SMBA Regular Board Meeting

July 22, 2021 |  8:30 AM |  Via Zoom
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1 Southwest Michigan Building Authority July 22, 2021 The SMBA regular meeting was held via Zoom. Chair Dusty Farmer called the meeting to order at 8:32 a.m. Board Roll Call: A roll call was taken to comply with the provisions of MCL 15.263(2)(a)(ii) regarding remote meeting attendance by board members. Present: Name Location Attending From Dusty Farmer, Chair, Oshtemo Township Oshtemo Township, Kalamazoo County, MI Jeff Sorensen, Cooper Township Cooper Township, Kalamazoo County, MI Larry Stehouwer, Citizen Member, Cooper Cooper Township, Kalamazoo County, MI Cheri Bell, Oshtemo Township Oshtemo Township, Kalamazoo County, MI Also present were Building Official Garrett Reitenour, Attorney Jim Porter, Administrative Assistant Elvira Oropeza, and Board Secretary Kyle Gibson. Absent: Carol DeHaan, Treasurer, Cooper Township Citizen Comments on Non-Agenda Items No public comment was provided. Consent Agenda – Meeting Minutes – June 24, 2021 Regular Meeting – July 2021 Financial Reports – Memo Re: Recording Equipment Purchase Request A motion was made by Jeff Sorensen to approve the consent agenda. Chair Dusty Farmer requested that Item C (Memo Re: Recording Equipment Purchase Request) be removed from the consent agenda and inserted as item 9 for further discussion. Jeff Sorensen revised his motion to approve the consent agenda without item C which was supported by Dusty Farmer. Opposed: None The chair declared that the motion was carried 4-0, with 1 absent. Consideration of Requested Revision to Lease Agreement Office Manager Gibson presented a summary of the proposed changes requested by Oshtemo Township Supervisor Libby Heiny-Cogswell to the board. Larry Stehouwer voiced support for the amendment as presented. Chair Dusty Farmer voiced concerns about the cost of the increase. Discussion was held among the board members regarding the automatic nature of the lease’s renewal clause and the ballooning costs which would thereby be incurred. A motion was made by Jeff Sorensen and supported by Cheri Bell to approve the revised lease as presented. Discussion continued with a recommendation from Attorney Porter to counter with a lease for a 3-year term at an annual amount of $22,000. Jeff Sorensen withdrew his motion. 2 A motion was made by Jeff Sorensen and supported by Cheri Bell to direct Attorney Porter to make the suggested revisions to the lease and submit to Oshtemo Township for review and signature. Opposed: None The chair declared that the motion was carried 4-0, with 1 absent. Consideration of Commercial Plan Review Costs Office Manager Gibson provided a summary of the options outlined in the memo presented to the board for plan review services. The board held discussion regarding the options, and consensus was that the decision on which option to pursue should ultimately be made by staff. No board action was taken. Consideration of Draft Policies Medical Insurance Taxable Opt-Out (Cash In Lieu of Insurance) Policy Office Manager Gibson provided a summary of the draft policy before the board. Board members held discussion regarding the merits of the policy. A motion was made by Dusty Farmer and supported by Cheri Bell to adopt the policy as presented; to authorize the necessary budget amendments; to authorize the back-payment amount outlined in the memo presented to the board. Opposed: None The chair declared that the motion was carried 4-0, with 1 absent. Employer HSA Contribution Policy Office Manager Gibson provided a summary of the draft policy before the board. The board held brief discussion. A motion was made by Larry Stehouwer and supported by Cheri Bell to adopt the policy as presented. Opposed: None The chair declared that the motion was carried 4-0, with 1 absent. Board Chair’s Report Chair Farmer had nothing to report. 3 Other Business (Item 1) In reference to the Medical Insurance Taxable Opt-Out Policy, Cheri Bell asked if the Authority should require proof of alternate insurance coverage for employees to be eligible for the opt-out payment to ensure that employees were not being enticed into not having insurance coverage. Office Manager Gibson voiced his opinion that such verification was unnecessary and invasive. Board members expressed interest in an opinion from Attorney Porter, and directed him to look into the topic and discuss it at the next regular meeting. Seeing and hearing no other business, and having exhausted the agenda, Chair Dusty Farmer declared the meeting Adjourned at 9:58 a.m. *Note: After the meeting had adjourned it was realized that the board had neglected to discuss the item which was removed from the consent agenda (Memo Re: Recording Equipment Purchase Request). The item will be forwarded to the agenda for the next regular meeting.* Next Regular Meeting – August 26 @ 8:30 a.m. via Zoom®.
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