SMBA Regular Board Meeting

March 25, 2021 |  8:30 AM |  Via Zoom
1 Southwest Michigan Building Authority March 25, 2021 The SMBA regular meeting was held via Zoom. Chair Dusty Farmer called the meeting to order at 8:33 a.m. Board Roll Call: A roll call was taken to comply with the provisions of MCL 15.263(2)(a)(ii) regarding remote meeting attendance by board members. Present: Name Location Attending From Dusty Farmer, Chair, Oshtemo Township Oshtemo Township, Kalamazoo County, MI Jeff Sorensen, Cooper Township Cooper Township, Kalamazoo County, MI Larry Stehouwer, Citizen Member, Cooper Zion National Park, Utah Cheri Bell, Oshtemo Township Cancún, Quintana Roo, Mexico Absent: Carol DeHaan, Treasurer, Cooper Township Also present were Building Official Garrett Reitenour, Administrative Assistant El Oropeza, Attorney Jim Porter, and Board Secretary Kyle Gibson. Citizen Comments on Non-Agenda Items No public comment was provided. Consent Agenda Meeting Minutes – February 25, 2021 Regular Meeting February 2021 Financial Reports March 2021 Budget Amendments and Adjustments A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the consent agenda as presented. Opposed: None The Chair declared that the motion was carried 4-0, with 1 absent. Confirmation of 2021 Inspector Contract Renewals Mr. Gibson provided the board with a summary of the contract renewals. Brief discussion was held by the board. A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the contracts as presented. Opposed: None The Chair declared that the motion was carried 4-0, with 1 absent. 2 Consideration of Draft Intergovernmental Agreement with Texas Charter Township Attorney Porter presented the status of the draft intergovernmental agreement. Mr. Gibson provided additional information. A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the draft with minor revisions yet to be made by Attorney Porter and advance the agreement to signature once those revisions are received. Opposed: None The Chair declared that the motion was carried 4-0, with 1 absent. Approval of Draft Freedom of Information Act Policy and Procedure Guide Mr. Gibson presented the proposed changes with input from Attorney Porter. A motion was made by Jeff Sorensen and supported by Dusty Farmer to approve the revised policy as presented. Opposed: None The Chair declared that the motion was carried 4-0, with 1 absent. Board Chair’s Report Chair Farmer had nothing to report. No board action was taken. Other Business (Item 1) There was no other business brought before the board. Chair Farmer Adjourned the meeting at 8:46 a.m. Next Regular Meeting – April 22nd – 8:30 a.m.
Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Regular Board Meeting March 25th, 2021 8:30 AM Via Zoom Meeting Link: https://zoom.us/j/94963176726 Meeting ID: 949 6317 6726 Call-in Number: +1 312 626 6799 US (Chicago) Citizen Comments may be submitted in writing via email to kjgibson@swmiba.org by the close of business the day before the meeting date listed above, and will be read aloud during that portion of the meeting. Citizens are also welcome to speak during the public comment session, but are asked to remain muted for the remainder of the meeting. Agenda 1. Call to Order 2. Board Roll Call (List the Township, City, or Village and County from which you are attending.) 3. Citizen Comments on Non-Agenda Items a. Reading of Public Comment – Kyle Gibson 4. Consent Agenda a. Meeting Minutes – February 25, 2021 Regular Meeting b. February 2021 Financial Reports c. March 2021 Budget Amendments & Adjustments 5. Confirmation of 2021 Inspector Contract Renewals 6. Consideration of Draft Intergovernmental Agreement with Texas Charter Township a. Status Update – Attorney Porter 7. Approval of Draft Freedom Of Information Act Policy and Procedure Guide 8. Board Chair’s Report 9. Other Business 10.Adjournment 2021-03-25 SMBA Board Packet | Page 1 of 68 1 Southwest Michigan Building Authority February 25, 2021 The SMBA regular meeting was held via Zoom. Chair Dusty Farmer called the meeting to order at 8:32 a.m. Present: Dusty Farmer, Board Chair, Oshtemo Representative Jeff Sorensen, Cooper Representative Larry Stehouwer, Citizen at Large Representative Carol DeHaan, Cooper Representative Also present were Building Official Garrett Reitenour, Administrative Assistant El Oropeza, Attorney Jim Porter, and Board Secretary Kyle Gibson. Joined Late: Cheri Bell, Oshtemo Representative (Arrived at 8:40 a.m.) Citizen Comments on Non-Agenda Items No public comment was provided. Roll Call A roll call was taken to comply with the provisions of MCL 15.263(2)(a)(ii) regarding remote meeting attendance by board members. Name Status Location Dusty Farmer Present Oshtemo Township Hall Jeff Sorensen Present Cooper Township Hall Larry Stehouwer Present Cooper Township, Kalamazoo County Carol DeHaan Present Cooper Township Hall Cheri Bell Absent Consent Agenda Meeting Minutes – January 28, 2021 Regular Meeting January 2021 Financial Reports Budget Amendments and Adjustments Memo Re: Electrical Permit Application Fee Change Request A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the consent agenda as presented. Opposed: None The motion was carried 4-0, with 1 absent. 2021-03-25 SMBA Board Packet | Page 2 of 68 2 Approval of Proposed Bylaw Amendments Mr. Gibson provided the board with a summary of the proposed amendments. Brief discussion was held by the board. A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the amendments as presented. Opposed: None The motion was carried 4-0, with 1 absent. Consideration of Board Composition Board discussion was held regarding the possibility of adding additional at-large board members. Consensus was that this was not desired at this time. *Cheri Bell joined the meeting at 8:40 a.m.* No board action was taken. Board Chair’s Report Chair Farmer shared a request with the board to enter closed session to discuss a personnel matter at the employee’s request. A motion was made by Jeff Sorensen and supported by Dusty Farmer to adopt a resolution to enter closed session to discuss a personnel matter at the employee’s request. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Carol DeHaan, Larry Stehouwer, Cheri Bell. The motion was carried 5-0, and the board adjourned to closed session at 8:42 a.m. A motion was made by Jeff Sorensen and supported by Larry Stehouwer to return to open session. Opposed: None The motion was carried 5-0, and the board returned to open session at approximately 8:57 a.m. No further board action was taken. Other Business (Item 1) Mr. Sorensen spoke with Mr. Reitenour regarding an ongoing property issue in Cooper Township. Mr. Stehouwer asked a question regarding permit and activity and Mr. Reitenour responded. Chair Farmer Adjourned the meeting at 9:04 a.m. Next Regular Meeting – March 25th – 8:30 a.m. 2021-03-25 SMBA Board Packet | Page 3 of 68 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Financial Reports for: February 2021 Permit Revenue & Inspections Report Bank Account Balance Report Budget Snapshot Detailed Disbursement Report 2021-03-25 SMBA Board Packet | Page 4 of 68 SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT Reporting Month: February 2021 Prepared By: Kyle Gibson Building Electrical Mechanical Plumbing Totals Oshtemo 29 25 31 7 92 Revenue $39,769.80 $6,715.25 $4,882.00 $786.00 $52,153.05 YTD Oshtemo 41 44 67 19 171 YTD Revenue $47,735.80 $9,120.25 $12,287.00 $2,007.00 $71,150.05 Cooper 12 11 10 5 38 Revenue $6,276.00 $1,851.00 $1,675.00 $498.00 $10,300.00 YTD Cooper 24 21 23 11 79 YTD Revenue $10,393.50 $3,958.00 $5,205.00 $5,848.00 $25,404.50 Total Permits 41 36 41 12 130 Total Revenue $46,045.80 $8,566.25 $6,557.00 $1,284.00 $62,453.05 YTD Total Permits 65 65 90 30 250 YTD Total Revenue $58,129.30 $13,078.25 $17,492.00 $7,855.00 $96,554.55 Building Electrical Mechanical Plumbing Totals Oshtemo Inpsections 51 60 57 39 207 Cooper Inspections 33 15 22 14 84 YTD Oshtemo Inspections 167 124 124 107 522 YTD Cooper Inspections 84 33 41 25 183 Total Inspections 84 75 79 53 291 YTD Total Inspections 251 157 165 132 705 Permit Revenue Inspections 0 100 200 300 400 500 $0.00 $10,000.00 $20,000.00 $30,000.00 $40,000.00 $50,000.00 $60,000.00 $70,000.00 $80,000.00 $90,000.00 2021 Revenue by Month 2020 Revenue by Month 2021 Inspections by Month 2020 Inspections by Month Printed 3/1/2021 at 1:29 PM I:\Board Packets\01 TEMPLATES\Revenue & Inspections Report 2021-03-25 SMBA Board Packet | Page 5 of 68 SOUTHWEST MICHIGAN BUILDING AUTHORITY BANK BALANCE REPORT Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2020 $363,688.08 $374,395.69 $367,084.01 $364,749.52 $366,304.26 $376,755.31 $410,190.86 $363,684.45 $454,864.86 $482,472.44 $521,651.20 513,525.33 2021 $503,222.53 $523,735.52 $0.00 $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Bank Account Balance by Month 2020 2021 Printed 3/1/2021 at 1:29 PM I:\Board Packets\01 TEMPLATES\Revenue & Inspections Report 2021-03-25 SMBA Board Packet | Page 6 of 68 03/01/2021 01:49 PM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/2 User: kgibson DB: Smba PERIOD ENDING 02/28/2021 % Fiscal Year Completed: 16.16 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 02/28/2021 YTD BALANCE 02/28/2021 2021 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 542 – BUILDING AUTHORITY Revenues Dept 000 – ASSETS & LIABILITIES/CASH ON HAND 542-000-99999 Carryover 5,225.00 0.00 0.00 5,225.00 0.00 Total Dept 000 – ASSETS & LIABILITIES/CASH ON HAND 5,225.00 0.00 0.00 5,225.00 0.00 Dept 001 – REVENUE 542-001-47500 Miscellaneous 400.00 335.60 251.55 64.40 83.90 542-001-61100 Bldg Services to Others 0.00 0.00 0.00 0.00 0.00 542-001-61400 Bond Forfeiture 0.00 0.00 0.00 0.00 0.00 542-001-61600 Building Permits 300,000.00 48,955.00 37,164.00 251,045.00 16.32 542-001-61615 Plan Review 45,000.00 19,399.50 18,487.00 25,600.50 43.11 542-001-61700 Electrical Permits 75,000.00 12,429.00 6,735.00 62,571.00 16.57 542-001-61800 Mechanical Permits 80,000.00 18,038.00 6,307.00 61,962.00 22.55 542-001-61900 Plumbing Permits 60,000.00 7,897.00 1,276.00 52,103.00 13.16 542-001-66400 Interest on Investments 2,000.00 61.55 0.00 1,938.45 3.08 Total Dept 001 – REVENUE 562,400.00 107,115.65 70,220.55 455,284.35 19.05 TOTAL REVENUES 567,625.00 107,115.65 70,220.55 460,509.35 18.87 Expenditures Dept 371 – BLDG AUTHORITY 542-371-66401 Permit Refunds 0.00 0.00 0.00 0.00 0.00 542-371-70200 Salaries 162,508.00 24,570.12 12,325.53 137,937.88 15.12 542-371-70300 Building Board of Appeals 0.00 0.00 0.00 0.00 0.00 542-371-70400 In Lieu of Insurance 1,170.00 180.00 90.00 990.00 15.38 542-371-71500 Payroll Taxes – FICA 12,432.00 1,848.55 922.63 10,583.45 14.87 542-371-71600 Health Insurance 43,000.00 7,159.32 3,579.66 35,840.68 16.65 542-371-71602 Disability/Life Insurance 1,735.00 197.64 53.32 1,537.36 11.39 542-371-71603 Work Comp Insurance 2,500.00 0.00 0.00 2,500.00 0.00 542-371-71700 HSA 7,300.00 7,000.00 7,000.00 300.00 95.89 542-371-72200 Pension Plan 13,000.00 2,481.69 986.04 10,518.31 19.09 542-371-72500 Clothing Allowance 1,500.00 0.00 0.00 1,500.00 0.00 542-371-72600 Board Member At Large Stipend 390.00 0.00 0.00 390.00 0.00 542-371-72700 Miscellaneous 0.00 0.00 0.00 0.00 0.00 542-371-72800 Supplies 3,000.00 455.89 286.26 2,544.11 15.20 542-371-72801 Equipment/Maintenance 850.00 156.79 100.70 693.21 18.45 542-371-73000 Postage/Shipping 2,500.00 396.14 352.69 2,103.86 15.85 542-371-75100 Vehicle Gas/Maintenance 3,000.00 250.95 250.95 2,749.05 8.37 542-371-75101 General Insurance 6,400.00 0.00 0.00 6,400.00 0.00 542-371-81100 Electrical Inspector 35,000.00 7,500.00 3,350.00 27,500.00 21.43 542-371-81101 Plan Review 40,000.00 19,066.00 9,325.00 20,934.00 47.67 542-371-81200 Mechanical Inspector 30,000.00 7,800.00 4,000.00 22,200.00 26.00 542-371-81300 Plumbing Inspector 35,000.00 5,250.00 2,150.00 29,750.00 15.00 542-371-81400 Building Inspector 10,000.00 400.00 0.00 9,600.00 4.00 542-371-82400 Consultants 0.00 0.00 0.00 0.00 0.00 542-371-82500 Accounting/Audit Fees 13,000.00 748.25 523.25 12,251.75 5.76 542-371-82600 Legal Fees 5,000.00 195.00 0.00 4,805.00 3.90 542-371-82700 IT Support/Website Host 35,000.00 5,594.26 4,001.56 29,405.74 15.98 542-371-85300 Telephone 6,300.00 1,051.10 525.68 5,248.90 16.68 542-371-87000 Mileage 500.00 29.46 29.46 470.54 5.89 542-371-92500 Facility Rent 21,000.00 21,000.00 0.00 0.00 100.00 542-371-95600 Interest/Penalty IRS/State Withholdings 0.00 0.00 0.00 0.00 0.00 2021-03-25 SMBA Board Packet | Page 7 of 68 03/01/2021 01:49 PM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/2 User: kgibson DB: Smba PERIOD ENDING 02/28/2021 % Fiscal Year Completed: 16.16 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 02/28/2021 YTD BALANCE 02/28/2021 2021 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 542 – BUILDING AUTHORITY Expenditures 542-371-95700 Bank Service Charges 500.00 52.40 0.00 447.60 10.48 542-371-95800 Education/Dues 4,000.00 100.00 0.00 3,900.00 2.50 542-371-96300 Contingency 0.00 0.00 0.00 0.00 0.00 542-371-96800 Depreciation Expense 0.00 0.00 0.00 0.00 0.00 542-371-97600 Capital Outlay 22,000.00 3,416.94 0.00 18,583.06 15.53 542-371-97700 Capital Outlay-Vehicle 0.00 0.00 0.00 0.00 0.00 Total Dept 371 – BLDG AUTHORITY 518,585.00 116,900.50 49,852.73 401,684.50 22.54 TOTAL EXPENDITURES 518,585.00 116,900.50 49,852.73 401,684.50 22.54 NET OF REVENUES & EXPENDITURES 49,040.00 (9,784.85) 20,367.82 58,824.85 19.95 TOTAL EXPENDITURES 518,585.00 116,900.50 49,852.73 401,684.50 22.54 TOTAL REVENUES 567,625.00 107,115.65 70,220.55 460,509.35 18.87 Fund 542 – BUILDING AUTHORITY: NET OF REVENUES & EXPENDITURES 49,040.00 (9,784.85) 20,367.82 58,824.85 19.95 TOTAL EXPENDITURES – ALL FUNDS 518,585.00 116,900.50 49,852.73 401,684.50 22.54 TOTAL REVENUES – ALL FUNDS 567,625.00 107,115.65 70,220.55 460,509.35 18.87 2021-03-25 SMBA Board Packet | Page 8 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/25/2021 Y 400.00 CASSOPOLIS MI, 49031 / / 0.0000 N 0.00 1485 21670 SHIAWASSEE 01/25/2021 N 400.00 ADAHLGREN ADAM J DAHLGREN 01/25/2021 2021-01-25.5 SWBA BUILDING INSPECTIONS 2021-01-14 542-371-81400 Building Inspector 400.00 VENDOR TOTAL: 400.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/28/2021 N 3,579.66 DETROIT MI, 48267 / / 0.0000 N 0.00 1472 PO BOX 674416 01/19/2021 N 3,579.66 BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 01/19/2021 007043238 SWBA HEALTH INSURANCE FEB 2021 542-371-71600 Health Insurance 3,579.66 GL NUMBER DESCRIPTION AMOUNT Paid 02/28/2021 N 3,579.66 DETROIT MI, 48267 / / 0.0000 N 0.00 1515 PO BOX 674416 02/16/2021 N 3,579.66 BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 02/16/2021 007043238 SWBA HEALTH INSURANCE MAR 2021 542-371-71600 Health Insurance 3,579.66 VENDOR TOTAL: 7,159.32 GL NUMBER DESCRIPTION AMOUNT Paid 02/28/2021 N 1,921.00 BATH MI, 48808 / / 0.0000 N 0.00 1500 14965 ABBEY LANE 02/08/2021 N 1,921.00 BS&A BS&A 02/08/2021 133323 SWBA COMPUTER SOFTWARE & SUPPORT 2021-02-01 542-371-82700 GENERAL LEDGER 499.00 542-371-82700 ACCOUNTS PAYABLE 434.00 542-371-82700 CASH RECEIPTING 434.00 542-371-82700 PAYROLL 554.00 1,921.00 2021-03-25 SMBA Board Packet | Page 9 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID VENDOR TOTAL: 1,921.00 2021-03-25 SMBA Board Packet | Page 10 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/27/2021 N 1,133.00 GRANDVILLE MI, 49418 / / 0.0000 N 0.00 1487 3097 PINEDALE DR SW 01/27/2021 N 1,133.00 CODE CODE SOURCE PC 01/27/2021 110219.11 SWBA FA PLAN REVIEW FOR PE20-05-0391 6400 W M542-371-81101 Plan Review 1,133.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/16/2021 N 210.00 GRANDVILLE MI, 49418 / / 0.0000 N 0.00 1513 3097 PINEDALE DR SW 02/16/2021 N 210.00 CODE CODE SOURCE PC 02/16/2021 112720.3 SWBA DEFDOC LT. GA. METAL FRAMING JSMBA20-05542-371-81101 Plan Review 210.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/16/2021 N 210.00 GRANDVILLE MI, 49418 / / 0.0000 N 0.00 1512 3097 PINEDALE DR SW 02/16/2021 N 210.00 CODE CODE SOURCE PC 02/16/2021 112720.4 SWBA DEFDOC PLAN REVIEW FOR JSMBA20-05-0108 542-371-81101 Plan Review 210.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/26/2021 N 753.00 GRANDVILLE MI, 49418 / / 0.0000 N 0.00 1527 3097 PINEDALE DR SW 02/26/2021 N 753.00 CODE CODE SOURCE PC 02/26/2021 112720.5 SWBA FA PLAN REVIEW FOR ASCENSION BORGESS PE542-371-81101 Plan Review 753.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/17/2021 N 210.00 GRANDVILLE MI, 49418 / / 0.0000 N 0.00 1516 3097 PINEDALE DR SW 02/17/2021 N 210.00 CODE CODE SOURCE PC 02/16/2021 113120.4 SWBA ROOF TRUSS SHOP DWGS JSMBA20-05-0378 21542-371-81101 Plan Review 210.00 2021-03-25 SMBA Board Packet | Page 11 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 02/12/2021 N 2,550.00 GRANDVILLE MI, 49418 / / 0.0000 N 0.00 1510 3097 PINEDALE DR SW 02/12/2021 N 2,550.00 CODE CODE SOURCE PC 02/12/2021 113420.2 SWBA 3RD + 4TH REVIEWS FOR JSMBA20-05-0378 2542-371-81101 BUILDING 3RD PLAN REVIEW 330.00 542-371-81101 STRUCTURAL 3RD PLAN REVIEW 210.00 542-371-81101 MECHANICAL 3RD PLAN REVIEW 700.00 542-371-81101 PLUMBING 3RD PLAN REVIEW 210.00 542-371-81101 ELECTRICAL 3RD PLAN REVIEW 210.00 542-371-81101 ENERGY CODE 3RD PLAN REVIEW 210.00 542-371-81101 BUILDING 4TH PLAN REVIEW 330.00 542-371-81101 MECHANICAL 4TH PLAN REVIEW 175.00 542-371-81101 ENERGY CODE 4TH PLAN REVIEW 175.00 2,550.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/12/2021 N 1,438.00 GRANDVILLE MI, 49418 / / 0.0000 N 0.00 1511 3097 PINEDALE DR SW 02/12/2021 N 1,438.00 CODE CODE SOURCE PC 02/12/2021 113420.3 SWBA FS PLAN REVIEW FOR JSMBA20-05-0378 210 542-371-81101 Plan Review 1,438.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/04/2021 N 2,662.00 GRANDVILLE MI, 49418 / / 0.0000 N 0.00 1451 3097 PINEDALE DR SW 01/04/2021 N 2,662.00 CODE CODE SOURCE PC 01/04/2021 114020.1 SWBA PLAN REVIEW BURLINGTON CF JSMBA20-05-06542-371-81101 Plan Review 2,662.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/27/2021 N 5,296.00 GRANDVILLE MI, 49418 / / 0.0000 N 0.00 1486 3097 PINEDALE DR SW 01/27/2021 N 5,296.00 CODE CODE SOURCE PC 01/27/2021 114120.1 SWBA PLAN REVIEW FOR JSMBA20-05-0700 2280 S 2021-03-25 SMBA Board Packet | Page 12 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID 542-371-81101 PLAN REVIEW \ BLDG NONSTRUCTURAL 2,328.00 542-371-81101 PLAN REVIEW \ STRUCTURAL 640.00 542-371-81101 PLAN REVIEW \ MECHANICAL 582.00 542-371-81101 PLAN REVIEW \ PLUMBING 582.00 542-371-81101 PLAN REVIEW \ ELECTRICAL 582.00 542-371-81101 PLAN REVIEW \ ENERGY CODE 582.00 5,296.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/11/2021 N 3,554.00 GRANDVILLE MI, 49418 / / 0.0000 N 0.00 1508 3097 PINEDALE DR SW 02/11/2021 N 3,554.00 CODE CODE SOURCE PC 02/11/2021 114321.1 SWBA PLAN REVIEW FOR JSMBA21-05-0004 6350 W 542-371-81101 PLAN REVIEW \ BUILDING NONSTRUCTURAL 1,454.00 542-371-81101 PLAN REVIEW \ STRUCTURAL 364.00 542-371-81101 PLAN REVIEW \ PLUMBING 364.00 542-371-81101 PLAN REVIEW \ MECHANICAL 364.00 542-371-81101 PLAN REVIEW \ MECHANICAL EXTRA @ HOURLY 280.00 542-371-81101 PLAN REVIEW \ ELECTRICAL 364.00 542-371-81101 PLAN REVIEW \ ENERGY CODE 364.00 3,554.00 VENDOR TOTAL: 18,016.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/26/2021 N 3,416.94 PITTSBURGH PA, 15264-3561 / / 0.0000 N 0.00 C/O DELL USA LP 01/28/2021 N 3,416.94 PO BOX 643561 1488 DELL DELL MARKETING L.P. 01/28/2021 10459826620 SWBA LAPTOPS, DOCKING STATIONS, USB HUBS 542-371-97600 Capital Outlay 3,416.94 VENDOR TOTAL: 3,416.94 2021-03-25 SMBA Board Packet | Page 13 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/11/2021 N 50.00 KALAMAZOO MI, 49006 / / 0.0000 N 0.00 1459 927 PICCADILLY RD 01/11/2021 N 50.00 EOROPEZA ELVIRA OROPEZA 01/11/2021 2021-01-11.2 SWBA PHONE REIMBURSEMENT JAN 2021 542-371-85300 Telephone 50.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/08/2021 N 50.00 KALAMAZOO MI, 49006 / / 0.0000 N 0.00 1497 927 PICCADILLY RD 02/08/2021 N 50.00 EOROPEZA ELVIRA OROPEZA 02/08/2021 2021-02-08.2 SWBA CELL PHONE REIMBURSEMENT FEB 2021 542-371-85300 Telephone 50.00 VENDOR TOTAL: 100.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/11/2021 N 50.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1460 35063 23RD ST 01/11/2021 N 50.00 GREITENOUR GARRETT REITENOUR 01/11/2021 2021-01-11.3 SWBA PHONE REIMBURSEMENT JAN 2021 542-371-85300 Telephone 50.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/08/2021 N 50.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1498 35063 23RD ST 02/08/2021 N 50.00 GREITENOUR GARRETT REITENOUR 02/08/2021 2021-02-08.3 SWBA CELL PHONE REIMBURSEMENT FEB 2021 542-371-85300 Telephone 50.00 VENDOR TOTAL: 100.00 2021-03-25 SMBA Board Packet | Page 14 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 7/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/11/2021 Y 1,900.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1462 6323 WINDDRIFT AVE 01/11/2021 N 1,900.00 GHECKMAN GARYAIRE, LLC 01/11/2021 2021-01-11.5 SWBA PLUMBING / MECHANICAL / ELECTRICAL INSP542-371-81300 Plumbing Inspector 600.00 542-371-81200 Mechanical Inspector 1,250.00 542-371-81100 Electrical Inspector 50.00 1,900.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/25/2021 Y 1,700.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1483 6323 WINDDRIFT AVE 01/25/2021 N 1,700.00 GHECKMAN GARYAIRE, LLC 01/25/2021 2021-01-25.3 SWBA PLUMBING / MECHANICAL INSPECTIONS 542-371-81300 Plumbing Inspector 1,250.00 542-371-81200 Mechanical Inspector 450.00 1,700.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/09/2021 Y 1,700.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1503 6323 WINDDRIFT AVE 02/09/2021 N 1,700.00 GHECKMAN GARYAIRE, LLC 02/09/2021 2021-02-09.2 SWBA PLUMBING / MECHANICAL INSPECTIONS 542-371-81300 Plumbing Inspector 800.00 542-371-81200 Mechanical Inspector 850.00 542-371-81100 Electrical Inspector 50.00 1,700.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/22/2021 Y 1,650.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1522 6323 WINDDRIFT AVE 02/22/2021 N 1,650.00 GHECKMAN GARYAIRE, LLC 02/22/2021 2021-02-22.2 SWBA PLUMBING / MECHANICAL INSPECTIONS 542-371-81300 Plumbing Inspector 450.00 2021-03-25 SMBA Board Packet | Page 15 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 8/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID 542-371-81200 Mechanical Inspector 1,050.00 542-371-81100 Electrical Inspector 150.00 1,650.00 VENDOR TOTAL: 6,950.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/01/2021 N 30.00 KALAMAZOO MI, 49009 01/25/2021 0.0000 N 0.00 1480 8880 SYCAMORE ST 01/25/2021 N 0.00 MISC GERRY APRIL M & JOSEPH M 01/25/2021 00030574 SWBA BD Payment Refund 542-001-61600 06. Re-roofing 30.00 VENDOR TOTAL: 30.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/22/2021 N 60.00 Hudsonville MI, 49426 02/22/2021 0.0000 N 0.00 1520 2134 Chicago Drive 02/22/2021 N 0.00 MISC Grand Bay Electric 02/22/2021 00031057 SWBA BD Payment Refund 542-001-61700 03. Circuits 10.00 542-001-61700 29. Inspection – Final 50.00 60.00 VENDOR TOTAL: 60.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/11/2021 N 516.09 KALAMAZOO MI, 49007 / / 0.0000 N 0.00 1457 211 SOUTH ROSE STREET 01/11/2021 N 516.09 GREENLEAF GREENLEAF TRUST 01/11/2021 00016079 SWBA Q4-2020 ACCOUNT FEES 542-371-72200 Pension Plan 516.09 VENDOR TOTAL: 516.09 2021-03-25 SMBA Board Packet | Page 16 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 9/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 02/11/2021 N 133.08 KALAMAZOO MI, 49001 / / 0.0000 N 0.00 1509 2650 MILLCORK ST SUITE A 02/11/2021 N 133.08 INTEGRITY INTEGRITY BUSINESS SOLUTIONS 02/11/2021 2177991-0 SWBA OFFICE SUPPLIES \ RED + GREEN STICKER PA542-371-72800 Supplies 133.08 VENDOR TOTAL: 133.08 GL NUMBER DESCRIPTION AMOUNT Paid 02/26/2021 N 485.00 Arcadia IN, 46030 02/26/2021 0.0000 N 0.00 1526 1318 E 236th St 02/26/2021 N 0.00 MISC KPS Construction 02/25/2021 00030807 SWBA BD Payment Refund 542-001-61600 01c. Building Fee $10,001-100,000 185.00 542-001-61600 10. Required Inspections 300.00 485.00 VENDOR TOTAL: 485.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/17/2021 N 60.00 KALAMAZOO MI, 49009 02/17/2021 0.0000 N 0.00 1517 2764 S 4TH ST 02/17/2021 N 0.00 MISC KUIPERS JACK & JANE 02/17/2021 00031812 SWBA BD Payment Refund 542-001-61700 17. Service Generator – 201 amp thru 600 10.00 542-001-61700 29. Inspection – Final 50.00 60.00 VENDOR TOTAL: 60.00 2021-03-25 SMBA Board Packet | Page 17 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 10/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/11/2021 N 50.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1458 537 WEALTHY ST 01/11/2021 N 50.00 KGIBSON KYLE GIBSON 01/11/2021 2021-01-11.1 SWBA PHONE REIMBURSEMENT JAN 2021 542-371-85300 Telephone 50.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/01/2021 N 29.46 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1492 537 WEALTHY ST 02/01/2021 N 29.46 KGIBSON KYLE GIBSON 02/01/2021 2021-02-01.1 SWBA MILEAGE REIMBURSEMENT JAN 2021 542-371-87000 Mileage 29.46 GL NUMBER DESCRIPTION AMOUNT Paid 02/08/2021 N 50.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1496 537 WEALTHY ST 02/08/2021 N 50.00 KGIBSON KYLE GIBSON 02/08/2021 2021-02-08.1 SWBA CELL PHONE REIMBURSEMENT FEB 2021 542-371-85300 Telephone 50.00 VENDOR TOTAL: 129.46 GL NUMBER DESCRIPTION AMOUNT Paid 01/06/2021 N 35.00 MUSKEGON MI, 49443 / / 0.0000 N 0.00 1453 PO BOX 184 01/06/2021 N 35.00 LMCICC LAKE MICHIGAN CHAPTER ICC 01/06/2021 2021-01-06.1 SWBA 2021 MEMBERSHIP 542-371-95800 Education/Dues 35.00 VENDOR TOTAL: 35.00 2021-03-25 SMBA Board Packet | Page 18 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 11/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/28/2021 N 10.00 Elsie MI, 48831 01/28/2021 0.0000 N 0.00 1489 208 W. Maple 01/28/2021 N 0.00 MISC Lenon Electric and Son 01/28/2021 00030256 SWBA BD Payment Refund 542-001-61700 16. Service Generator thru 200 amp 10.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/28/2021 N 50.00 Elsie MI, 48831 01/28/2021 0.0000 N 0.00 1490 208 W. Maple 01/28/2021 N 0.00 MISC Lenon Electric and Son 01/28/2021 00030270 SWBA BD Payment Refund 542-001-61700 29. Inspection – Final 50.00 VENDOR TOTAL: 60.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/22/2021 N 376.83 KALAMAZOO MI, 49009-1332 / / 0.0000 N 0.00 1493 811 S DRAKE RD 02/02/2021 N 376.83 VISA MERCANTILE VISA 02/02/2021 2021-02-02.1 SWBA VISA BILL JAN 2021 542-371-75100 Vehicle Gas/Maintenance 161.00 542-371-75100 CAR WASH MONTHLY SUBSCRIPTION 29.99 542-371-73000 Postage/Shipping 110.00 542-371-72800 SUPPLIES \ GARRETT TAPE MEASURE 15.88 542-371-75100 WALTERS AUTO LUBE OIL FILTER 59.96 376.83 VENDOR TOTAL: 376.83 2021-03-25 SMBA Board Packet | Page 19 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 12/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 03/01/2021 N 65.00 GRAND RAPIDS MI, 49503 / / 0.0000 Y 0.00 CITY OF GRAND RAPIDS 01/25/2021 N 65.00 BILL HORDYK 1481 METRO BLDG METRO BUILDING INSPECTORS ASSOC. 01/25/2021 2021-01-25.1 SWBA METRO MEMBERSHIP RENEWAL 542-371-95800 Education/Dues 65.00 VENDOR TOTAL: 65.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/15/2021 N 217.50 KALAMAZOO MI, 49001-3308 / / 0.0000 N 0.00 1494 PO BOX 3308 02/04/2021 N 217.50 MI PRINT MI PRINT WORKS 02/04/2021 5329210126 SWBA ENVELOPES RE-ORDER 542-371-73000 Postage/Shipping 217.50 VENDOR TOTAL: 217.50 2021-03-25 SMBA Board Packet | Page 20 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 13/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/31/2021 N 1,525.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1454 6395 TECHNOLOGY AVE STE A 01/07/2021 N 1,525.00 AUNALYTICS MIH MICHIGAN LLC DBA SECANT TECH 01/07/2021 29935279 SWBA CLOUD HOSTING SERVICES FEB 2020 542-371-82700 IT Support/Website Host 1,525.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/28/2021 N 1,530.60 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1495 6395 TECHNOLOGY AVE STE A 02/04/2021 N 1,530.60 AUNALYTICS MIH MICHIGAN LLC DBA SECANT TECH 02/04/2021 29936666 SWBA CLOUD HOSTING SERVICES MAR 2021 542-371-82700 IT Support/Website Host 1,530.60 GL NUMBER DESCRIPTION AMOUNT Paid 03/01/2021 N 482.26 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1499 6395 TECHNOLOGY AVE STE A 02/08/2021 N 482.26 AUNALYTICS MIH MICHIGAN LLC DBA SECANT TECH 02/08/2021 29936829 SWBA HAAS FIREWALL PROJECT 542-371-82700 IT Support/Website Host 482.26 VENDOR TOTAL: 3,537.86 2021-03-25 SMBA Board Packet | Page 21 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 14/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/11/2021 Y 1,150.00 COLDWATER MI, 49036 / / 0.0000 N 0.00 1463 426 SARAH LN 01/11/2021 N 1,150.00 TTHATCHER MP SERVICES LLC 01/11/2021 2021-01-11.6 SWBA MECHANICAL / PLUMBING INSPECTIONS 542-371-81200 Mechanical Inspector 600.00 542-371-81300 Plumbing Inspector 550.00 1,150.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/25/2021 Y 2,200.00 COLDWATER MI, 49036 / / 0.0000 N 0.00 1484 426 SARAH LN 01/25/2021 N 2,200.00 TTHATCHER MP SERVICES LLC 01/25/2021 2021-01-25.4 SWBA MECHANICAL / PLUMBING INSPECTIONS 542-371-81200 Mechanical Inspector 1,500.00 542-371-81300 Plumbing Inspector 700.00 2,200.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/09/2021 Y 1,350.00 COLDWATER MI, 49036 / / 0.0000 N 0.00 1504 426 SARAH LN 02/09/2021 N 1,350.00 TTHATCHER MP SERVICES LLC 02/09/2021 2021-02-09.3 SWBA MECHANICAL / PLUMBING INSPECTIONS 542-371-81200 Mechanical Inspector 1,050.00 542-371-81300 Plumbing Inspector 300.00 1,350.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/22/2021 Y 1,800.00 COLDWATER MI, 49036 / / 0.0000 N 0.00 1521 426 SARAH LN 02/22/2021 N 1,800.00 TTHATCHER MP SERVICES LLC 02/22/2021 2021-02-22.1 SWBA MECHANICAL / PLUMBING INSPECTIONS 542-371-81200 Mechanical Inspector 1,050.00 542-371-81300 Plumbing Inspector 600.00 542-371-81101 Plan Review 150.00 2021-03-25 SMBA Board Packet | Page 22 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 15/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID 1,800.00 VENDOR TOTAL: 6,500.00 2021-03-25 SMBA Board Packet | Page 23 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 16/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/31/2021 N 9.57 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 1473 PO BOX 633301 01/19/2021 N 9.57 OFFICE DEP OFFICE DEPOT 01/19/2021 148923083001 SWBA OFFICE SUPPLIES 542-371-72800 SUPPLIES \ FLASH DRIVES 9.57 GL NUMBER DESCRIPTION AMOUNT Paid 01/31/2021 N 29.04 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 1474 PO BOX 633301 01/19/2021 N 29.04 OFFICE DEP OFFICE DEPOT 01/19/2021 148923886001 SWBA OFFICE SUPPLIES 542-371-72800 SUPPLIES \ 2021 CALENDAR 29.04 GL NUMBER DESCRIPTION AMOUNT Paid 01/31/2021 N 118.24 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 1475 PO BOX 633301 01/19/2021 N 118.24 OFFICE DEP OFFICE DEPOT 01/19/2021 148923887001 SWBA OFFICE SUPPLIES 542-371-72800 SUPPLIES 118.24 GL NUMBER DESCRIPTION AMOUNT Paid 01/31/2021 N 12.78 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 1476 PO BOX 633301 01/19/2021 N 12.78 OFFICE DEP OFFICE DEPOT 01/19/2021 148923893001 SWBA OFFICE SUPPLIES 542-371-72800 SUPPLIES \ DATE STAMP 12.78 GL NUMBER DESCRIPTION AMOUNT Paid 02/28/2021 N 104.72 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 1518 PO BOX 633301 02/17/2021 N 104.72 OFFICE DEP OFFICE DEPOT 02/17/2021 154464413001 SWBA OFFICE SUPPLIES 542-371-72800 Supplies 104.72 2021-03-25 SMBA Board Packet | Page 24 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 17/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 02/28/2021 N 32.58 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 1519 PO BOX 633301 02/17/2021 N 32.58 OFFICE DEP OFFICE DEPOT 02/17/2021 154482326001 SWBA OFFICE SUPPLIES 542-371-72800 Supplies 32.58 VENDOR TOTAL: 306.93 GL NUMBER DESCRIPTION AMOUNT Paid 01/15/2021 N 21,000.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1470 7275 W MAIN STREET 01/15/2021 N 21,000.00 OSHTEMO OSHTEMO TOWNSHIP 01/15/2021 10112 SWBA FACILITY RENT Q1 TO Q4 2021 542-371-92500 Facility Rent 21,000.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/22/2021 N 195.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1478 7275 W MAIN STREET 01/22/2021 N 195.00 OSHTEMO OSHTEMO TOWNSHIP 01/22/2021 10116 SWBA LEGAL FEES 2020-Q4 542-371-82600 Legal Fees 195.00 VENDOR TOTAL: 21,195.00 2021-03-25 SMBA Board Packet | Page 25 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 18/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/14/2021 N 1,000.00 MATTAWAN MI, 49071 01/14/2021 0.0000 N 0.00 1468 415 TREASURE ISLAND DR 01/14/2021 N 0.00 MISC PRIME HOMES LLC 01/14/2021 BTCO20-004 SWBA BD Bond Refund 542-000-26200 BTCO20-004 1,000.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/14/2021 N 1,000.00 MATTAWAN MI, 49071 01/14/2021 0.0000 N 0.00 1467 415 TREASURE ISLAND DR 01/14/2021 N 0.00 MISC PRIME HOMES LLC 01/14/2021 BTCO20-005 SWBA BD Bond Refund 542-000-26200 BTCO20-005 1,000.00 VENDOR TOTAL: 2,000.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/21/2021 Y 650.00 VAN BUREN TWP MI, 48111-1677 / / 0.0000 N 0.00 1477 9593 REVERE DR 01/21/2021 N 650.00 REDMOND REDMOND ENGINEERING & DESIGN 01/21/2021 20-024 SWBA FS PLAN REVIEW FOR ASCENSION PM20-05-05542-371-81101 Plan Review 650.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/09/2021 Y 250.00 VAN BUREN TWP MI, 48111-1677 / / 0.0000 N 0.00 1505 9593 REVERE DR 02/09/2021 N 250.00 REDMOND REDMOND ENGINEERING & DESIGN 02/09/2021 21-002 SWBA FS HOOD SYSTEM PLAN REVIEW PM21-05-0026 542-371-81101 Plan Review 250.00 VENDOR TOTAL: 900.00 2021-03-25 SMBA Board Packet | Page 26 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 19/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/25/2021 N 56.09 CHICAGO IL, 60680-2815 / / 0.0000 N 0.00 1479 PO BOX 802815 01/22/2021 N 56.09 RICOH RICOH 01/22/2021 5061232200 SWBA COPIER 542-371-72801 Equipment/Maintenance 56.09 GL NUMBER DESCRIPTION AMOUNT Paid 02/25/2021 N 100.70 CHICAGO IL, 60680-2815 / / 0.0000 N 0.00 1524 PO BOX 802815 02/23/2021 N 100.70 RICOH RICOH 02/23/2021 5061424192 SWBA COPIER 542-371-72801 Equipment/Maintenance 100.70 VENDOR TOTAL: 156.79 GL NUMBER DESCRIPTION AMOUNT Paid 01/11/2021 N 225.00 KALAMAZOO MI, 49002 / / 0.0000 N 0.00 1465 246 E KILGORE 01/11/2021 N 225.00 SIEGFRIED SIEGFRIED CRANDALL P.C. 01/11/2021 104421 SWBA ACCOUNTING SERVICES DEC 2020 542-371-82500 Accounting/Audit Fees 225.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/08/2021 N 523.25 KALAMAZOO MI, 49002 / / 0.0000 N 0.00 1501 246 E KILGORE 02/08/2021 N 523.25 SIEGFRIED SIEGFRIED CRANDALL P.C. 02/08/2021 104605 SWBA ACCOUNTING SERVICES 542-371-82500 Accounting/Audit Fees 523.25 VENDOR TOTAL: 748.25 2021-03-25 SMBA Board Packet | Page 27 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 20/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/28/2021 N 67.70 CAROL STREAM IL, 60197 / / 0.0000 N 0.00 1464 PO BOX 4181 01/11/2021 N 67.70 SPRINT SPRINT 01/11/2021 144563305-027 SWBA MOBILE HOTSPOT USAGE DEC 2020 542-371-82700 IT Support/Website Host 67.70 GL NUMBER DESCRIPTION AMOUNT Paid 02/28/2021 N 67.70 CAROL STREAM IL, 60197 / / 0.0000 N 0.00 1506 PO BOX 4181 02/09/2021 N 67.70 SPRINT SPRINT 02/09/2021 144563305-028 SWBA MOBILE HOTSPOT USAGE JAN 2021 542-371-82700 IT Support/Website Host 67.70 VENDOR TOTAL: 135.40 GL NUMBER DESCRIPTION AMOUNT Paid 02/01/2021 N 144.32 PHILADELPHIA PA, 19170 / / 0.0000 N 0.00 1469 PO BOX 7247 -0381 01/15/2021 N 144.32 SUN LIFE SUN LIFE FINANCIAL 01/15/2021 247757 SWBA LIFE INSURANCE FEB 2020 542-371-71602 Disability/Life Insurance 144.32 GL NUMBER DESCRIPTION AMOUNT Paid 03/01/2021 N 53.32 PHILADELPHIA PA, 19170 / / 0.0000 N 0.00 1514 PO BOX 7247 -0381 02/16/2021 N 53.32 SUN LIFE SUN LIFE FINANCIAL 02/16/2021 247757 SWBA LIFE INSURANCE MAR 2021 542-371-71602 Disability/Life Insurance 53.32 VENDOR TOTAL: 197.64 2021-03-25 SMBA Board Packet | Page 28 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 21/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/28/2021 N 375.42 CHICAGO IL, 60677-8000 / / 0.0000 N 0.00 1466 8020 SOLUTIONS CENTER 01/12/2021 N 375.42 TELNET TELNET WORLDWIDE 01/12/2021 211879 SWBA PHONE 542-371-85300 Telephone 375.42 GL NUMBER DESCRIPTION AMOUNT Paid 02/28/2021 N 375.68 CHICAGO IL, 60677-8000 / / 0.0000 N 0.00 1507 8020 SOLUTIONS CENTER 02/11/2021 N 375.68 TELNET TELNET WORLDWIDE 02/11/2021 214067 SWBA PHONE 542-371-85300 Telephone 375.68 VENDOR TOTAL: 751.10 2021-03-25 SMBA Board Packet | Page 29 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 22/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/18/2021 N 20.85 CHICAGO IL, 60680-9488 / / 0.0000 N 0.00 1456 P.O. BOX 809488 01/11/2021 N 20.85 UPS UPS 01/11/2021 000076R70Y021 SWBA SHIPPING FOR JSMBA21-05-0004 6350 W KL A542-371-73000 Postage/Shipping 20.85 GL NUMBER DESCRIPTION AMOUNT Paid 01/25/2021 N 1.28 CHICAGO IL, 60680-9488 / / 0.0000 N 0.00 1471 P.O. BOX 809488 01/19/2021 N 1.28 UPS UPS 01/19/2021 000076R70Y031 SWBA LATE PAYMENT FEE 542-371-73000 Postage/Shipping 1.28 GL NUMBER DESCRIPTION AMOUNT Paid 02/08/2021 N 25.19 CHICAGO IL, 60680-9488 / / 0.0000 N 0.00 1491 P.O. BOX 809488 02/01/2021 N 25.19 UPS UPS 02/01/2021 000076R70Y051 SWBA SHIPPING FOR JSMBA20-05-0180 2520 ROBER542-371-73000 Postage/Shipping 25.19 GL NUMBER DESCRIPTION AMOUNT Paid 12/28/2020 N 21.32 CHICAGO IL, 60680-9488 / / 0.0000 N 0.00 1455 P.O. BOX 809488 01/11/2021 N 21.32 UPS UPS 01/11/2021 000076R70Y510 SWBA SHIPPING FOR JSMBA20-05-0108 2520 ROBER542-371-73000 Postage/Shipping 21.32 VENDOR TOTAL: 68.64 2021-03-25 SMBA Board Packet | Page 30 of 68 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 23/23 User: kgibson DB: Smba POST DATES 01/01/2021 – 02/28/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/11/2021 Y 1,950.00 MATTAWAN MI, 49071 / / 0.0000 N 0.00 1461 38159 24TH ST 01/11/2021 N 1,950.00 WWILCOX WILLIAM WILCOX 01/11/2021 2021-01-11.4 SWBA ELECTRICAL INSPECTIONS 542-371-81100 Electrical Inspector 1,950.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/25/2021 Y 2,150.00 MATTAWAN MI, 49071 / / 0.0000 N 0.00 1482 38159 24TH ST 01/25/2021 N 2,150.00 WWILCOX WILLIAM WILCOX 01/25/2021 2021-01-25.2 SWBA ELECTRICAL INSPECTIONS 542-371-81100 Electrical Inspector 2,150.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/09/2021 Y 1,200.00 MATTAWAN MI, 49071 / / 0.0000 N 0.00 1502 38159 24TH ST 02/09/2021 N 1,200.00 WWILCOX WILLIAM WILCOX 02/09/2021 2021-02-09.1 SWBA ELECTRICAL INSPECTIONS 542-371-81100 Electrical Inspector 1,200.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/22/2021 Y 1,950.00 MATTAWAN MI, 49071 / / 0.0000 N 0.00 1523 38159 24TH ST 02/22/2021 N 1,950.00 WWILCOX WILLIAM WILCOX 02/22/2021 2021-02-22.3 SWBA ELECTRICAL INSPECTIONS 542-371-81100 Electrical Inspector 1,950.00 VENDOR TOTAL: 7,250.00 TOTAL – ALL VENDORS: 83,978.83 2021-03-25 SMBA Board Packet | Page 31 of 68 X Amendment Adjustment GL # Description Type Current Budget YTD Balance Amended Budget Amendment Amount 542-000-99999 Carryover Assets / COH $ 5,225.00 $ 7,725.00 $ 2,500.00 542-001-47500 Miscellaneous Revenue $ 400.00 $ 342.75 $ 500.00 $ 100.00 $ – $ – $ – $ – 542-371-75101 General Insurance Expenditure $ 6,400.00 $ 8,868.00 $ 9,000.00 $ 2,600.00 $ – $ – $ – $ – $ – $ – $ – $ – $ – GL # Description Type 3/17/2021 Budget Amendment / Adjustment Request Form Southwest Michigan Building Authority Request Type: Requested By: Kyle Gibson, Office Manager Budget Amendment Request Revenues ( $2,600.00 ) DR Amount CR Amount Expenditures ( $2,600.00 ) To align actual revenues with over budget accounts and provide for additional expected revenue. General Insurance: Posted prepaids from 2020 to FY2021. Actual cost was higher than budgeted. Budget Adjustment Request Totals $ – $ – Describe Reason for Request: I:\Board Packets\2021\2021-03-25\MAR 2021 Budget Adjustment or Amendment Request Form 1 of 1 2021-03-25 SMBA Board Packet | Page 32 of 68 INDEPENDENT BUILDING INSPECTOR AGREEMENT This Agreement is made between the SOUTHWEST MICHIGAN BUILDING AUTHORITY (“SMBA”) and ADAM DAHLGREN (“Building Inspector”). The parties agree under the following terms and conditions. RELATIONSHIP SMBA contracts with the Building Inspector, as an independent contractor. The Building Inspector accepts the contract with SMBA, upon the terms and conditions set forth in this Agreement. TERM AND SEPARATION The term of the contract of the Building Inspector by SMBA is for a defined period of time beginning January 1, 2021, and ending December 31, 2021, unless otherwise terminated earlier pursuant to this Agreement. Building Inspector acknowledges that Building Inspector serves at the pleasure of the SMBA Board of Directors and whose contract the Board may terminate at any time with or without cause. Should SMBA terminate the Building Inspector without cause, SMBA shall give the Building Inspector at least thirty (30) days’ notice of such termination in writing. Should SMBA terminate the Building Inspector for cause, which shall include but not be limited to misfeasance, malfeasance or nonfeasance, such termination shall be effective on the date written notice of termination is delivered to the Building Inspector. Should the Building Inspector voluntarily terminate the contract with SMBA, Building Inspector shall give thirty (30) days’ advance notice in writing of the intention to terminate. Building Inspector shall perform all duties set forth in this Agreement until the effective date of termination. (In no event shall Building Inspector be entitled to any additional compensation after the date of termination of this Agreement). POSITION AND DUTIES The Building Inspector shall cooperate with the Building Official. The Building Inspector’s compliance with this Agreement shall be under the supervision of the Building Official. The Building Inspector will, to the best of his/her ability, issue building permits, make inspections, review plans, issue letters of certification, and provide technical assistance to SMBA. The Building Inspector will keep and supply accurate accountings to SMBA support staff of permits issued and inspections made. 2021-03-25 SMBA Board Packet | Page 33 of 68 The Building Inspector will post dangerous and unsafe buildings. The Building Inspector will appear at court or SMBA meetings, all at the request of SMBA or at the discretion of the Building Official if deemed necessary to protect the health, safety and welfare of the public. The Building Inspector may hold office hours at SMBA offices, as needed, at his/her discretion and shall maintain a contact phone number and a cell phone number where the Building Inspector can be reached and/or messages may be recorded. The Building Inspector needs to report to SMBA on his/her days of work and receive his/her daily inspection assignments and his/her field tablet for documenting inspection results. All inspections and plan reviews will comply with all State laws and Municipal Ordinances. The Building Inspector shall be regjstered as a Building Inspector under State law and shall also be in compliance with all other Federal, State and local laws that may be required to carry out the business and tasks to be performed under this Agreement. FEES In consideration of services to be rendered by Building Inspector, the Building Inspector shall receive $50 per building inspection after the inspection is completed. All payments for inspections shall be made on a bi-monthly basis. The Building Inspector shall also be entitled to the following: A. A fee for SMBA meetings and/or court appearances at a rate of $50 per hour. B. A fee for consultations requested by SMBA in writing at a rate of $50 per hour, invoiced by tenths of hour. BENEFITS AND TAXES Building Inspector is an independent contractor, and because the Building Inspector is engaged in the Building Inspector’s own independently established business, Building Inspector is not eligible for any employee benefits of SMBA. Additionally, no payroll or employment taxes of any kind shall be withheld or paid by SMBA with respect to payments to Building Inspector. BUSINESS EXPENSES The Building Inspector shall be responsible for all ordinary and necessary business expenses at Building Inspector’s own expense, and SMBA shall not be responsible for reimbursement of same. SMBA shall not be liable to the Building Inspector for any expenses paid or incurred by Building Inspector unless otherwise agreed to by the SMBA Board of Directors in writing. 2021-03-25 SMBA Board Packet | Page 34 of 68 INSURANCE The Building Inspector shall provide proof of liability insurance with a minimum of one million dollars ($1,000,000) coverage. The Building Inspector also shall provide proof of auto personal injury/property protection coverage with minimum amounts of $500,000/$500,000. The Building Inspector shall comply with all applicable Worker’s Compensation law. Workers’ Compensation insurance shall be provided unless the Building Inspector operates as a sole proprietorship and provides SMBA with proof of sole proprietorship, or the Building Inspector operates as a corporation or limited liability company, and the Building Inspector provides a WC-337 from the Workers’ Compensation Agency, evidencing its exclusion from Workers’ Compensation coverage. INDEMNIFICATION The Building Inspector agrees to indemnify and hold SMBA and its Board of Directors, members, employees or agents harmless from any and all suits, claims, damages, costs and expenses of every kind and nature which may or might be asserted against SMBA and its Board of Directors, members, employees or agents by another or others resulting directly or indirectly from the acts or omissions by the Building Inspector. RETURN OF MATERIALS Building Inspector acknowledges that all files, records, lists, books, computer printouts, software, manuals, financial information and all other documents relating to SMBA will be returned to SMBA upon termination of the contract. LAWS OF MICHIGAN This Agreement shall be governed by the laws of Michigan. Any action brought to enforce the terms of this Agreement or to remedy violations of this Agreement shall be brought in Kalamazoo County, and each party submits itself to that jurisdiction. ENTIRE AGREEMENT This is the entire agreement of the parties, and no other representations, promises or agreements, oral or otherwise, shall be of any force or effect. The terms of this Agreement may be altered only in writing, signed by the Building Inspector and the Executive Director of SMBA upon approval of the SMBA Board of Directors. 2021-03-25 SMBA Board Packet | Page 35 of 68 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on ___________________________, 2021. WITNESSES: SOUTHWEST MICHIGAN BUILDING AUTHORITY (“SMBA”) _________________________________ By: ___________________________________ Garrett Reitenour Its: Building Official ________________________________ WITNESSES: ADAM DAHLGREN Building Inspector _________________________________ ______________________________________ Adam Dahlgren 21670 Shiawassee Cassopolis, MI 49031 _________________________________ 2021-03-25 SMBA Board Packet | Page 36 of 68 1 INDEPENDENT ELECTRICAL, PLUMBING AND MECHANICAL INSPECTOR AGREEMENT This Agreement is made between the SOUTHWEST MICHIGAN BUILDING AUTHORITY (“SMBA”) and GARYAIRE, LLC (“Company”). The parties agree under the following terms and conditions. RELATIONSHIP SMBA contracts with the Company as an independent contractor for inspector services. The Company accepts the contract with SMBA, upon the terms and conditions set forth in this Agreement. TERM AND SEPARATION The term of the contract of the Company by SMBA is for a defined period of time beginning January 1, 2021, and ending December 31, 2021, unless otherwise terminated earlier pursuant to this Agreement. Company acknowledges that it serves at the pleasure of the SMBA Board of Directors and whose contract the Board may terminate at any time, with or without cause. Should SMBA terminate the Company without cause, SMBA shall give the Company at least thirty (30) days’ notice of such termination in writing. Should SMBA terminate the Company for cause, which shall include, but not be limited to, misfeasance, malfeasance or nonfeasance, such termination shall be effective on the date written notice of termination is delivered to the Company. Should the Company voluntarily terminate the contract with SMBA, Company shall give thirty (30) days’ advance notice in writing of the intention to terminate. Company shall perform all duties set forth in this Agreement until the effective date of termination. (In no event shall Company be entitled to any additional compensation after the date of termination of this Agreement). POSITION AND DUTIES The Company shall serve as an Electrical Inspector, a Plumbing Inspector, as well as Mechanical Inspector, for SMBA and shall cooperate with the Building Official/Building Inspector. The Company’s compliance with this Agreement shall be under the supervision of the Building Official of SMBA. 2021-03-25 SMBA Board Packet | Page 37 of 68 2 The Company will, to the best of its ability, issue electrical, plumbing and mechanical permits, make inspections, review plans, issue letters of certification, and provide technical assistance to SMBA. After each inspection, an inspection report will be submitted to SMBA via the remote desktop interface on the Microsoft Surface Tablet furnished by SMBA. Such report shall be submitted as soon as possible after each inspection, but no later than the end of business day on which the inspection is made. The Company will bring the Microsoft Surface Tablet into SMBA offices at least once each month for routine maintenance. The Company will keep and supply accurate accountings to SMBA support staff of permits issued and inspections made. The Company will post dangerous and unsafe buildings and equipment as to electrical, plumbing and mechanical functions. The Company will appear at court or SMBA meetings, all at the request of SMBA or at the discretion of the Company if deemed necessary to protect the health, safety and welfare of the public. The Company may hold office hours at SMBA offices, as needed, at its discretion and shall maintain a contact phone number and a cell phone number where the Company can be reached and/or messages may be recorded. The Company shall also provide an email address to receive daily requests for inspections and for filing reports with SMBA. All inspections and plan reviews will comply with all State laws and Municipal Ordinances. The Company, its members or employees shall at all times be licensed as an Electrical, Plumbing and Mechanical Inspector(s) under State law and shall also be in compliance with all other Federal, State and local laws that may be required to carry out the business and tasks to be performed under this Agreement. The Company, if temporarily unable to perform its duties under this Contract, shall engage the services of another qualified inspector to perform the duties under this Contract. The substitute inspector shall be subject to the approval of the SMBA Building Official. The Company shall be solely responsible for payment of the substitute inspector and liability coverage. FEES In consideration of services to be rendered by the Company, the Company shall receive $50.00 per electrical, plumbing and mechanical inspection after the inspection is completed. All payments for inspections shall be made on a bi-monthly basis. The Company shall also be entitled to the following: A. A fee for SMBA meetings and/or court appearances at a rate of $50.00 per hour. 2021-03-25 SMBA Board Packet | Page 38 of 68 3 B. A fee for consultation requested by SMBA in writing at a rate of $50.00 per hour, invoiced by tenths of hour. BENEFITS AND TAXES Company is an independent contractor, and because Company is engaged in the Company’s own independently established business, Company is not eligible for any employee benefits of SMBA. Additionally, no payroll or employment taxes of any kind shall be withheld or paid by SMBA with respect to payments to Company. BUSINESS EXPENSES The Company shall be responsible for all ordinary and necessary business expenses at Company’s own expense, and SMBA shall not be responsible for reimbursement of same. SMBA shall not be liable to the Company for any expenses paid or incurred by Company unless otherwise agreed to by the SMBA Board of Directors in writing. INSURANCE The Company shall provide proof of liability insurance with a minimum of one million dollars ($1,000,000) coverage. The Company also shall provide proof of auto personal injury/property protection coverage with minimum amounts of $500,000/$500,000. The Company shall comply with all applicable Workers’ Compensation law. Workers’ compensation insurance shall be provided unless the Company operates as a sole proprietorship and provides SMBA with proof of sole proprietorship, or the Company operates as a corporation or limited liability company, and the Company provides a WC-337 from the Workers’ Compensation Agency, evidencing its exclusion from Workers’ compensation coverage. INDEMNIFICATION The Company agrees to indemnify and hold SMBA and its Board of Directors, members, employees or agents harmless from any and all suits, claims, damages, costs and expenses of every kind and nature which may or might be asserted against SMBA and its Board of Directors, members, employees or agents by another or others resulting directly or indirectly from the acts or omissions by the Company. RETURN OF MATERIALS Company acknowledges that all files, records, lists, books, computer printouts, Microsoft Surface Tablet, software, manuals, financial information and all other documents relating to SMBA will be returned to SMBA upon termination of the contract. 2021-03-25 SMBA Board Packet | Page 39 of 68 4 LAWS OF MICHIGAN This Agreement shall be governed by the laws of the State of Michigan. Any action brought to enforce the terms of this Agreement or to remedy violations of this Agreement shall be brought in Kalamazoo County, and each party submits itself to that jurisdiction. ENTIRE AGREEMENT This is the entire agreement of the parties, and no other representations, promises or agreements, oral or otherwise, shall be of any force or effect. The terms of this Agreement may be altered only in writing, signed by the Company and the SMBA Building Official upon approval of the SMBA Board of Directors. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on __________________, 2021. WITNESSES: SOUTHWEST MICHIGAN BUILDING AUTHORITY (“SMBA”) _________________________________ By: ___________________________________ Garrett Reitenour Its: Building Official ________________________________ WITNESSES: GARYAIRE, LLC Electrical, Plumbing and Mechanical Inspector _________________________________ By: ______________________________________ Gary Heckman Its: Manager _________________________________ 2021-03-25 SMBA Board Packet | Page 40 of 68 1 INDEPENDENT PLUMBING AND MECHANICAL INSPECTOR AGREEMENT This Agreement is made between the SOUTHWEST MICHIGAN BUILDING AUTHORITY (“SMBA”) and MP SERVICES, LLC (“Company”). The parties agree under the following terms and conditions. RELATIONSHIP SMBA contracts with the Company as an independent contractor for inspector services. The Company accepts the contract with SMBA, upon the terms and conditions set forth in this Agreement. TERM AND SEPARATION The term of the contract of the Company by SMBA is for a defined period of time beginning January 1, 2021, and ending December 31, 2021, unless otherwise terminated earlier pursuant to this Agreement. Company acknowledges that it serves at the pleasure of the SMBA Board of Directors and whose contract the Board may terminate at any time, with or without cause. Should SMBA terminate the Company without cause, SMBA shall give the Company at least thirty (30) days’ notice of such termination in writing. Should SMBA terminate the Company for cause, which shall include, but not be limited to, misfeasance, malfeasance or nonfeasance, such termination shall be effective on the date written notice of termination is delivered to the Company. Should the Company voluntarily terminate the contract with SMBA, Company shall give thirty (30) days’ advance notice in writing of the intention to terminate. Company shall perform all duties set forth in this Agreement until the effective date of termination. (In no event shall Company be entitled to any additional compensation after the date of termination of this Agreement). POSITION AND DUTIES The Company shall serve as a Plumbing Inspector, as well as Mechanical Inspector, for SMBA and shall cooperate with the Building Official/Building Inspector. The Company’s compliance with this Agreement shall be under the supervision of the Building Official of SMBA. The Company will, to the best of its ability, issue plumbing and mechanical permits, make inspections, review plans, issue letters of certification, and provide technical assistance to SMBA. After each inspection, an inspection report will be submitted to SMBA via the remote 2021-03-25 SMBA Board Packet | Page 41 of 68 2 desktop interface on the Microsoft Surface Tablet furnished by SMBA. Such report shall be submitted as soon as possible after each inspection, but no later than the end of business day on which the inspection is made. The Company will bring the Microsoft Surface Tablet into SMBA offices at least once each month for routine maintenance. The Company will keep and supply accurate accountings to SMBA support staff of permits issued and inspections made. The Company will post dangerous and unsafe buildings and equipment as to plumbing and mechanical functions. The Company will appear at court or SMBA meetings, all at the request of SMBA or at the discretion of the Company if deemed necessary to protect the health, safety and welfare of the public. The Company may hold office hours at SMBA offices, as needed, at its discretion and shall maintain a contact phone number and a cell phone number where the Company can be reached and/or messages may be recorded. The Company shall also provide an email address to receive daily requests for inspections and for filing reports with SMBA. All inspections and plan reviews will comply with all State laws and Municipal Ordinances. The Company, its members or employees shall at all times be licensed as a Plumbing and Mechanical Inspector(s) under State law and shall also be in compliance with all other Federal, State and local laws that may be required to carry out the business and tasks to be performed under this Agreement. The Company, if temporarily unable to perform its duties under this Contract, shall engage the services of another qualified inspector to perform the duties under this Contract. The substitute inspector shall be subject to the approval of the SMBA Building Official. The Company shall be solely responsible for payment of the substitute inspector and liability coverage. FEES In consideration of services to be rendered by the Company, the Company shall receive $50.00 per plumbing and mechanical inspection after the inspection is completed. All payments for inspections shall be made on a bi-monthly basis. The Company shall also be entitled to the following: A. A fee for SMBA meetings and/or court appearances at a rate of $50.00 per hour. B. A fee for consultation requested by SMBA in writing at a rate of $50.00 per hour, invoiced by tenths of hour. 2021-03-25 SMBA Board Packet | Page 42 of 68 3 BENEFITS AND TAXES Company is an independent contractor, and because Company is engaged in the Company’s own independently established business, Company is not eligible for any employee benefits of SMBA. Additionally, no payroll or employment taxes of any kind shall be withheld or paid by SMBA with respect to payments to Company. BUSINESS EXPENSES The Company shall be responsible for all ordinary and necessary business expenses at Company’s own expense, and SMBA shall not be responsible for reimbursement of same. SMBA shall not be liable to the Company for any expenses paid or incurred by Company unless otherwise agreed to by the SMBA Board of Directors in writing. INSURANCE The Company shall provide proof of liability insurance with a minimum of one million dollars ($1,000,000) coverage. The Company also shall provide proof of auto personal injury/property protection coverage with minimum amounts of $500,000/$500,000. The Company shall comply with all applicable Workers’ Compensation law. Workers’ compensation insurance shall be provided unless the Company operates as a sole proprietorship and provides SMBA with proof of sole proprietorship, or the Company operates as a corporation or limited liability company, and the Company provides a WC-337 from the Workers’ Compensation Agency, evidencing its exclusion from Workers’ compensation coverage. INDEMNIFICATION The Company agrees to indemnify and hold SMBA and its Board of Directors, members, employees or agents harmless from any and all suits, claims, damages, costs and expenses of every kind and nature which may or might be asserted against SMBA and its Board of Directors, members, employees or agents by another or others resulting directly or indirectly from the acts or omissions by the Company. RETURN OF MATERIALS Company acknowledges that all files, records, lists, books, computer printouts, Microsoft Surface Tablet, software, manuals, financial information and all other documents relating to SMBA will be returned to SMBA upon termination of the contract. 2021-03-25 SMBA Board Packet | Page 43 of 68 4 LAWS OF MICHIGAN This Agreement shall be governed by the laws of the State of Michigan. Any action brought to enforce the terms of this Agreement or to remedy violations of this Agreement shall be brought in Kalamazoo County, and each party submits itself to that jurisdiction. ENTIRE AGREEMENT This is the entire agreement of the parties, and no other representations, promises or agreements, oral or otherwise, shall be of any force or effect. The terms of this Agreement may be altered only in writing, signed by the Company and the SMBA Building Official upon approval of the SMBA Board of Directors. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on __________________, 2021. WITNESSES: SOUTHWEST MICHIGAN BUILDING AUTHORITY (“SMBA”) _________________________________ By: ___________________________________ Garrett Reitenour Its: Building Official ________________________________ WITNESSES: MP SERVICES, LLC Plumbing and Mechanical Inspector _________________________________ By: ______________________________________ Terry L. Thatcher Its: Manager _________________________________ 2021-03-25 SMBA Board Packet | Page 44 of 68 INDEPENDENT ELECTRICAL INSPECTOR AGREEMENT This Agreement is made between the SOUTHWEST MICHIGAN BUILDING AUTHORITY (“SMBA”) and WILLIAM WILCOX (“Inspector”). The parties agree under the following terms and conditions. RELATIONSHIP SMBA contracts with the Inspector, as an independent contractor inspector. The Inspector accepts the contract with SMBA, upon the terms and conditions set forth in this Agreement. TERM AND SEPARATION The term of the contract of the Inspector by SMBA is for a defined period of time beginning January 1, 2021, and ending December 31, 2021, unless otherwise terminated earlier pursuant to this Agreement. Inspector acknowledges that Inspector serves at the pleasure of the SMBA Board of Directors and whose contract the Board may terminate at any time with or without cause. Should SMBA terminate the Inspector without cause, SMBA shall give the Inspector at least thirty (30) days’ notice of such termination in writing. Should SMBA terminate the Inspector for cause, which shall include but not be limited to misfeasance, malfeasance or nonfeasance, such termination shall be effective on the date written notice of termination is delivered to the Inspector. Should the Inspector voluntarily terminate the contract with SMBA, Inspector shall give thirty (30) days’ advance notice in writing of the intention to terminate. Inspector shall perform all duties set forth in this Agreement until the effective date of termination. (In no event shall Inspector be entitled to any additional compensation after the date of termination of this Agreement). POSITION AND DUTIES The Inspector shall serve as an Electrical Inspector for SMBA and shall cooperate with the Building Official/Building Inspector. The Inspector’s compliance with this Agreement shall be under the supervision of the Building Official of SMBA. The Inspector will, to the best of his/her ability, issue electrical permits, make inspections, review plans, issue letters of certification, and provide technical assistance to SMBA. After each inspection, an inspection report will be submitted to SMBA via the remote desktop interface on the Microsoft Surface Tablet furnished by SMBA. Such report shall be submitted as soon as possible after each inspection, but no later than the end of business day on which the inspection is made. 2021-03-25 SMBA Board Packet | Page 45 of 68 The Inspector will bring the Microsoft Surface Tablet into SMBA offices at least once each month for routine maintenance. The Inspector will keep and supply accurate accountings to SMBA support staff of permits issued and inspections made. The Inspector will post dangerous and unsafe buildings and equipment as to electrical functions. The Inspector will appear at court or SMBA meetings, all at the request of SMBA or at the discretion of the Inspector if deemed necessary to protect the health, safety and welfare of the public. The Inspector may hold office hours at SMBA offices, as needed, at his/her discretion and shall maintain a contact phone number and a cell phone number where the Inspector can be reached and/or messages may be recorded. The Inspector shall also provide an email address to receive daily requests for inspections and for filing reports with SMBA. All inspections and plan reviews will comply with all State laws and Municipal Ordinances. The Inspector shall at all times be licensed as an Electrical Inspector under State law and shall also be in compliance with all other Federal, State and local laws that may be required to carry out the business and tasks to be performed under this Agreement. The Inspector, if temporarily unable to perform his duties under this Contract, shall engage the services of another qualified inspector to perform the duties under this Contract. The substitute inspector shall be subject to the approval of the SMBA Building Official. The Inspector shall be solely responsible for payment of the substitute inspector and liability coverage. FEES In consideration of services to be rendered by Inspector, the Inspector shall receive $50.00 per electrical inspection after the inspection is completed. All payments for inspections shall be made on a bi-monthly basis. The Inspector shall also be entitled to the following: A. A fee for SMBA meetings and/or court appearances at a rate of $50.00 per hour. B. A fee for consultation requested by SMBA in writing at a rate of $50.00 per hour, invoiced by tenths of hour. BENEFITS AND TAXES Inspector is an independent contractor, and because Inspector is engaged in the Inspector’s own independently established business, Inspector is not eligible for any employee benefits of SMBA. Additionally, no payroll or employment taxes of any kind shall be withheld or paid by SMBA with respect to payments to Inspector. 2021-03-25 SMBA Board Packet | Page 46 of 68 BUSINESS EXPENSES The Inspector shall be responsible for all ordinary and necessary business expenses at Inspector’s own expense, and SMBA shall not be responsible for reimbursement of same. SMBA shall not be liable to the Inspector for any expenses paid or incurred by Inspector unless otherwise agreed to by the SMBA Board of Directors in writing. INSURANCE The Inspector shall provide proof of liability insurance with a minimum of one million dollars ($1,000,000) coverage. The Inspector also shall provide proof of auto personal injury/property protection coverage with minimum amounts of $500,000/$500,000. The Inspector shall comply with all applicable Workers’ Compensation law. Workers’ compensation insurance shall be provided unless the Inspector operates as a sole proprietorship and provides SMBA with proof of sole proprietorship, or the Inspector operates as a corporation or limited liability company, and the Inspector provides a WC-337 from the Workers’ Compensation Agency, evidencing its exclusion from Workers’ compensation coverage. INDEMNIFICATION The Inspector agrees to indemnify and hold SMBA and its Board of Directors, members, employees or agents harmless from any and all suits, claims, damages, costs and expenses of every kind and nature which may or might be asserted against SMBA and its Board of Directors, members, employees or agents by another or others resulting directly or indirectly from the acts or omissions by the Inspector. RETURN OF MATERIALS Inspector acknowledges that all files, records, lists, books, computer printouts, Microsoft Surface Tablet, software, manuals, financial information and all other documents relating to SMBA will be returned to SMBA upon termination of the contract. LAWS OF MICHIGAN This Agreement shall be governed by the laws of Michigan. Any action brought to enforce the terms of this Agreement or to remedy violations of this Agreement shall be brought in Kalamazoo County, and each party submits itself to that jurisdiction. 2021-03-25 SMBA Board Packet | Page 47 of 68 ENTIRE AGREEMENT This is the entire agreement of the parties, and no other representations, promises or agreements, oral or otherwise, shall be of any force or effect. The terms of this Agreement may be altered only in writing, signed by the Inspector and the SMBA Building Official upon approval of the SMBA Board of Directors. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on ___________________________, 2021. WITNESSES: SOUTHWEST MICHIGAN BUILDING AUTHORITY (“SMBA”) _________________________________ By: ___________________________________ Garrett Reitenour Its: Building Official ________________________________ WITNESSES: WILLIAM WILCOX Electrical Inspector _________________________________ ______________________________________ William Wilcox 38159 24th Street Mattawan, MI 49071 _________________________________ 2021-03-25 SMBA Board Packet | Page 48 of 68 1 INTERLOCAL AGREEMENT FOR BUILDING AND TRADES INSPECTION SERVICES BETWEEN SOUTHWEST MICHIGAN BUILDING AUTHORITY (SMBA) AND CHARTER TOWNSHIP OF TEXAS As-Needed Emergency or Backup Inspection Services/Loaned Employees THIS INTERLOCAL AGREEMENT (“the Agreement”) is entered into under the authority of the Urban Cooperation Act, PA 7 of 1967, as amended, and the Intergovernmental Contracts Between Municipal Corporations Act, PA 35 of 1951, as amended, between the Southwest Michigan Building Authority, a public authority, whose principal offices are located at 7275 West Main Street, Kalamazoo, MI 49009 (“SMBA”) and the Charter Township of Texas, a Michigan municipal Corporation, with its official address at 7110 West Q Avenue, Kalamazoo, MI 49009 (“Texas”) for the purpose of establishing a contractual relationship under which each will allow and its employees to perform building inspection services for the other on an as-needed basis. RECITALS: WHEREAS, both SMBA and Texas (each a “Party” and collectively “the Parties”) are “public agencies” as defined by Urban Cooperation Act, PA 7 of 1967, and “municipal corporations” as defined by Intergovernmental Contracts Between Municipal Corporations Act, PA 35 of 1951, and are authorized by each Act to cooperate on a basis of mutual advantage in order to provide for services; and WHEREAS, the Parties desire to establish an arrangement under which each Party may utilize services provided by the other Party’s employees on a periodic, as-needed basis subject to the terms and conditions set forth herein; and WHEREAS, the Parties desire to enter into this Agreement for the purpose of defining their respective rights, obligations, costs and liabilities regarding this undertaking; NOW, THEREFORE, in consideration of the mutual benefits set forth herein, and other good and sufficient consideration the receipt and sufficiency of which are mutually acknowledged, the Parties hereby agree as follows: TERMS Section 1. Authority and Purpose. This Agreement is executed pursuant to Urban Cooperation Act, PA 7 of 1967 and the Intergovernmental Contracts Between Municipal Corporations Act, PA 35 of 1951. The purpose of this Agreement is to establish a contractual relationship under which each Party may permit their respective employees to provide services for the other Party on an as-needed basis, and to set forth the Parties’ rights, obligations, costs and liabilities regarding this undertaking. This Agreement shall be reasonably construed in furtherance of this purpose. 2021-03-25 SMBA Board Packet | Page 49 of 68 2 Section 2. Provision of Services. Each Party may utilize the employees of the other Party to perform governmental services subject to the provisions of this section. A. Request for Services. When a Party desires services from the other Party, the requesting Party shall notify the other Party at least forty-eight (48) hours in advance of the day(s) during which the requested services will be performed, unless said service is an emergency, in which case this requirement is waived and the Party requested to provide services will use its best efforts to provide the services requested with the shortened notice. Notwithstanding the foregoing, the requesting Party understands and agrees that the other Party’s provision of “emergency” services will be subject to the requested Party’s employee availability and may be denied. 1. Each request shall specify: (i) the nature and scope of the requested services; (ii) the date and estimated duration of the services; and (iii) the location where the requested services will be performed. Requests may be communicated, in order of preference, by electronic mail, telephone, or U.S. Mail, or to the Party’s address(es) provided under Section 11 of this Agreement. 2. Requests for services will be limited to: i. Emergency and backup building inspections. This does not include any electrical or mechanical inspections nor the review or approval of any plans. ii. Other services mutually agreed upon by the Parties in writing. B. Approval or Denial of Request. Upon receiving a request pursuant to Section 2.A, a Party shall respond to the requesting Party by either approving or denying the request. Responses may be communicated, in order of preference, by electronic mail, telephone, or U.S. Mail , to the Party’s address(es) provided under Section 11 of this Agreement. Notwithstanding the foregoing, in the event that a request for “emergency” services is made less than one (1) business day in advance, or after hours on the day preceding the requested services, a failure to respond affirmatively to the request will stand in place of a denial. C. Prioritization of Employee Time. The approval of a request for employee services pursuant to this section shall be subject to availability as determined in the sole discretion of the Party receiving the request. It is expressly understood that each Party’s need for the services and time of its own employees shall take precedence over a request from the other Party in the event of a conflict. Nothing herein shall be construed as requiring the receiving Party to approve any request. 2021-03-25 SMBA Board Packet | Page 50 of 68 3 D. Performance of Services. Each employee performing services under this Agreement shall follow the reasonable directives of the requesting Party, as defined by the mutually accepted scope pursuant to Section 2.A, and shall comply with all applicable laws, regulations, ordinances, codes, and provided policies throughout the duration of such performance. E. In addition to any requirements set forth herein and/or in any applicable laws, regulations, ordinances, codes or policies, the following provisions shall apply to the services performed under this Agreement: 1. Work Hours. The employee of a Party shall perform such services exclusively during his or her regular working hours, exclusive of travel time, unless expressly authorized by the requesting Party. 2. Office Space. For the purpose of providing services at the municipal building of the requesting Party, the requesting Party shall provide a temporary office workstation for reasonable use by the Party’s employee providing services. 3. Vehicle Use. The employees providing services under this Agreement shall use his/her vehicle or the vehicle of his/her employer for purposes of necessary travel at the discretion of the employing Party. Employees providing services shall maintain a valid Michigan State driver’s license at all times. 4. Tools and Equipment. Except as otherwise specified in this Agreement or directed by the requesting Party, employees providing services shall utilize his/her own tools and equipment for purposes of providing services hereunder. Section 3. Payment. This is a mutual aid agreement. There will be no payment for services rendered under this Agreement to either Party unless the hours of service are unbalanced as noted below. A. Unbalanced Hours of Service. The hours of services provided as a mutual aid shall be balanced between the Parties. Each Party shall provide and exchange an itemized report to the other Party every six (6) months indicating the hours of service provided to the other Party with time increments of no less than one quarter (1/4) hour. If the hours of service rendered and reported by one Party exceeds the hours of service rendered and reported by and to the other Party by more than ten (10) hours (hereinafter the “Excess Service”), the Party providing the Excess Service shall be compensated by the Party receiving the Excess Service for every hour of service, or fraction thereof, in excess of the ten (10) hour difference at a rate of $50.00 per hour. B. Invoice and Payment Procedure. The Party performing the Excess Service shall submit to the other Party an invoice for the cost of the Excess Service within thirty (30) days after the exchange of each itemized reports pursuant to Section 3.A. Each invoice shall detail 2021-03-25 SMBA Board Packet | Page 51 of 68 4 the services provided and include, at minimum, (1) the date for each service, (2) the hours to perform the service, (3) the nature and scope of the services, and (4) the location(s) where the services were performed. The invoice shall be paid within thirty (30) days of receipt. In the event of a dispute regarding the invoiced services, the Parties shall act in good faith to resolve the matter, and the invoice payment date will be extended to be thirty (30) days from the date of such resolution. Section 4. Term. This Agreement shall be effective upon mutual execution by the Parties and shall remain in effect until twelve (12) months thereafter, unless terminated earlier in accordance with Section 5. The Agreement may be reviewed annually at the option of the Parties for a mutually agreeable term, provided the renewal is in writing and signed by both Parties. Section 5. Termination. Either Party may terminate this Agreement with or without cause by providing the other Party with thirty (30) days prior written notice of its intent to terminate at Party’s address(es) provided in Section 11 of this Agreement. Neither the termination nor expiration of this Agreement shall relieve a Party from its obligation to remit payment to the other Party for services previously rendered. Section 6. Administration; No Separate Entity Created. The Texas Township Superintendent and the SMBA Board Chair shall serve as administrators of this Agreement. No separate legal entity is formed hereby. Section 7. Property Acquisition. Retention and Disposition. No joint acquisition of real or personal property is contemplated by this Agreement. Except as provided in this section, any other real or personal property acquired by a Party shall remain within the sole and exclusive ownership of that Party following the termination or expiration of this Agreement. Section 8. Indemnification. Each Party shall indemnify, defend, and hold harmless the other Party as provided in this section. However, nothing in this Agreement shall be deemed as a waiver of sovereign immunity as provided under the Michigan Governmental Liability for Negligence Act, Act 170 of 1964. A. Texas shall indemnify, defend, and hold harmless SMBA, its officials, agents and employees, from and against any and all liability, including attorney’s fees, arising in whole or in part from negligent or willfully wrongful acts or omissions of Texas, its agents or employees. 2021-03-25 SMBA Board Packet | Page 52 of 68 5 B. SMBA shall indemnify, defend, and hold harmless Texas, its officials, agents and employees, from and against any and all liability, including attorney’s fees, arising in whole or in part from negligent or willfully wrongful acts or omissions of SMBA, its agents or employees. C. Each Party’s obligations under this section shall apply only to the extent of that Party’s negligence or wrongful act or omission. With respect to joint or concurrent negligence or wrongful conduct of both Parties, the Parties’ respective liabilities shall be as defined by the laws of the State of Michigan. D. The provisions of this section shall survive the expiration or termination of this Agreement. 2021-03-25 SMBA Board Packet | Page 53 of 68 6 Section 9. Insurance. Each Party shall maintain insurance coverage as provided in this section. A. Texas shall maintain in full force throughout the duration of this Agreement comprehensive general liability insurance with a minimum coverage of $1,000,000 per occurrence/aggregate for personal injury and property damage, and name SMBA as an additional insured thereon. B. SMBA shall maintain in full force throughout the duration of this Agreement comprehensive general liability insurance with a minimum coverage of $1,000,000 per occurrence/aggregate for personal injury and property damage, and name Texas as an additional insured thereon. C. Each Party shall each deliver evidence of such insurance coverage to the other within fifteen (15) days after execution of this Agreement. Section 10. No Employment Relationship Created. The Parties agree that nothing in this Agreement shall be construed as creating an employment relationship between SMBA and any employee, agent, representative, or contractor of Texas, or between Texas and any employee, agent, representative, or contractor of SMBA. Without limiting the forgoing, each employee providing services hereunder shall at all times relevant to this Agreement be and remain an employee of his/her employer, and the employer shall be exclusively responsible for providing all compensation, benefits, discipline, and supervision with respect to such employee except as expressly set forth in this Agreement. Section 11. Notices. Notices to SMBA shall be sent to the following address: Southwest Michigan Building Authority 7275 West Main Street Kalamazoo, MI 49009 Phone: (269) 585-4150 kjgibson@swmiba.org with cc: to info@swmiba.org Notices to Texas shall be sent to the following address: Charter Township of Texas 7110 West Q Avenue Kalamazoo, MI 49009 2021-03-25 SMBA Board Packet | Page 54 of 68 7 Section 12. Integration. This document, together with any exhibits thereto, constitutes the entire embodiment of this Agreement between the Parties, and, unless modified in writing by an amendment signed by all Parties hereto, shall be implemented exclusively as described above. Any modifications, amendments, recessions, waivers, or releases to this Agreement must be in writing, agreed to, and signed by the Parties. Section 13. No Third-Party Beneficiary Created. This Agreement is executed for the sole and exclusive benefit of the Parties. Nothing in this Agreement, whether expressed or implied, is intended to confer any right, remedy, or other entitlement upon any person other than the Parties hereto, nor is anything in this Agreement intended to relieve or discharge the obligation or liability of any third party, nor shall any provision herein give any third party any right of action against any Party hereto. Section 14. Signatory Warranty. Each signatory hereto warrants and represents that he/she has been authorized to execute this Agreement by appropriate action of the legislative body or board of his/her respective municipal corporation or public agency. Section 15. Execution in Counterparts. This Agreement may be executed in separate counterparts, each of which, including electronic copies thereof, will be deemed an original but all of which together will constitute one and the same document. A facsimile or other electronic signature will bind the signatory in the same way that an original signature would bind the signatory. Section 16. Regulatory Authority Reserved. Nothing herein shall be construed as waiving, limiting, or otherwise abridging in any manner regulatory authority of either Party, which Texas and SMBA hereby expressly reserve in full. [Signatures on the following page] 2021-03-25 SMBA Board Packet | Page 55 of 68 8 EXECUTED this _______ day of _______________________, 2021. CHARTER TOWNSHIP OF TEXAS ____________________________________ Julie VanderWiere, Texas Township Superintendent SOUTHWEST MICHIGAN BUILDING AUTHORITY _____________________________________ Dusty Farmer, Board Chair ____________________________________ Emily Beutel, Texas Township Clerk 83393:00002:5368781-4 2021-03-25 SMBA Board Packet | Page 56 of 68 SOUTHWEST MICHIGAN BUILDING AUTHORITY KALAMAZOO COUNTY MICHIGAN FREEDOM OF INFORMATION ACT Policy and Procedure Guide Adopted by: Southwest Michigan Building Authority Board March 25, 2021December 4, 2019 2021-03-25 SMBA Board Packet | Page 57 of 68 SOUTHWEST MICHIGAN BUILDING AUTHORITY SUMMARY OF SOUTHWEST MICHIGAN BUILDING AUTHORITY FREEDOM OF INFORMATION ACT POLICY & PROCEDURE GUIDE  Purpose of Policy: To assure compliance with the Michigan Freedom of Information Act.  Who to contact with FOIA requests: Southwest Michigan Building Authority Legal Counsel James W. Porter 7275 West Main Street, Kalamazoo, MI 49009 (269) 375-7195 jposhtwp@oshtemo.org  How to submit a Request: Submit a written request using a Freedom of Information Request Form to: describe the documents you are requesting, check the nature of the request being made, indicate payment type, sign and submit the form to the FOIA Coordinator listed above.  Response required: The FOIA Coordinator must respond to the request within five (5) business days following receipt of the written request to: grant, deny, grant in part, or deny in part. The FOIA Coordinator may: request an one-time extension of up to ten (10) business days, or request a deposit (if the entire fee estimate of producing the requested documents exceeds $50.00).  Option if denied: You have the right to appeal any denial (Please see, “Notice of Right to Appeal” in this Policy & Procedure Guide). Notice: Not all records are public records within the meaning of the Michigan Freedom of Information Act (Public Act 442 of 1976; M.C.L.MCL 15.243(1). Please see the attached “Exemption” page for information about exempt records. The Michigan Freedom of Information Act (FOIA) requires that Public Bodies grant full and complete access to information regarding the affairs of their operations. This Act (Public Act 442 of 1976; M.C.L.MCL 15.231) provides for public access to certain records; permits certain fees, prescribes the power and duties of certain public officers; and provides remedies, penalties, and repeals to certain acts and parts of acts. 2021-03-25 SMBA Board Packet | Page 58 of 68 The Freedom of Information Act is designated to implement a strong State policy that all records maintained by the government, unless exempted, are to be made available to the public upon request. As a “Public Body” within the meaning of the Act (PA 442 of 1976, M.C.L.MCL 15.232(d)(iii)), the Southwest Michigan Building Authority is required to assure that all persons (except those incarcerated in State or local correctional facilities) are entitled to full and complete information if the procedures of the Act are followed. Information covered under the FOIA includes business transactions, and paperwork maintained, received, and generated as part of the governmental unit. The purpose of this policy is to:  Assure compliance with the Freedom of Information Act by all Southwest Michigan Building Authority personnel, as required and permitted by statute.  Formulate a comprehensive policy that will be applicable to the Southwest Michigan Building Authority regarding the dissemination of information pursuant to the Freedom of Information Act (PA 442 of 1976; M.C.L.MCL 15.231 et. secq.), as amended.  Communicate to the Southwest Michigan Building Authority officials, department heads, employees, and the public the formal Southwest Michigan Building Authority Policy on Freedom of Information Act requests. 2021-03-25 SMBA Board Packet | Page 59 of 68 FREEDOM OF INFORMATION ACT PROCEDURE I. RECEIVE THE REQUEST 1. FOIA Coordinator- The Southwest Michigan Building Authority Office Manager, or his/her designated FOIA Officer, with authorization of the Southwest Michigan Building Authority Board to accept and process requests for public records and to approve denials under the Act. 2. The FOIA Coordinator shall be notified of all requests for processing. The FOIA Coordinator, or his/her designee, shall prepare a memo to the Southwest Michigan Building Authority appropriate personnel: requesting the documents, stating the time frame for replying to the request, and requesting a statement of the time required to compile the request. Requests for departmental information that is furnished to the general public through normal business operations should not be treated as a FOIA request. This includes information readily available on the Southwest Michigan Building Authority website, pamphlets, loose-leaf publications, and other printed materials (e.g. reports) produced for public information and disclosure. In addition, manuals and forms adopted or used by the Southwest Michigan Building Authority in the discharge of its function should also be made available without a FOIA request. 3. All denials under this Act must be authorized by the FOIA Coordinator and must cite the reason for denial (i.e. the record is exempt under M.C.L.MCL 15.243 (Sec. 13) or another statute; the record does not exist (with a certificate to that effect), or the record has been separated or deleted pursuant to M.C.L.MCL 15.244 (Sec. 14). Denials must include a full explanation of the requestor’s right to appeal the request to the head of the Southwest Michigan Building Authority, or seek judicial review of the denial. 4. Requests under the Freedom of Information Act must meet the following requirements: a. Must be submitted in writing. (If you require assistance with writing or translating, please contact the FOIA coordinator). To facilitate an expedient response, we request that you utilize the request form attached to this document. However, pursuant to MCL 15.233(1), individuals can also submit their requests in letter format., or complete and return/email a Request for Information Form, attached, and also This policy document and request form are also available on the Southwest Michigan Building Authority website at www.swmiba.org. Requests received by facsimile, electronic mail, or other electronic means are considered received the first business day following the transmittal. b. Must be identifiable. The written request should describe the public record sufficiently to enable the FOIA Coordinator to find the record. c. Must exist. The requested document or information must exist within the Southwest Michigan Building Authority. 2021-03-25 SMBA Board Packet | Page 60 of 68 d. Must not be exempt from disclosure under the Act (M.C.L.MCL 15.243 (Sec. 13)). See attachment for a list of exempt records. e. Must specify a one-time (single request) or a renewable (subscription requestinformation disseminated on a regular basis for up to six (6) months) request. f. Must not be received from a prisoner in a State, County, or Federal correctional facility. All requests received from attorneys will be forwarded to the Corporate Counsel for information, and, if deemed necessary, for action. II. RESPOND TO THE REQUEST 1. The FOIA Coordinator shall determine the scope of the request (e.g. the time required to search for, examine, separate or delete exempt information, and/or copy the requested records). 2. The FOIA Coordinator may charge fees for reproducing requested records (in accordance with M.C.L.MCL 15.234). a. The FOIA Coordinator should use the established FOIA fees as outlined in the attached fee schedule to estimate the cost of providing the requested information. b. The first $20 of a fee shall be waived for a person who receives public assistance, or presents facts showing an inability to pay because of indigence. c. The FOIA Coordinator shall periodically review and recommend a FOIA fee adjustment to the Southwest Michigan Building Authority Board. Approved fees shall be communicated to all Southwest Michigan Building Authority personnel. 3. In accordance with the Act (M.C.L.MCL 15.235(2) emphasis added), “[u]nless otherwise agreed to in writing by the person making the request, a public body shall respond to a request for a public record within 5 business days after the public body receives the request by doing 1 of the following” a. Process and grant the request. b. Issue a written notice to the requestor to deny the request. c. Grant the request in part, and issue a written notice to the requestor to deny the request in part (pursuant to the reasons provided for denial of the request in the Act). 2021-03-25 SMBA Board Packet | Page 61 of 68 d. Under “unusual circumstances” (as defined in M.C.L.MCL 15.232(g)) issue a onetime notice to extend the time to respond by ten (10) business days. e. If the cost of the request is expected to exceed $50, issue a notice to the requestor requiring a 50% good-faith deposit prior to processing the request. III. RECORD THE REQUEST 1. The FOIA Coordinator, or his/her designee, who processes the FOIA information shall establish and maintain a FOIA file to track and record related details to verify the following: a. Compliance with M.C.L.MCL 15.233(2): “A freedom of information act coordinator shall keep a copy of all written requests for public records on file for no less than 1 year.” b. Compliance with M.C.L.MCL 15.234: Establish publically publicly available procedures and guidelines, which detail how an individual may request documents from the public body, and the fees associated with the fulfillment of requests under the Act, and the manner in which those fees are calculated. c. Compliance with M.C.L.MCL 15.235(2): A public body shall respond to a request for information under the Act within five (5) business days after receiving the request as specified under the Act. 2. The records of requests maintained by the FOIA Coordinator should maintain the written requests, and responses identifying (at minimum) the following: a. Date received; b. Brief description of the request; c. The identity of the requesting party; d. The date of response; e. The response type (granted, denied, partial, extension, deposit requested); f. Fees charged; g. Fees collected 3. In addition to the file, the FOIA Coordinator shall keep on file a time-stamped copy of all requests and responses for a period of one (1) year following their issuance. 4. FOIA files, requests, responses, and related information must be available for a review by upon request. 2021-03-25 SMBA Board Packet | Page 62 of 68 FREEDOM OF INFORMATION ACT REQUEST FORM* TO: SOUTHWEST MICHIGAN BUILDING AUTHORITY REQUESTED BY: ________________________________________________ (Name) ** ________________________________________________ (Address) ** ________________________________________________ ________________________________________________ (Telephone) ** ________________________________________________ (Email) DESCRIPTION OF PUBLIC RECORDS REQUESTED: ___________________________ _____________________________________________________________________________ _____________________________________________________________________________ NATURE OF REQUEST (check one below): ____ Please provide a copy of the requested public records. Paper Records Digital Records ____ Please provide a certified copy of the requested public records. ____ Please allow me an opportunity to inspect the requested public records prior to copying. I understand that the Southwest Michigan Building Authority may require me to schedule an appointment for this inspection. PAYMENT (check one below): ____ I understand that the Southwest Michigan Building Authority will charge me a fee for providing a copy of public records, including the cost of copying, mailing, searching, examining, reviewing, and separating or deleting exempt information. I understand that a deposit of one-half of the anticipated fee (if the fee is estimated to exceed $50.00) will be required. ____ Attached is an Affidavit of Indigency. Please furnish me with the requested public records without charge for the first $20.00 of the required fee. I agree that the Southwest Michigan Building Authority may respond to my request by the ____ day of ________________, 20____. I acknowledge that this request will be processed in compliance with the Southwest Michigan Building Authority Freedom of Information Act Policy and Procedure Guide (a copy of which is also available online at www.swmiba.org/applications-forms). _______________________ ______________________________________________ (Date) (Signature) * It is the policy of the Southwest Michigan Building Authority that a written Freedom of Information Act Request is required except when the request involves the following types of records: (1) receipts for payment, (2) the applicant’s own permit, (3) Certificates of Occupancy, or (4) invoices for extra inspections. ** REQUIRED 2021-03-25 SMBA Board Packet | Page 63 of 68 SOUTHWEST MICHIGAN BUILDING AUTHORITY FREEDOM OF INFORMATION ACT REVISED FEE SCHEDULE Effective: December 4, 2019 March 25, 2021 Type of Reproduction Cost Unit CD’s, DVD’sDigital Media (Flash Drive): $310.00 per CD/DVD 16GB drive Copies of a Document: 8½ x 11 $0.10 per page 8½ x 14 $.15 per page Larger copies: 18 x 24 $68.00 per page 24 x 36 $7.00 per page 36 x 48 $9.00 per page Hourly wage of the lowest paid departmental Actual per ¼ hour employee capable of retrieving the information necessary to comply with the request plus 50% for fringe benefits. Actual postage charges Postage / Shipping Actual per mailing Digital records No mailing or copy costs Waivers The first $20 of the fee shall be waived for each request of an individual who submits an Affidavit of Indigency stating that they are receiving public assistance or facts showing inability to pay the full cost. A waiver of fees will not be provided to an indigent person requesting additional copies of identical documents previously provided with a waiver of fees pursuant to a prior request under the FOIA. Deposits If the fee for the search and providing the public information exceeds $50, a deposit of ½ the estimated fee is required. Other Fees must be paid in full prior to the actual delivery of the public information or copies. The Clerk’s Office cannot refuse to process a subsequent FOIA request on the ground that the requestor failed to pay fees charged for a prior FOIA request. 2021-03-25 SMBA Board Packet | Page 64 of 68 FREEDOM OF INFORMATION ACT Notice of Right to Appeal After notification of a denial of a Freedom of Information Act request, the requesting party has to the right to undertake either of the following actions to appeal the decision: 1. Submit to the Building Official of the Southwest Michigan Building Authority a written appeal that specifically states the word “appeal” and identifies the reason(s) for the reversal of the disclosure denial to: Southwest Michigan Building Authority Attn: Building Official Board Chairperson 7275 West Main Street Kalamazoo, MI 49009 The Building Official Board Chairperson is not considered to have received the written appeal until the first regularly scheduled Board meeting following the submission of the appeal (a list of regular meeting dates is available online at www.swmiba.org/boardinformation). The Building Official Board Chairperson shall, within ten (10) business days after receiving the written appeal, do one of the following: a. Reverse the denial; b. Issue a written notice upholding the denial; c. Reverse the denial in part, and issue a written notice upholding the denial in part; d. Under unusual circumstances, issue a notice extending for not more than ten (10) business days the period for which the Building Official shall respond to the written appeal. 2. Seek judicial review under M.C.L.MCL 15.240(1)(b). The requesting party also has the right to receive attorney’s fees and damages as provided in M.C.L.MCL 15.240(6), if, after judicial review, the Circuit Court determines that the public body has not complied with the Act, and orders disclosure of the public record. 2021-03-25 SMBA Board Packet | Page 65 of 68 M.C.L.MCL 15.243- EXEMPTIONS FROM DISCLOSURE (1) A public body may exempt from disclosure as a public record under this act any of the following: (a) Information of a personal nature if public disclosure of the information would constitute a clearly unwarranted invasion of an individual’s privacy…. (d) Records or information specifically described and exempted from disclosure by statute. (e) A public record or information described in this section that is furnished by the public body originally compiling, preparing, or receiving the record or information to a public officer or public body in connection with the performance of the duties of that public officer or public body, if the considerations originally giving rise to the exempt nature of the public record remain applicable. (f) Trade secrets or commercial or financial information voluntarily provided to an agency for use in developing governmental policy if: (i) The information is submitted upon a promise of confidentiality by the public body. (ii) The promise of confidentiality is authorized by the chief administrative officer of the public body or by an elected official at the time the promise is made. (iii) A description of the information is recorded by the public body within a reasonable time after it has been submitted, maintained in a central place within the public body, and made available to a person upon request. This subdivision does not apply to information submitted as required by law or as a condition of receiving a governmental contract, license, or other benefit. (g) Information or records subject to the attorney-client privilege. (i) A bid or proposal by a person to enter into a contract or agreement, until the time for the public opening of bids or proposals, or if a public opening is not to be conducted, until the deadline for submission of bids or proposals has expired. (m) Communications and notes within a public body or between public bodies of an advisory nature to the extent that they cover other than purely factual materials and are preliminary to a final agency determination of policy or action. This exemption does not apply unless the public body shows that in the particular instance the public interest in 2021-03-25 SMBA Board Packet | Page 66 of 68 encouraging frank communication between officials and employees of public bodies clearly outweighs the public interest in disclosure. This exemption does not constitute an exemption under state law for purposes of section 8(h) of the open meetings act, 1976 PA 267, MCL 15.268. As used in this subdivision, “determination of policy or action” includes a determination relating to collective bargaining, unless the public record is otherwise required to be made available under 1947 PA 336, MCL 423.201 to 423.217. (v) Records or information relating to a civil action in which the requesting party and the public body are parties. (w) Information or records that would disclose the social security number of an individual. (y) Records or information of measures designed to protect the security or safety of persons or property, whether public or private, including, but not limited to, building, public works, and public water supply designs to the extent that those designs relate to the ongoing security measures of a public body, capabilities and plans for responding to a violation of the Michigan anti-terrorism act, chapter LXXXIII-A of the Michigan penal code, 1931 PA 328, MCL 750.543a to 750.543z, emergency response plans, risk planning documents, threat assessments, and domestic preparedness strategies, unless disclosure would not impair a public body’s ability to protect the security or safety of persons or property or unless the public interest in disclosure outweighs the public interest in nondisclosure in the particular instance. 2021-03-25 SMBA Board Packet | Page 67 of 68 A motion was made by Firstname Lastname, seconded by Firstname Lastname, to adopt the forgoing resolution. Upon a roll call vote, The following voted “Aye: Dusty Farmer, Carol DeHaan, Jeff Sorensen, Cheri Bell, Larry Stehouwer The following voted “Nay”: None The following “Abstained”: None The Chair declared that the resolution had been adopted. _________________________________ DUSTY FARMER, Chair Southwest Michigan Building Authority ************************************ CERTIFICATE I hereby certify that the foregoing constitutes a true and complete copy of an excerpt of minutes of a meeting of the Southwest Michigan Building Authority Board, held on March 25, 2021, at which meeting all members were present and voted upon the same as indicated in said Minutes; that said meeting was held in accordance with the Open Meetings Act of the State of Michigan. _________________________________ KYLE GIBSON, Board Secretary 2021-03-25 SMBA Board Packet | Page 68 of 68