SMBA Regular Board Meeting

Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Regular Board Meeting February 24, 2022 8:30 AM Oshtemo Township Hall Public Meeting Room 7275 W Main St Kalamazoo, MI 49009 Citizen Comments may be submitted in writing via email to kgibson@swmiba.org by the close of business the day before the meeting date listed above, and will be read aloud during that portion of the meeting. Attendees must adhere to COVID-19 protocols as posted in the building, including wearing a face mask regardless of vaccination status and maintaining social distancing. Agenda 1. Call to Order 2. Roll Call 3. Public Comments on Non-Agenda Items 4. Consent Agenda a. Meeting Minutes – January 27, 2022 Regular Meeting b. February 2022 Financial Reports 5. Unfinished Business from Prior Meeting(s) a. Update on Draft Bylaws of the Construction Board of Appeals – Office Manager Gibson 6. Request for Purchase of Standing Desk Frame 7. Board Chair’s Report 8. Other Business 9. Public Comment 10. Adjournment 2022-02-24 SMBA Board Packet | Page 1 of 22 Minutes of the Regular Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors January 27, 2022 | 8:30am | Public Meeting Room, Oshtemo Township Hall Page 1 of 3 Action Items # Item Description: Assigned To: Due By: 6a Draft Bylaws for the Building Board of Appeals Kyle Gibson 2022-02-24 10 Sign and Return Siegfried Crandall Engagement Letter Dusty Farmer 2022-01-28 Minutes 1. Call to Order: Chair Dusty Farmer called the meeting to order at approximately 8:30am. 2. Roll Call: Name Present or Absent Dusty Farmer, Board Chair (Oshtemo Representative) Present Jeff Sorensen (Cooper Representative) Present Carol Dehaan, Treasurer (Cooper Representative) Present Cheri Bell (Oshtemo Representative) Present Larry Stehouwer (Cooper Representative) Present Also present were: Building Official Garrett Reitenour, Administrative Assistant Elvira Oropeza, Attorney Jim Porter, and Board Secretary Kyle Gibson. 3. Public Comments on Non-Agenda Items: There was no public comment. 4. Approval of Agenda Items: A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the agenda as presented. Opposed: None The motion was carried 5-0. 5. Consent Agenda: a. Meeting Minutes – November 18, 2021 Regular Meeting b. December 2021 Financial Reports c. January 2022 Financial Reports d. January 2022 Budget Amendments A motion was made by Jeff Sorensen and supported by Cheri Bell to approve the consent agenda as presented. Opposed: None The motion was carried 5-0. 6. Unfinished Business from Prior Meeting(s): a. Jeff Sorensen questioned the status of the draft bylaws for the building board of appeals which were to be presented at this meeting. Office Manager Gibson stated that he had not had time to prepare the draft, and would have it ready at the next regular meeting. Attorney Porter stated that he would look to see if he had any draft bylaws already written to use as a base. 7. 2022 Inspector Contracts: Office Manager Kyle Gibson presented the rewritten contracts to the board with input from Attorney Porter. Attorney Porter addressed the board regarding the need for clear boundaries delineating independent contractors vs employees. A motion was made by Carol DeHaan and supported by Jeff Sorensen to enter into the agreements 2022-02-24 SMBA Board Packet | Page 2 of 22 Minutes of the Regular Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors January 27, 2022 | 8:30am | Public Meeting Room, Oshtemo Township Hall Page 2 of 3 as presented; to authorize Board Secretary Kyle Gibson and Building Official Garrett Reitenour to sign the 2022 Contracted Inspector Agreements on behalf of the Authority. Opposed: None The motion was carried 5-0. 8. Request for Staff Holiday Gift: Board Chair Dusty Farmer presented the request, and noted that the proposed expenditure should be a regular part of the budget going forward. A motion was made by Jeff Sorensen and supported by Larry Stehouwer to authorize the purchase and immediate disbursal of restaurant gift cards in the amount of $100.00 per employee; to authorize the purchase and disbursal of restaurant gift cards in the amount of $100.00 per employee in December 2022; to amend the FY 2022 budget in the amount of $600.00 to account for said purchases. Opposed: None The motion was carried 5-0. 9. Request for Staff Performance Bonuses: Office Manager Gibson presented the request to the board. Jeff Sorensen voiced concerns on fiscal responsibility. Larry Stehouwer asked if there was any information on how townships have handled performance bonuses relating to COVID-19. Chair Farmer responded by stating that some first responders had received bonuses from the State of Michigan using CARES ACT funding, and that Oshtemo Township had given bonuses to election staff. Carol DeHaan stated that Cooper Township had not distributed any township-wide bonuses. Cheri Bell voiced concerns about setting a precedent or expectation. Board discussion continued with the consensus being to table the discussion until the next budget cycle, and to establish benchmarks or goals which would then be tied to employee salary as opposed to bonuses. No vote was taken. 10. Siegfried Crandall Engagement Letter A motion was made by Jeff Sorensen and Supported by Larry Stehouwer to authorize the Board Chair to sign the engagement letter. Opposed: None The motion was carried 5-0. 11. Office Manager’s Report: Office Manager Gibson had nothing to report. 12. Board Chair’s Report: Chair Farmer updated the board of an ongoing situation with a local architect. 13. Other Business Item 1: Office Manager Gibson requested a $1,200.00 budget amendment for the Capital Outlay account to allow for the purchase of a set of standing desk legs to convert his desk to an adjustable sit/stand desk. Chair Farmer asked that the request be formalized at the next regular meeting. 14. Public Comment: There was no public comment. 15. Adjournment: Seeing and hearing no other business, and having exhausted the agenda, Board Chair Dusty Farmer declared the meeting adjourned at approximately 9:08am. 2022-02-24 SMBA Board Packet | Page 3 of 22 Minutes of the Regular Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors January 27, 2022 | 8:30am | Public Meeting Room, Oshtemo Township Hall Page 3 of 3 Next Regular Board Meeting February 24, 2022 | 8:30am | Public Meeting Room, Oshtemo Township Hall Prepared By: KYLE GIBSON Board Secretary & Office Manager 2022-02-24 SMBA Board Packet | Page 4 of 22 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Financial Reports for: February 2022 As of 2022-02-22 1. Permit Revenue & Inspections Report 2. Accounts Payable Detailed Disbursement Report 3. Payroll Expense Report 4. Budget Snapshot 5. Bank Account Balance Report 2022-02-24 SMBA Board Packet | Page 5 of 22 SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT Reporting Period: 01/24/2022 to 02/22/2022 Building Electrical Mechanical Plumbing Totals Oshtemo 33 21 30 8 92 Revenue $12,681.00 $3,515.00 $5,518.75 $1,084.00 $22,798.75 YTD Oshtemo 49 39 47 25 160 YTD Revenue $29,167.00 $6,483.00 $8,699.75 $3,994.00 $48,343.75 Cooper 13 10 10 3 36 Revenue $3,269.00 $1,126.00 $2,242.00 $410.00 $7,047.00 YTD Cooper 18 13 16 4 51 YTD Revenue $5,455.00 $1,476.00 $2,852.00 $563.00 $10,346.00 Total Permits 46 31 40 11 128 Total Revenue $15,950.00 $4,641.00 $7,760.75 $1,494.00 $29,845.75 YTD Total Permits 67 52 63 29 211 YTD Total Revenue $34,622.00 $7,959.00 $11,551.75 $4,557.00 $58,689.75 Building Electrical Mechanical Plumbing Totals Oshtemo Inpsections 70 40 84 27 221 Cooper Inspections 17 9 14 9 49 YTD Oshtemo Inspections 167 96 138 78 479 YTD Cooper Inspections 44 19 20 10 93 Total Inspections 87 49 98 36 270 YTD Total Inspections 211 115 158 88 572 Permit Revenue Inspections 0 100 200 300 400 500 600 $0.00 $20,000.00 $40,000.00 $60,000.00 $80,000.00 $100,000.00 2021 Revenue by Month 2022 Revenue by Month 2021 Inspections by Month 2022 Inspections by Month Printed 2/22/2022 at 12:36 PM I:\Board Meetings\01 TEMPLATES\Revenue & Inspections Report 2022-02-24 SMBA Board Packet | Page 6 of 22 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 02/22/2022 12:37 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/8 User: kgibson DB: Smba POST DATES 01/24/2022 – 02/22/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 03/02/2022 N 171.99 SEATTLE WA, 98124-5184 / / 0.0000 Y 0.00 1875 PO BOX 035184 02/01/2022 N 171.99 AMAZON AMAZON CAPITAL SERVICES 02/01/2022 1CXK-6TGP-6RMQ SWBA VIRTUAL NOTICE BOARD PROJECT SPLIT WITH 569-273-97100 Capital Outlay 171.99 GL NUMBER DESCRIPTION AMOUNT Paid 03/01/2022 N 33.99 SEATTLE WA, 98124-5184 / / 0.0000 Y 0.00 1874 PO BOX 035184 01/31/2022 N 33.99 AMAZON AMAZON CAPITAL SERVICES 01/31/2022 1KR3-JQ1M-MJCL SWBA SUPPLIES 569-273-72700 VERTICAL LAPTOP STAND 33.99 GL NUMBER DESCRIPTION AMOUNT Paid 03/01/2022 N 666.61 SEATTLE WA, 98124-5184 / / 0.0000 Y 0.00 1873 PO BOX 035184 01/31/2022 N 666.61 AMAZON AMAZON CAPITAL SERVICES 01/31/2022 1KR3-JQ1M-R6PP SWBA TV DISPLAY PROJECT SPLIT W/ OSHTEMO TWP 569-273-97100 Capital Outlay 666.61 VENDOR TOTAL: 872.59 GL NUMBER DESCRIPTION AMOUNT Paid 03/03/2022 N 1,599.20 SOUTH BEND IN, 46601-3311 / / 0.0000 N 0.00 1883 460 STULL ST STE 200 02/10/2022 N 1,599.20 AUNALYTICS AUNALYTICS, INC 02/10/2022 29957183 SWBA CLOUD HOSTING SERVICES MAR 2022 569-273-80900 IT / Infrastructure 1,599.20 VENDOR TOTAL: 1,599.20 2022-02-24 SMBA Board Packet | Page 7 of 22 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 02/22/2022 12:37 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/8 User: kgibson DB: Smba POST DATES 01/24/2022 – 02/22/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 02/28/2022 N 4,221.17 DETROIT MI, 48267-4416 / / 0.0000 N 0.00 1888 PO BOX 674416 02/14/2022 N 4,221.17 BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 02/14/2022 007043238-0000 SWBA HEALTH INSURANCE APR 2022 PREPAY 569-273-71002 Health Insurance 4,221.17 VENDOR TOTAL: 4,221.17 GL NUMBER DESCRIPTION AMOUNT Paid 02/28/2022 N 1,983.00 BATH MI, 48808-7709 / / 0.0000 N 0.00 1863 14965 ABBEY LN 01/24/2022 N 1,983.00 BS&A BS&A 01/24/2022 139220 SWBA COMPUTER SOFTWARE & SUPPORT 2022-02-01 569-273-80901 GL SUPPORT 515.00 569-273-80901 AP SUPPORT 448.00 569-273-80901 CR SUPPORT 448.00 569-273-80901 PR SUPPORT 572.00 1,983.00 VENDOR TOTAL: 1,983.00 2022-02-24 SMBA Board Packet | Page 8 of 22 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 02/22/2022 12:37 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/8 User: kgibson DB: Smba POST DATES 01/24/2022 – 02/22/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/24/2022 Y 800.00 KALAMAZOO MI, 49009-8911 / / 0.0000 N 0.00 1866 6323 WINDDRIFT AVE 01/24/2022 N 800.00 GHECKMAN GARYAIRE, LLC 01/24/2022 2022-01-24-1 SWBA PLUMBING / MECHANICAL INSPECTIONS 569-273-80400 Plumbing Inspector 350.00 569-273-80300 Mechanical Inspector 450.00 800.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/08/2022 Y 1,350.00 KALAMAZOO MI, 49009-8911 / / 0.0000 N 0.00 1879 6323 WINDDRIFT AVE 02/08/2022 N 1,350.00 GHECKMAN GARYAIRE, LLC 02/08/2022 2022-02-08-2 SWBA PLUMBING / MECHANICAL INSPECTIONS 569-273-80400 Plumbing Inspector 400.00 569-273-80300 Mechanical Inspector 950.00 1,350.00 VENDOR TOTAL: 2,150.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/22/2022 N 1,262.76 KALAMAZOO MI, 49009-1332 / / 0.0000 N 0.00 1882 811 S DRAKE RD 02/10/2022 N 1,262.76 VISA MERCANTILE VISA 02/10/2022 2022-02-10-1 SWBA VISA BILL JAN 2022 569-273-86000 GAS 232.00 569-273-86000 CAR WASH MONTHLY SUBSCRIPTION 29.99 569-273-80901 COGNITO FORMS SUBSCRIPTION 119.00 569-273-71102 GARRETT JACKET 264.00 569-273-80900 ELEMENTOR [TV-DISPLAY] 49.00 569-273-95500 EMPLOYEE HOLIDAY GIFT CARDS 203.95 569-273-72800 STAMPS 290.00 569-273-72800 Postage / Shipping 74.82 1,262.76 VENDOR TOTAL: 1,262.76 2022-02-24 SMBA Board Packet | Page 9 of 22 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 02/22/2022 12:37 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/8 User: kgibson DB: Smba POST DATES 01/24/2022 – 02/22/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 02/10/2022 N 30.00 GRAND RAPIDS MI, 49503-1075 / / 0.0000 N 0.00 METRO TREASURER 02/10/2022 N 30.00 C/O CITY OF GRAND RAPIDS 1886 METRO BLDG METRO BUILDING INSPECTORS ASSOC 02/10/2022 2022-02-10-2 SWBA REGISTRATION FEE FOR 2022-03-10 PROGRAM 569-273-71103 Education / Membership Dues 30.00 VENDOR TOTAL: 30.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/24/2022 Y 2,750.00 COLDWATER MI, 49036-9553 / / 0.0000 N 0.00 1867 426 SARAH LN 01/24/2022 N 2,750.00 TTHATCHER MP SERVICES LLC 01/24/2022 2022-01-24-2 SWBA MECHANICAL / PLUMBING INSPECTIONS 569-273-80300 Mechanical Inspector 950.00 569-273-80400 Plumbing Inspector 1,800.00 2,750.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/08/2022 Y 1,300.00 COLDWATER MI, 49036-9553 / / 0.0000 N 0.00 1878 426 SARAH LN 02/08/2022 N 1,300.00 TTHATCHER MP SERVICES LLC 02/08/2022 2022-02-08-1 SWBA MECHANICAL / PLUMBING INSPECTIONS 569-273-80300 Mechanical Inspector 1,000.00 569-273-80400 Plumbing Inspector 300.00 1,300.00 VENDOR TOTAL: 4,050.00 2022-02-24 SMBA Board Packet | Page 10 of 22 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 02/22/2022 12:37 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/8 User: kgibson DB: Smba POST DATES 01/24/2022 – 02/22/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 02/03/2022 N 900.00 CHEBOYGAN MI, 49721-0070 / / 0.0000 N 0.00 NMCOA TREASURER 02/03/2022 N 900.00 C/O MATT CRONK 1877 NMCOA NORTHERN MI CODE OFFICIALS ASSOC 02/03/2022 2022-02-03-01 SWBA 2022 MEMBERSHIP APPLICATION AND MADCAD 569-273-71103 MEMBERSHIP – GARRETT REITENOUR 100.00 569-273-71103 MADCAD – OSHTEMO 400.00 569-273-71103 MADCAD – COOPER 400.00 900.00 VENDOR TOTAL: 900.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/24/2022 N 437.50 KALAMAZOO MI, 49007-4730 / / 0.0000 N 0.00 CARE OF MILLER CANFIELD PLC 01/24/2022 N 437.50 277 S ROSE ST STE 5000 1869 POWELL POWELL RANDY SCOTT & STEPHEN ROBERT 01/24/2022 2022-01-24-4 SWBA REMITTANCE OF GARNISHMENT 569-000-26900 Garnishments Payable 437.50 GL NUMBER DESCRIPTION AMOUNT Paid 02/08/2022 N 312.50 KALAMAZOO MI, 49007-4730 / / 0.0000 N 0.00 CARE OF MILLER CANFIELD PLC 02/08/2022 N 312.50 277 S ROSE ST STE 5000 1881 POWELL POWELL RANDY SCOTT & STEPHEN ROBERT 02/08/2022 2022-02-08-4 SWBA REMITTANCE OF GARNISHMENT 569-000-26900 Garnishments Payable 312.50 VENDOR TOTAL: 750.00 2022-02-24 SMBA Board Packet | Page 11 of 22 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 02/22/2022 12:37 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/8 User: kgibson DB: Smba POST DATES 01/24/2022 – 02/22/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/28/2022 Y 650.00 VAN BUREN TWP MI, 48111-1677 / / 0.0000 N 0.00 1872 9593 REVERE DR 01/28/2022 N 650.00 REDMOND REDMOND ENGINEERING & DESIGN 01/28/2022 22-001-001 SWBA FS REVIEW FOR COOPERS LANDING BLDG 34 5569-273-80500 Plan Review 650.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/03/2022 Y 250.00 VAN BUREN TWP MI, 48111-1677 / / 0.0000 N 0.00 1876 9593 REVERE DR 02/03/2022 N 250.00 REDMOND REDMOND ENGINEERING & DESIGN 02/03/2022 22-002-001 SWBA KITCHEN HOOD FS REVIEW PCO22-05-0001 70569-273-80500 Plan Review 250.00 VENDOR TOTAL: 900.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/26/2022 N 72.22 CHICAGO IL, 60680-2815 / / 0.0000 N 0.00 1870 PO BOX 802815 01/24/2022 N 72.22 RICOH RICOH 01/24/2022 5063658919 SWBA JAN 2022 CONTRACT # 4470926 569-273-95600 MPC2504 BASE 2022-01-15 TO 2022-02-14 12.33 569-273-95600 MPC2504 BW READ 2.17 569-273-95600 MPC2504 COLOR READ 57.72 72.22 VENDOR TOTAL: 72.22 GL NUMBER DESCRIPTION AMOUNT Paid 02/10/2022 N 390.00 PORTAGE MI, 49002-0507 / / 0.0000 N 0.00 1884 246 E KILGORE RD 02/10/2022 N 390.00 SIEGFRIED SIEGFRIED CRANDALL PC 02/10/2022 107828 SWBA ACCOUNTING SERVICES JAN 2022 569-273-80700 Accounting / Audit Fees 390.00 2022-02-24 SMBA Board Packet | Page 12 of 22 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 02/22/2022 12:37 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 7/8 User: kgibson DB: Smba POST DATES 01/24/2022 – 02/22/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID VENDOR TOTAL: 390.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/25/2022 N 55.00 Grand Rapids MI, 49508 01/25/2022 0.0000 N 0.00 1871 2215 29TH ST SE STE B6 01/25/2022 N 0.00 MISC Skill Demand 01/25/2022 00033008 SWBA BD Payment Refund 569-272-49200 10. Power Outlets for Ranges/Dryers/Etc. 5.00 569-272-49200 30. Inspection – Final 50.00 55.00 VENDOR TOTAL: 55.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/01/2022 N 196.06 PHILADELPHIA PA, 19170-0001 / / 0.0000 N 0.00 1864 PO BOX 7247-0381 01/24/2022 N 196.06 SUN LIFE SUN LIFE FINANCIAL 01/24/2022 247757 SWBA LIFE INSURANCE FEB 2022 569-273-71003 Disability / Life Insurance 196.06 GL NUMBER DESCRIPTION AMOUNT Paid 03/01/2022 N 138.87 PHILADELPHIA PA, 19170-0001 / / 0.0000 N 0.00 1889 PO BOX 7247-0381 02/15/2022 N 138.87 SUN LIFE SUN LIFE FINANCIAL 02/15/2022 247757 SWBA LIFE INSURANCE MAR 2022 569-273-71003 Disability / Life Insurance 138.87 VENDOR TOTAL: 334.93 GL NUMBER DESCRIPTION AMOUNT Paid 02/14/2022 N 51.00 CINCINNATI OH, 45274-2596 / / 0.0000 N 0.00 1885 PO BOX 742596 02/10/2022 N 51.00 TMOBILE T-MOBILE 02/10/2022 977195739 SWBA MOBILE HOTSPOT USAGE JAN 2022 569-273-80900 IT / Infrastructure 51.00 2022-02-24 SMBA Board Packet | Page 13 of 22 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 02/22/2022 12:37 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 8/8 User: kgibson DB: Smba POST DATES 01/24/2022 – 02/22/2022 BOTH JOURNALIZED AND UNJOURNALIZED PAID VENDOR TOTAL: 51.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/24/2022 N 16.34 CHICAGO IL, 60680-9488 / / 0.0000 N 0.00 1865 PO BOX 809488 01/24/2022 N 16.34 UPS UPS 01/24/2022 000076R70Y032 SWBA SHIPPING FOR PM22-02-0005 & 0006 5101 & 569-273-72800 Postage / Shipping 16.34 VENDOR TOTAL: 16.34 GL NUMBER DESCRIPTION AMOUNT Paid 01/24/2022 Y 1,312.50 MATTAWAN MI, 49071-9746 / / 0.0000 N 0.00 1868 38159 24TH ST 01/24/2022 N 1,312.50 WWILCOX WILLIAM WILCOX 01/24/2022 2022-01-24-3 SWBA ELECTRICAL INSPECTIONS 569-273-80200 Electrical Inspector 1,750.00 569-000-26900 Garnishments Payable (437.50) 1,312.50 GL NUMBER DESCRIPTION AMOUNT Paid 02/08/2022 Y 937.50 MATTAWAN MI, 49071-9746 / / 0.0000 N 0.00 1880 38159 24TH ST 02/08/2022 N 937.50 WWILCOX WILLIAM WILCOX 02/08/2022 2022-02-08-3 SWBA ELECTRICAL INSPECTIONS 569-273-80200 Electrical Inspector 1,250.00 569-000-26900 Garnishments Payable (312.50) 937.50 VENDOR TOTAL: 2,250.00 TOTAL – ALL VENDORS: 21,888.21 2022-02-24 SMBA Board Packet | Page 14 of 22 Fund Item Amount 02/22/2022 12:39 PM Page 1 of 1 For Journal Entries with Post Dates Between 01/24/2022 and 02/22/2022 Journal Totals By Fund Report Total Payroll: 15,875.35 Net Payment: 9,963.25 Gross Payment: 13,802.67 569 Pay Codes Amount HOLIDAY 251.72 HOURLY 4,087.51 OPT-OUT 335.30 PHONE 145.25 PTO 557.56 SALARY 4,585.91 Pay Code Totals: 9,963.25 Deductions Amount FITW 745.71 HSA_EE 400.00 MEDICARE_EE 192.16 PENSION_EE_PRE 117.89 PENSION_EE_ROTH 968.51 SITW 593.49 SOCSEC_EE 821.66 Deduction Totals: 3,839.42 Expenses Amount MEDICARE_ER 192.16 PENSION_ER 529.43 PENSION_ER_MTCH 529.43 SOCSEC_ER 821.66 Expense Totals: 2,072.68 2022-02-24 SMBA Board Packet | Page 15 of 22 02/22/2022 12:39 PM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/2 User: kgibson DB: Smba PERIOD ENDING 02/28/2022 % Fiscal Year Completed: 16.16 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 02/28/2022 YTD BALANCE 02/28/2022 2022 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 569 – Building Authority Revenues Dept 000 – A&L, Balance Sheet Accounts 569-000-99999 Carryover 0.00 0.00 0.00 0.00 0.00 Total Dept 000 – A&L, Balance Sheet Accounts 0.00 0.00 0.00 0.00 0.00 Dept 272 – Revenue Accounts 569-272-49100 Building Permits 200,000.00 23,788.00 8,938.00 176,212.00 11.89 569-272-49200 Electrical Permits 50,000.00 3,330.00 819.00 46,670.00 6.66 569-272-49300 Mechanical Permits 50,000.00 5,926.75 2,224.75 44,073.25 11.85 569-272-49400 Plumbing Permits 25,000.00 1,757.00 444.00 23,243.00 7.03 569-272-60701 FOIA Fees 500.00 86.35 7.70 413.65 17.27 569-272-62600 Building Services to Others 0.00 0.00 0.00 0.00 0.00 569-272-62701 Building Inspections 85,000.00 8,950.00 2,200.00 76,050.00 10.53 569-272-62702 Electrical Inspections 40,000.00 4,950.00 1,300.00 35,050.00 12.38 569-272-62703 Mechanical Inspections 45,000.00 5,350.00 2,150.00 39,650.00 11.89 569-272-62704 Plumbing Inspections 35,000.00 3,300.00 900.00 31,700.00 9.43 569-272-63000 Plan Review 70,000.00 3,850.00 1,050.00 66,150.00 5.50 569-272-66300 Bond Forfeitures and Bond Costs 0.00 0.00 0.00 0.00 0.00 569-272-66500 Interest on Investments 1,100.00 80.36 0.00 1,019.64 7.31 569-272-67300 Gain/Loss on Sale of Assets 0.00 0.00 0.00 0.00 0.00 569-272-67500 Miscellaneous 1,100.00 6.00 0.00 1,094.00 0.55 Total Dept 272 – Revenue Accounts 602,700.00 61,374.46 20,033.45 541,325.54 10.18 TOTAL REVENUES 602,700.00 61,374.46 20,033.45 541,325.54 10.18 Expenditures Dept 273 – Building Authority Expense Activity 569-273-70200 Salaries 176,000.00 26,370.13 13,360.48 149,629.87 14.98 569-273-70203 Building Board of Appeals 0.00 0.00 0.00 0.00 0.00 569-273-70204 Board Member At Large Stipend 360.00 0.00 0.00 360.00 0.00 569-273-71002 Health Insurance 51,000.00 16,243.17 4,221.17 34,756.83 31.85 569-273-71003 Disability / Life Insurance 2,160.00 481.97 138.87 1,678.03 22.31 569-273-71004 Work Comp Insurance 2,200.00 2,145.00 0.00 55.00 97.50 569-273-71005 Payroll Taxes – FICA 13,464.00 2,019.87 1,023.35 11,444.13 15.00 569-273-71006 HSA 7,270.00 7,000.00 0.00 270.00 96.29 569-273-71009 Pension Plan 14,080.00 2,102.78 1,062.04 11,977.22 14.93 569-273-71101 In Lieu of Insurance 5,420.00 833.36 416.68 4,586.64 15.38 569-273-71102 Clothing Allowance 1,500.00 264.00 264.00 1,236.00 17.60 569-273-71103 Education / Membership Dues 3,500.00 1,065.00 930.00 2,435.00 30.43 569-273-72700 Supplies 4,500.00 33.99 0.00 4,466.01 0.76 569-273-72800 Postage / Shipping 2,750.00 381.16 364.82 2,368.84 13.86 569-273-72900 General Insurance 9,400.00 9,218.00 0.00 182.00 98.06 569-273-80100 Building Inspector 10,000.00 0.00 0.00 10,000.00 0.00 569-273-80200 Electrical Inspector 40,000.00 4,700.00 1,250.00 35,300.00 11.75 569-273-80300 Mechanical Inspector 45,000.00 5,100.00 1,950.00 39,900.00 11.33 569-273-80400 Plumbing Inspector 35,000.00 3,450.00 700.00 31,550.00 9.86 569-273-80500 Plan Review 70,000.00 3,475.00 250.00 66,525.00 4.96 569-273-80600 Consultants 0.00 0.00 0.00 0.00 0.00 569-273-80700 Accounting / Audit Fees 10,500.00 580.00 390.00 9,920.00 5.52 569-273-80800 Legal Fees 5,000.00 0.00 0.00 5,000.00 0.00 569-273-80900 IT / Infrastructure 22,500.00 5,176.40 1,699.20 17,323.60 23.01 569-273-80901 IT / Software 14,000.00 2,102.00 119.00 11,898.00 15.01 2022-02-24 SMBA Board Packet | Page 16 of 22 02/22/2022 12:39 PM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/2 User: kgibson DB: Smba PERIOD ENDING 02/28/2022 % Fiscal Year Completed: 16.16 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 02/28/2022 YTD BALANCE 02/28/2022 2022 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 569 – Building Authority Expenditures 569-273-80902 IT / Support 500.00 185.00 0.00 315.00 37.00 569-273-85000 Telephone 4,260.00 566.45 14.05 3,693.55 13.30 569-273-86000 Vehicle Gas / Maintenance 3,000.00 261.99 261.99 2,738.01 8.73 569-273-86100 Mileage 500.00 10.42 0.00 489.58 2.08 569-273-94000 Facility Rent 22,000.00 22,000.00 0.00 0.00 100.00 569-273-95500 Miscellaneous 0.00 203.95 203.95 (203.95) 100.00 569-273-95600 Equipment / Maintenance 2,000.00 298.42 0.00 1,701.58 14.92 569-273-96401 Refund of Overpayment 0.00 0.00 0.00 0.00 0.00 569-273-96500 Bank Service Charges 660.00 52.40 0.00 607.60 7.94 569-273-96800 Depreciation Expense 0.00 0.00 0.00 0.00 0.00 569-273-97100 Capital Outlay 4,450.00 838.60 171.99 3,611.40 18.84 569-273-97200 Capital Outlay – Vehicle 0.00 0.00 0.00 0.00 0.00 569-273-99300 Interest/Penalty IRS/State Withholdings 0.00 0.00 0.00 0.00 0.00 Total Dept 273 – Building Authority Expense Activity 582,974.00 117,159.06 28,791.59 465,814.94 20.10 TOTAL EXPENDITURES 582,974.00 117,159.06 28,791.59 465,814.94 20.10 NET OF REVENUES & EXPENDITURES 19,726.00 (55,784.60) (8,758.14) 75,510.60 282.80 TOTAL EXPENDITURES 582,974.00 117,159.06 28,791.59 465,814.94 20.10 TOTAL REVENUES 602,700.00 61,374.46 20,033.45 541,325.54 10.18 Fund 569 – Building Authority: NET OF REVENUES & EXPENDITURES 19,726.00 (55,784.60) (8,758.14) 75,510.60 282.80 TOTAL EXPENDITURES – ALL FUNDS 582,974.00 117,159.06 28,791.59 465,814.94 20.10 TOTAL REVENUES – ALL FUNDS 602,700.00 61,374.46 20,033.45 541,325.54 10.18 2022-02-24 SMBA Board Packet | Page 17 of 22 SOUTHWEST MICHIGAN BUILDING AUTHORITY BANK BALANCE REPORT Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2021 $503,222.53 $523,735.52 $538,097.75 $534,031.68 $547,884.78 $585,009.74 $582,810.88 $605,716.44 $651,192.93 $663,095.00 $660,676.17 $656,042.63 2022 $626,707.80 $625,317.91 $0.00 $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 $700,000.00 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Bank Account Balance by Month 2021 2022 Printed 2/22/2022 at 12:36 PM I:\Board Meetings\01 TEMPLATES\Revenue & Inspections Report 2022-02-24 SMBA Board Packet | Page 18 of 22 Page 1 of 1 Southwest Michigan Building Authority Board of Directors Meeting Agenda Item Request / Cover Sheet For Meeting Date 2/24/2022 Subject Update on Draft Bylaws of the Construction Board of Appeals Submitted By Office Manager Kyle Gibson Assigned Item # 5a Is board action required? ☐ Yes ☑ No Background Information / Request: The board has requested that the office manager develop a set of draft bylaws for the Southwest Michigan Building Authority Construction Board of Appeals. The request had an original due date of the next regular meeting at that time (1/27). Due to the current workload and a period of illness, the draft bylaws have still not been completed. Attorney Porter has provided several reference materials including the bylaws for the Benton Harbor Construction Board of Appeals, which is what the SMBA CBOA bylaws will be based upon. The draft will be ready for board review at the regular March meeting. Implications / Financial Impact: N/a List / Describe Any Supporting Documents: N/a Suggested Motion: N/a 2022-02-24 SMBA Board Packet | Page 19 of 22 Page 1 of 1 Southwest Michigan Building Authority Board of Directors Meeting Agenda Item Request / Cover Sheet For Meeting Date 2/24/2022 Subject Request for Purchase of Standing Desk Frame Submitted By Office Manager Kyle Gibson Assigned Item # 6 Is board action required? ☑ Yes ☐ No Background Information / Request: A request is made for the purchase of a standing desk frame to convert the Office Manager’s standard workstation to an adjustable standing desk. Implications / Financial Impact: The frame costs $1,116.00, and would require a budget amendment. The request is made for $1,200.00 to account for any additional unforeseen expenses, such as shipping fees. List / Describe Any Supporting Documents: 1. Cost Breakdown 2. Product Specifications Suggested Motion: A motion to authorize the purchase of the proposed standing desk frame and amend the 2022 budget in the amount of $1,200.00 for account number 569-273-97200 (Capital Outlay). 2022-02-24 SMBA Board Packet | Page 20 of 22 Ycur Cart (l itern) UPLIFT DesK r,f ,Lll L !.i i;i.,t,’ –,1;ttrl i”t,-J.l—[( liii-ft- i”‘.t i, “.i.- ( ]”l -i i-l.ii::l:l aj i Frame Color & Type: V2-Commercial C-Frame – Black (+$110.00) Keypad: Advanced Keypad – Black (+$29.00) lncluded Free with Every Desk!: FREE Wire Management Tray [qty 1], Cable Tie Mounts [qty 15], Anchor Plates lqty 2] [Not Shown] Wire Management: Advanced Wire Mgmt [basic + wire tray] (+$39.O0) Desk Drawer+ Storage: Slim Desk Drawer- Black (+$139.00) Change Price $1,116.00 Quantity: Tota I $1,116.00 x 1 Subtotal: Shipping: Sales Tax: Coupon Code: Grand total: $1,116.00 $0.00 $66.96 Add Couoon $t,t gz go reyrlr, 4.8 ffi** 6uogle Custryn*r R*views J 2022-02-24 SMBA Board Packet | Page 21 of 22 UPLIFT V2-Commercial L-shaped Standing Desk Frame specifications SKU: FRMA-3 -.:, 51.5″ to 83″ 45.5″ to 76.5″ 43″ to74″ Pictured: frame and desktop placement 20.9″ 37.9″ to 69.4″ Height Range 21.6″-47.7″ Travel Speed 1.57″/second Noise Level 50 dB Lifting Capacity 535 lbs Current 5 amps max (during movement) Voltage lnput loo-l2ovac, 5O/6OHZ, SOOW max Warranty 15 year 3.35″ -\ lmproved Stabilitlt with 339lo Larger, Precision Tolerance Legs Contract-grade Quality a-/ Whisper-Quiet +- Adiustment r3.1″ from stability crossbar to the floor 21.6″ 47.7″ 35.2″ to 66.2″ 27 BrFlhfffi,”llYf,l’ro'”” ffi ,”o’.rotorDesisn –fi 3-Stage Legs Are 33oZ 7rr,\ –\-/ FasterThan 2-stage Legs \-z Superior Anti-collision Sensitivity ? SSAccessory B Mounting Points f-n stabilitycrossbar E rc wire lncluded Under-Desk Management g Meets BIFMA X5.5-2OI4 Durability Standard Ayailable in 4 Color Options r For help with assembly, see our assembly video at upliftdesk.com/3leg-com-lshp BIFMA @ For technical questions and support call 800-349-3839, email info@upliftdeskcom, or visit our chat service at upliftdesk.com {! uptiftdesk.comlsoo-34s-s8ss f y g O UPLIFTpSgK SP-FR MA-3-COM-].6 2022-02-24 SMBA Board Packet | Page 22 of 22