SMBA Regular Board Meeting

September 23, 2021 |  8:30 AM |  Via Zoom
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Minutes of the Regular Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors September 23, 2021 | 8:30am | Via Zoom Page 1 of 2 Action Items # Item Description: Assigned To: Due By: 6b Prepare a draft amendment to the Opt-Out Policy Kyle Gibson 2021-10-28 10 Update board on at-large member term per the recently adopted bylaws. Kyle Gibson 2021-10-28 Minutes 1. Call to Order: Chair Dusty Farmer called the meeting to order at approximately 8:34am. 2. Roll Call: A roll call was taken to comply with the provisions of MCL 15.263(2)(a)(ii) regarding remote meeting attendance by board members. Present: Name Location Attending From Dusty Farmer, Board Chair (Oshtemo Representative) Oshtemo Township, Kalamazoo County, MI Jeff Sorensen (Cooper Representative) Cooper Township, Kalamazoo County, MI Cheri Bell (Oshtemo Representative) Oshtemo Township, Kalamazoo County, MI Larry Stehouwer (Cooper Representative) Cooper Township, Kalamazoo County, MI Also present were: Building Official Garrett Reitenour, Attorney Jim Porter, Administrative Assistant Elvira Oropeza, and Board Secretary Kyle Gibson. Absent: Carol Dehaan, Treasurer (Cooper Representative) 3. Public Comments on Non-Agenda Items: There was no public comment. 4. Approval of Agenda Items A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the agenda as presented. Opposed: None The Board Chair declared that the motion was carried 4-0, with 1 absent. 5. Consent Agenda a. Meeting Minutes – August 26, 2021 Regular Meeting b. September 2021 Financial Reports A motion was made by Jeff Sorensen and supported by Dusty Farmer to approve the consent agenda as presented. Opposed: None The Board Chair declared that the motion was carried 4-0, with 1 absent. 6. Unfinished Business from Prior Meeting(s) a. Memo Re: Recording Equipment Purchase Request – Request to withdraw. Office Manager Gibson made the request to remove the request. There was no opposition from board members, and no board action was necessary. b. Consideration of proposed requirement for employees to provide proof of alternate health insurance to be eligible for the medical insurance taxable opt-out payment. The board continued discussion, with Jeff Sorensen sharing his opinion that he didn’t feel the need for the requirement but would go with the consensus of the board. Cheri Bell restated her concern that employees would be tempted to opt-out to receive the payment and go uninsured. She further stated her desire to Minutes of the Regular Board Meeting Southwest Michigan Building Authority (SMBA) Board of Directors September 23, 2021 | 8:30am | Via Zoom Page 2 of 2 ensure that employees were protected and covered in the Authority’s interest. Larry Stehouwer shared that he would support collecting a statement from employees that they are covered, while not requiring explicit documentation. Board consensus was that Stehouwer’s suggestion was a good compromise. Chair Farmer directed Office Manager Gibson to prepare a draft amendment to the policy as discussed for presentation and discussion at the next meeting. 7. FY 2022 Requested Budget Office Manager Gibson presented the requested budget to the board. Following board discussion, a motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the FY 2022 requested budget as presented and forward the document to the Participating Local Units for approval. Upon a Roll Call Vote, the following vote was tallied: Yes: Dusty Farmer, Jeff Sorensen, Cheri Bell, Larry Stehouwer Absent: Carol DeHaan The Board Chair declared that the motion was carried 4-0, with 1 absent. 8. Office Manager’s Report a. Interlocal Agreement Update Office Manager Gibson shared that the amended and restated interlocal agreement approved by the SMBA board at the last meeting had been approved by the Oshtemo Township Board, and was still under review from the Cooper Township attorney. Jeff Sorensen stated that Cooper Township hoped to have the item on the agenda for their upcoming October meeting. 9. Board Chair’s Report Chair Farmer had nothing to report. 10. Other Business [Item 1]: Larry Stehouwer raised a question regarding his term on the board. Chair Farmer directed Office Manager Gibson to research the question and follow up at the next meeting. 11. Public Comment: There was no public comment. 12. Adjournment: Seeing and hearing no other business, and having exhausted the agenda, Board Chair Dusty Farmer sought a motion to adjourn. A motion was made by Jeff Sorensen and supported by Larry Stehouwer to Adjourn. Opposed: None The meeting was adjourned at approximately 9:39am. Next Regular Board Meeting October 28, 2021 | 8:30am | Via Zoom Prepared By: KYLE GIBSON Board Secretary & Office Manager