000.00 26,100.00 1,950.00 13,900.00 65.25 569-272-62703 Mechanical Inspections 45,000.00 28,900.00 3,050.00 16,100.00 64.22 569-272-62704 Plumbing Inspections 35,000.00 16,550.00 1,400.00 18,450.00 47.29 569-272-63000 Plan Review 70,000.00 15,636.75 125.00 54,363.25 22.34 569-272-66300 Bond Forfeitures and Bond Costs 0.00 0.00 0.00 0.00 0.00 569-272-66500 Interest on Investments 1,100.00 810.18 0.00 289.82 73.65 569-272-67300 Gain/Loss on Sale of Assets 0.00 0.00 0.00 0.00 0.00 569-272-67500 Miscellaneous 1,100.00 (576.00) 0.00 1,676.00 (52.36) Total Dept 272 – Revenue Accounts 602,700.00 318,601.45 25,879.70 284,098.55 52.86 TOTAL REVENUES 602,700.00 318,601.45 25,879.70 284,098.55 52.86 Expenditures Dept 273 – Building Authority Expense Activity 569-273-70200 Salaries 181,814.00 117,201.61 15,247.07 64,612.39 64.46 569-273-70203 Building Board of Appeals 0.00 0.00 0.00 0.00 0.00 569-273-70204 Board Member At Large Stipend 360.00 240.00 0.00 120.00 66.67 569-273-71002 Health Insurance 51,000.00 41,570.19 4,221.17 9,429.81 81.51 569-273-71003 Disability / Life Insurance 2,160.00 1,548.78 182.32 611.22 71.70 569-273-71004 Work Comp Insurance 2,200.00 1,395.00 0.00 805.00 63.41 569-273-71005 Payroll Taxes – FICA 13,464.00 8,976.77 1,167.68 4,487.23 66.67 569-273-71006 HSA 7,270.00 7,257.00 0.00 13.00 99.82 569-273-71009 Pension Plan 14,080.00 10,142.69 1,072.28 3,937.31 72.04 569-273-71101 In Lieu of Insurance 5,420.00 3,541.78 416.68 1,878.22 65.35 569-273-71102 Clothing Allowance 1,500.00 264.00 0.00 1,236.00 17.60 569-273-71103 Education / Membership Dues 3,500.00 3,358.45 435.00 141.55 95.96 569-273-72700 Supplies 4,500.00 1,286.06 30.18 3,213.94 28.58 569-273-72800 Postage / Shipping 2,750.00 2,252.11 1,313.98 497.89 81.89 569-273-72900 General Insurance 9,400.00 8,818.00 0.00 582.00 93.81 569-273-80100 Building Inspector 10,000.00 4,100.00 0.00 5,900.00 41.00 569-273-80200 Electrical Inspector 40,000.00 24,550.00 2,250.00 15,450.00 61.38 569-273-80300 Mechanical Inspector 45,000.00 25,800.00 1,400.00 19,200.00 57.33 569-273-80400 Plumbing Inspector 35,000.00 17,000.00 1,800.00 18,000.00 48.57 569-273-80500 Plan Review 70,000.00 17,546.75 2,100.00 52,453.25 25.07 569-273-80600 Consultants 0.00 0.00 0.00 0.00 0.00 569-273-80700 Accounting / Audit Fees 10,500.00 7,095.00 170.00 3,405.00 67.57 569-273-80800 Legal Fees 5,000.00 4,565.00 2,110.50 435.00 91.30 569-273-80900 IT / Infrastructure 35,993.00 22,758.53 8,502.25 13,234.47 63.23 569-273-80901 IT / Software 15,000.00 4,385.75 480.00 10,614.25 29.24 2022-08-25 SMBA Board Packet | Page 20 of 48 08/23/2022 08:29 AM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/2 User: kgibson DB: Smba PERIOD ENDING 08/31/2022 % Fiscal Year Completed: 66.58 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 08/31/2022 YTD BALANCE 08/31/2022 2022 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 569 – Building Authority Expenditures 569-273-80902 IT / Support 500.00 185.00 0.00 315.00 37.00 569-273-85000 Telephone 4,260.00 2,321.55 295.12 1,938.45 54.50 569-273-86000 Vehicle Gas / Maintenance 3,000.00 2,119.26 275.00 880.74 70.64 569-273-86100 Mileage 500.00 107.76 0.00 392.24 21.55 569-273-94000 Facility Rent 22,000.00 22,000.00 0.00 0.00 100.00 569-273-95500 Miscellaneous 0.00 (116.55) 29.50 116.55 100.00 569-273-95600 Equipment / Maintenance 2,000.00 1,560.92 161.61 439.08 78.05 569-273-96401 Refund of Overpayment 0.00 0.00 0.00 0.00 0.00 569-273-96500 Bank Service Charges 660.00 407.80 (13.00) 252.20 61.79 569-273-96800 Depreciation Expense 0.00 0.00 0.00 0.00 0.00 569-273-97100 Capital Outlay 17,650.00 13,675.56 0.00 3,974.44 77.48 569-273-97200 Capital Outlay – Vehicle 0.00 0.00 0.00 0.00 0.00 569-273-99300 Interest/Penalty IRS/State Withholdings 0.00 0.00 0.00 0.00 0.00 Total Dept 273 – Building Authority Expense Activity 616,481.00 377,914.77 43,647.34 238,566.23 61.30 TOTAL EXPENDITURES 616,481.00 377,914.77 43,647.34 238,566.23 61.30 NET OF REVENUES & EXPENDITURES (13,781.00) (59,313.32) (17,767.64) 45,532.32 430.40 TOTAL EXPENDITURES 616,481.00 377,914.77 43,647.34 238,566.23 61.30 TOTAL REVENUES 602,700.00 318,601.45 25,879.70 284,098.55 52.86 Fund 569 – Building Authority: NET OF REVENUES & EXPENDITURES (13,781.00) (59,313.32) (17,767.64) 45,532.32 430.40 TOTAL EXPENDITURES – ALL FUNDS 616,481.00 377,914.77 43,647.34 238,566.23 61.30 TOTAL REVENUES – ALL FUNDS 602,700.00 318,601.45 25,879.70 284,098.55 52.86 2022-08-25 SMBA Board Packet | Page 21 of 48 Page 1 of 1 Southwest Michigan Building Authority Board of Directors Meeting Agenda Item Request / Cover Sheet For Meeting Date 8/25/2022 Subject Qualified Fire Alarm / Suppression Plan Reviewers Submitted By Office Manager Kyle Gibson Assigned Item # 4a Is board action required? ☑ Yes ☐ No Background Information / Request: This request for the credentials / qualifications of the Fire Alarm / Fire Suppression plan reviewers engaged by the Authority is carried forward from the last regular meeting of July 28, 2022. Code Savvy Consultants LLC (Alarms, Suppression, Tanks, Radio Systems, Clean Agent Systems) – Refer to enclosed letter. Redmond Engineering (Suppression) – Refer to enclosed resume. Code Enforcement Services (Full Service) – Refer to enclosed documents. Firedyne Engineering PC (Full Service) – Refer to enclosed resume. Implications / Financial Impact: N/a List / Describe Any Supporting Documents: – 04aa Code Savvy Consultants Letter Re Qualifications – 04ab Redmond Resume & Support Docs – 04ac Vern Pappas Bio & License – 04ad Michael McGreal Resume Suggested Motion: N/a 2022-08-25 SMBA Board Packet | Page 22 of 48 9032 Rosemary Ln Brighton MI 48114 T 810-214-0116 mobrian@codesavvyconsultants.com www.codesavvyconsultants.com August 18, 2022 Garrett Reitenour, Building Official Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 RE: Company/Professional Qualifications Code Savvy Consultants Mr. Reitenour, Code Savvy Consultants would like to offer the following support of our company professional qualifications. Code Savvy Consultants LLC was started in 2001 as a municipal plan review company. We have conducted thousands of plan reviews and inspections with our partnership over the last 21 years with our communities. Our experience has been expanded over the years in code development and solving very complex problems that are challenging our industry. Our company has focused on providing technical support in the built environment to fire and building departments. This has allowed us to work on many complex projects along side our community code officials. With the changes in our built environment, we have been very active bringing this experience with our code development experience to work towards solutions that keep our communities safe as they are asked to address new hazards such as battery plants, ESS installation, and many other issues including hazardous materials. Michael O’Brian (Owner/Consultant) Michael O’Brian has a vast background in public and private sector including serving in multiple ranks including Fire Chief within the fire service in Michigan. Michael O’Brian is very active in code development both with the International Code Council and the National Fire Protection Association. Credentials: • Bureau of Construction Codes Registered Code Official and Inspector (categories include Plan Reviewer Building, Electrical, Fire Protection Systems, Plumbing, Mechanical and Fire Protection Systems Inspector) • National Fire Protection Association (NFPA) Inspector 1, Inspector 2, Plans Examiner • Multiple ICC certificate courses 2022-08-25 SMBA Board Packet | Page 23 of 48 August 18, 2022 Professional Information • Bachelor of Science in Public Safety Administration Training programs Over the last 21 years continuing to keep on top of trends has truly been through attending programs and working in the code development arena. This includes programs such as NFPA Automatic Sprinkler and Fire Alarm plan review courses, speciality classes on fire pump, and speciality fire suppression systems. Additional on site work with company specific applications such as Viking and their sprinkler lab. Committee Participation Active involvement in the code development process has provided our ability to understand the code and standards which guide our review process. Involvement has allowed us to take our practical application of the code and work to develop codes and standards that keep our communities safe. Current committee participation includes: • International Code Council (ICC) Code Correlating Committee • International Code Council (ICC) Codes and Standards Committee • NFPA Residential Fire Sprinkler Committee (AUS-RES) Member • NFPA 855, Energy Storage Systems, Alternate Committee Member • NFPA Fire Code, Technical Code Correlating Committee and Fundamentals Committee Member Previous Committee and Code Development Work • Chair, Fire Code Action Committee 9 years • International Code Council, Served 9 years on the ICC-Administration Committee • National Fire Protection Association, Life Safety Correlating Committee (6 years) Teaching Experience Over the last 21 years we have been actively involved in programs at the State and National level. This includes teaching programs for Code Officials Conference of Michigan, International Code Council, Regional Code Groups, Michigan Fire Inspector Society, Michigan Fire Chiefs Association, and in the fall the Society of Fire Protection Engineers. We can provide a list of the various programs if requested. If you have any questions about this plan review report, please feel free to contact me at 810-214-0116. Cordially, Michael D. O’Brian Fire Protection Consultant Page 2 2022-08-25 SMBA Board Packet | Page 24 of 48 Page 1 of 3 CHRISTOPHER J. REDMOND PE, MBA, CFPS 9593 Revere Drive • Belleville, MI 48111 (269) 290-6254 • christopherred@hotmail.com PROFESSIONAL SUMMARY Highly motivated and ethical entrepreneur with over 25 years in engineering and project management. Experienced in organizing and overseeing projects and knowledgeable in realworld engineering application. Team leader and player in maintaining and promoting company procedures. Excellent client interaction and critical thinking skills. Top five Strengths Finder® themes are Learner, Achiever, Maximizer, Belief, and Focus. EDUCATION Graduate Certificate in Fire Protection 2020 Worcester Polytechnic Institute Worcester, MA (On-line) Master of Business Administration 2000 to 2003 Western Michigan University Kalamazoo, MI Bachelor of Science in Engineering (Mechanical) 1989 to 1994 Western Michigan University Kalamazoo, MI LICENSURE/CERTIFICATION Certified Fire Protection Specialist 2008 National Fire Protection Association Professional Engineers License (Mechanical) 1998 State of Michigan Board of Professional Engineers MEMBERSHIP Society of Fire Protection Engineers 2011 National Fire Protection Association 2012 EXPERIENCE CMS Energy Jackson, MI Corporate Risk Management-Fire Protection Engineer Feb. 2017 to present – Sole fire protection engineer responsible for fire protection program implementation for 8,000 employee gas and electric company. – Ensure adherence to Corporate Fire Protection Standards at gas compressor stations, electric generation plants (coal, gas turbine, pumped storage, biomass, hydroelectric, and renewables), and service centers. – Perform plant inspections at all sites with insurance field engineer for both property and boiler and machinery audits. 2022-08-25 SMBA Board Packet | Page 25 of 48 Page 2 of 3 DTE Energy – Enrico Fermi 2 Nuclear Power Plant Newport, MI Principal Engineer-Nuclear Fire Protection March 2014 to Jan. 2017 Senior Engineer- Nuclear Fire Protection Jan. 2011 to March 2014 – Fire Protection Program Owner ensuring plant safety-related systems achieve and maintain safe reactor shutdown in the event of a fire. – Implemented enhancements to plant fire procedures to fulfill Nuclear Regulatory Commission requirements for station license renewal. – Active member of industry fire protection work group to achieve economies of scale across multiple nuclear power plant sites. AE-COM (formerly URS Corporation) Cleveland, OH Fire Protection Engineer Feb. 2010 to Nov. 2010 – Assumed leadership of fire protection staff at Cleveland office writing company standards. – Assistant author of fire protection specifications and standards for master planning at The Cleveland Clinic. – Lead fire suppression and fire alarm engineer for new science building at Niagara University and ambulatory services center at Cleveland Clinic-Avon. Redmond Engineering and Design Kalamazoo, MI Owner (full and part-time) Jan. 2002 to present – Sole proprietorship providing fire protection plan review for cities and townships reducing construction cost and project time. – Working with local contractors, providing engineering and field inspections for Kellogg and Kraft Foods allowing competent design within project budget. SSOE, Inc. Portage, MI Team Leader – Fire Protection Dec. 2007 to March 2009 – Team leader of fire protection group for Top 100 pure design firm: involved in hiring, proposal writing, assigning workloads to engineers, and mentoring designers and CAD personnel. – Designed/implemented a unique fire protection design that reduced automotive client construction cost by $200,000. – Exceptional client dialogue and intra-company communication that restored group character and viability. – Lead fire protection engineer for new $1 billion Volkswagen facility, new 1.2 million square foot BMW assembly plant, and eight new and renovated Honda R&D plants. Pfizer, Inc. (Contract) Kalamazoo, MI Senior Mechanical Engineer May 2006 to Dec. 2007 – Implemented effective site survey of facility and laboratory equipment utilizing GMP and GLP providing early delivery date of two months at manufacturing, R&D, and Vet Med sites. – Provided reliability-based maintenance and database management with proprietary pharmaceutical software to prevent production line downtime. – Trained technicians to recognize and record mechanical equipment by P&ID and MicroStation allowing even distribution of workload and increased quality. 2022-08-25 SMBA Board Packet | Page 26 of 48 Page 3 of 3 Jensen-Hughes (formerly Gage-Babcock) Oak Brook, IL Fire Protection Engineer Oct. 2004 to Jan. 2006 – Life safety surveys of over 7 million square feet of higher education campus buildings. Lead weekly on-site meetings with University personnel. Critical project deadline met by exceptional communication with University officials. – Designed fire protection systems, comparing both passive and active, to achieve NFPA 101 code-compliant campus buildings allowing cost savings and increased life safety. – Construction cost estimate using proprietary software allowing University departments to allocate revenue for budgeting of building upgrades. Tower, Pinkster, Titus Kalamazoo, MI Mechanical Engineer Dec. 1999 to Jan. 2002 – HVAC, plumbing, and fire protection design for food-processing, pharmaceutical, and government facilities. – Specific duties included design of storm and sanitary sewers, domestic and process piping design and sizing, selection of plumbing fixtures design and proper piping connections, HVAC load calculations, single and multiple zone systems using Trace 700. Authored Excel spreadsheet based upon ASHRAE CLTD method. – Actively served on focus groups committed to define marketing strategy of industrial group. Ghafari Associates Dearborn, MI Mechanical Engineer Jan. 1996 to Oct. 1999 – HVAC, plumbing, and fire protection design for automotive facilities. – Specific duties included design of air-handlers, large rooftop, and split systems up to 200 tons, HVAC load calculations, single and multiple zone systems using Trace 700 and Carrier HAP, fire protection piping layout and calculations using HASS and AutoCAD. – Member of Employee Focus Group acting as liaison between management and employees. Yazaki North America Canton, MI Switch Engineer May 1994 to Jan. 1996 – Tier One automotive supplier designing of high and low current switches for automotive interiors. Specialized in acceptance testing for Toyota, Nissan, and Suzuki including CMM testing of interior housings utilizing GD&T ensuring quality control. – Working with local machine shop, designed stainless steel test brackets for multiple automotive interior components to pass stringent test requirements of client. – Provided production cost estimates to client using 3-D CATIA reducing cost by $750,000. 2022-08-25 SMBA Board Packet | Page 27 of 48 CERTIFIED FIRE PROTECTION SPEC AI L SI T CFPS® THIS CERTIFIES THAT has met the standards set forth by NFPA® and is recognized through education, experience and knowledge as a Certified Fire Protection Specialist (CFPS). President, NFPA Valid from Valid to Certification Number Director of Certification, NFPA 2022-08-25 SMBA Board Packet | Page 28 of 48 12/16/2020 Final Grades https://bannerweb.wpi.edu/pls/prod/bwskogrd.P_ViewGrde 1/1 RELEASE: 8.7.1 Final Grades 477952654 Christopher Redmond Fall 2020 Dec 16, 2020 07:03 pm 100 Institute Rd Worcester, MA 01609 Student Information Current Program Graduate Certificate Level: Graduate Program: Fire Protection Engineering Admit Term: Fall 2017 Admit Type: Regular Decision Catalog Term: Fall 2017 College: Part-time Graduate Campus: Main Major and Department: Fire Protection Engineering, Fire Protection Engineering Academic Standing: Graduate Course work CRN Subject Course Section Course Title Campus Final Grade Attempted Earned GPA Hours Quality Points 15585 FP 570 1960 BUILDING FIRE SAFETY I Main A 3.000 3.000 3.000 12.00 Graduate Summary Attempted Earned GPA Hours Quality Points GPA Current Term: 3.00 3.00 3.00 12.00 4.00 Cumulative: 9.00 9.00 9.00 36.00 4.00 Transfer: 0.00 3.00 0.00 0.00 0.00 Overall: 9.00 12.00 9.00 36.00 4.00 Select Another Term © 2020 Ellucian Company L.P. and its affiliates. 2022-08-25 SMBA Board Packet | Page 29 of 48 2022-08-25 SMBA Board Packet | Page 30 of 48 2022-08-25 SMBA Board Packet | Page 31 of 48 GRETCHEN WHITMER GOVERNOR STATE OF MICHIGAN DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS Q146843 j BUREAU OF PROFESSIONAL LICENSING PROFESSIONAL ENGINEER LICENSE 1 CHRISTOPHER J REDMOND 1 LICENSE NO. LB01044UH3 EXPIRATION DATE 13/31/B0E3 ElBaLOElOOl THIS DOCUMENT IS DULY ISSUED UNDER THE LAWS OF THE STATE OF MICHIGAN 2022-08-25 SMBA Board Packet | Page 32 of 48 www.cescode.com VERNON PAPPAS, PLAN REVIEWER, holds certifications as a State of Michigan Plan Reviewer/Mechanical Inspector & Building Official. He has been in the construction field for 49 years. He also holds a State of Michigan Mechanical Contractors license since 1972. He received his State Inspector/Plan Reviewer Certification in 2002. He served his last 10 years as a plan reviewer and mechanical inspector for the City of Ann Arbor prior to retiring from the City and starting work for CES in 2015. EDUCATION Macomb County Community College Continuing Education Courses | State of Michigan approved Public Act 54 constructionrelated courses. (72 hours of training required every three-year cycle) to maintain state certification as Building Official/Building Inspector. EXPERIENCE Plan Reviewer, Code Enforcement Services 2015 – Present Mechanical Inspector/Plan Reviewer, City of Ann Arbor, Michigan 2006-2015 Part Time Inspector, City of Walled Lake & City of Royal Oak, Michigan 2002-2006 Pappas Heating and A/C 1972-Present CERTIFICATIONS Served as President of Metropolitan Mechanical Inspectors Assn. 2008-2010 Served as President of Southeastern Michigan Mechanical Inspectors Assn. 2014-2016 PROFESSIONAL TRAINING EXPERIENCE Lifetime Instructor for Continuing Education Programs by State of Michigan 2022-08-25 SMBA Board Packet | Page 33 of 48 Michigan Departrrtent.of.LiF?”‘!”g a�d Regulatory Affairs Bureau . of C�r,§(r�cUon:Codes VERNON L PAPPAS 1491 W\NCO ST PORT CHARLOTTE FL 33952 License No. REGISTERED CODE OFFICIAL AND INSPECTOR . . .. CATEC30RI ES: BJilding Officikr Inspector Mechanical Plan Reviewer Building Plan Reviewer Electrical Reviewer Mechanical Reviewer Plumbing (l.024.858 This document is duly 2022-08-25 SMBA Board Packet | Page 34 of 48 MICHAEL P. McGREAL, M.S.F.P.E., P.E., C.F.M., M.C.P. firedvne(5)comcast.net (571)455-8492 WORK EXPERIENCE: FIREDYNE ENGINEERING, P.C. Tinley Park, IL President, October 2021 to Present President of a professional fire protection engineering and code consulting firm. Firedyne Engineering, P.C. specializes in litigation support, expert testimony, fire scene investigation, fire protection system failure analysis, fire & explosion case review, fire & life safety evaluations, building & fire code analyses, fire protection system design (Including automatic sprinkler & standpipe systems, fire alarm systems and special suppression systems), performance-based design, construction document & shop drawing plan review (all disciplines), computer fire modeling, fire protection master planning and educational seminars. DENVER FIRE DEPARTMENT Denver, CO Fire Protection Engineer, June 2020 to October 2021 Fire Protection Engineer for the City & County of Denver Fire Department. Performs fire protection & life safety system construction document & shop drawing plan review, conducts technical inspections of structures & occupancies, witnesses fire protection system acceptance testing, building & fire code enforcement and consultation with architects, engineers, developers & property owners. Fire protection systems include automatic sprinkler & standpipe systems, fire pumps, wet & dry chemical extinguishing systems, fire detection & alarm systems, smoke control systems and other engineered systems. FIREDYNE ENGINEERING, P.C. Tinley Park, IL President, February 1993 to June 2020 President of a professional fire protection engineering and code consulting firm. Firedyne Engineering, P.C. specializes in litigation support, expert testimony, fire scene investigation, fire protection system failure analysis, fire & explosion case review, fire & life safety evaluations, building & fire code analyses, fire protection system design (including automatic sprinkler & standpipe systems, fire alarm systems and special suppression systems), performance-based design, construction document & shop drawing plan review (all disciplines), computer fire modeling, fire protection master planning and educational seminars. ENGINEERING DYNAMICS, LTD. Oak Brook, IL President, June 1994 to February 1997 President of a professional mechanical and electrical consulting engineering firm. The company specialized in the design of mechanical and electrical systems for expansions and renovations of major shopping centers located throughout the United States. 2022-08-25 SMBA Board Packet | Page 35 of 48 -2- PROFESSIONAL LOSS CONTROL, INC. Vernon Hills, IL Senior Fire Protection Engineer, December 1991 to February 1993 Fire protection system design, fire and life safety analyses, code compliance surveys, computer fire modeling, technical support for the development of a computerized version of a fire risk assessment methodology for the nuclear industry, risk assessment evaluations, fire protection system testing and seminar instruction. ROLF JENSEN & ASSOCIATES, INC. Deerfield, IL Associate Consulting Engineer, October 1990 to December 1991 Litigation support work, code analyses, automatic sprinkler system design, construction supervision, exit analysis studies, fire protection audits and development of smoke management system test procedures. BOCA INTERNATIONAL, INC. Country Club Hills, IL Staff Engineer, August 1988 to August 1989 Technical report writing on code equivalent products, verbal and written interpretations on the BOCA National Codes, technical consulting related to codes and standards, fire protection system plan review, instructed Automatic Sprinkler Plan Review and Fire Protection Systems seminars and assisted in the development of educational material related to the BOCA National Codes. SKIDMORE, OWINGS & MERRILL Chicago, IL Mechanical Engineer, June 1985 to August 1988 Designed automatic fire suppression systems, performed hydraulic calculations specifications, reviewed contractor’s shop drawings, conducted field inspections and testing, coordination with architects and technical disciplines, wrote software to expedite computer-aided design (CAD) processes, plumbing system design, HVAC system load analysis, Coordinator of the firm’s fire protection/plumbing computer effort and member of the in-house Professional Development Committee. FIRE CONTROL, INC. Prospect Heights, IL Sprinkler System Designer, January 1985 to June 1985 Designed automatic sprinkler systems, performed hydraulic calculations, inspected sprinkler system installations and conducted field surveys and flow tests. wrote 2022-08-25 SMBA Board Packet | Page 36 of 48 -3- EDUCATIONAL BACKGROUND: WORCESTER POLYTECHNIC INSTITUTE Worcester, MA Master of Science in Fire Protection Engineering, 1991 ILLINOIS INSTITUTE OF TECHNOLOGY Chicago, IL Bachelor of Science in Fire Protection and Safety Engineering, 1985 DEPAUL UNIVERSITY Chicago, IL Master of Business Administration – Entrepreneurship Concentration, 1993 REGISTRATIONS/CERTIFICATIONS: Registered Professional Engineer – Illinois, Michigan & Virginia ICC Master Code Professional ICC Certified Building Official ICC Certified Fire Marshal ICC Fire Code Specialist ICC Fire Inspector I ICC Fire Inspector II ICC Fire Plans Examiner ICC Fire Prevention Inspector I – NFPC ICC Fire Prevention Inspector II – NFPC ICC Combination Plans Examiner ICC Commercial Combination Inspector ICC Building Code Specialist ICC Building Plans Examiner ICC Building Inspector ICC Commercial Building Inspector ICC Residential Building Inspector ICC Mechanical Code Specialist ICC Mechanical Plans Examiner ICC Mechanical inspector ICC Commercial Mechanical Inspector ICC Residential Mechanical Inspector ICC Electrical Plans Examiner ICC Commercial Electrical Inspector ICC Plumbing Code Specialist ICC Plumbing Plans Examiner ICC Plumbing Inspector 2022-08-25 SMBA Board Packet | Page 37 of 48 -4- ICC Commercial Plumbing Inspector ICC Residential Plumbing Inspector ICC Accessibility Inspector/Plans Examiner ICC Residential Energy Inspector/Plans Examiner ICC Housing Code Official ICC/AACE Property Maintenance and Housing Inspector Certified Expedited Peer Reviewer (Building, Mechanical, Electrical, Plumbing & Residential) – Fairfax County, Virginia Registered Plan Reviewer – State of Michigan Bureau of Construction Codes (Building, Mechanical, Electrical, Plumbing & Fire Protection Systems) Certified Instructor – State of Michigan Bureau of Construction Codes (2003 – 2018) PROFESSIONAL AFFILIATIONS: Society of Fire Protection Engineers (SFPE) – Professional Member National Fire Protection Association (NFPA) International Code Council, Inc. (ICC) National Association of Fire Investigators (NAFI) Salamander Honorary Fire Protection Engineering Society (Alpha & Gamma Chapters) NFPA Technical Committee on Dry and Wet Chemical Extinguishing Systems (NFPA 17 & 17A) – Principal Member since 1996 SFPE Task Force for the Sprinkler System Design for Engineers Course – Past Participant NFPA Guide for Fire & Explosion Investigations (NFPA 921) Task Group on Fire Protection Systems – Past Participant 10/21/21 2022-08-25 SMBA Board Packet | Page 38 of 48 Page 1 of 1 Southwest Michigan Building Authority Board of Directors Meeting Agenda Item Request / Cover Sheet For Meeting Date 8/25/2022 Subject Re-Evaluation of Staffing Needs – Temporary Part-Time Clerical Assistant Submitted By Office Manager Kyle Gibson Assigned Item # 4b Is board action required? ☐ Yes ☑ No Background Information / Request: The Board approved the creation of a temporary part-time clerical assistant position at the June 9, 2022 special meeting. The Board requested that the need for an extension of that position be re-evaluated at the end of the term. The temporary employee’s last day was Friday, August 19th. In my estimation, approximately 80% of the digitization backlog has been completed. I am extremely pleased with the volume and quality of work that was completed considering the short time frame. In my opinion, a concerted effort between El and myself could complete the outstanding items. I do not believe that a more permanent position is strictly necessary at this time. Implications / Financial Impact: N/a List / Describe Any Supporting Documents: N/a Suggested Motion: N/a 2022-08-25 SMBA Board Packet | Page 39 of 48 Page 1 of 1 Southwest Michigan Building Authority Board of Directors Meeting Agenda Item Request / Cover Sheet For Meeting Date 8/25/2022 Subject Update Re: Toba Sushi / Fashion Nails & Spa – Building Official Reitenour Submitted By Chair Dusty Farmer Assigned Item # 4c Is board action required? ☐ Yes ☑ No Background Information / Request: Requesting an update on this matter from Building Official Garrett Reitenour. Implications / Financial Impact: N/A List / Describe Any Supporting Documents: N/A Suggested Motion: N/A 2022-08-25 SMBA Board Packet | Page 40 of 48 Page 1 of 1 Southwest Michigan Building Authority Board of Directors Meeting Agenda Item Request / Cover Sheet For Meeting Date 8/25/2022 Subject Aunalytics Secure Managed Services Implementation & Renewal Proposal Submitted By Office Manager Kyle Gibson Assigned Item # 5 Is board action required? ☑ Yes ☐ No Background Information / Request: Aunalytics has presented the Authority with a proposal for the renewal of existing services within our contract, upgrade portions of those existing services, and implement two-factor authentication for the Microsoft Office 365 suite, Exchange Online, and Remote Desktop Services. Aunalytics has stated that Microsoft will be requiring the implementation of two-factor authentication for Office 365 in the near future. Implications / Financial Impact: This proposal represents a net increase of $313.00 / month. List / Describe Any Supporting Documents: 005a Aunalytics Proposal KZ011100 Ver 1 Suggested Motion: 2022-08-25 SMBA Board Packet | Page 41 of 48 We have prepared a Proposal for you Secure Managed Services Implementation & Renewal Proposal # KZ011100 Version 1 PREPARED FOR: Southwest Michigan Building Authority Kyle Gibson kgibson@swmiba.org PREPARED BY: Aunalytics – Kalamazoo Jeff Ray jeff.ray@aunalytics.com Pre-Sales Engineer: David Warren 2022-08-25 SMBA Board Packet | Page 42 of 48 6395 TechnologyAvenue Kalamazoo, MI 49009 (269) 375-8996 Statement of Work Project Intent  Upgrade Managed Service to Secure Managed Services for the environment. o Note: MS Defender already in place, eliminate separate billing and retain service as is.  Implement Duo MFA for Office 365 and Exchange Online.  Implement Duo MFA for Remote Desktop Services. o Note: No client VPN is in use for the environment. Scope Preparation:  Review the project.  Review current Office 365 user count.  Discuss the potential need for Duo D-100 tokens. If Duo D-100 tokens are needed, a PCR (Project Change Request) is required.  Review existing Managed Service and determine uplift/transition to Secure Managed Services.  Determine any associated project risk.  Develop a detailed project timeline.  Provision Duo MFA accounts for the associated end-users.  Configure Duo D-100 tokens for client specified users, if needed.  Add Office 365 as a protected application in the Duo Admin Panel.  Deploy Duo Authentication Proxy service into the existing client server environment (Server TBD).  Enable Duo SSO (Single Sign-on).  Provide the client with end-user installation documentation for Duo Smartphone client software deployment. o Note: Client to provide the documentation to the end-users for remote install/configuration. o Note: Client to help facilitate endpoint/SmartPhone changes, if needed. Duo MFA for Office 365 Full Deployment (STANDARD HOURS):  Enable Duo for Office 365 and Exchange Online, for the remaining users with no users in bypass mode.  Work with the client to verify Duo functionality for both Office 365 and Exchange Online. Duo MFA for Remote Desktop Services Deployment (AFTER HOURS):  Install the Duo application and tie to Remote Desktop Gateway services.  Configure the Duo admin portal URLs for Duo MFA use with RDS.  Work with the client to verify Duo functionality for Remote Desktop services. Follow-up and Documentation:  Help to resolve open project related issues.  Document the project.  Review the project with the client. Southwest Michigan Building Authority, Proposal # KZ011100 Version 1, 08/10/2022 Page: 2 of 7 2022-08-25 SMBA Board Packet | Page 43 of 48 6395 TechnologyAvenue Kalamazoo, MI 49009 (269) 375-8996 Technical / Project Approach Experienced Aunalytics staff will be utilized for this initiative including; Project Manager and Supporting Engineers. Oversight for technical quality and functionality of all configured service features will be provided by Operations Management. All assigned staff have requisite experience to support the project Scope. All equipment configuration changes and replacements will require a maintenance window. These will be scheduled with the Client at their convenience. Aunalytics utilizes Autotask software for project management. The Client will be provided an account and portal for this software. If the scope warrants a Project Manager, the project phases and tasks will be built using this software. The Client will have the capability to view the project and its status. Regular project management meetings will be held to track the progress of the project. The frequency of these meetings can be adjusted per the Client’s request. Timeline for Execution The timeline for this installation will be coordinated between the Aunalytics Delivery Team and the Client. Client Responsibilities & Assumptions  Communicate changes with Client staff.  Coordination of maintenance windows with Aunalytics staff.  Client to provide access to the facility as well as systems being worked on during scheduled project hours.  Backups will be current before any technical tasks can be started.  Client to verify any Line of Business application functionality prior to as well as after project implementation, which is ultimately part of the larger Project Test Plan.  Administrative usernames and passwords for existing equipment will be available.  Aunalytics by default will enable remote access capabilities to a client environment from the Aunalytics environment. This remote access is enabled for the sole purpose of providing remote support capabilities. Change Management Procedures In the event it is necessary to change this SOW, the following terms will apply. A change request document (“Change Request”) will be executed by the parties, describing the nature of the (material) change, the reason for such change, and the effect such change will have on the scope of work, which may include changes to the deliverables, project personnel, or Services. Either party for any material changes to the SOW may initiate a Change Request. The requesting party will review the proposed change with the other party, and the appropriate authorized representatives of the parties will sign the Change Request, indicating the acceptance of the changes by the parties. Upon execution of the Change Request, said Change Request will be incorporated into and made part of the SOW. Whenever there is a conflict between the terms and conditions set forth in a Change Request and those set forth in the SOW or previous Change Request, the terms and conditions of the most recent Change Request shall prevail. Southwest Michigan Building Authority, Proposal # KZ011100 Version 1, 08/10/2022 Page: 3 of 7 2022-08-25 SMBA Board Packet | Page 44 of 48 6395 TechnologyAvenue Kalamazoo, MI 49009 (269) 375-8996 Secure Managed Services Description Recurring Qty Ext. Recurring HaaS: Firewall M-MX64 $100.00 1 $100.00 Managed Service: Firewall $100.00 1 $100.00 Managed Service: Domain Hosting $10.00 1 $10.00 Managed Service: LOB Application Support $100.00 1 $100.00 Managed Service: Server (Windows Virtual) $100.00 2 $200.00 Managed Service: Secure Managed Workstation $100.00 4 $400.00 Monthly Subtotal: $910.00 Professional Services Description Price Qty Ext. Price Professional Services (Fixed Fee) $4,810.00 1 $4,810.00 Professional Services (Fixed Fee) – Waived with 36-Month Term Agreement ($4,810.00) 1 ($4,810.00) This proposal negates the following: Description Recurring Qty Ext. Recurring Managed Services ($595.00) 1 ($595.00) CSP-Corporate (Monthly, 12-month term): Microsoft Defender for Office 365 (Plan 1) ($2.00) 3 ($6.00) Monthly Subtotal: ($601.00) Southwest Michigan Building Authority, Proposal # KZ011100 Version 1, 08/10/2022 Page: 4 of 7 2022-08-25 SMBA Board Packet | Page 45 of 48 6395 TechnologyAvenue Kalamazoo, MI 49009 (269) 375-8996 Service: Secure Managed Services This service provides the following for covered devices:  Security solutions including server anti-virus and anti-malware protection.  Remote support for covered devices.  Onsite support is included with Managed Services for any covered device providing the following: o Device is at a customer’s business location within 60 miles of an Aunalytics office. o The issue has been determined by the Aunalytics support team to be unresolvable via remote efforts. o The device is currently supported under AU terms (Manufacturer hardware and software warranty or support, meets AU minimums).  Uptime Monitoring.  Health Monitoring.  Anti-Virus Threat Review.  Application of recommended patching of Windows servers and workstations.  Critical patching of network devices.  Security & System Log Review. Additionally, when Workstations are included in Managed Services, this service provides:  Security solutions including endpoint anti-virus and anti-malware protection.  Security awareness education tool, DNS protection, Duo MFA, Microsoft Defender for O365, and Sophos Central Device Encryption.  New workstation build/rebuild fixed fee rate of $350.00 per PC/Laptop. Specifically excluded from this service:  On demand onsite service or project work.  Changes or major version release upgrades to the environment (i.e., architectural changes to the environment – new devices, new applications, changing overall design or function).  Repair or replacement of hardware or accessories. Client Responsibility:  Servers with Microsoft Windows Operating Systems must run currently supported version of the OS.  All software must be genuine, licensed and vendor supported.  Devices not covered under this contract, must have a currently licensed, up to date, and vendor supported server-based antivirus solution.  The environment must have a currently licensed, vendor supported server-based backup solution.  Devices not covered under this contract must be current on all firmware and patches.  The environment must have a currently licensed, vendor-supported firewall between the internal network and the Internet.  Any wireless data traffic in the environment must be secured with a minimum of 128-bit data encryption.  Covered hardware device must have up to date vendor support contract. Southwest Michigan Building Authority, Proposal # KZ011100 Version 1, 08/10/2022 Page: 5 of 7 2022-08-25 SMBA Board Packet | Page 46 of 48 6395 TechnologyAvenue Kalamazoo, MI 49009 (269) 375-8996 Service Level Response & Tech Assignment Targets: Support requests made outside of standard business hours must be initiated through the After-Hours Support process for targets to apply. Event classifications and targets as follows, where not specifically detailed in Scope of Work (SOW) which prevails: 1 st Response Assignment P1 – Critical (Applicable services unavailable for all) 1 Hour 4 Hours P2 – High (Applicable services unavailable for some) 1 Hour 8 Hours P3 – Medium (Applicable services unavailable for 1 user) 2 Hours Next Business Day P4 – Low (Low business impact) 4 Hours Next Business Day Special Notice:  During the on-boarding process, AU will perform a network scan to validate the environment. Data collected will be used to determine the supportability of the environment.  New devices discovered during the onboarding process will be added to the contract. Device must meet performance and support requirements defined above.  Where improvement to client’s infrastructure is required, AU project services will perform the necessary work upon approval of a project change request.  All supported devices must adhere to the standards above. AU will work with the client to ensure that their infrastructure is kept up to date.  Devices which do not maintain vendor support contract may no longer be supported under this service until coverage is reinstated.  Duo Multi-Factor Authentication will be implemented to protect Office 365 and VPN based Remote Access services. Term of Service:  Following completion of initial term, this service agreement auto renews for 12-month periods on the anniversary of the service live date.  At each renewal period, service will be reviewed against current pricing schedule and updated automatically to reflect current service fees. Billing Terms:  This service is billed 30 days ahead of service delivery.  Any changes to service affecting billing will be reflected as prorated values on the next monthly invoice. Southwest Michigan Building Authority, Proposal # KZ011100 Version 1, 08/10/2022 Page: 6 of 7 2022-08-25 SMBA Board Packet | Page 47 of 48 6395 TechnologyAvenue Kalamazoo, MI 49009 (269) 375-8996 Secure Managed Services Implementation & Renewal Prepared by: Prepared for: Proposal Details: Aunalytics – Kalamazoo Southwest Michigan Building Authority Proposal #: KZ011100 Jeff Ray 269.488.8081 jeff.ray@aunalytics.com 7275 West Main St Kalamazoo, MI 49009 Kyle Gibson (269) 585-4154 kgibson@swmiba.org Version: 1 Delivery Date: 08/10/2022 Expiration Date: 09/30/2022 Monthly Expenses Summary Amount Secure Managed Services $910.00 Monthly Total: $910.00 Payment Options Payments Interval Amount Agreement Term 36 Month Agreement 36 Monthly $910.00 If for any reason, contracts are not renewed at renewal period, monthly services and project rates will increase 25%. Renewal period ends 9/30/2022. Where recurring services are initiated through acceptance of this proposal, the term for those services will begin day 1 of the month and year in which the service is live and made available for client use and extend through to the term of service herein in accordance with the timeline set forth therein. Aunalytics – Kalamazoo Southwest Michigan Building Authority Signature: Name: Jeff Ray Title: Account Executive, Cloud & Managed Services Date: 08/10/2022 Signature: Name: Kyle Gibson Date: Southwest Michigan Building Authority, Proposal # KZ011100 Version 1, 08/10/2022 Page: 7 of 7 2022-08-25 SMBA Board Packet | Page 48 of 48