Southwest Michigan Building Authority
7275 West Main Street
Kalamazoo MI 49009
269-585-4150
www.swmiba.org
Regular Board Meeting
April 22nd, 2021
8:30 AM
Via Zoom
Meeting Link: https://zoom.us/j/94963176726
Meeting ID: 949 6317 6726
Call-in Number: +1 312 626 6799 US (Chicago)
Citizen Comments may be submitted in writing via email to kjgibson@swmiba.org by the close of
business the day before the meeting date listed above, and will be read aloud during that portion of
the meeting. Citizens are also welcomed to speak during the public comment session but are asked
to remain muted for the remainder of the meeting.
Agenda
1. Call to Order
2. Roll Call
3. Citizen Comments on Non-Agenda Items
a. Reading of Public Comment – Kyle Gibson
4. Consent Agenda
a. Meeting Minutes – March 28, 2021 Regular Meeting
b. April 2021 Financial Reports
c. April 2021 Budget Amendments & Adjustments
d. Memo Re: Request for Authorization to Sell Equipment
5. Update on SMBA & Texas Charter Township Interlocal Agreement
6. Board Chair’s Report
7. Other Business
8. Adjournment
2021-04-22 SMBA Board Packet | Page 1 of 23
1
Southwest Michigan Building Authority
March 25, 2021
The SMBA regular meeting was held via Zoom. Chair Dusty Farmer called the meeting to order
at 8:33 a.m.
Board Roll Call:
A roll call was taken to comply with the provisions of MCL 15.263(2)(a)(ii) regarding remote
meeting attendance by board members.
Present:
Name Location Attending From
Dusty Farmer, Chair, Oshtemo Township Oshtemo Township, Kalamazoo County, MI
Jeff Sorensen, Cooper Township Cooper Township, Kalamazoo County, MI
Larry Stehouwer, Citizen Member, Cooper Zion National Park, Utah
Cheri Bell, Oshtemo Township Cancún, Quintana Roo, Mexico
Absent:
Carol DeHaan, Treasurer, Cooper Township
Also present were Building Official Garrett Reitenour, Administrative Assistant El Oropeza,
Attorney Jim Porter, and Board Secretary Kyle Gibson.
Citizen Comments on Non-Agenda Items
No public comment was provided.
Consent Agenda
Meeting Minutes – February 25, 2021 Regular Meeting
February 2021 Financial Reports
March 2021 Budget Amendments and Adjustments
A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the consent
agenda as presented.
Opposed: None
The Chair declared that the motion was carried 4-0, with 1 absent.
Confirmation of 2021 Inspector Contract Renewals
Mr. Gibson provided the board with a summary of the contract renewals. Brief discussion was
held by the board. A motion was made by Jeff Sorensen and supported by Larry Stehouwer to
approve the contracts as presented.
Opposed: None
The Chair declared that the motion was carried 4-0, with 1 absent.
2021-04-22 SMBA Board Packet | Page 2 of 23
2
Consideration of Draft Intergovernmental Agreement with Texas Charter Township
Attorney Porter presented the status of the draft intergovernmental agreement. Mr. Gibson
provided additional information. A motion was made by Jeff Sorensen and supported by Larry
Stehouwer to approve the draft with minor revisions yet to be made by Attorney Porter and
advance the agreement to signature once those revisions are received.
Opposed: None
The Chair declared that the motion was carried 4-0, with 1 absent.
Approval of Draft Freedom of Information Act Policy and Procedure Guide
Mr. Gibson presented the proposed changes with input from Attorney Porter.
A motion was made by Jeff Sorensen and supported by Dusty Farmer to approve the revised
policy as presented.
Opposed: None
The Chair declared that the motion was carried 4-0, with 1 absent.
Board Chair’s Report
Chair Farmer had nothing to report.
No board action was taken.
Other Business
(Item 1) There was no other business brought before the board.
Chair Farmer Adjourned the meeting at 8:46 a.m.
Next Regular Meeting – April 22nd – 8:30 a.m.
2021-04-22 SMBA Board Packet | Page 3 of 23
Southwest Michigan Building Authority
7275 West Main Street
Kalamazoo MI 49009
269-585-4150
www.swmiba.org
MEMORANDUM
To: SMBA Board
From: Office Manager
Date: 2021-03-26
Re: Change to Monthly Financial Reporting
Purpose:
To provide the board more thorough and up-to-date financial reports.
Background:
The monthly financial reports presented for board review currently are run through the previous month. These
reports include revenue reports from the Building Department program, bank account balance, a listing of all
checks/EFT transactions which have been run through the Accounts Payable program, and a budget snapshot
as of the previous month.
Proposal:
Starting this month, the reports presented to the board will be run from the end date of the previous reports to
the date which the packet is compiled. This will result in a month-to-date report, rather than a previous month
report. In addition to the existing reports, I will be providing a miscellaneous revenue report as well as a payroll
expense report. These new reports will allow for the board to have a more complete picture of the Authority’s
financial position on a month-to-month basis.
2021-04-22 SMBA Board Packet | Page 4 of 23
Southwest Michigan Building Authority
7275 West Main Street
Kalamazoo MI 49009
269-585-4150
www.swmiba.org
Financial Reports for:
April 2021
As of 2021-04-16
1. Permit Revenue & Inspections Report
2. Miscellaneous Revenue Report
3. Accounts Payable Detailed Disbursement Report
4. Payroll Expense Report
5. Budget Snapshot
6. Bank Account Balance Report
2021-04-22 SMBA Board Packet | Page 5 of 23
SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT
Reporting Period: 03/01/2021 to 04/16/2021
Building Electrical Mechanical Plumbing Totals
Oshtemo 72 49 60 44 225
Revenue $43,443.70 $7,094.00 $10,318.50 $8,501.00 $69,357.20
YTD Oshtemo 113 93 127 63 396
YTD Revenue $91,179.50 $16,214.25 $22,605.50 $10,247.00 $140,246.25
Cooper 32 19 20 9 80
Revenue $7,973.00 $3,476.00 $3,001.00 $1,722.00 $16,172.00
YTD Cooper 56 40 43 20 159
YTD Revenue $18,366.50 $7,434.00 $8,206.00 $7,570.00 $41,576.50
Total Permits 104 68 80 53 305
Total Revenue $51,416.70 $10,570.00 $13,319.50 $10,223.00 $85,529.20
YTD Total Permits 169 133 170 83 555
YTD Total Revenue $109,546.00 $23,648.25 $30,811.50 $17,817.00 $181,822.75
Building Electrical Mechanical Plumbing Totals
Oshtemo Inpsections 206 90 127 79 502
Cooper Inspections 130 45 40 25 240
YTD Oshtemo Inspections 374 214 251 186 1025
YTD Cooper Inspections 214 78 81 50 423
Total Inspections 336 135 167 104 742
YTD Total Inspections 588 292 332 236 1448
Permit Revenue
Inspections
0
100
200
300
400
500
600
700
800
$0.00
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
$80,000.00
$90,000.00
2021 Revenue by Month 2020 Revenue by Month
2021 Inspections by Month 2020 Inspections by Month
Printed 4/16/2021 at 3:26 PM
I:\Board Packets\01 TEMPLATES\Revenue & Inspections Report
2021-04-22 SMBA Board Packet | Page 6 of 23
Approved by State Board of Accounts for the Southwest Michigan Building Authority, 2017
04/16/2021 03:29 PM RECEIPT ITEMS REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/1
User: kgibson
DB: Smba
Post Date from 03/01/2021 – 04/16/2021 Open And Completed Receipts
Receipts Items: MISC
Receipt # Description Reference Cashier
Date Received Of Distribution Amount
MISC MISCELLANEOUS REVENUE
7413 1 ROLL OF STAMPS POSTAGE / SHIPPING EXPENSE kgibson
03/16/2021 KYLE GIBSON 542-371-73000 55.00
7439 ACCOUNT CREDIT FOR A6X14188-6 MISCELLANEOUS REVENUE kgibson
03/19/2021 EMC INSURANCE 542-371-75101 298.00
7506 SALE OF KEYBOARD/MOUSE COMBO MISCELLANEOUS REVENUE kgibson
03/30/2021 ELVIRA OROPEZA 542-001-47500 10.00
Total MISC (3) 363.00
Grand Total (3): 363.00
2021-04-22 SMBA Board Packet | Page 7 of 23
04/16/2021 03:32 PM CHECK REGISTER FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/2
User: kgibson
DB: Smba
CHECK DATE FROM 03/01/2021 – 04/16/2021
Check Date Bank Check Vendor Vendor Name Invoice Vendor Description Amount
Bank SWBA
03/01/2021 SWBA 1373 HSA BASIC SALES BASIC SALES HSA PLAN ADMINISTRATION RENEWAL 72.00
03/01/2021 SWBA 1374 COCM COCM COCM COCM 2021 SPRING CONFERENCE & MEMBERSHIP 230.00
03/02/2021 SWBA 1375 LMCICC LAKE MICHIGAN CHAPTER ICCLAKE MICHIGAN CHAPTER ICCMADCAD CODE LIBRARY ACCESS 2021 653.85
03/04/2021 SWBA 1376 AUNALYTICS MIH MICHIGAN LLC DBA SECANT TECH MIH MICHIGAN LLC DBA SECANT TECH CLOUD HOSTING SERVICES 1,760.60
03/05/2021 SWBA 1377 SIEGFRIED SIEGFRIED CRANDALL P.C. SIEGFRIED CRANDALL P.C. ACCOUNTING SERVICES FEB 2021 215.00
03/05/2021 SWBA 1378 VISA MERCANTILE VISA MERCANTILE VISA VISA BILL FEB 2021 603.79
03/08/2021 SWBA 1379 EOROPEZA ELVIRA OROPEZA ELVIRA OROPEZA CELL PHONE REIMBURSEMENT MAR 2021 50.00
03/08/2021 SWBA 1380 GREITENOUR GARRETT REITENOUR GARRETT REITENOUR CELL PHONE REIMBURSEMENT MAR 2021 50.00
03/08/2021 SWBA 1381 GHECKMAN GARYAIRE, LLC GARYAIRE, LLC PLUMBING / MECHANICAL INSPECTIONS 1,900.00
03/08/2021 SWBA 1382 KGIBSON KYLE GIBSON KYLE GIBSON CELL PHONE REIMBURSEMENT MAR 2021 50.00
03/08/2021 SWBA 1383 TTHATCHER MP SERVICES LLC MP SERVICES LLC MECHANICAL / PLUMBING INSPECTIONS 950.00
03/08/2021 SWBA 1384 WWILCOX WILLIAM WILCOX WILLIAM WILCOX ELECTRICAL INSPECTIONS 1,250.00
03/08/2021 SWBA 1385 OFFICE DEP OFFICE DEPOT OFFICE DEPOT OFFICE SUPPLIES \ MAGNETS 16.77
03/08/2021 SWBA 1386 SIEGFRIED SIEGFRIED CRANDALL P.C. SIEGFRIED CRANDALL P.C. IT SUPPORT \ CONFIGURE & INSTALL NEW LAP 540.00
03/11/2021 SWBA 1387 CODE CODE SOURCE PC CODE SOURCE PC SPRAY FIREPROOFING SUBMITTAL * ASCENSION 220.00
CODE SOURCE PC FS KITCHEN HOOD * FETZER CENTER * 9132 W 265.00
485.00
03/11/2021 SWBA 1388 SPRINT SPRINT SPRINT MOBILE HOTSPOT USAGE FEB 2021 67.70
03/11/2021 SWBA 1389 TELNET TELNET WORLDWIDE TELNET WORLDWIDE PHONE 377.28
03/12/2021 SWBA 1390 BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN BLUE CROSS BLUE SHIELD OF MICHIGAN HEALTH INSURANCE MAR 2021 3,579.66
03/15/2021 SWBA 1391 EMC EMC INSURANCE EMC INSURANCE LINEBACKER 6K14188 ADDITIONAL PREMIUM 92.00
03/16/2021 SWBA 1392 SUN LIFE SUN LIFE FINANCIAL SUN LIFE FINANCIAL LIFE INSURANCE APR 2021 136.16
03/22/2021 SWBA 1393 UPS UPS UPS SHIPPING FOR MULTIPLE PROJECTS 50.51
03/23/2021 SWBA 1394 GHECKMAN GARYAIRE, LLC GARYAIRE, LLC PLUMBING / MECHANICAL INSPECTIONS 1,950.00
03/23/2021 SWBA 1395 TTHATCHER MP SERVICES LLC MP SERVICES LLC MECHANICAL / PLUMBING INSPECTIONS 2,400.00
03/23/2021 SWBA 1396 RICOH RICOH RICOH COPIER 102.25
03/23/2021 SWBA 1397 WWILCOX WILLIAM WILCOX WILLIAM WILCOX ELECTRICAL INSPECTIONS 1,950.00
03/24/2021 SWBA 1398 REDMOND REDMOND ENGINEERING & DESIGN REDMOND ENGINEERING & DESIGN FS REVIEW FOR PM21-05-0016 * KCCDA CLEAN 500.00
03/29/2021 SWBA 1399 CODE CODE SOURCE PC CODE SOURCE PC EMERGENCY LIGHTING REVIEW FOR JSMBA20-05 210.00
CODE SOURCE PC EMERGENCY LIGHTING REVIEW FOR JSMBA19-05 350.00
560.00
03/29/2021 SWBA 1400 UPS UPS UPS SHIPPING FOR JSMBA21-05-0099 * 5119 W MA 38.72
03/31/2021 SWBA 1401 INTEGRITY INTEGRITY BUSINESS SOLUTIONSNTEGRITY BUSINESS SOLUTIONS LABEL PAPER (2X GN, 1X OR) 133.08
04/05/2021 SWBA 1402 EOROPEZA ELVIRA OROPEZA ELVIRA OROPEZA CELL PHONE REIMBURSEMENT APR 2020 50.00
04/05/2021 SWBA 1403 GREITENOUR GARRETT REITENOUR GARRETT REITENOUR CELL PHONE REIMBURSEMENT APR 2020 50.00
04/05/2021 SWBA 1404 KGIBSON KYLE GIBSON KYLE GIBSON CELL PHONE REIMBURSEMENT APR 2020 50.00
KYLE GIBSON MILEAGE REIMBURSEMENT MAR 2021 24.08
74.08
04/05/2021 SWBA 1405 OSHTEMO OSHTEMO TOWNSHIP OSHTEMO TOWNSHIP LEGAL FEES 2021-Q1 1,350.00
04/05/2021 SWBA 1406 AUNALYTICS AUNALYTICS, INC AUNALYTICS, INC CLOUD HOSTING SERVICES ACCT# C-001528 1,760.60
04/05/2021 SWBA 1407 RICOH RICOH RICOH PURCHASE OF MPCW2201SP COLOR PLOTTER/SCA12,099.88
04/05/2021 SWBA 1408 VISA MERCANTILE VISA MERCANTILE VISA VISA BILL MAR 2021 886.86
04/05/2021 SWBA 1409 GHECKMAN GARYAIRE, LLC GARYAIRE, LLC PLUMBING / MECHANICAL INSPECTIONS 1,700.00
04/05/2021 SWBA 1410 TTHATCHER MP SERVICES LLC MP SERVICES LLC MECHANICAL / PLUMBING INSPECTIONS 1,850.00
04/05/2021 SWBA 1411 REDMOND REDMOND ENGINEERING & DESIGN REDMOND ENGINEERING & DESIGN FS REVIEW FOR PM21-05-0074 R102 HOOD SYS 250.00
04/05/2021 SWBA 1412 WWILCOX WILLIAM WILCOX WILLIAM WILCOX ELECTRICAL INSPECTIONS 1,900.00
04/07/2021 SWBA 1413 RICOH RICOH RICOH COPIER 210.00
04/13/2021 SWBA 1414 BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN BLUE CROSS BLUE SHIELD OF MICHIGAN HEALTH INSURANCE MAY 2021 3,579.66
04/13/2021 SWBA 1415 SIEGFRIED SIEGFRIED CRANDALL P.C. SIEGFRIED CRANDALL P.C. ACCOUNTING SERVICES MAR 2021 & AUDIT PRE3,050.00
04/13/2021 SWBA 1416 SPRINT SPRINT SPRINT MOBILE HOTSPOT USAGE MAR 2021 67.70
04/13/2021 SWBA 1417 TELNET TELNET WORLDWIDE TELNET WORLDWIDE PHONE APR 2021 377.52
2021-04-22 SMBA Board Packet | Page 8 of 23
04/16/2021 03:32 PM CHECK REGISTER FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/2
User: kgibson
DB: Smba
CHECK DATE FROM 03/01/2021 – 04/16/2021
Check Date Bank Check Vendor Vendor Name Invoice Vendor Description Amount
04/13/2021 SWBA 1418 MISC MALL CITY MECHANICAL MALL CITY MECHANICAL BD Payment Refund 261.00
04/13/2021 SWBA 1419 UPS UPS UPS SHIPPING FOR FS REVIEW PM21-05-0157 * BE 14.92
04/13/2021 SWBA 7(E) GREENLEAF GREENLEAF TRUST GREENLEAF TRUST Q1-2021 TRUSTEE & RECORDKEEPING FEES 528.22
04/15/2021 SWBA 1420 LSTEHOUWER LARRY STEHOUWER LARRY STEHOUWER BOARD MEETING ATTENDANCE Q1-2021 90.00
04/15/2021 SWBA 1421 SUN LIFE SUN LIFE FINANCIAL SUN LIFE FINANCIAL LIFE INSURANCE MAY 2021 147.04
SWBA TOTALS:
Total of 50 Disbursements: 51,061.85
Less 0 Void Checks: 0.00
Total of 50 Checks: 51,061.85
2021-04-22 SMBA Board Packet | Page 9 of 23
Fund Item Amount
04/16/2021 03:35 PM Page 1 of 1
For Journal Entries with Post Dates Between 03/01/2021 and 04/16/2021
Journal Totals By Fund Report
Total Payroll: 30,523.29
Net Payment: 13,287.61
Gross Payment: 24,792.43
542
Pay Codes Amount
HOURLY 6,385.05
IN LIEU OF 104.65
OVERTIME 54.02
PTO 414.19
SALARY 6,329.70
Pay Code Totals: 13,287.61
Deductions Amount
FITW 2,434.00
HSA_EE 1,089.92
MEDICARE_EE 525.92
PENSION_EE_PRE 334.68
PENSION_EE_ROTH 2,715.18
SITW 2,156.34
SOCSEC_EE 2,248.78
Deduction Totals: 11,504.82
Expenses Amount
MEDICARE_ER 525.92
PENSION_ER 1,478.08
PENSION_ER_MTCH 1,478.08
SOCSEC_ER 2,248.78
Expense Totals: 5,730.86
2021-04-22 SMBA Board Packet | Page 10 of 23
04/16/2021 03:38 PM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/2
User: kgibson
DB: Smba
PERIOD ENDING 04/30/2021
% Fiscal Year Completed: 32.88
% BDGT
USED
AVAILABLE
BALANCE
ACTIVITY FOR
MONTH
04/30/2021
YTD BALANCE
04/30/2021
2021
GL NUMBER DESCRIPTION AMENDED BUDGET
Fund 542 – Building Authority Fund
Revenues
Dept 000 – A&L, Balance Sheet Accounts
542-000-99999 Carryover 7,725.00 0.00 0.00 7,725.00 0.00
Total Dept 000 – A&L, Balance Sheet Accounts 7,725.00 0.00 0.00 7,725.00 0.00
Dept 001 – Revenue Accounts
542-001-47500 Miscellaneous 500.00 310.25 (56.80) 189.75 62.05
542-001-60701 FOIA Fees 0.00 63.95 63.95 (63.95) 100.00
542-001-61100 Building Services to Others 0.00 0.00 0.00 0.00 0.00
542-001-61400 Bond Forfeiture 0.00 0.00 0.00 0.00 0.00
542-001-61600 Building Permits 300,000.00 95,433.70 15,377.00 204,566.30 31.81
542-001-61615 Plan Review 45,000.00 25,862.50 680.00 19,137.50 57.47
542-001-61700 Electrical Permits 75,000.00 23,007.00 1,726.00 51,993.00 30.68
542-001-61800 Mechanical Permits 80,000.00 32,511.50 4,742.50 47,488.50 40.64
542-001-61900 Plumbing Permits 60,000.00 18,192.00 3,930.00 41,808.00 30.32
542-001-66400 Interest on Investments 2,000.00 189.80 0.00 1,810.20 9.49
Total Dept 001 – Revenue Accounts 562,500.00 195,570.70 26,462.65 366,929.30 34.77
TOTAL REVENUES 570,225.00 195,570.70 26,462.65 374,654.30 34.30
Expenditures
Dept 371 – Building Authority Expense Activity
542-371-70200 Salaries 162,508.00 43,115.47 6,199.86 119,392.53 26.53
542-371-70300 Building Board of Appeals 0.00 0.00 0.00 0.00 0.00
542-371-70400 In Lieu of Insurance 1,170.00 315.00 45.00 855.00 26.92
542-371-71500 Payroll Taxes – FICA 12,432.00 3,235.90 463.96 9,196.10 26.03
542-371-71600 Health Insurance 43,000.00 17,853.65 3,579.66 25,146.35 41.52
542-371-71602 Disability / Life Insurance 1,735.00 822.96 147.04 912.04 47.43
542-371-71603 Worker’s Compensation Insurance 2,500.00 2,140.00 0.00 360.00 85.60
542-371-71700 HSA 7,300.00 7,072.00 0.00 228.00 96.88
542-371-72200 Pension Plan 13,000.00 4,487.99 1,024.22 8,512.01 34.52
542-371-72500 Clothing Allowance 1,500.00 0.00 0.00 1,500.00 0.00
542-371-72600 Board Member At Large Stipend 390.00 90.00 90.00 300.00 23.08
542-371-72700 Miscellaneous 0.00 0.00 0.00 0.00 0.00
542-371-72800 Supplies 3,000.00 874.95 29.99 2,125.05 29.17
542-371-72801 Equipment / Maintenance 850.00 469.04 210.00 380.96 55.18
542-371-73000 Shipping / Postage 2,500.00 723.29 127.92 1,776.71 28.93
542-371-75100 Vehicle Gas / Maintenance 3,000.00 656.93 224.99 2,343.07 21.90
542-371-75101 General Insurance 9,000.00 8,570.00 0.00 430.00 95.22
542-371-81100 Electrical Inspector 35,000.00 12,650.00 1,900.00 22,350.00 36.14
542-371-81101 Plan Review 40,000.00 20,861.00 250.00 19,139.00 52.15
542-371-81200 Mechanical Inspector 30,000.00 13,950.00 1,900.00 16,050.00 46.50
542-371-81300 Plumbing Inspector 35,000.00 9,800.00 1,650.00 25,200.00 28.00
542-371-81400 Building Inspector 10,000.00 400.00 0.00 9,600.00 4.00
542-371-82400 Consultants 0.00 0.00 0.00 0.00 0.00
542-371-82500 Accounting / Audit Fees 13,000.00 4,013.25 3,050.00 8,986.75 30.87
542-371-82600 Legal Fees 5,000.00 1,545.00 1,350.00 3,455.00 30.90
542-371-82700 IT Support / Website Host 35,000.00 10,202.74 2,128.18 24,797.26 29.15
542-371-85300 Telephone 6,300.00 2,105.90 527.52 4,194.10 33.43
542-371-87000 Mileage 500.00 53.54 24.08 446.46 10.71
542-371-92500 Facility Rent 21,000.00 21,000.00 0.00 0.00 100.00
542-371-95600 Interest / Penalty (IRS / State) 0.00 0.00 0.00 0.00 0.00
2021-04-22 SMBA Board Packet | Page 11 of 23
04/16/2021 03:38 PM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/2
User: kgibson
DB: Smba
PERIOD ENDING 04/30/2021
% Fiscal Year Completed: 32.88
% BDGT
USED
AVAILABLE
BALANCE
ACTIVITY FOR
MONTH
04/30/2021
YTD BALANCE
04/30/2021
2021
GL NUMBER DESCRIPTION AMENDED BUDGET
Fund 542 – Building Authority Fund
Expenditures
542-371-95700 Bank Service Charges 500.00 158.70 0.00 341.30 31.74
542-371-95800 Education / Dues 4,000.00 1,202.85 219.00 2,797.15 30.07
542-371-96300 Contingency 0.00 0.00 0.00 0.00 0.00
542-371-96800 Depreciation Expense 0.00 0.00 0.00 0.00 0.00
542-371-97600 Capital Outlay 22,000.00 15,535.40 12,099.88 6,464.60 70.62
542-371-97700 Capital Outlay – Vehicle 0.00 0.00 0.00 0.00 0.00
Total Dept 371 – Building Authority Expense Activity 521,185.00 203,905.56 37,241.30 317,279.44 39.12
TOTAL EXPENDITURES 521,185.00 203,905.56 37,241.30 317,279.44 39.12
NET OF REVENUES & EXPENDITURES 49,040.00 (8,334.86) (10,778.65) 57,374.86 17.00
TOTAL EXPENDITURES 521,185.00 203,905.56 37,241.30 317,279.44 39.12
TOTAL REVENUES 570,225.00 195,570.70 26,462.65 374,654.30 34.30
Fund 542 – Building Authority Fund:
NET OF REVENUES & EXPENDITURES 49,040.00 (8,334.86) (10,778.65) 57,374.86 17.00
TOTAL EXPENDITURES – ALL FUNDS 521,185.00 203,905.56 37,241.30 317,279.44 39.12
TOTAL REVENUES – ALL FUNDS 570,225.00 195,570.70 26,462.65 374,654.30 34.30
2021-04-22 SMBA Board Packet | Page 12 of 23
SOUTHWEST MICHIGAN BUILDING AUTHORITY BANK BALANCE REPORT
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2020 $363,688.08 $374,395.69 $367,084.01 $364,749.52 $366,304.26 $376,755.31 $410,190.86 $363,684.45 $454,864.86 $482,472.44 $521,651.20 $ 513,525.33
2021 $503,222.53 $523,735.52 $538,097.75
$0.00
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Bank Account Balance by Month
2020 2021
Printed 4/16/2021 at 3:26 PM
I:\Board Packets\01 TEMPLATES\Revenue & Inspections Report
2021-04-22 SMBA Board Packet | Page 13 of 23
x Amendment
Adjustment
GL # Description Type Current Budget YTD Balance Amended
Budget
Amendment
Amount
542-000-99999 Carryover Assets / COH $ 7,725.00 $ – $ (2,600.00)
542-001-47500 Miscellaneous Revenue $ 500.00 $ 310.25 $ 3,000.00 $ 2,500.00
542-001-60701 FOIA Fees Revenue $ – $ 63.95 $ 100.00 $ 100.00
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
GL # Description Type
To align actual revenues with over budget accounts and provide for additional expected revenue.
To align actual expenses with over budget accounts and provide for additional expected expenditures.
542-001-47500: Anticipated sale of old plotter.
542-001-60701: Establish budget for newly created GL number for FOIA fees.
Budget Adjustment Request
Totals $ – $ –
Describe Reason for Request:
Budget Amendment Request
Revenues ( $0.00 )
DR Amount CR Amount
Expenditures ( $0.00 )
4/16/2021
Budget Amendment / Adjustment Request Form
Southwest Michigan Building Authority
Request Type: Requested By:
Kyle Gibson, Office Manager
I:\Board Packets\2021\2021-04-22\APR 2021 Budget Amendments 1 of 1
2021-04-22 SMBA Board Packet | Page 14 of 23
Southwest Michigan Building Authority
7275 West Main Street
Kalamazoo MI 49009
269-585-4150
www.swmiba.org
MEMORANDUM
To: SMBA Board
From: Office Manager
Date: 2021-04-14
Re: Request for Authorization to Sell Equipment
Request:
SMBA recently took delivery of the new Ricoh plotter/scanner device as authorized by the capital improvement
plan adopted by the board. As such, we now have the old device in our possession. A request is made to
authorize the Office Manager to coordinate and complete the sale of the old device. Our Ricoh account
representative has located an equipment broker which is willing to purchase the device for $2,500.
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Southwest Michigan Building Authority
7275 West Main Street
Kalamazoo MI 49009
269-585-4150
www.swmiba.org
MEMORANDUM
To: SMBA Board
From: Office Manager
Date: 2021-04-14
Re: Update on SMBA & Texas Charter Township Interlocal Agreement
Following the March regular board meeting, a revised version of the draft document presented to the SMBA
board was submitted to SMBA executed by Texas Township as approved by their board. In accordance with
the board’s decision at the March meeting, Chair Farmer signed the document, and it became effective as of
the date of signing. For the board’s review is the fully executed agreement.
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INTERLOCAL AGREEMENT FOR BUILDING AND TRADES INSPECTION SERVICES BETWEEN
SOUTHWEST MICHIGAN BUILDING AUTHORITY (SMBA) AND CHARTER TOWNSHIP OF TEXAS
As-Needed Emergency or Backup Inspection Services/Loaned Employees
THIS INTERLOCAL AGREEMENT (“the Agreement”) is entered into under the authority of the
Urban Cooperation Act, PA 7 of 1967, as amended, and the Intergovernmental Contracts
Between Municipal Corporations Act, PA 35 of 1951, as amended, between the Southwest
Michigan Building Authority, a public authority, whose principal offices are located at 7275
West Main Street, Kalamazoo, MI 49009 (“SMBA”) and the Charter Township of Texas, a
Michigan municipal Corporation, with its official address at 7110 West Q Avenue, Kalamazoo,
MI 49009 (“Texas”) for the purpose of establishing a contractual relationship under which each
will allow and its employees to perform building inspection services for the other on an asneeded basis.
RECITALS:
WHEREAS, both SMBA and Texas (each a “Party” and collectively “the Parties”) are “public
agencies” as defined by Urban Cooperation Act, PA 7 of 1967, and “municipal corporations” as
defined by Intergovernmental Contracts Between Municipal Corporations Act, PA 35 of 1951,
and are authorized by each Act to cooperate on a basis of mutual advantage in order to provide
for services; and
WHEREAS, the Parties desire to establish an arrangement under which each Party may utilize
services provided by the other Party’s employees on a periodic, as-needed basis subject to the
terms and conditions set forth herein; and
WHEREAS, the Parties desire to enter into this Agreement for the purpose of defining their
respective rights, obligations, costs and liabilities regarding this undertaking;
NOW, THEREFORE, in consideration of the mutual benefits set forth herein, and other good and
sufficient consideration the receipt and sufficiency of which are mutually acknowledged, the
Parties hereby agree as follows:
TERMS
Section 1. Authority and Purpose.
This Agreement is executed pursuant to Urban Cooperation Act, PA 7 of 1967 and the
Intergovernmental Contracts Between Municipal Corporations Act, PA 35 of 1951. The purpose
of this Agreement is to establish a contractual relationship under which each Party may permit
their respective employees to provide services for the other Party on an as-needed basis, and
to set forth the Parties’ rights, obligations, costs and liabilities regarding this undertaking. This
Agreement shall be reasonably construed in furtherance of this purpose.
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Section 2. Provision of Services.
Each Party may utilize the employees of the other Party to perform governmental services
subject to the provisions of this section.
A. Request for Services. When a Party desires services from the other Party, the requesting
Party shall notify the other Party at least forty-eight (48) hours in advance of the day(s)
during which the requested services will be performed, unless said service is an
emergency, in which case this requirement is waived and the Party requested to provide
services will use its best efforts to provide the services requested with the shortened
notice. Notwithstanding the foregoing, the requesting Party understands and agrees
that the other Party’s provision of “emergency” services will be subject to the requested
Party’s employee availability and may be denied.
1. Each request shall specify: (i) the nature and scope of the requested services; (ii)
the date and estimated duration of the services; and (iii) the location where the
requested services will be performed. Requests may be communicated, in order
of preference, by electronic mail, telephone, or U.S. Mail, , or to the Party’s
address(es) provided under Section 11 of this Agreement.
2. Requests for services will be limited to:
i. Emergency and backup building inspections. This does not include any
electrical or mechanical inspections nor the review or approval of any
plans.
ii. Other services mutually agreed upon by the Parties in writing.
B. Approval or Denial of Request. Upon receiving a request pursuant to Section 2.A, a Party
shall respond to the requesting Party by either approving or denying the request.
Responses may be communicated, in order of preference, by electronic mail, telephone,
or U.S. Mail , to the Party’s address(es) provided under Section 11 of this Agreement.
Notwithstanding the foregoing, in the event that a request for “emergency” services is
made less than one (1) business day in advance, or after hours on the day preceding the
requested services, a failure to respond affirmatively to the request will stand in place of
a denial.
C. Prioritization of Employee Time. The approval of a request for employee services
pursuant to this section shall be subject to availability as determined in the sole
discretion of the Party receiving the request. It is expressly understood that each Party’s
need for the services and time of its own employees shall take precedence over a
request from the other Party in the event of a conflict. Nothing herein shall be
construed as requiring the receiving Party to approve any request.
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D. Performance of Services. Each employee performing services under this Agreement shall
follow the reasonable directives of the requesting Party, as defined by the mutually
accepted scope pursuant to Section 2.A, and shall comply with all applicable laws,
regulations, ordinances, codes, and provided policies throughout the duration of such
performance.
E. In addition to any requirements set forth herein and/or in any applicable laws,
regulations, ordinances, codes or policies, the following provisions shall apply to the
services performed under this Agreement:
1. Work Hours. Each employee of a Party shall perform such services exclusively
during his or her regular working hours, exclusive of travel time, unless expressly
authorized by the requesting Party.
2. Office Space. For the purpose of providing services at the municipal building of
the requesting Party, the requesting Party shall provide a temporary office
workstation for reasonable use by the Party’s employee providing services.
3. Vehicle Use. The employees providing services under this Agreement shall use
his/her vehicle or the vehicle of his/her employer for purposes of necessary
travel at the discretion of the employing Party. Employees providing services
shall maintain a valid Michigan State driver’s license at all times.
4. Tools and Equipment. Except as otherwise specified in this Agreement or
directed by the requesting Party, employees providing services shall utilize
his/her own tools and equipment for purposes of providing services hereunder.
Section 3. Payment.
This is a mutual aid agreement. There will be no payment for services rendered under this
Agreement to either Party unless the hours of service are unbalanced as noted below.
A. Unbalanced Hours of Service. The hours of services provided as a mutual aid shall be
balanced between the Parties. Each Party shall provide and exchange an itemized
report to the other Party every six (6) months indicating the hours of service provided to
the other Party with time increments of no less than one quarter (1/4) hour. If the
hours of service rendered and reported by one Party exceeds the hours of service
rendered and reported by and to the other Party by more than ten (10) hours
(hereinafter the “Excess Service”), the Party providing the Excess Service shall be
compensated by the Party receiving the Excess Service for every hour of service, or
fraction thereof, in excess of the ten (10) hour difference at a rate of $50.00 per hour.
B. Invoice and Payment Procedure. The Party performing the Excess Service shall submit to
the other Party an invoice for the cost of the Excess Service within thirty (30) days after
the exchange of each itemized reports pursuant to Section 3.A. Each invoice shall detail
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the services provided and include, at minimum, (1) the date for each service, (2) the
hours to perform the service, (3) the nature and scope of the services, and (4) the
location(s) where the services were performed. The invoice shall be paid within thirty
(30) days of receipt. In the event of a dispute regarding the invoiced services, the Parties
shall act in good faith to resolve the matter, and the invoice payment date will be
extended to be thirty (30) days from the date of such resolution.
Section 4. Term.
This Agreement shall be effective upon mutual execution by the Parties and shall remain in
effect until twelve (12) months thereafter, unless terminated earlier in accordance with Section
5. The Agreement may be reviewed annually at the option of the Parties for a mutually
agreeable term, provided the renewal is in writing and signed by both Parties.
Section 5. Termination.
Either Party may terminate this Agreement with or without cause by providing the other Party
with thirty (30) days prior written notice of its intent to terminate at Party’s address(es)
provided in Section 11 of this Agreement. Neither the termination nor expiration of this
Agreement shall relieve a Party from its obligation to remit payment to the other Party for
services previously rendered.
Section 6. Administration; No Separate Entity Created.
The Texas Township Superintendent and the SMBA Board Chair shall serve as administrators of
this Agreement. No separate legal entity is formed hereby.
Section 7. Property Acquisition. Retention and Disposition.
No joint acquisition of real or personal property is contemplated by this Agreement. Except as
provided in this section, any other real or personal property acquired by a Party shall remain
within the sole and exclusive ownership of that Party following the termination or expiration of
this Agreement.
Section 8. Indemnification.
Each Party shall indemnify, defend, and hold harmless the other Party as provided in this
section. However, nothing in this Agreement shall be deemed as a waiver of sovereign
immunity as provided under the Michigan Governmental Liability for Negligence Act, Act 170 of
1964.
A. Texas shall indemnify, defend, and hold harmless SMBA, its officials, agents and
employees, from and against any and all liability, including attorney’s fees, arising in
whole or in part from negligent or willfully wrongful acts or omissions of Texas, its
agents or employees.
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B. SMBA shall indemnify, defend, and hold harmless Texas, its officials, agents and
employees, from and against any and all liability, including attorney’s fees, arising in
whole or in part from negligent or willfully wrongful acts or omissions of SMBA, its
agents or employees.
C. Each Party’s obligations under this section shall apply only to the extent of that Party’s
negligence or wrongful act or omission. With respect to joint or concurrent negligence
or wrongful conduct of both Parties, the Parties’ respective liabilities shall be as defined
by the laws of the State of Michigan.
D. The provisions of this section shall survive the expiration or termination of this
Agreement.
Section 9. Insurance.
Each Party shall maintain insurance coverage as provided in this section.
A. Texas shall maintain in full force throughout the duration of this Agreement
comprehensive general liability insurance with a minimum coverage of $1,000,000 per
occurrence/aggregate for personal injury and property damage, and name SMBA as an
additional insured thereon.
B. SMBA shall maintain in full force throughout the duration of this Agreement
comprehensive general liability insurance with a minimum coverage of $1,000,000 per
occurrence/aggregate for personal injury and property damage, and name Texas as an
additional insured thereon.
C. Each Party shall each deliver evidence of such insurance coverage to the other within
fifteen (15) days after execution of this Agreement.
Section 10. No Employment Relationship Created.
The Parties agree that nothing in this Agreement shall be construed as creating an employment
relationship between SMBA and any employee, agent, representative, or contractor of Texas,
or between Texas and any employee, agent, representative, or contractor of SMBA. Without
limiting the forgoing, each employee providing services hereunder shall at all times relevant to
this Agreement be and remain an employee of his/her employer, and the employer shall be
exclusively responsible for providing all compensation, benefits, discipline, and supervision with
respect to such employee except as expressly set forth in this Agreement.
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Section 11. Notices.
Notices to SMBA shall be sent to the following address:
Southwest Michigan Building Authority
7275 West Main Street
Kalamazoo, MI 49009
Phone: (269) 585-4150
kjgibson@swmiba.org with cc: to info@swmiba.org
Notices to Texas shall be sent to the following address:
Charter Township of Texas
7110 West Q Avenue
Kalamazoo, MI 49009
Phone: (269) 375-1591
julievw@texastownship.org with cc: to emilyb@texastownship.org
Section 12. Integration.
This document, together with any exhibits thereto, constitutes the entire embodiment of this
Agreement between the Parties, and, unless modified in writing by an amendment signed by all
Parties hereto, shall be implemented exclusively as described above. Any modifications,
amendments, recessions, waivers, or releases to this Agreement must be in writing, agreed to,
and signed by the Parties.
Section 13. No Third-Party Beneficiary Created.
This Agreement is executed for the sole and exclusive benefit of the Parties. Nothing in this
Agreement, whether expressed or implied, is intended to confer any right, remedy, or other
entitlement upon any person other than the Parties hereto, nor is anything in this Agreement
intended to relieve or discharge the obligation or liability of any third party, nor shall any
provision herein give any third party any right of action against any Party hereto.
Section 14. Signatory Warranty.
Each signatory hereto warrants and represents that he/she has been authorized to execute this
Agreement by appropriate action of the legislative body or board of his/her respective
municipal corporation or public agency.
Section 15. Execution in Counterparts.
This Agreement may be executed in separate counterparts, each of which, including electronic
copies thereof, will be deemed an original but all of which together will constitute one and the
same document. A facsimile or other electronic signature will bind the signatory in the same
way that an original signature would bind the signatory.
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EXECUTED this 25th day of [\/ a rch ,2027
CHARTER TOWNSHIP OF TEXAS SOUTHWEST MICHIGAN BUILDING AUTHORITY
erL. /a*/rr/rh”-
Frla vrnd”rwi”r”, t”*.. to*nrhip
Superintendent
A,UL Eartul
Dusty Farmer, Board Chair
ffi”rt”l,T”*.rrouunrnipct”rt
7
Section 16. Regulatorv Authoritv Reserved.
Nothing herein shall be construed as waiving, limiting, or otherwise abridging in any manner
regulatory authority of either Party, which Texas and SMBA hereby expressly reserve in full.
81193:00002:5372504-3
2021-04-22 SMBA Board Packet | Page 23 of 23
