Southwest Michigan Building Authority
7275 West Main Street
Kalamazoo MI 49009
269-585-4150
www.swmiba.org
Regular Board Meeting
May 27th, 2021
8:30 AM
Via Zoom
Meeting Link: https://zoom.us/j/94963176726
Meeting ID: 949 6317 6726
Call-in Number: +1 312 626 6799 US (Chicago)
Citizen Comments may be submitted in writing via email to kjgibson@swmiba.org by the close of
business the day before the meeting date listed above, and will be read aloud during that portion of
the meeting. Citizens are also welcomed to speak during the public comment session, but are asked
to remain muted for the remainder of the meeting.
Agenda (Revised 2021-05-26)
1. Call to Order
2. Roll Call – Provide the City/Township/Village and County from which you are attending.
3. Citizen Comments on Non-Agenda Items
a. Reading of Public Comment – Kyle Gibson
4. Consent Agenda
a. Meeting Minutes – April 4, 2021 Regular Meeting
b. May 2021 Financial Reports
c. May 2021 Budget Amendments & Adjustments
5. Office Manager’s Report on Audit Progress and Updated Chart of Accounts Project
6. Memo Re: SeamlessDocs Proposal
7. Consideration of Letter from Brad Meyers re: Deck Permit PB21-02-0291 at 10528 N
Riverview Dr. (Cooper Township)
8. Board Chair’s Report
9. Other Business
10.Adjournment
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1
Southwest Michigan Building Authority
April 22, 2021
The SMBA regular meeting was held via Zoom. Chair Dusty Farmer called the meeting to order
at 8:33 a.m.
Board Roll Call:
A roll call was taken to comply with the provisions of MCL 15.263(2)(a)(ii) regarding remote
meeting attendance by board members.
Present:
Name Location Attending From
Dusty Farmer, Chair, Oshtemo Township Oshtemo Township, Kalamazoo County, MI
Jeff Sorensen, Cooper Township Cooper Township, Kalamazoo County, MI
Carol DeHaan, Treasurer, Cooper Township Cooper Township, Kalamazoo County, MI
Larry Stehouwer, Citizen Member, Cooper Cooper Township, Kalamazoo County, MI
Cheri Bell, Oshtemo Township Oshtemo Township, Kalamazoo County, MI
Also present were Building Official Garrett Reitenour, Attorney Jim Porter, and Board Secretary
Kyle Gibson.
Citizen Comments on Non-Agenda Items
No public comment was provided.
Consent Agenda
– Meeting Minutes – March 28, 2021 Regular Meeting
– April 2021 Financial Reports
– April 2021 Budget Amendments and Adjustments
– Memo Re: Request for Authorization to Sell Equipment
A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the consent
agenda as presented.
Opposed: None
The Chair declared that the motion was carried 5-0.
Update on SMBA & Texas Charter Township Interlocal Agreement
Mr. Gibson provided the board with a summary of the activity regarding the agreement since
the last meeting.
No board action was taken.
Board Chair’s Report
Chair Farmer shared that there had been a disagreement with a local business owner regarding
the actions and authority of the Building Official. Mr. Porter shared that he had communicated
with the owner, and believed that the Building Official’s actions were within the bounds of the
authority provided him by the law. Chair Farmer shared that the owner was invited to make a
formal complaint to the board, which was refused by the owner. The board has not received a
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2
formal complaint. Mr. Reitenour shared a status update on the property. Following brief
discussion, the board directed Mr. Reitenour to send a notice to the permit applicant
requesting an update on the project.
No board action was taken.
Other Business
(Item 1) Office Manager Gibson requested the board’s blessing to begin a process of updating
and reformatting the Authority’s policy documents inclusive of the employee handbook,
individual policy documents, bylaws, and the interlocal governmental agreement between
Oshtemo and Cooper townships. After some discussion by board members, Chair Farmer
requested a comprehensive list of the documents Mr. Gibson would like to update for review at
the next regular meeting. Board consensus was to allow Mr. Gibson to move forward with the
project provided that he provide regular progress updates and notify the board of any impact
on daily operations resulting from time spent working on the project.
(Item 2) Mr. Gibson requested that SMBA become the official document repository rather than
Attorney Porter’s office. Chair Farmer voiced concerns regarding the sharing of such
documents with the member jurisdictions should a jurisdiction withdraw or should SMBA be
dissolved. The board held brief discussion. Mr. Gibson recommended that the interlocal
agreement be amended to require that all such documents be provided to a member
jurisdiction upon request, upon withdrawal from SMBA, or if SMBA were to be dissolved. Chair
Farmer voiced support for that recommendation, and board consensus was that Mr. Gibson
should work with Mr. Porter to develop that amendment during the course of the project
outlined earlier in the meeting.
Seeing and hearing no other business, and having exhausted the agenda, Chair Farmer
Adjourned the meeting at 8:59 a.m.
Next Regular Meeting – May 27th – 8:30 a.m.
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Southwest Michigan Building Authority
7275 West Main Street
Kalamazoo MI 49009
269-585-4150
www.swmiba.org
Financial Reports for:
May 2021
As of 2021-05-21
1. Permit Revenue & Inspections Report
2. Miscellaneous Revenue Report
3. Accounts Payable Detailed Disbursement Report
4. Payroll Expense Report
5. Budget Snapshot
6. Bank Account Balance Report
2021-05-27 Packet Revised 2021-05-26 SMBA Board Packet | Page 4 of 60
SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT
Reporting Period: 04/16/2021 to 05/21/2021
Building Electrical Mechanical Plumbing Totals
Oshtemo 86 36 41 21 184
Revenue $48,845.50 $8,073.00 $6,806.50 $2,188.00 $65,913.00
YTD Oshtemo 197 125 166 83 571
YTD Revenue $139,348.00 $23,739.25 $29,136.00 $12,265.00 $204,488.25
Cooper 42 15 14 9 80
Revenue $9,208.00 $1,919.00 $1,695.00 $1,468.00 $14,290.00
YTD Cooper 96 53 57 29 235
YTD Revenue $27,033.50 $9,153.00 $9,901.00 $9,038.00 $55,125.50
Total Permits 128 51 55 30 264
Total Revenue $58,053.50 $9,992.00 $8,501.50 $3,656.00 $80,203.00
YTD Total Permits 293 178 223 112 806
YTD Total Revenue $166,381.50 $32,892.25 $39,037.00 $21,303.00 $259,613.75
Building Electrical Mechanical Plumbing Totals
Oshtemo Inpsections 188 56 72 44 360
Cooper Inspections 89 27 18 15 149
YTD Oshtemo Inspections 560 270 323 230 1383
YTD Cooper Inspections 301 105 99 65 570
Total Inspections 277 83 90 59 509
YTD Total Inspections 861 375 422 295 1953
Permit Revenue
Inspections
0
100
200
300
400
500
600
$0.00
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
$80,000.00
$90,000.00
2021 Revenue by Month 2020 Revenue by Month
2021 Inspections by Month 2020 Inspections by Month
Printed 5/21/2021 at 11:03 AM
I:\Board Packets\01 TEMPLATES\Revenue & Inspections Report
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Approved by State Board of Accounts for the Southwest Michigan Building Authority, 2017
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User: kgibson
DB: Smba
Post Date from 04/16/2021 – 05/21/2021 Open And Completed Receipts
Receipt Item Reference Receipt # Date Amount Status
MISC MISCELLANEOUS REVENUE 7619 04/19/2021 2.00 C
Grand Total: 2.00
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Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
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User: kgibson
DB: Smba
POST DATES 04/16/2021 – 05/21/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
05/13/2021 Y 1,550.00
CASSOPOLIS MI, 49031 / / 0.0000 N 0.00
1613 21670 SHIAWASSEE 05/13/2021 N 1,550.00
ADAHLGREN ADAM J DAHLGREN 05/13/2021 2021-05-13.1 SWBA BUILDING INSPECTIONS 2021-05-10 TO 2021569-273-80100 Building Inspector 1,550.00
VENDOR TOTAL: 1,550.00
GL NUMBER DESCRIPTION AMOUNT
Paid
05/31/2021 N 1,760.60
SOUTH BEND IN, 46601 / / 0.0000 N 0.00
1607 460 STULL ST STE 200 05/06/2021 N 1,760.60
AUNALYTICS AUNALYTICS, INC 05/06/2021 29942450 SWBA CLOUD HOSTING SERVICES ACCT# C-001528 J569-273-80900 IT Support / Website Host 1,760.60
VENDOR TOTAL: 1,760.60
GL NUMBER DESCRIPTION AMOUNT
Paid
04/26/2021 N 298.00
Lansing MI, 48911 04/26/2021 0.0000 N 0.00
1589 2505 South Waiverly Hwy 04/26/2021 N 0.00
MISC Ayers Basement Systems 04/26/2021 00031616 SWBA BD Payment Refund
569-272-49100 01. Building Fee 198.00
569-272-49100 10. Required Inspections 100.00
298.00
VENDOR TOTAL: 298.00
GL NUMBER DESCRIPTION AMOUNT
Paid
05/28/2021 N 3,579.66
DETROIT MI, 48267 / / 0.0000 N 0.00
1619 PO BOX 674416 05/17/2021 N 3,579.66
BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 05/17/2021 007043238 SWBA HEALTH INSURANCE JUN 2021
569-273-71002 Health Insurance 3,579.66
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Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
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User: kgibson
DB: Smba
POST DATES 04/16/2021 – 05/21/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
VENDOR TOTAL: 3,579.66
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Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
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User: kgibson
DB: Smba
POST DATES 04/16/2021 – 05/21/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
05/04/2021 N 2,080.00
GRANDVILLE MI, 49418 / / 0.0000 N 0.00
1604 3097 PINEDALE DR SW 05/04/2021 N 2,080.00
CODE CODE SOURCE PC 05/04/2021 114020.2 SWBA REVIEW REVISED PLANS JSMBA20-05-0681 BU569-273-80500 Plan Review 2,080.00
GL NUMBER DESCRIPTION AMOUNT
Paid
05/14/2021 N 2,177.50
GRANDVILLE MI, 49418 / / 0.0000 N 0.00
1614 3097 PINEDALE DR SW 05/14/2021 N 2,177.50
CODE CODE SOURCE PC 05/14/2021 115321.1 SWBA PANERA 5119 W MAIN ST PB21-05-0099 JSMBA569-273-80500 Plan Review 2,177.50
GL NUMBER DESCRIPTION AMOUNT
Paid
05/14/2021 N 140.00
GRANDVILLE MI, 49418 / / 0.0000 N 0.00
1615 3097 PINEDALE DR SW 05/14/2021 N 140.00
CODE CODE SOURCE PC 05/14/2021 115321.2 SWBA PANERA 5119 W MAIN ST PB21-05-0099 JSMBA569-273-80500 Plan Review 140.00
GL NUMBER DESCRIPTION AMOUNT
Paid
04/20/2021 N 275.00
GRANDVILLE MI, 49418 / / 0.0000 N 0.00
1582 3097 PINEDALE DR SW 04/20/2021 N 275.00
CODE CODE SOURCE PC 04/20/2021 115621.1 SWBA REVIEW FOR WALGREENS PHARMACY REMODEL 5569-273-80500 Plan Review 275.00
GL NUMBER DESCRIPTION AMOUNT
Paid
04/22/2021 N 110.00
GRANDVILLE MI, 49418 / / 0.0000 N 0.00
1587 3097 PINEDALE DR SW 04/22/2021 N 110.00
CODE CODE SOURCE PC 04/22/2021 115621.2 SWBA 2ND REVIEW FOR WALGREENS PHARMACY REMOD569-273-80500 Plan Review 110.00
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Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
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User: kgibson
DB: Smba
POST DATES 04/16/2021 – 05/21/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
VENDOR TOTAL: 4,782.50
GL NUMBER DESCRIPTION AMOUNT
Paid
04/26/2021 N 55.00
Lansing MI, 48911 04/26/2021 0.0000 N 0.00
1591 2505 S. Waverly HWY 04/26/2021 N 0.00
MISC East End Plumbing 04/26/2021 00030986 SWBA BD Payment Refund
569-272-49400 05. Sewage ejector, sumps 5.00
569-272-49400 24. Inspection – Final 50.00
55.00
GL NUMBER DESCRIPTION AMOUNT
Paid
04/26/2021 N 55.00
Lansing MI, 48911 04/26/2021 0.0000 N 0.00
1590 2505 S. Waverly HWY 04/26/2021 N 0.00
MISC East End Plumbing 04/26/2021 00031617 SWBA BD Payment Refund
569-272-49400 05. Sewage ejector, sumps 5.00
569-272-49400 24. Inspection – Final 50.00
55.00
VENDOR TOTAL: 110.00
GL NUMBER DESCRIPTION AMOUNT
Paid
05/03/2021 N 50.00
KALAMAZOO MI, 49006 / / 0.0000 N 0.00
1595 927 PICCADILLY RD 05/03/2021 N 50.00
EOROPEZA ELVIRA OROPEZA 05/03/2021 2021-05-03.2 SWBA CELL PHONE REIMBURSEMENT APR 2021
569-273-85000 Telephone 50.00
VENDOR TOTAL: 50.00
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Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
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User: kgibson
DB: Smba
POST DATES 04/16/2021 – 05/21/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
05/03/2021 N 50.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1596 35063 23RD ST 05/03/2021 N 50.00
GREITENOUR GARRETT REITENOUR 05/03/2021 2021-05-03.3 SWBA CELL PHONE REIMBURSEMENT APR 2021
569-273-85000 Telephone 50.00
VENDOR TOTAL: 50.00
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Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
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User: kgibson
DB: Smba
POST DATES 04/16/2021 – 05/21/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
04/20/2021 Y 1,350.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1585 6323 WINDDRIFT AVE 04/20/2021 N 1,350.00
GHECKMAN GARYAIRE, LLC 04/20/2021 2021-04-20.2 SWBA PLUMBING / MECHANICAL / ELECTRICAL INSP569-273-80400 Plumbing Inspector 650.00
569-273-80300 Mechanical Inspector 650.00
569-273-80200 Electrical Inspector 50.00
1,350.00
GL NUMBER DESCRIPTION AMOUNT
Paid
05/04/2021 Y 2,050.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1603 6323 WINDDRIFT AVE 05/04/2021 N 2,050.00
GHECKMAN GARYAIRE, LLC 05/04/2021 2021-05-04.3 SWBA PLUMBING / MECHANICAL INSPECTIONS
569-273-80400 Plumbing Inspector 600.00
569-273-80300 Mechanical Inspector 1,400.00
569-273-80200 Electrical Inspector 50.00
2,050.00
GL NUMBER DESCRIPTION AMOUNT
Paid
05/17/2021 Y 1,000.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1621 6323 WINDDRIFT AVE 05/17/2021 N 1,000.00
GHECKMAN GARYAIRE, LLC 05/17/2021 2021-05-17.2 SWBA PLUMBING / MECHANICAL INSPECTIONS
569-273-80400 Plumbing Inspector 700.00
569-273-80300 Mechanical Inspector 300.00
1,000.00
VENDOR TOTAL: 4,400.00
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Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
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User: kgibson
DB: Smba
POST DATES 04/16/2021 – 05/21/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
05/03/2021 N 50.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1594 537 WEALTHY ST 05/03/2021 N 50.00
KGIBSON KYLE GIBSON 05/03/2021 2021-05-03.1 SWBA CELL PHONE REIMBURSEMENT APR 2021
569-273-85000 Telephone 50.00
GL NUMBER DESCRIPTION AMOUNT
Paid
05/03/2021 N 6.94
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1597 537 WEALTHY ST 05/03/2021 N 6.94
KGIBSON KYLE GIBSON 05/03/2021 2021-05-03.4 SWBA MILEAGE REIMBURSEMENT APR 2021
569-273-86100 Mileage 6.94
VENDOR TOTAL: 56.94
GL NUMBER DESCRIPTION AMOUNT
Paid
05/22/2021 N 653.64
KALAMAZOO MI, 49009-1332 / / 0.0000 N 0.00
1598 811 S DRAKE RD 05/03/2021 N 653.64
VISA MERCANTILE VISA 05/03/2021 2021-05-03.5 SWBA VISA BILL APR 2021
569-273-86000 Vehicle Gas / Maintenance 142.00
569-273-86000 CAR WASH MONTHLY SUBSCRIPTION 29.99
569-273-72800 Shipping / Postage 182.90
569-273-80900 ADOBE ACROBAT PRO DC RENEWAL 203.88
569-273-86000 12V INVERTER FOR TRUCK 29.87
569-273-80900 AVADA LICENSE FOR WEBSITE 65.00
653.64
VENDOR TOTAL: 653.64
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Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
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User: kgibson
DB: Smba
POST DATES 04/16/2021 – 05/21/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
05/03/2021 N 250.00
KALAMAZOO MI, 49001-3308 / / 0.0000 N 0.00
1600 PO BOX 3308 05/03/2021 N 250.00
MI PRINT MI PRINT WORKS 05/03/2021 5541210405 SWBA #10 WINDOW SECURITY ENVELOPES RE-ORDER
569-273-72800 Shipping / Postage 250.00
VENDOR TOTAL: 250.00
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Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
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User: kgibson
DB: Smba
POST DATES 04/16/2021 – 05/21/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
04/20/2021 Y 1,650.00
COLDWATER MI, 49036 / / 0.0000 N 0.00
1586 426 SARAH LN 04/20/2021 N 1,650.00
TTHATCHER MP SERVICES LLC 04/20/2021 2021-04-20.3 SWBA MECHANICAL / PLUMBING INSPECTIONS
569-273-80300 Mechanical Inspector 1,200.00
569-273-80400 Plumbing Inspector 450.00
1,650.00
GL NUMBER DESCRIPTION AMOUNT
Paid
05/04/2021 Y 1,000.00
COLDWATER MI, 49036 / / 0.0000 N 0.00
1602 426 SARAH LN 05/04/2021 N 1,000.00
TTHATCHER MP SERVICES LLC 05/04/2021 2021-05-04.2 SWBA MECHANICAL / PLUMBING INSPECTIONS
569-273-80300 Mechanical Inspector 700.00
569-273-80400 Plumbing Inspector 300.00
1,000.00
GL NUMBER DESCRIPTION AMOUNT
Paid
05/17/2021 Y 1,100.00
COLDWATER MI, 49036 / / 0.0000 N 0.00
1622 426 SARAH LN 05/17/2021 N 1,100.00
TTHATCHER MP SERVICES LLC 05/17/2021 2021-05-17.3 SWBA MECHANICAL / PLUMBING INSPECTIONS
569-273-80300 Mechanical Inspector 550.00
569-273-80400 Plumbing Inspector 550.00
1,100.00
VENDOR TOTAL: 3,750.00
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Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
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User: kgibson
DB: Smba
POST DATES 04/16/2021 – 05/21/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
05/09/2021 N 168.53
CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00
1592 PO BOX 633301 04/27/2021 N 168.53
OFFICE DEP OFFICE DEPOT 04/27/2021 167602969001 SWBA OFFICE SUPPLIES
569-273-72700 Supplies 168.53
GL NUMBER DESCRIPTION AMOUNT
Paid
05/23/2021 N 282.31
CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00
1610 PO BOX 633301 05/10/2021 N 282.31
OFFICE DEP OFFICE DEPOT 05/10/2021 170300636001 SWBA OFFICE SUPPLIES
569-273-72700 Supplies 282.31
GL NUMBER DESCRIPTION AMOUNT
Paid
05/30/2021 N 24.77
CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00
1618 PO BOX 633301 05/17/2021 N 24.77
OFFICE DEP OFFICE DEPOT 05/17/2021 172511436001 SWBA OFFICE SUPPLIES
569-273-72700 Supplies 24.77
VENDOR TOTAL: 475.61
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Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
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User: kgibson
DB: Smba
POST DATES 04/16/2021 – 05/21/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
05/19/2021 Y 650.00
VAN BUREN TWP MI, 48111-1677 / / 0.0000 N 0.00
1623 9593 REVERE DR 05/19/2021 N 650.00
REDMOND REDMOND ENGINEERING & DESIGN 05/19/2021 21-008 SWBA FS REVIEW COOPERS LANDING BLDG 27 3559/569-273-80500 Plan Review 650.00
GL NUMBER DESCRIPTION AMOUNT
Paid
05/19/2021 Y 650.00
VAN BUREN TWP MI, 48111-1677 / / 0.0000 N 0.00
1624 9593 REVERE DR 05/19/2021 N 650.00
REDMOND REDMOND ENGINEERING & DESIGN 05/19/2021 21-009 SWBA FS REVIEW COOPERS LANDING BLDG 28 3565/569-273-80500 Plan Review 650.00
VENDOR TOTAL: 1,300.00
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Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
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User: kgibson
DB: Smba
POST DATES 04/16/2021 – 05/21/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
05/01/2021 N 133.00
CHICAGO IL, 60680-2815 / / 0.0000 N 0.00
1593 PO BOX 802815 04/30/2021 N 133.00
RICOH RICOH 04/30/2021 1088112388 SWBA CYAN PRINT CARTRIDGES FOR MP CW220
569-273-72700 Supplies 133.00
GL NUMBER DESCRIPTION AMOUNT
Paid
05/06/2021 N 266.00
CHICAGO IL, 60680-2815 / / 0.0000 N 0.00
1599 PO BOX 802815 05/03/2021 N 266.00
RICOH RICOH 05/03/2021 1088146689 SWBA BLACK PRINT CARTRIDGE FOR MP-CW2200
569-273-72700 Supplies 266.00
GL NUMBER DESCRIPTION AMOUNT
Paid
05/07/2021 N 133.00
CHICAGO IL, 60680-2815 / / 0.0000 N 0.00
1606 PO BOX 802815 05/04/2021 N 133.00
RICOH RICOH 05/04/2021 1088165575 SWBA YELLOW PRINT CARTRIDGES MP CW2200
569-273-72700 Supplies 133.00
GL NUMBER DESCRIPTION AMOUNT
Paid
05/08/2021 N 133.00
CHICAGO IL, 60680-2815 / / 0.0000 N 0.00
1605 PO BOX 802815 05/04/2021 N 133.00
RICOH RICOH 05/04/2021 1088170806 SWBA MAGENTA PRINT CARTRIDGES MP CW2200
569-273-72700 Supplies 133.00
GL NUMBER DESCRIPTION AMOUNT
Paid
04/25/2021 N 106.81
CHICAGO IL, 60680-2815 / / 0.0000 N 0.00
1583 PO BOX 802815 04/20/2021 N 106.81
RICOH RICOH 04/20/2021 5061835399 SWBA COPIER
569-273-95600 Equipment / Maintenance 106.81
2021-05-27 Packet Revised 2021-05-26 SMBA Board Packet | Page 18 of 60
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
05/21/2021 11:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 13/16
User: kgibson
DB: Smba
POST DATES 04/16/2021 – 05/21/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
VENDOR TOTAL: 771.81
GL NUMBER DESCRIPTION AMOUNT
Paid
05/12/2021 N 380.00
KALAMAZOO MI, 49002 / / 0.0000 N 0.00
1611 246 E KILGORE 05/12/2021 N 380.00
SIEGFRIED SIEGFRIED CRANDALL P.C. 05/12/2021 106187 SWBA ACCOUNTING SERVICES APR 2021
569-273-80700 STEVE – AUDIT PREP 236.25
569-273-80700 ANN – CASH RECONCILIATIONS & FILE IMPORT 210.00
569-273-80700 LESS DISCOUNT (66.25)
380.00
VENDOR TOTAL: 380.00
GL NUMBER DESCRIPTION AMOUNT
Paid
05/28/2021 N 67.70
CAROL STREAM IL, 60197 / / 0.0000 N 0.00
1609 PO BOX 4181 05/10/2021 N 67.70
SPRINT SPRINT 05/10/2021 144563305-031 SWBA MOBILE HOTSPOT USAGE APR 2021
569-273-80900 IT Support / Website Host 67.70
VENDOR TOTAL: 67.70
GL NUMBER DESCRIPTION AMOUNT
Paid
06/01/2021 N 147.04
PHILADELPHIA PA, 19170 / / 0.0000 N 0.00
1617 PO BOX 7247 -0381 05/17/2021 N 147.04
SUN LIFE SUN LIFE FINANCIAL 05/17/2021 247757 SWBA LIFE INSURANCE JUN 2021
569-273-71003 Disability / Life Insurance 147.04
VENDOR TOTAL: 147.04
2021-05-27 Packet Revised 2021-05-26 SMBA Board Packet | Page 19 of 60
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
05/21/2021 11:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 14/16
User: kgibson
DB: Smba
POST DATES 04/16/2021 – 05/21/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
05/28/2021 N 379.56
CHICAGO IL, 60677-8000 / / 0.0000 N 0.00
1612 8020 SOLUTIONS CENTER 05/12/2021 N 379.56
TELNET TELNET WORLDWIDE 05/12/2021 220671 SWBA PHONE
569-273-85000 Telephone 379.56
VENDOR TOTAL: 379.56
2021-05-27 Packet Revised 2021-05-26 SMBA Board Packet | Page 20 of 60
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
05/21/2021 11:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 15/16
User: kgibson
DB: Smba
POST DATES 04/16/2021 – 05/21/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
04/26/2021 N 25.43
CHICAGO IL, 60680-9488 / / 0.0000 N 0.00
1581 P.O. BOX 809488 04/19/2021 N 25.43
UPS UPS 04/20/2021 000076R70Y161 SWBA SHIPPING FOR JSMBA21-05-0194 5020 W MAI569-273-72800 Shipping / Postage 25.43
GL NUMBER DESCRIPTION AMOUNT
Paid
05/03/2021 N 40.76
CHICAGO IL, 60680-9488 / / 0.0000 N 0.00
1588 P.O. BOX 809488 04/26/2021 N 40.76
UPS UPS 04/26/2021 000076R70Y171 SWBA SHIPPING FOR JSMBA21-05-0214 1060 N 10T569-273-72800 Shipping / Postage 40.76
GL NUMBER DESCRIPTION AMOUNT
Paid
05/17/2021 N 33.05
CHICAGO IL, 60680-9488 / / 0.0000 N 0.00
1608 P.O. BOX 809488 05/10/2021 N 33.05
UPS UPS 05/10/2021 000076R70Y191 SWBA SHIPPING FOR PLAN REVIEW MULTIPLE PROJE569-273-72800 FS REVIEW PM21-05-0194 BURLINGTON CF 14.99
569-273-72800 MEP DWGS JSMBA21-05-0214 1060 N 10TH ST 18.06
33.05
GL NUMBER DESCRIPTION AMOUNT
Paid
05/24/2021 N 33.05
CHICAGO IL, 60680-9488 / / 0.0000 N 0.00
1616 P.O. BOX 809488 05/17/2021 N 33.05
UPS UPS 05/17/2021 000076R70Y201 SWBA SHIPPING FOR MULTIPLE PROJECTS
569-273-72800 PM21-05-0205 6480 TECHNOLOGY AVE STE C 14.99
569-273-72800 JSMBA21-05-0277 2575 N DRAKE RD DIALYSIS 18.06
33.05
VENDOR TOTAL: 132.29
2021-05-27 Packet Revised 2021-05-26 SMBA Board Packet | Page 21 of 60
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
05/21/2021 11:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 16/16
User: kgibson
DB: Smba
POST DATES 04/16/2021 – 05/21/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
04/20/2021 Y 1,950.00
MATTAWAN MI, 49071 / / 0.0000 N 0.00
1584 38159 24TH ST 04/20/2021 N 1,950.00
WWILCOX WILLIAM WILCOX 04/20/2021 2021-04-20.1 SWBA ELECTRICAL INSPECTIONS
569-273-80200 Electrical Inspector 1,950.00
GL NUMBER DESCRIPTION AMOUNT
Paid
05/04/2021 Y 2,100.00
MATTAWAN MI, 49071 / / 0.0000 N 0.00
1601 38159 24TH ST 05/04/2021 N 2,100.00
WWILCOX WILLIAM WILCOX 05/04/2021 2021-05-04.1 SWBA ELECTRICAL INSPECTIONS
569-273-80200 Electrical Inspector 2,100.00
GL NUMBER DESCRIPTION AMOUNT
Paid
05/17/2021 Y 1,300.00
MATTAWAN MI, 49071 / / 0.0000 N 0.00
1620 38159 24TH ST 05/17/2021 N 1,300.00
WWILCOX WILLIAM WILCOX 05/17/2021 2021-05-17.1 SWBA ELECTRICAL INSPECTIONS
569-273-80200 Electrical Inspector 1,300.00
VENDOR TOTAL: 5,350.00
TOTAL – ALL VENDORS: 30,295.35
2021-05-27 Packet Revised 2021-05-26 SMBA Board Packet | Page 22 of 60
Fund Item Amount
05/21/2021 11:08 AM Page 1 of 1
For Journal Entries with Post Dates Between 03/16/2021 and 05/21/2021
Journal Totals By Fund Report
Total Payroll: 35,706.32
Net Payment: 22,016.20
Gross Payment: 30,954.34
569
Pay Codes Amount
HOURLY 9,805.65
IN LIEU OF 174.42
OVERTIME 54.02
PTO 2,337.42
SALARY 9,644.69
Pay Code Totals: 22,016.20
Deductions Amount
FITW 2,011.09
HSA_EE 900.00
MEDICARE_EE 435.79
PENSION_EE_PRE 280.29
PENSION_EE_ROTH 2,257.45
SITW 1,190.15
SOCSEC_EE 1,863.37
Deduction Totals: 8,938.14
Expenses Amount
MEDICARE_ER 435.79
PENSION_ER 1,226.41
PENSION_ER_MTCH 1,226.41
SOCSEC_ER 1,863.37
Expense Totals: 4,751.98
2021-05-27 Packet Revised 2021-05-26 SMBA Board Packet | Page 23 of 60
SOUTHWEST MICHIGAN BUILDING AUTHORITY BANK BALANCE REPORT
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2020 $363,688.08 $374,395.69 $367,084.01 $364,749.52 $366,304.26 $376,755.31 $410,190.86 $363,684.45 $454,864.86 $482,472.44 $521,651.20 $ 513,525.33
2021 $503,222.53 $523,735.52 $538,097.75 $534,031.68 $547,884.78
$0.00
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Bank Account Balance by Month
2020 2021
Printed 5/21/2021 at 11:03 AM
I:\Board Packets\01 TEMPLATES\Revenue & Inspections Report
2021-05-27 Packet Revised 2021-05-26 SMBA Board Packet | Page 24 of 60
05/21/2021 11:09 AM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/2
User: kgibson
DB: Smba
PERIOD ENDING 05/31/2021
% Fiscal Year Completed: 41.37
% BDGT
USED
AVAILABLE
BALANCE
ACTIVITY FOR
MONTH
05/31/2021
YTD BALANCE
05/31/2021
2021
GL NUMBER DESCRIPTION AMENDED BUDGET
Fund 569 – Building Authority
Revenues
Dept 000 – A&L, Balance Sheet Accounts
569-000-99999 Carryover 7,725.00 0.00 0.00 7,725.00 0.00
Total Dept 000 – A&L, Balance Sheet Accounts 7,725.00 0.00 0.00 7,725.00 0.00
Dept 272 – Revenue Accounts
569-272-49100 Building Permits 300,000.00 110,433.70 (3,843.00) 189,566.30 36.81
569-272-49200 Electrical Permits 75,000.00 17,051.00 (8,727.00) 57,949.00 22.73
569-272-49300 Mechanical Permits 80,000.00 23,618.00 (11,875.50) 56,382.00 29.52
569-272-49400 Plumbing Permits 60,000.00 10,353.00 (9,179.00) 49,647.00 17.26
569-272-60701 FOIA Fees 0.00 78.25 7.15 (78.25) 100.00
569-272-62600 Building Services to Others 0.00 0.00 0.00 0.00 0.00
569-272-62701 Building Inspections 0.00 38,760.00 38,760.00 (38,760.00) 100.00
569-272-62702 Electrical Inspections 0.00 15,495.00 15,495.00 (15,495.00) 100.00
569-272-62703 Mechanical Inspections 0.00 19,140.00 19,140.00 (19,140.00) 100.00
569-272-62704 Plumbing Inspections 0.00 11,795.00 11,795.00 (11,795.00) 100.00
569-272-63000 Plan Review 45,000.00 34,078.00 7,680.50 10,922.00 75.73
569-272-66300 Bond Forfeitures and Bond Costs 0.00 0.00 0.00 0.00 0.00
569-272-66500 Interest on Investments 2,000.00 330.69 0.00 1,669.31 16.53
569-272-67300 Gain/Loss on Sale of Assets 0.00 0.00 0.00 0.00 0.00
569-272-67500 Miscellaneous 500.00 454.25 0.00 45.75 90.85
Total Dept 272 – Revenue Accounts 562,500.00 281,586.89 59,253.15 280,913.11 50.06
TOTAL REVENUES 570,225.00 281,586.89 59,253.15 288,638.11 49.38
Expenditures
Dept 273 – Building Authority Expense Activity
569-273-70200 Salaries 162,508.00 61,511.83 12,226.30 100,996.17 37.85
569-273-70203 Building Board of Appeals 0.00 0.00 0.00 0.00 0.00
569-273-70204 Board Member At Large Stipend 390.00 90.00 0.00 300.00 23.08
569-273-71002 Health Insurance 43,000.00 21,433.31 3,579.66 21,566.69 49.84
569-273-71003 Disability / Life Insurance 1,735.00 970.00 147.04 765.00 55.91
569-273-71004 Work Comp Insurance 2,500.00 2,140.00 0.00 360.00 85.60
569-273-71005 Payroll Taxes – FICA 12,432.00 4,612.25 914.66 7,819.75 37.10
569-273-71006 HSA 7,300.00 7,072.00 0.00 228.00 96.88
569-273-71009 Pension Plan 13,000.00 5,954.15 972.54 7,045.85 45.80
569-273-71101 In Lieu of Insurance 1,170.00 450.00 90.00 720.00 38.46
569-273-71102 Clothing Allowance 1,500.00 0.00 0.00 1,500.00 0.00
569-273-71103 Education / Membership Dues 4,000.00 1,202.85 0.00 2,797.15 30.07
569-273-72700 Supplies 3,000.00 2,015.56 839.08 984.44 67.19
569-273-72800 Postage / Shipping 2,500.00 1,286.48 499.00 1,213.52 51.46
569-273-72900 General Insurance 9,000.00 8,570.00 0.00 430.00 95.22
569-273-80100 Building Inspector 10,000.00 1,950.00 1,550.00 8,050.00 19.50
569-273-80200 Electrical Inspector 35,000.00 18,100.00 3,450.00 16,900.00 51.71
569-273-80300 Mechanical Inspector 30,000.00 18,750.00 2,950.00 11,250.00 62.50
569-273-80400 Plumbing Inspector 35,000.00 13,050.00 2,150.00 21,950.00 37.29
569-273-80500 Plan Review 40,000.00 26,943.50 5,697.50 13,056.50 67.36
569-273-80600 Consultants 0.00 0.00 0.00 0.00 0.00
569-273-80700 Accounting / Audit Fees 13,000.00 4,393.25 380.00 8,606.75 33.79
569-273-80800 Legal Fees 5,000.00 1,545.00 0.00 3,455.00 30.90
569-273-80900 IT Support / Website Host 35,000.00 12,299.92 2,097.18 22,700.08 35.14
569-273-85000 Telephone 6,300.00 2,635.46 529.56 3,664.54 41.83
2021-05-27 Packet Revised 2021-05-26 SMBA Board Packet | Page 25 of 60
05/21/2021 11:09 AM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/2
User: kgibson
DB: Smba
PERIOD ENDING 05/31/2021
% Fiscal Year Completed: 41.37
% BDGT
USED
AVAILABLE
BALANCE
ACTIVITY FOR
MONTH
05/31/2021
YTD BALANCE
05/31/2021
2021
GL NUMBER DESCRIPTION AMENDED BUDGET
Fund 569 – Building Authority
Expenditures
569-273-86000 Vehicle Gas / Maintenance 3,000.00 858.79 201.86 2,141.21 28.63
569-273-86100 Mileage 500.00 60.48 6.94 439.52 12.10
569-273-94000 Facility Rent 21,000.00 21,000.00 0.00 0.00 100.00
569-273-95500 Miscellaneous 0.00 0.00 0.00 0.00 0.00
569-273-95600 Equipment / Maintenance 850.00 575.85 0.00 274.15 67.75
569-273-96500 Bank Service Charges 500.00 212.00 0.00 288.00 42.40
569-273-96800 Depreciation Expense 0.00 0.00 0.00 0.00 0.00
569-273-97100 Capital Outlay 22,000.00 15,535.40 0.00 6,464.60 70.62
569-273-97200 Capital Outlay – Vehicle 0.00 0.00 0.00 0.00 0.00
569-273-99300 Interest/Penalty IRS/State Withholdings 0.00 0.00 0.00 0.00 0.00
Total Dept 273 – Building Authority Expense Activity 521,185.00 255,218.08 38,281.32 265,966.92 48.97
TOTAL EXPENDITURES 521,185.00 255,218.08 38,281.32 265,966.92 48.97
NET OF REVENUES & EXPENDITURES 49,040.00 26,368.81 20,971.83 22,671.19 53.77
TOTAL EXPENDITURES 521,185.00 255,218.08 38,281.32 265,966.92 48.97
TOTAL REVENUES 570,225.00 281,586.89 59,253.15 288,638.11 49.38
Fund 569 – Building Authority:
NET OF REVENUES & EXPENDITURES 49,040.00 26,368.81 20,971.83 22,671.19 53.77
TOTAL EXPENDITURES – ALL FUNDS 521,185.00 255,218.08 38,281.32 265,966.92 48.97
TOTAL REVENUES – ALL FUNDS 570,225.00 281,586.89 59,253.15 288,638.11 49.38
2021-05-27 Packet Revised 2021-05-26 SMBA Board Packet | Page 26 of 60
x Amendment
Adjustment
GL # Description Type Current Budget YTD Balance Amended
Budget
Amendment
Amount
569-000-99999 Carryover Revenue $ 7,725.00 $ – $ (7,725.00)
569-272-49100 Building Permits Revenue $ 300,000.00 $ 110,433.70 $ 185,000.00 $ (115,000.00)
569-272-49200 Electrical Permits Revenue $ 75,000.00 $ 17,051.00 $ 40,000.00 $ (35,000.00)
569-272-49300 Mechanical Permits Revenue $ 80,000.00 $ 23,618.00 $ 35,000.00 $ (45,000.00)
569-272-49400 Plumbing Permits Revenue $ 60,000.00 $ 10,353.00 $ 32,000.00 $ (28,000.00)
569-272-60701 FOIA Fees Revenue $ – $ 78.25 $ 100.00 $ 100.00
569-272-62701 Building Inspections Revenue $ – $ 38,760.00 $ 95,000.00 $ 95,000.00
569-272-62702 Electrical Inspections Revenue $ – $ 15,495.00 $ 35,000.00 $ 35,000.00
569-272-62703 Mechanical Inspections Revenue $ – $ 19,140.00 $ 45,000.00 $ 45,000.00
569-272-62704 Plumbing Inspections Revenue $ – $ 11,795.00 $ 28,000.00 $ 28,000.00
$ –
569-273-72700 Supplies Expenditure $ 3,000.00 $ 2,015.56 $ 4,500.00 $ 1,500.00
569-273-80300 Mechanical Inspector Expenditure $ 30,000.00 $ 18,750.00 $ 45,000.00 $ 15,000.00
569-273-80400 Plumbing Inspector Expenditure $ 35,000.00 $ 13,050.00 $ 28,000.00 $ (7,000.00)
$ –
GL # Description Type
To align actual revenues with over budget accounts and provide for additional expected revenue.
To align actual expenses with over budget accounts and provide for additional expected expenditures.
To account for newly created GL numbers.
Current budgeted revenues as amended are $570,225 and expenses of $521,185, net $49,040.
The requested amendments would result in total budgeted revenues of $542,600 and expenses of $530,685, net $11,915.
Budget Adjustment Request
Totals $ – $ –
Describe Reason for Request:
Budget Amendment Request
Revenues ( -$27,625.00 )
DR Amount CR Amount
Expenditures ( $9,500.00 )
5/21/2021
Budget Amendment / Adjustment Request Form
Southwest Michigan Building Authority
Request Type: Requested By:
Kyle Gibson, Office Manager
I:\Board Packets\2021\2021-05-27\Budget Adjustment or Amendment Request Form 1 of 1
2021-05-27 Packet Revised 2021-05-26 SMBA Board Packet | Page 27 of 60
Southwest Michigan Building Authority
7275 West Main Street
Kalamazoo MI 49009
269-585-4150
www.swmiba.org
MEMORANDUM
To: SMBA Board
From: Office Manager
Date: 2021-04-28
Re: Proposal from SeamlessDocs for Software as a Service (SaaS)
Purpose
To obtain authorization from the board to accept a proposal from SeamlessDocs (the “Vendor”) for the use of
their SaaS offering.
Background
The Authority currently uses fillable PDF forms for applicants to submit permit applications. In order to submit
these forms, applicants must download the PDF file to their computer, fill it out, and return the form to as an
email attachment or via the mail.
Value Proposition
The Vendor’s SaaS platform would allow applicants to complete and submit an application completely from
within their browser. Applicants would no longer need to download the file to their computer and email it in to
us. The platform supports e-signatures, attachment uploads, and conditional logic. Using the platform, we
would also be able to make certain fields “required”, meaning that the form could not be submitted unless the
field is filled out by the applicant. A fair amount of our staff’s processing time is in tracking down incomplete
submissions, and it is my opinion that the implementation of the platform could significantly reduce the amount
of time spent by staff tracking down missing information and correcting incorrectly completed forms.
Cost
Pricing proposals are attached to this memorandum.
Under the “Pilot” program, the cost for 1 year would be $6,465. This is the subscription level I would
recommend.
Also provided is pricing for the “Small” program. Tier 1 is the next level above the “Pilot” program, and is
provided for comparison.
Request
A request is made to authorize the purchase of an annual subscription to the Vendor’s SaaS platform under
the “Pilot” program. Discounts are available for purchasing the subscription in multi-year terms. The Vendor
will prorate the first year to align with our budget year. My recommendation is to complete the prorated term to
ensure that the platform is a good fit for the Authority, and then renew with a 3-or-5-year term in the 2022 fiscal
year.
2021-05-27 Packet Revised 2021-05-26 SMBA Board Packet | Page 28 of 60
GovOS Studio
Pricing Guide
2021 Software Subscriptions & Services
GovOS, Inc. 6300 Cedar Springs RD
Dallas, Texas, 75235
(214) 351- 4800
info@kofile.us
2021-05-27 Packet Revised 2021-05-26 SMBA Board Packet | Page 29 of 60
Pilot: Subscription Pricing
P R I C I N G – E N T E R P R I S E
Pilot
Forms 10
eSignatures Unlimited
Chat, Email, Phone Support Unlimited
Standard User Licenses 1
Submission Manager
Save and Continue
Visitor Portal
Stages, Tags, Assignments
Triggers
Support, Training, Implementation
Annual Cost 6,465
Pilot: Subscription
2
● In c lu d e d in e ve ry s u b s c rip tio n :
○ Un lim ite d fo rm s u b m is s io n s
○ Un lim ite d o n lin e tra in in g
● 3% d is c o u n t o n 3 ye a r te rm s .
● 5 % d is c o u n t o n 5 ye a r te rm s .
● Pro ra tin g a va ila b le fo r s h o rte r te rm s to m e e t b u d g e t c yc le s .
● Yo u c a n u p g ra d e to a n y tie r a t a n y p o in t with in yo u r s u b s c rip tio n .
Notes
2021-05-27 Packet Revised 2021-05-26 SMBA Board Packet | Page 30 of 60
● Any of the above can be added to your subscription at any time.
● Fo r a lis t o f o u r a u th o rize d p a ym e n t g a te wa ys re a c h o u t to yo u r Ac c o u n t
Exe c u tive .
● To re vie w a n d te s t th e API Do c u m e n ta tio n re a c h o u t to yo u r Ac c o u n t Exe c u tive .
● Co s ts in c lu d e s e tu p o f e a c h a d d o n a s we ll a s a n n u a l m a in te n a n c e a n d
s u p p o rt.
● Ea c h in te g ra tio n s u b s c rip tio n c o m e s with a 2 h o u rs o f tra in in g a n d
im p le m e n ta tio n to g e t yo u s ta rte d .
● Ea c h in te g ra tio n in c lu d e s a c c e s s to th e p la tfo rm to m a n a g e yo u r in te g ra tio n s .
Add – On Pricing
P R I C I N G
SOFTWARE DESCRIPTION COST/YR
Standard User License Us e r Lic e n s e fo r a n y a d m in , d ire c to r, p ro c e s s o r $500
Limited User License Us e r Lic e n s e fo r a n a n a lys t $250
Payment Integration In te g ra tio n with o n e o f o u r a u th o rize d p a ym e n t
g a te wa ys . $3,4 5 0
Single Sign On Sin g le Sig n On in te g ra tio n $4 ,9 5 0
Private Labeling Cu s to m s u b d o m a in o n yo u r a c c o u n t $1,9 5 0
API Access API d o c u m e n ta tio n a s we ll a s c h a t & p h o n e s u p p o rt $2,4 5 0
Standard Integration
– Go o g le Drive & Go o g le Sh e e ts
– Sh a re p o in t
– La s e rfic h e (Als o n e e d LF s id e o f in te g ra tio n )
– FTP
– Dro p b o x, Bo x.c o m
– Po we rBI
$6 ,5 0 0
Enterprise Integrations
– Ac c e la
– Citywo rks
– Ca rte g ra p h
$13,0 0 0
Software Add – Ons
Notes
3
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P R I C I N G
4
Pricing Additional Users
USER TYPE STANDARD LIMITED VISITOR
Tools & Features Owner Director Processor Analyst Visitor
View, eSign & Submit Forms ✔ ✔ ✔ ✔ ✔
Vie w My Su b m is s io n s ✔ ✔ ✔ ✔ ✔
Vie w As s ig n e d Su b m is s io n s ✔ ✔ ✔ ✔
Us e Sta g e s , Ta g s , As s ig n m e n ts ✔ ✔ ✔ ✔
Cre a te Fo rm s ✔ ✔ ✔
Ma n a g e Po rta ls ✔ ✔
Vie w All Fo rm s with in Gro u p ✔ ✔
Vie w All Ac c o u n t Fo rm s ✔
Ma n a g e Ac c o u n t Us e rs & Pro file ✔
Cost/User/Year $500/user $250/user $0
User Pricing
Bulk User Pricing
To receive discounts, users must be purchased at one given time. It does not apply
to total users.
Additional User Licenses Cost/User/Year
Number of Users Purchased Standard Limited
1- 9 $500 $250
10 – 19 $450 $230
20 – 29 $425 $210
30 – 39 $400 $200
4 0 – 4 9 $375 $19 0
50+ $300 $15 0
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GovOS Studio
Pricing Guide
2021 Software Subscriptions & Services
GovOS, Inc. 6300 Cedar Springs RD
Dallas, Texas, 75235
(214) 351- 4800
info@kofile.us
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Small: Subscription Pricing
P R I C I N G – ENTERPRISE
Tier 1 Tier 2 Tier 3
Forms 35 90 Unlimited
eSignatures Unlimited Unlimited Unlimited
Chat, Email, Phone Support Unlimited Unlimited Unlimited
Standard User Licenses 1 1 1
Submission Manager
Save and Continue
Visitor Portal
Stages, Tags, Assignments
Triggers
Support, Training, Implementation
Annual Cost $14,479 $27,510 $41,264
Small: Subscription
2
● In c lu d e d in e ve ry s u b s c rip tio n :
○ Un lim ite d fo rm s u b m is s io n s
○ Un lim ite d o n lin e tra in in g
● 3% d is c o u n t o n 3 ye a r te rm s .
● 5 % d is c o u n t o n 5 ye a r te rm s .
● Pro ra tin g a va ila b le fo r s h o rte r te rm s to m e e t b u d g e t c yc le s .
● Yo u c a n u p g ra d e to a n y tie r a t a n y p o in t with in yo u r s u b s c rip tio n .
Notes
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Small: Subscription Pricing
P R I C I N G – D E P A R T M E N T
Tier 1 Tier 2 Tier 3
Forms 30 60 Unlimited
eSignatures Unlimited Unlimited Unlimited
Chat, Email, Phone Support Unlimited Unlimited Unlimited
Standard User Licenses 1 1 1
Submission Manager
Save and Continue
Visitor Portal
Stages, Tags, Assignments
Triggers
Support, Training, Implementation
Annual Cost $12,870 $22,523 $33,784
Small: Subscription
3
● In c lu d e d in e ve ry s u b s c rip tio n :
○ Un lim ite d fo rm s u b m is s io n s
○ Un lim ite d o n lin e tra in in g
● 3% d is c o u n t o n 3 ye a r te rm s .
● 5 % d is c o u n t o n 5 ye a r te rm s .
● Pro ra tin g a va ila b le fo r s h o rte r te rm s to m e e t b u d g e t c yc le s .
● Yo u c a n u p g ra d e to a n y tie r a t a n y p o in t with in yo u r s u b s c rip tio n .
Notes
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● Any of the above can be added to your subscription at any time.
● Fo r a lis t o f o u r a u th o rize d p a ym e n t g a te wa ys re a c h o u t to yo u r Ac c o u n t
Exe c u tive .
● To re vie w a n d te s t th e API Do c u m e n ta tio n re a c h o u t to yo u r Ac c o u n t Exe c u tive .
● Co s ts in c lu d e s e tu p o f e a c h a d d o n a s we ll a s a n n u a l m a in te n a n c e a n d
s u p p o rt.
● Ea c h in te g ra tio n s u b s c rip tio n c o m e s with a 2 h o u rs o f tra in in g a n d
im p le m e n ta tio n to g e t yo u s ta rte d .
● Ea c h in te g ra tio n in c lu d e s a c c e s s to th e p la tfo rm to m a n a g e yo u r in te g ra tio n s .
Add – On Pricing
P R I C I N G
SOFTWARE DESCRIPTION COST/YR
Standard User License Us e r Lic e n s e fo r a n y a d m in , d ire c to r, p ro c e s s o r $500
Limited User License Us e r Lic e n s e fo r a n a n a lys t $250
Payment Integration In te g ra tio n with o n e o f o u r a u th o rize d p a ym e n t
g a te wa ys . $3,4 5 0
Single Sign On Sin g le Sig n On in te g ra tio n $4 ,9 5 0
Private Labeling Cu s to m s u b d o m a in o n yo u r a c c o u n t $1,9 5 0
API Access API d o c u m e n ta tio n a s we ll a s c h a t & p h o n e s u p p o rt $2,4 5 0
Standard Integration
– Go o g le Drive & Go o g le Sh e e ts
– Sh a re p o in t
– La s e rfic h e (Als o n e e d LF s id e o f in te g ra tio n )
– FTP
– Dro p b o x, Bo x.c o m
– Po we rBI
$6 ,5 0 0
Enterprise Integrations
– Ac c e la
– Citywo rks
– Ca rte g ra p h
$13,0 0 0
Software Add – Ons
Notes
4
2021-05-27 Packet Revised 2021-05-26 SMBA Board Packet | Page 36 of 60
P R I C I N G
5
Pricing Additional Users
USER TYPE STANDARD LIMITED VISITOR
Tools & Features Owner Director Processor Analyst Visitor
View, eSign & Submit Forms ✔ ✔ ✔ ✔ ✔
Vie w My Su b m is s io n s ✔ ✔ ✔ ✔ ✔
Vie w As s ig n e d Su b m is s io n s ✔ ✔ ✔ ✔
Us e Sta g e s , Ta g s , As s ig n m e n ts ✔ ✔ ✔ ✔
Cre a te Fo rm s ✔ ✔ ✔
Ma n a g e Po rta ls ✔ ✔
Vie w All Fo rm s with in Gro u p ✔ ✔
Vie w All Ac c o u n t Fo rm s ✔
Ma n a g e Ac c o u n t Us e rs & Pro file ✔
Cost/User/Year $500/user $250/user $0
User Pricing
Bulk User Pricing
To receive discounts, users must be purchased at one given time. It does not apply
to total users.
Additional User Licenses Cost/User/Year
Number of Users Purchased Standard Limited
1- 9 $500 $250
10 – 19 $450 $230
20 – 29 $425 $210
30 – 39 $400 $200
4 0 – 4 9 $375 $19 0
50+ $300 $15 0
2021-05-27 Packet Revised 2021-05-26 SMBA Board Packet | Page 37 of 60
Southwest Michigan Building Authority
7275 West Main Street
Kalamazoo MI 49009
269-585-4150
www.swmiba.org
MEMORANDUM
To: SMBA Board
From: Office Manager
Date: 5/26/2021
Re: Deck Permit PB21-02-0291 at 10528 N Riverview Dr (Brad Meyers)
For the board’s consideration are documents submitted by Mr. Meyers.
Further input will be provided by Building Official Reitenour and Chair Farmer, both of whom have been in
communication with Mr. Meyers.
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