SMBA Regular Board Meeting

Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Regular Board Meeting June 28, 2022 8:30 AM Oshtemo Township Hall North Conference Room 7275 W Main St Kalamazoo, MI 49009 Agenda 1. Call to Order & Roll Call 2. Public Comments on Non-Agenda Items 3. SeberTans Audit Presentation – Adam Lanter 4. Consent Agenda a. Meeting Minutes – May 26, 2022 Regular Meeting b. Meeting Minutes – June 9, 2022 Special Meeting c. June 2022 Financial Reports 5. Unfinished Business from Prior Meeting(s) a. Request for Purchase of Digital Plan Review Table 6. Selection of Temporary Part-Time Clerical Assistant 7. Closed Session to Discuss Written Opinion of Counsel 8. Board Chair’s Report 9. Other Business 10. Public Comment 11. Adjournment 2022-06-28 SMBA Board Packet | Page 1 of 23 Page 1 of 1 Southwest Michigan Building Authority Board of Directors Meeting Agenda Item Request / Cover Sheet For Meeting Date 6/28/2022 Subject SeberTans Audit Presentation Submitted By Adam Lanter Assigned Item # 003 Is board action required? ☑ Yes ☐ No Background Information / Request: Presentation of draft financial statements for FY 2021. Implications / Financial Impact: List / Describe Any Supporting Documents: Documents and letters were sent to board members by email and could not be included in the board packet due to anti-tampering security measures imposed by SeberTans. Suggested Motion: 2022-06-28 SMBA Board Packet | Page 2 of 23 Minutes of the Regular Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors May 26, 2022 | 8:30am | North Conference Room, Oshtemo Township Hall Page 1 of 2 Action Items # Item Description: Assigned To: Due By: 4 Collect additional information from local design / plan review firms. Kyle Gibson 2022-06-23 Minutes 1. Call to Order: Chair Dusty Farmer called the meeting to order at approximately 8:35am. Roll Call: Name Present or Absent Dusty Farmer, Board Chair (Oshtemo Representative) Present Jeff Sorensen (Cooper Representative) Present Carol Dehaan, Treasurer (Cooper Representative) ABSENT Cheri Bell (Oshtemo Representative) ABSENT Larry Stehouwer (Cooper Representative) Present Also present were: Building Official Garrett Reitenour, Attorney Jim Porter, and Board Secretary Kyle Gibson. 2. Public Comments on Non-Agenda Items: There was no public comment. 3. Consent Agenda: a. Meeting Minutes – April 28, 2022 Regular Meeting b. May 2022 Financial Reports c. Budget Amendment Request – IT / Software A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the consent agenda as presented. Upon a voice vote, the motion was carried 3-0, with 2 absent. 4. Request for Purchase of Digital Plan Review Table: Office Manager Gibson presented two hardware options to the Board. Following discussion, the Board directed Mr. Gibson to reach out to design and plan review firms in the area who may be using similar devices and collect information on alternate vendors and overall satisfaction with comparable devices, and to report back to the Board at the next regular meeting at which time a final decision will be made. There was general support in favor of the purchase. 5. Board Chair’s Report: Chair Dusty Farmer shared a compliment regarding staff from a developer with the Board. 6. Other Business: Item 1: Jeff Sorensen shared a concern regarding a development in Cooper Township with the Board. 7. Public Comment: There was no public comment. 8. Adjournment: Seeing and hearing no other business, and having exhausted the agenda, Board Chair Dusty Farmer declared the meeting adjourned at approximately 9:06am. 2022-06-28 SMBA Board Packet | Page 3 of 23 Minutes of the Regular Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors May 26, 2022 | 8:30am | North Conference Room, Oshtemo Township Hall Page 2 of 2 Next Regular Board Meeting June 23, 2022 | 8:30am | North Conference Room, Oshtemo Township Hall Prepared By: KYLE GIBSON Board Secretary & Office Manager 2022-06-28 SMBA Board Packet | Page 4 of 23 Minutes of the Special Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors June 9, 2022 | 3:00pm | North Conference Room, Oshtemo Township Hall Page 1 of 1 Minutes 1. Call to Order: Chair Dusty Farmer called the meeting to order at approximately 3:01pm. Roll Call: Name Present or Absent Dusty Farmer, Board Chair (Oshtemo Representative) Present Jeff Sorensen (Cooper Representative) Present Carol Dehaan, Treasurer (Cooper Representative) Present Cheri Bell (Oshtemo Representative) ABSENT Larry Stehouwer (Cooper Representative) ABSENT Also present were: Building Official Garrett Reitenour, Attorney Jim Porter, and Board Secretary Kyle Gibson. 2. Board Discussion on Staffing Needs: Office Manager Gibson presented a request for the creation of a temporary part-time clerical assistant position to the Board. A motion was made by Jeff Sorensen and supported by Dusty Farmer to approve the temporary position as presented and re-evaluate the need to extend the duration of the position at the end of the summer. Board discussion continued. Upon a voice vote, the motion was approved 3-0 in favor with 2 absent. 3. Public Comment: There was no public comment. 4. Adjournment: Having exhausted the agenda, Board Chair Dusty Farmer declared the meeting adjourned at approximately 3:13pm. Next Regular Board Meeting June 23, 2022 | 8:30am | North Conference Room, Oshtemo Township Hall Prepared By: KYLE GIBSON Board Secretary & Office Manager 2022-06-28 SMBA Board Packet | Page 5 of 23 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Financial Reports for: June 2022 As of 2022-06-20 1. Permit Revenue & Inspections Report 2. Bank Account Balance Report 3. Accounts Payable Detailed Disbursement Report 4. Payroll Expense Report 5. Budget Snapshot 2022-06-28 SMBA Board Packet | Page 6 of 23 SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT Reporting Period: 05/23/2022 to 06/20/2022 Building Electrical Mechanical Plumbing Totals Oshtemo 47 27 36 13 123 Revenue $34,011.97 $4,770.00 $5,012.00 $1,835.00 $45,628.97 YTD Oshtemo 237 147 201 104 689 YTD Revenue $105,450.32 $25,830.00 $32,656.75 $15,886.00 $179,823.07 Cooper 25 11 21 5 62 Revenue $13,809.00 $1,223.00 $3,443.00 $794.00 $19,269.00 YTD Cooper 87 69 75 17 248 YTD Revenue $31,084.00 $11,149.00 $11,630.00 $2,609.00 $56,472.00 Total Permits 72 38 57 18 185 Total Revenue $47,820.97 $5,993.00 $8,455.00 $2,629.00 $64,897.97 YTD Total Permits 324 216 276 121 937 YTD Total Revenue $136,534.32 $36,979.00 $44,286.75 $18,495.00 $236,295.07 Building Electrical Mechanical Plumbing Totals Oshtemo Inpsections 118 45 53 34 250 Cooper Inspections 35 23 19 8 85 YTD Oshtemo Inspections 639 287 324 225 1475 YTD Cooper Inspections 174 92 95 47 408 Total Inspections 153 68 72 42 335 YTD Total Inspections 813 379 419 272 1883 Permit Revenue Inspections 0 100 200 300 400 500 600 $0.00 $20,000.00 $40,000.00 $60,000.00 $80,000.00 $100,000.00 2021 Revenue by Month 2022 Revenue by Month 2021 Inspections by Month 2022 Inspections by Month Printed 6/20/2022 at 8:33 AM I:\Board Meetings\01 TEMPLATES\Revenue & Inspections Report 2022-06-28 SMBA Board Packet | Page 7 of 23 SOUTHWEST MICHIGAN BUILDING AUTHORITY BANK BALANCE REPORT Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2021 $503,222.53 $523,735.52 $538,097.75 $534,031.68 $547,884.78 $585,009.74 $582,810.88 $605,716.44 $651,192.93 $663,095.00 $660,676.17 $656,042.63 2022 $626,707.80 $625,317.91 $612,116.01 $617,783.73 $631,620.06 $664,256.90 $0.00 $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 $700,000.00 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Bank Account Balance by Month 2021 2022 Printed 6/20/2022 at 8:33 AM I:\Board Meetings\01 TEMPLATES\Revenue & Inspections Report 2022-06-28 SMBA Board Packet | Page 8 of 23 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 06/20/2022 08:35 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/9 User: kgibson DB: Smba POST DATES 05/23/2022 – 06/20/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 05/25/2022 Y 1,250.00 CASSOPOLIS MI, 49031-9454 / / 0.0000 N 0.00 1984 21670 SHIAWASSEE DR 05/25/2022 N 1,250.00 ADAHLGREN ADAM J DAHLGREN 05/25/2022 2022-05-25-1 SWBA BUILDING INSPECTIONS 2022-05-16 TO 2022569-273-80100 Building Inspector 1,250.00 VENDOR TOTAL: 1,250.00 GL NUMBER DESCRIPTION AMOUNT Paid 07/01/2022 N 1,705.00 CHICAGO IL, 60680-9113 / / 0.0000 N 0.00 1993 PO BOX 809113 06/06/2022 N 1,705.00 AUNALYTICS AUNALYTICS, INC 06/06/2022 29963930 SWBA CLOUD HOSTING SERVICES JUL 2022 569-273-80900 IT / Infrastructure 1,705.00 VENDOR TOTAL: 1,705.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/28/2022 N 4,221.17 DETROIT MI, 48267-4416 / / 0.0000 N 0.00 2006 PO BOX 674416 06/16/2022 N 4,221.17 BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 06/16/2022 007043238-0000 SWBA HEALTH INSURANCE AUG 2022 PREPAY 569-273-71002 Health Insurance 4,221.17 VENDOR TOTAL: 4,221.17 2022-06-28 SMBA Board Packet | Page 9 of 23 GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2022 N 240.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 06/06/2022 N 240.00 117 N 1ST ST STE 70 1996 CWA CARLISLE WORTMAN ASSOCIATES 06/06/2022 2165376 SWBA REVIEW 5299 W MAIN ST PB22-05-0137 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 06/20/2022 08:35 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/9 User: kgibson DB: Smba POST DATES 05/23/2022 – 06/20/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2022 N 690.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 06/06/2022 N 690.00 117 N 1ST ST STE 70 1994 CWA CARLISLE WORTMAN ASSOCIATES 06/06/2022 2165373 SWBA REVIEW 1750 S DRAKE RD STE E PB22-05-02569-273-80500 ADMINISTRATIVE SET UP 30.00 569-273-80500 PLAN REVIEW 240.00 569-273-80500 FINALIZE REVIEW / REPORT EMAIL 240.00 569-273-80500 MEP REVIEW 180.00 690.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2022 N 60.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 06/06/2022 N 60.00 117 N 1ST ST STE 70 1998 CWA CARLISLE WORTMAN ASSOCIATES 06/06/2022 2165374 SWBA REVIEW 5130 W MAIN ST PB22-05-0071 569-273-80500 CS DISCUSSIONS W/ ARCH RE COMPLIANCE 60.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2022 N 1,080.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 06/06/2022 N 1,080.00 117 N 1ST ST STE 70 1997 CWA CARLISLE WORTMAN ASSOCIATES 06/06/2022 2165375 SWBA REVIEW 5160 W MAIN ST PB22-05-0164 569-273-80500 JS PLAN REVIEW 720.00 569-273-80500 VP MEP REVIEW 120.00 569-273-80500 JS REVISION REVIEW 240.00 1,080.00 2022-06-28 SMBA Board Packet | Page 10 of 23 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 06/20/2022 08:35 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/9 User: kgibson DB: Smba POST DATES 05/23/2022 – 06/20/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2022 N 240.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 06/06/2022 N 240.00 117 N 1ST ST STE 70 1996 CWA CARLISLE WORTMAN ASSOCIATES 06/06/2022 2165376 SWBA REVIEW 5299 W MAIN ST PB22-05-0137 569-273-80500 CS REVIEW REVISIONS AND REPLY 240.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2022 N 1,410.00 ANN ARBOR MI, 48104-1354 / / 0.0000 N 0.00 CODE ENFORCEMENT SERVICES DIVISION 06/06/2022 N 1,410.00 117 N 1ST ST STE 70 1995 CWA CARLISLE WORTMAN ASSOCIATES 06/06/2022 2165377 SWBA REVIEW 5622 W MAIN ST PB22-05-0301 569-273-80500 ADMINISTRATIVE SET UP 30.00 569-273-80500 JS PLAN REVIEW 420.00 569-273-80500 VP MEP REVIEW 120.00 569-273-80500 JS PLAN REVIEW 720.00 569-273-80500 JS PLAN REVIEW 120.00 1,410.00 VENDOR TOTAL: 3,480.00 2022-06-28 SMBA Board Packet | Page 11 of 23 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 06/20/2022 08:35 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/9 User: kgibson DB: Smba POST DATES 05/23/2022 – 06/20/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 06/01/2022 Y 700.00 KALAMAZOO MI, 49009-8911 / / 0.0000 N 0.00 1988 6323 WINDDRIFT AVE 06/01/2022 N 700.00 GHECKMAN GARYAIRE, LLC 06/01/2022 2022-06-01-1 SWBA PLUMBING / MECHANICAL INSPECTIONS 569-273-80400 Plumbing Inspector 450.00 569-273-80300 Mechanical Inspector 250.00 700.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/15/2022 Y 900.00 KALAMAZOO MI, 49009-8911 / / 0.0000 N 0.00 2003 6323 WINDDRIFT AVE 06/15/2022 N 900.00 GHECKMAN GARYAIRE, LLC 06/15/2022 2022-06-15-3 SWBA PLUMBING / MECHANICAL INSPECTIONS 569-273-80400 Plumbing Inspector 450.00 569-273-80300 Mechanical Inspector 400.00 569-273-80200 Electrical Inspector 50.00 900.00 VENDOR TOTAL: 1,600.00 GL NUMBER DESCRIPTION AMOUNT Paid 07/02/2022 N 615.00 KALAMAZOO MI, 49009-1999 / / 0.0000 N 0.00 1992 5700 W MICHIGAN AVE 06/02/2022 N 615.00 HBA HBA OF WESTERN MICHIGAN 06/02/2022 6813 SWBA JULY MEMBERSHIP DUES 569-273-71103 Education / Membership Dues 615.00 VENDOR TOTAL: 615.00 2022-06-28 SMBA Board Packet | Page 12 of 23 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 06/20/2022 08:35 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/9 User: kgibson DB: Smba POST DATES 05/23/2022 – 06/20/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 05/26/2022 N 30.00 KALAMAZOO MI, 49009-5469 / / 0.0000 N 0.00 1985 2615 W F AVE 05/26/2022 N 30.00 LSTEHOUWER LARRY STEHOUWER 05/26/2022 2022-05-26-1 SWBA BOARD MEETING ATTENDANCE 2022-05-26 569-273-70204 Board Member At Large Stipend 30.00 VENDOR TOTAL: 30.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/22/2022 N 1,611.19 KALAMAZOO MI, 49009-1332 / / 0.0000 N 0.00 1999 811 S DRAKE RD 06/06/2022 N 1,611.19 VISA MERCANTILE VISA 06/06/2022 2022-06-06-1 SWBA VISA BILL MAY 2022 569-273-86000 GAS 295.00 569-273-86000 CAR WASH MONTHLY SUBSCRIPTION 29.99 569-273-80901 COGNITO FORMS SUBSCRIPTION 127.00 569-273-71103 GR COCM CONF – HOTEL 382.95 569-273-71103 GR COCM CONF – MEALS 53.50 569-273-72800 USPS CERTIFIED LETTERS 14.76 569-273-80901 ZAPIER SUBSCRIPTION 588.00 569-273-80901 TRELLO SUBSCRIPTION 119.99 1,611.19 VENDOR TOTAL: 1,611.19 2022-06-28 SMBA Board Packet | Page 13 of 23 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 06/20/2022 08:35 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/9 User: kgibson DB: Smba POST DATES 05/23/2022 – 06/20/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 06/01/2022 Y 2,150.00 COLDWATER MI, 49036-9553 / / 0.0000 N 0.00 1989 426 SARAH LN 06/01/2022 N 2,150.00 TTHATCHER MP SERVICES LLC 06/01/2022 2022-06-01-2 SWBA MECHANICAL / PLUMBING INSPECTIONS 569-273-80300 Mechanical Inspector 1,650.00 569-273-80400 Plumbing Inspector 500.00 2,150.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/15/2022 Y 2,000.00 COLDWATER MI, 49036-9553 / / 0.0000 N 0.00 2002 426 SARAH LN 06/15/2022 N 2,000.00 TTHATCHER MP SERVICES LLC 06/15/2022 2022-06-15-2 SWBA MECHANICAL / PLUMBING INSPECTIONS 569-273-80300 Mechanical Inspector 1,200.00 569-273-80400 Plumbing Inspector 800.00 2,000.00 VENDOR TOTAL: 4,150.00 GL NUMBER DESCRIPTION AMOUNT Paid 05/23/2022 Y 250.00 VAN BUREN TWP MI, 48111-1677 / / 0.0000 N 0.00 1983 9593 REVERE DR 05/23/2022 N 250.00 REDMOND REDMOND ENGINEERING & DESIGN 05/23/2022 21-030-001 SWBA FP REVIEW PM21-05-0570 ADVIA CU KITCHEN 569-273-80500 Plan Review 250.00 VENDOR TOTAL: 250.00 2022-06-28 SMBA Board Packet | Page 14 of 23 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 06/20/2022 08:35 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 7/9 User: kgibson DB: Smba POST DATES 05/23/2022 – 06/20/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 06/09/2022 N 170.00 PORTAGE MI, 49002-0507 / / 0.0000 N 0.00 2000 246 E KILGORE RD 06/09/2022 N 170.00 SIEGFRIED SIEGFRIED CRANDALL PC 06/09/2022 109520 SWBA ACCOUNTING SERVICES MAY 2022 569-273-80700 ANN – BANK REC’S 170.00 VENDOR TOTAL: 170.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/02/2022 N 100.00 KALAMAZOO MI, 49009 06/02/2022 0.0000 N 0.00 1991 3790 N 9TH ST 06/02/2022 N 0.00 MISC STOWE LIVING TRUST 06/02/2022 00035791 SWBA BD Payment Refund 569-272-62701 02. Required Inspections 100.00 VENDOR TOTAL: 100.00 GL NUMBER DESCRIPTION AMOUNT Paid 07/01/2022 N 209.43 PHILADELPHIA PA, 19170-0001 / / 0.0000 N 0.00 2005 PO BOX 7247-0381 06/15/2022 N 209.43 SUN LIFE SUN LIFE FINANCIAL 06/15/2022 247757 SWBA LIFE INSURANCE JUL 2022 569-273-71003 Disability / Life Insurance 209.43 VENDOR TOTAL: 209.43 GL NUMBER DESCRIPTION AMOUNT Paid 06/28/2022 N 144.07 CHICAGO IL, 60677-8000 / / 0.0000 N 0.00 2004 8020 SOLUTIONS CTR 06/15/2022 N 144.07 TELNET TELNET WORLDWIDE 06/15/2022 248540 SWBA PHONE JUN 2022 569-273-85000 Telephone 144.07 VENDOR TOTAL: 144.07 2022-06-28 SMBA Board Packet | Page 15 of 23 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 06/20/2022 08:35 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 8/9 User: kgibson DB: Smba POST DATES 05/23/2022 – 06/20/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 06/14/2022 N 51.00 CINCINNATI OH, 45274-2596 / / 0.0000 N 0.00 1986 PO BOX 742596 05/31/2022 N 51.00 TMOBILE T-MOBILE 05/31/2022 977195739 SWBA MOBILE HOTSPOT USAGE MAY 2022 569-273-80900 IT / Infrastructure 51.00 VENDOR TOTAL: 51.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/17/2022 N 163.26 CHICAGO IL, 60680-1741 / / 0.0000 N 0.00 ATTN ACCOUNTS RECEIVABLE 05/31/2022 N 163.26 PO BOX 88741 1987 ULINE ULINE 05/31/2022 149062244 SWBA ORDER # 71518571 569-273-72700 PURELL 8OZ HAND SANITIZER QTY OF 12 73.80 569-273-72700 ULINE SURGICAL MASK 50/BX QTY OF 12 BXS 72.00 569-273-72700 SHIPPING 17.46 163.26 VENDOR TOTAL: 163.26 2022-06-28 SMBA Board Packet | Page 16 of 23 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 06/20/2022 08:35 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 9/9 User: kgibson DB: Smba POST DATES 05/23/2022 – 06/20/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 06/01/2022 Y 2,650.00 MATTAWAN MI, 49071-9746 / / 0.0000 N 0.00 1990 38159 24TH ST 06/01/2022 N 2,650.00 WWILCOX WILLIAM WILCOX 06/01/2022 2022-06-01-3 SWBA ELECTRICAL INSPECTIONS 569-273-80200 Electrical Inspector 2,250.00 569-273-80100 Building Inspector 400.00 2,650.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/15/2022 Y 1,300.00 MATTAWAN MI, 49071-9746 / / 0.0000 N 0.00 2001 38159 24TH ST 06/15/2022 N 1,300.00 WWILCOX WILLIAM WILCOX 06/15/2022 2022-06-15-1 SWBA ELECTRICAL INSPECTIONS 569-273-80200 Electrical Inspector 1,300.00 VENDOR TOTAL: 3,950.00 TOTAL – ALL VENDORS: 23,700.12 2022-06-28 SMBA Board Packet | Page 17 of 23 Fund Item Amount 06/20/2022 08:36 AM Page 1 of 1 For Journal Entries with Post Dates Between 05/23/2022 and 06/20/2022 Journal Totals By Fund Report Total Payroll: 16,238.55 Net Payment: 10,216.70 Gross Payment: 14,134.56 569 Pay Codes Amount HOLIDAY 251.54 HOURLY 4,565.16 MILEAGE 55.28 OPT-OUT 334.46 OVERTIME 120.33 PHONE 145.43 PTO 531.03 SALARY 4,213.47 Pay Code Totals: 10,216.70 Deductions Amount FITW 777.62 HSA_EE 400.00 MEDICARE_EE 196.18 PENSION_EE_PRE 120.14 PENSION_EE_ROTH 980.60 SITW 604.51 SOCSEC_EE 838.81 Deduction Totals: 3,917.86 Expenses Amount MEDICARE_ER 196.18 PENSION_ER 534.50 PENSION_ER_MTCH 534.50 SOCSEC_ER 838.81 Expense Totals: 2,103.99 2022-06-28 SMBA Board Packet | Page 18 of 23 06/20/2022 08:37 AM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/2 User: kgibson DB: Smba PERIOD ENDING 06/30/2022 % Fiscal Year Completed: 49.59 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 06/30/2022 YTD BALANCE 06/30/2022 2022 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 569 – Building Authority Revenues Dept 000 – A&L, Balance Sheet Accounts 569-000-99999 Carryover 0.00 0.00 0.00 0.00 0.00 Total Dept 000 – A&L, Balance Sheet Accounts 0.00 0.00 0.00 0.00 0.00 Dept 272 – Revenue Accounts 569-272-49100 Building Permits 200,000.00 97,186.57 20,184.97 102,813.43 48.59 569-272-49200 Electrical Permits 50,000.00 18,519.00 1,727.00 31,481.00 37.04 569-272-49300 Mechanical Permits 50,000.00 23,241.75 3,568.00 26,758.25 46.48 569-272-49400 Plumbing Permits 25,000.00 7,525.00 850.00 17,475.00 30.10 569-272-60701 FOIA Fees 500.00 224.40 15.40 275.60 44.88 569-272-62600 Building Services to Others 0.00 0.00 0.00 0.00 0.00 569-272-62701 Building Inspections 85,000.00 30,430.00 3,100.00 54,570.00 35.80 569-272-62702 Electrical Inspections 40,000.00 20,000.00 2,300.00 20,000.00 50.00 569-272-62703 Mechanical Inspections 45,000.00 20,350.00 2,900.00 24,650.00 45.22 569-272-62704 Plumbing Inspections 35,000.00 12,350.00 1,550.00 22,650.00 35.29 569-272-63000 Plan Review 70,000.00 12,226.75 1,975.00 57,773.25 17.47 569-272-66300 Bond Forfeitures and Bond Costs 0.00 0.00 0.00 0.00 0.00 569-272-66500 Interest on Investments 1,100.00 518.90 0.00 581.10 47.17 569-272-67300 Gain/Loss on Sale of Assets 0.00 0.00 0.00 0.00 0.00 569-272-67500 Miscellaneous 1,100.00 (576.00) 0.00 1,676.00 (52.36) Total Dept 272 – Revenue Accounts 602,700.00 241,996.37 38,170.37 360,703.63 40.15 TOTAL REVENUES 602,700.00 241,996.37 38,170.37 360,703.63 40.15 Expenditures Dept 273 – Building Authority Expense Activity 569-273-70200 Salaries 176,000.00 80,160.49 13,512.60 95,839.51 45.55 569-273-70203 Building Board of Appeals 0.00 0.00 0.00 0.00 0.00 569-273-70204 Board Member At Large Stipend 360.00 90.00 0.00 270.00 25.00 569-273-71002 Health Insurance 51,000.00 33,127.85 4,221.17 17,872.15 64.96 569-273-71003 Disability / Life Insurance 2,160.00 1,157.03 209.43 1,002.97 53.57 569-273-71004 Work Comp Insurance 2,200.00 1,395.00 0.00 805.00 63.41 569-273-71005 Payroll Taxes – FICA 13,464.00 6,139.93 1,034.99 7,324.07 45.60 569-273-71006 HSA 7,270.00 7,257.00 0.00 13.00 99.82 569-273-71009 Pension Plan 14,080.00 6,919.01 1,069.00 7,160.99 49.14 569-273-71101 In Lieu of Insurance 5,420.00 2,500.08 416.68 2,919.92 46.13 569-273-71102 Clothing Allowance 1,500.00 264.00 0.00 1,236.00 17.60 569-273-71103 Education / Membership Dues 3,500.00 2,575.45 1,051.45 924.55 73.58 569-273-72700 Supplies 4,500.00 800.21 0.00 3,699.79 17.78 569-273-72800 Postage / Shipping 2,750.00 846.58 14.76 1,903.42 30.78 569-273-72900 General Insurance 9,400.00 8,818.00 0.00 582.00 93.81 569-273-73000 Personal Protective Equipment 0.00 0.00 0.00 0.00 0.00 569-273-80100 Building Inspector 10,000.00 1,900.00 400.00 8,100.00 19.00 569-273-80200 Electrical Inspector 40,000.00 17,450.00 3,600.00 22,550.00 43.63 569-273-80300 Mechanical Inspector 45,000.00 19,050.00 3,500.00 25,950.00 42.33 569-273-80400 Plumbing Inspector 35,000.00 12,450.00 2,200.00 22,550.00 35.57 569-273-80500 Plan Review 70,000.00 13,211.75 3,480.00 56,788.25 18.87 569-273-80600 Consultants 0.00 0.00 0.00 0.00 0.00 569-273-80700 Accounting / Audit Fees 10,500.00 3,805.00 170.00 6,695.00 36.24 569-273-80800 Legal Fees 5,000.00 2,454.50 0.00 2,545.50 49.09 569-273-80900 IT / Infrastructure 22,500.00 12,500.28 1,705.00 9,999.72 55.56 2022-06-28 SMBA Board Packet | Page 19 of 23 06/20/2022 08:37 AM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/2 User: kgibson DB: Smba PERIOD ENDING 06/30/2022 % Fiscal Year Completed: 49.59 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 06/30/2022 YTD BALANCE 06/30/2022 2022 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 569 – Building Authority Expenditures 569-273-80901 IT / Software 15,000.00 3,729.75 834.99 11,270.25 24.87 569-273-80902 IT / Support 500.00 185.00 0.00 315.00 37.00 569-273-85000 Telephone 4,260.00 1,732.36 294.07 2,527.64 40.67 569-273-86000 Vehicle Gas / Maintenance 3,000.00 1,532.24 324.99 1,467.76 51.07 569-273-86100 Mileage 500.00 107.76 55.28 392.24 21.55 569-273-94000 Facility Rent 22,000.00 22,000.00 0.00 0.00 100.00 569-273-95500 Miscellaneous 0.00 (296.05) 0.00 296.05 100.00 569-273-95600 Equipment / Maintenance 2,000.00 946.83 0.00 1,053.17 47.34 569-273-96401 Refund of Overpayment 0.00 0.00 0.00 0.00 0.00 569-273-96500 Bank Service Charges 660.00 286.55 0.00 373.45 43.42 569-273-96800 Depreciation Expense 0.00 0.00 0.00 0.00 0.00 569-273-97100 Capital Outlay 5,650.00 2,304.56 0.00 3,345.44 40.79 569-273-97200 Capital Outlay – Vehicle 0.00 0.00 0.00 0.00 0.00 569-273-99300 Interest/Penalty IRS/State Withholdings 0.00 0.00 0.00 0.00 0.00 Total Dept 273 – Building Authority Expense Activity 585,174.00 267,401.16 38,094.41 317,772.84 45.70 TOTAL EXPENDITURES 585,174.00 267,401.16 38,094.41 317,772.84 45.70 NET OF REVENUES & EXPENDITURES 17,526.00 (25,404.79) 75.96 42,930.79 144.95 TOTAL EXPENDITURES 585,174.00 267,401.16 38,094.41 317,772.84 45.70 TOTAL REVENUES 602,700.00 241,996.37 38,170.37 360,703.63 40.15 Fund 569 – Building Authority: NET OF REVENUES & EXPENDITURES 17,526.00 (25,404.79) 75.96 42,930.79 144.95 TOTAL EXPENDITURES – ALL FUNDS 585,174.00 267,401.16 38,094.41 317,772.84 45.70 TOTAL REVENUES – ALL FUNDS 602,700.00 241,996.37 38,170.37 360,703.63 40.15 2022-06-28 SMBA Board Packet | Page 20 of 23 Page 1 of 1 Southwest Michigan Building Authority Board of Directors Meeting Agenda Item Request / Cover Sheet For Meeting Date 6/28/2022 Subject Request for Purchase of Digital Plan Review Table Submitted By Office Manager Kyle Gibson Assigned Item # 05a Is board action required? ☑ Yes ☐ No Background Information / Request: Pursuant to the board’s request at the 2022-05-26 regular meeting, I made contact with stakeholders at multiple construction / architecture / plan review firms and municipal entities. In summary, the majority of these stakeholders utilize the BlueBeam Revu software and recommend it highly. However, none of the entities I spoke with themselves utilize or are aware of any other local entities which utilize the type of hardware requested. After describing the device, many seemed interested in pursuing the technology for their own purposes, but unfortunately I am not able to provide the board with contemporary input at this time. I am re-presenting the request for the approval of the purchase of the 65″ Volanti Displays offering and the necessary budget amendment in the amount of $12,000.00 (includes shipping and contingency). Implications / Financial Impact: List / Describe Any Supporting Documents: Suggested Motion: 2022-06-28 SMBA Board Packet | Page 21 of 23 Page 1 of 1 Southwest Michigan Building Authority Board of Directors Meeting Agenda Item Request / Cover Sheet For Meeting Date 6/28/2022 Subject Selection of Temporary Part Time Clerical Assistant Submitted By Office Manager Kyle Gibson Assigned Item # 006 Is board action required? ☑ Yes ☐ No Background Information / Request: As approved by the Board at the 2022-06-09 Special meeting, a posting was made for the position of a Temporary Part-Time Clerical Assistant. A request is made to approve the hiring of the recommended candidate as presented. Implications / Financial Impact: List / Describe Any Supporting Documents: 06a Memo to Board Re Recommendation for Temporary Part-Time Clerical Assistant.pdf Suggested Motion: 2022-06-28 SMBA Board Packet | Page 22 of 23 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org MEMORANDUM To: SMBA Board From: Dusty Farmer, Kyle Gibson Date: 6/22/2022 Re: Recommendation for Temporary Part-Time Clerical Assistant Summary of Interested Parties Posting Information The job was posted on our website, on LinkedIn, and on Indeed. The position was posted on June 9th, and applications were closed on June 18th. Due to platform limitations, interested parties applying on Indeed were sent an email asking them to complete an application form on our website. Of the 15 referrals from Indeed, eight failed to complete the application and were excluded from consideration. A total of four applicants were rejected due to lack of relevant experience or required skills, while the remaining six were offered interviews. Interviews were scheduled over three days (June 20-22). Interviews were conducted by Kyle Gibson and Dusty Farmer in-person at the SMBA office, except for one interview which was conducted virtually at the request of the applicant. Interview Methodology The same 13 questions were posed to each person interviewed. Responses to these questions were scored by each interviewer out of 10 points, for a total of 130 possible points per interviewer, or 260 total possible points once combined to reach a composite score. The questions posed to the applicant were primarily meant to establish their ability to be adaptable, work with minimal supervision once trained, work well in a team environment, and demonstrate computer literacy. Recommendation In addition to the composite score given to each person interviewed we took into consideration relevant experience and personal impressions. While the recommended applicant ranked second by composite score, the applicant demonstrated strong alignment with the values of the Authority and the requirements of the position. 2022-06-28 SMBA Board Packet | Page 23 of 23