SMBA Regular Board Meeting

November 18, 2021 |  8:30 AM |  Via Zoom
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Minutes of the Regular Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors November 18, 2021 | 8:30am | Via Zoom Page 1 of 3 Action Items # Item Description: Assigned To: Due By: 5 Sign insurance renewal proposal and return to Geoff Lansky. Kyle Gibson 2021-11-30 12.2 Prepare a draft set of bylaws for the Building Board of Appeals. Kyle Gibson 2021-12-09 Minutes 1. Call to Order: Chair Dusty Farmer called the meeting to order at approximately 8:32am. 2. Roll Call: A roll call was taken to comply with the provisions of MCL 15.263(2)(a)(ii) regarding remote meeting attendance by board members. Present: Name Location Attending From Dusty Farmer, Board Chair (Oshtemo Representative) Oshtemo Township, Kalamazoo County, MI Jeff Sorensen (Cooper Representative) Cooper Township, Kalamazoo County, MI Carol Dehaan, Treasurer (Cooper Representative) Cooper Township, Kalamazoo County, MI Cheri Bell (Oshtemo Representative) Oshtemo Township, Kalamazoo County, MI Larry Stehouwer (Cooper Representative) Cooper Township, Kalamazoo County, MI Also present were: Geoff Lansky (Insurance Representative), Building Official Garrett Reitenour, Administrative Assistant Elvira Oropeza, Attorney Jim Porter, and Board Secretary Kyle Gibson. 3. Public Comments on Non-Agenda Items: There was no public comment. 4. Approval of Agenda Items: A motion was made by Jeff Sorensen and supported by Dusty Farmer to approve the agenda as presented. Opposed: None The motion was carried 5-0. 5. Insurance Renewal Presentation – Geoff Lansky Mr. Lansky presented the insurance renewal documents to the board, and answered several questions posed by members. A motion was made by Jeff Sorensen and supported by Dusty Farmer to accept the renewal as presented. Opposed: None The motion was caried 5-0. 6. Consent Agenda a. Meeting Minutes – October 28, 2021 Regular Meeting b. November 2021 Financial Reports c. November 2021 Budget Amendments & Adjustments A motion was made by Cheri Bell and supported by Larry Stehouwer to approve the consent agenda as presented. Opposed: None The motion was carried 5-0. 7. Unfinished Business from Prior Meeting(s): There was no unfinished business before the board. Minutes of the Regular Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors November 18, 2021 | 8:30am | Via Zoom Page 2 of 3 8. Memo Re: 2022 Staff Salary Adjustment Recommendations Office Manager Kyle Gibson presented the salary recommendations to the board, and answered several questions posed by members. Larry Stehouwer asked for a comparison between the recommendations before the board and the actions taken at the boards of the Participating Local Units. Jeff Sorensen and Dusty Farmer provided their input. A motion was made by Jeff Sorensen and supported by Cheri Bell to approve the salary adjustment recommendations as presented, to be effective January 1, 2022. Opposed: None The motion was carried 5-0. 9. FY 2022 Budget Amendments Office Manger Gibson presented the amendments, and the board held brief discussion. A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the FY 2022 budget amendments as presented. Opposed: None The motion was carried 5-0. 10. Memo Re: Appointments to the Building Board of Appeals Office Manager Gibson presented the memo to the board. A motion was made by Jeff Sorensen and supported by Larry Stehouwer to re-appoint the existing members of the Building Board of Appeals. Opposed: None The motion was carried 5-0. 11. Board Chair’s Report Chair Farmer had nothing to report. 12. Other Business Item 1: Larry Stehouwer asked about overall trends regarding permit activity, which Building Official Reitenour responded to. Stehouwer also asked to consider the composition of the members of the Building Board of Appeals to be more balanced with regards to the representation of mechanical, electrical, and plumbing trades. Board consensus was that this was desirable and should be considered going forward. Item 2: Office Manager Gibson raised a question regarding the bylaws of the Building Board of Appeals and the fee structure. Members of the board and Attorney Jim Porter responded. The board directed Office Manager Gibson to draft a set of bylaws for the Building Board of Appeals for review at the next regular meeting, but noted that the Building Board of Appeals would need to approve the bylaws at a meeting of that board. 13. Public Comment: There was no public comment. 14. Adjournment: Seeing and hearing no other business, and having exhausted the agenda, Board Chair Dusty Farmer declared the meeting adjourned at approximately 9:40am. Minutes of the Regular Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors November 18, 2021 | 8:30am | Via Zoom Page 3 of 3 Next Regular Board Meeting December 9, 2021 | 8:30am | Via Zoom Prepared By: KYLE GIBSON Board Secretary & Office Manager
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