Southwest Michigan Building Authority
7275 West Main Street
Kalamazoo MI 49009
269-585-4150
www.swmiba.org
Regular Board Meeting
March 25th, 2021
8:30 AM
Via Zoom
Meeting Link: https://zoom.us/j/94963176726
Meeting ID: 949 6317 6726
Call-in Number: +1 312 626 6799 US (Chicago)
Citizen Comments may be submitted in writing via email to kjgibson@swmiba.org by the close of
business the day before the meeting date listed above, and will be read aloud during that portion of
the meeting. Citizens are also welcome to speak during the public comment session, but are asked
to remain muted for the remainder of the meeting.
Agenda
1. Call to Order
2. Board Roll Call (List the Township, City, or Village and County from which you are attending.)
3. Citizen Comments on Non-Agenda Items
a. Reading of Public Comment – Kyle Gibson
4. Consent Agenda
a. Meeting Minutes – February 25, 2021 Regular Meeting
b. February 2021 Financial Reports
c. March 2021 Budget Amendments & Adjustments
5. Confirmation of 2021 Inspector Contract Renewals
6. Consideration of Draft Intergovernmental Agreement with Texas Charter Township
a. Status Update – Attorney Porter
7. Approval of Draft Freedom Of Information Act Policy and Procedure Guide
8. Board Chair’s Report
9. Other Business
10.Adjournment
2021-03-25 SMBA Board Packet | Page 1 of 68
1
Southwest Michigan Building Authority
February 25, 2021
The SMBA regular meeting was held via Zoom. Chair Dusty Farmer called the meeting to order
at 8:32 a.m.
Present:
Dusty Farmer, Board Chair, Oshtemo Representative
Jeff Sorensen, Cooper Representative
Larry Stehouwer, Citizen at Large Representative
Carol DeHaan, Cooper Representative
Also present were Building Official Garrett Reitenour, Administrative Assistant El Oropeza,
Attorney Jim Porter, and Board Secretary Kyle Gibson.
Joined Late:
Cheri Bell, Oshtemo Representative (Arrived at 8:40 a.m.)
Citizen Comments on Non-Agenda Items
No public comment was provided.
Roll Call
A roll call was taken to comply with the provisions of MCL 15.263(2)(a)(ii) regarding remote
meeting attendance by board members.
Name Status Location
Dusty Farmer Present Oshtemo Township Hall
Jeff Sorensen Present Cooper Township Hall
Larry Stehouwer Present Cooper Township, Kalamazoo County
Carol DeHaan Present Cooper Township Hall
Cheri Bell Absent
Consent Agenda
Meeting Minutes – January 28, 2021 Regular Meeting
January 2021 Financial Reports
Budget Amendments and Adjustments
Memo Re: Electrical Permit Application Fee Change Request
A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the consent
agenda as presented.
Opposed: None
The motion was carried 4-0, with 1 absent.
2021-03-25 SMBA Board Packet | Page 2 of 68
2
Approval of Proposed Bylaw Amendments
Mr. Gibson provided the board with a summary of the proposed amendments. Brief discussion
was held by the board. A motion was made by Jeff Sorensen and supported by Larry Stehouwer
to approve the amendments as presented.
Opposed: None
The motion was carried 4-0, with 1 absent.
Consideration of Board Composition
Board discussion was held regarding the possibility of adding additional at-large board
members. Consensus was that this was not desired at this time.
*Cheri Bell joined the meeting at 8:40 a.m.*
No board action was taken.
Board Chair’s Report
Chair Farmer shared a request with the board to enter closed session to discuss a personnel
matter at the employee’s request.
A motion was made by Jeff Sorensen and supported by Dusty Farmer to adopt a resolution to
enter closed session to discuss a personnel matter at the employee’s request.
A roll call vote was taken showing:
Yes: Dusty Farmer, Jeff Sorensen, Carol DeHaan, Larry Stehouwer, Cheri Bell.
The motion was carried 5-0, and the board adjourned to closed session at 8:42 a.m.
A motion was made by Jeff Sorensen and supported by Larry Stehouwer to return to open
session.
Opposed: None
The motion was carried 5-0, and the board returned to open session at approximately 8:57 a.m.
No further board action was taken.
Other Business
(Item 1) Mr. Sorensen spoke with Mr. Reitenour regarding an ongoing property issue in Cooper
Township. Mr. Stehouwer asked a question regarding permit and activity and Mr. Reitenour
responded.
Chair Farmer Adjourned the meeting at 9:04 a.m.
Next Regular Meeting – March 25th – 8:30 a.m.
2021-03-25 SMBA Board Packet | Page 3 of 68
Southwest Michigan Building Authority
7275 West Main Street
Kalamazoo MI 49009
269-585-4150
www.swmiba.org
Financial Reports for:
February 2021
Permit Revenue & Inspections Report
Bank Account Balance Report
Budget Snapshot
Detailed Disbursement Report
2021-03-25 SMBA Board Packet | Page 4 of 68
SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT
Reporting Month: February 2021 Prepared By: Kyle Gibson
Building Electrical Mechanical Plumbing Totals
Oshtemo 29 25 31 7 92
Revenue $39,769.80 $6,715.25 $4,882.00 $786.00 $52,153.05
YTD Oshtemo 41 44 67 19 171
YTD Revenue $47,735.80 $9,120.25 $12,287.00 $2,007.00 $71,150.05
Cooper 12 11 10 5 38
Revenue $6,276.00 $1,851.00 $1,675.00 $498.00 $10,300.00
YTD Cooper 24 21 23 11 79
YTD Revenue $10,393.50 $3,958.00 $5,205.00 $5,848.00 $25,404.50
Total Permits 41 36 41 12 130
Total Revenue $46,045.80 $8,566.25 $6,557.00 $1,284.00 $62,453.05
YTD Total Permits 65 65 90 30 250
YTD Total Revenue $58,129.30 $13,078.25 $17,492.00 $7,855.00 $96,554.55
Building Electrical Mechanical Plumbing Totals
Oshtemo Inpsections 51 60 57 39 207
Cooper Inspections 33 15 22 14 84
YTD Oshtemo Inspections 167 124 124 107 522
YTD Cooper Inspections 84 33 41 25 183
Total Inspections 84 75 79 53 291
YTD Total Inspections 251 157 165 132 705
Permit Revenue
Inspections
0
100
200
300
400
500
$0.00
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
$80,000.00
$90,000.00
2021 Revenue by Month 2020 Revenue by Month
2021 Inspections by Month 2020 Inspections by Month
Printed 3/1/2021 at 1:29 PM
I:\Board Packets\01 TEMPLATES\Revenue & Inspections Report
2021-03-25 SMBA Board Packet | Page 5 of 68
SOUTHWEST MICHIGAN BUILDING AUTHORITY BANK BALANCE REPORT
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2020 $363,688.08 $374,395.69 $367,084.01 $364,749.52 $366,304.26 $376,755.31 $410,190.86 $363,684.45 $454,864.86 $482,472.44 $521,651.20 513,525.33
2021 $503,222.53 $523,735.52
$0.00
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Bank Account Balance by Month
2020 2021
Printed 3/1/2021 at 1:29 PM
I:\Board Packets\01 TEMPLATES\Revenue & Inspections Report
2021-03-25 SMBA Board Packet | Page 6 of 68
03/01/2021 01:49 PM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/2
User: kgibson
DB: Smba
PERIOD ENDING 02/28/2021
% Fiscal Year Completed: 16.16
% BDGT
USED
AVAILABLE
BALANCE
ACTIVITY FOR
MONTH
02/28/2021
YTD BALANCE
02/28/2021
2021
GL NUMBER DESCRIPTION AMENDED BUDGET
Fund 542 – BUILDING AUTHORITY
Revenues
Dept 000 – ASSETS & LIABILITIES/CASH ON HAND
542-000-99999 Carryover 5,225.00 0.00 0.00 5,225.00 0.00
Total Dept 000 – ASSETS & LIABILITIES/CASH ON HAND 5,225.00 0.00 0.00 5,225.00 0.00
Dept 001 – REVENUE
542-001-47500 Miscellaneous 400.00 335.60 251.55 64.40 83.90
542-001-61100 Bldg Services to Others 0.00 0.00 0.00 0.00 0.00
542-001-61400 Bond Forfeiture 0.00 0.00 0.00 0.00 0.00
542-001-61600 Building Permits 300,000.00 48,955.00 37,164.00 251,045.00 16.32
542-001-61615 Plan Review 45,000.00 19,399.50 18,487.00 25,600.50 43.11
542-001-61700 Electrical Permits 75,000.00 12,429.00 6,735.00 62,571.00 16.57
542-001-61800 Mechanical Permits 80,000.00 18,038.00 6,307.00 61,962.00 22.55
542-001-61900 Plumbing Permits 60,000.00 7,897.00 1,276.00 52,103.00 13.16
542-001-66400 Interest on Investments 2,000.00 61.55 0.00 1,938.45 3.08
Total Dept 001 – REVENUE 562,400.00 107,115.65 70,220.55 455,284.35 19.05
TOTAL REVENUES 567,625.00 107,115.65 70,220.55 460,509.35 18.87
Expenditures
Dept 371 – BLDG AUTHORITY
542-371-66401 Permit Refunds 0.00 0.00 0.00 0.00 0.00
542-371-70200 Salaries 162,508.00 24,570.12 12,325.53 137,937.88 15.12
542-371-70300 Building Board of Appeals 0.00 0.00 0.00 0.00 0.00
542-371-70400 In Lieu of Insurance 1,170.00 180.00 90.00 990.00 15.38
542-371-71500 Payroll Taxes – FICA 12,432.00 1,848.55 922.63 10,583.45 14.87
542-371-71600 Health Insurance 43,000.00 7,159.32 3,579.66 35,840.68 16.65
542-371-71602 Disability/Life Insurance 1,735.00 197.64 53.32 1,537.36 11.39
542-371-71603 Work Comp Insurance 2,500.00 0.00 0.00 2,500.00 0.00
542-371-71700 HSA 7,300.00 7,000.00 7,000.00 300.00 95.89
542-371-72200 Pension Plan 13,000.00 2,481.69 986.04 10,518.31 19.09
542-371-72500 Clothing Allowance 1,500.00 0.00 0.00 1,500.00 0.00
542-371-72600 Board Member At Large Stipend 390.00 0.00 0.00 390.00 0.00
542-371-72700 Miscellaneous 0.00 0.00 0.00 0.00 0.00
542-371-72800 Supplies 3,000.00 455.89 286.26 2,544.11 15.20
542-371-72801 Equipment/Maintenance 850.00 156.79 100.70 693.21 18.45
542-371-73000 Postage/Shipping 2,500.00 396.14 352.69 2,103.86 15.85
542-371-75100 Vehicle Gas/Maintenance 3,000.00 250.95 250.95 2,749.05 8.37
542-371-75101 General Insurance 6,400.00 0.00 0.00 6,400.00 0.00
542-371-81100 Electrical Inspector 35,000.00 7,500.00 3,350.00 27,500.00 21.43
542-371-81101 Plan Review 40,000.00 19,066.00 9,325.00 20,934.00 47.67
542-371-81200 Mechanical Inspector 30,000.00 7,800.00 4,000.00 22,200.00 26.00
542-371-81300 Plumbing Inspector 35,000.00 5,250.00 2,150.00 29,750.00 15.00
542-371-81400 Building Inspector 10,000.00 400.00 0.00 9,600.00 4.00
542-371-82400 Consultants 0.00 0.00 0.00 0.00 0.00
542-371-82500 Accounting/Audit Fees 13,000.00 748.25 523.25 12,251.75 5.76
542-371-82600 Legal Fees 5,000.00 195.00 0.00 4,805.00 3.90
542-371-82700 IT Support/Website Host 35,000.00 5,594.26 4,001.56 29,405.74 15.98
542-371-85300 Telephone 6,300.00 1,051.10 525.68 5,248.90 16.68
542-371-87000 Mileage 500.00 29.46 29.46 470.54 5.89
542-371-92500 Facility Rent 21,000.00 21,000.00 0.00 0.00 100.00
542-371-95600 Interest/Penalty IRS/State Withholdings 0.00 0.00 0.00 0.00 0.00
2021-03-25 SMBA Board Packet | Page 7 of 68
03/01/2021 01:49 PM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/2
User: kgibson
DB: Smba
PERIOD ENDING 02/28/2021
% Fiscal Year Completed: 16.16
% BDGT
USED
AVAILABLE
BALANCE
ACTIVITY FOR
MONTH
02/28/2021
YTD BALANCE
02/28/2021
2021
GL NUMBER DESCRIPTION AMENDED BUDGET
Fund 542 – BUILDING AUTHORITY
Expenditures
542-371-95700 Bank Service Charges 500.00 52.40 0.00 447.60 10.48
542-371-95800 Education/Dues 4,000.00 100.00 0.00 3,900.00 2.50
542-371-96300 Contingency 0.00 0.00 0.00 0.00 0.00
542-371-96800 Depreciation Expense 0.00 0.00 0.00 0.00 0.00
542-371-97600 Capital Outlay 22,000.00 3,416.94 0.00 18,583.06 15.53
542-371-97700 Capital Outlay-Vehicle 0.00 0.00 0.00 0.00 0.00
Total Dept 371 – BLDG AUTHORITY 518,585.00 116,900.50 49,852.73 401,684.50 22.54
TOTAL EXPENDITURES 518,585.00 116,900.50 49,852.73 401,684.50 22.54
NET OF REVENUES & EXPENDITURES 49,040.00 (9,784.85) 20,367.82 58,824.85 19.95
TOTAL EXPENDITURES 518,585.00 116,900.50 49,852.73 401,684.50 22.54
TOTAL REVENUES 567,625.00 107,115.65 70,220.55 460,509.35 18.87
Fund 542 – BUILDING AUTHORITY:
NET OF REVENUES & EXPENDITURES 49,040.00 (9,784.85) 20,367.82 58,824.85 19.95
TOTAL EXPENDITURES – ALL FUNDS 518,585.00 116,900.50 49,852.73 401,684.50 22.54
TOTAL REVENUES – ALL FUNDS 567,625.00 107,115.65 70,220.55 460,509.35 18.87
2021-03-25 SMBA Board Packet | Page 8 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
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User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
01/25/2021 Y 400.00
CASSOPOLIS MI, 49031 / / 0.0000 N 0.00
1485 21670 SHIAWASSEE 01/25/2021 N 400.00
ADAHLGREN ADAM J DAHLGREN 01/25/2021 2021-01-25.5 SWBA BUILDING INSPECTIONS 2021-01-14
542-371-81400 Building Inspector 400.00
VENDOR TOTAL: 400.00
GL NUMBER DESCRIPTION AMOUNT
Paid
01/28/2021 N 3,579.66
DETROIT MI, 48267 / / 0.0000 N 0.00
1472 PO BOX 674416 01/19/2021 N 3,579.66
BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 01/19/2021 007043238 SWBA HEALTH INSURANCE FEB 2021
542-371-71600 Health Insurance 3,579.66
GL NUMBER DESCRIPTION AMOUNT
Paid
02/28/2021 N 3,579.66
DETROIT MI, 48267 / / 0.0000 N 0.00
1515 PO BOX 674416 02/16/2021 N 3,579.66
BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 02/16/2021 007043238 SWBA HEALTH INSURANCE MAR 2021
542-371-71600 Health Insurance 3,579.66
VENDOR TOTAL: 7,159.32
GL NUMBER DESCRIPTION AMOUNT
Paid
02/28/2021 N 1,921.00
BATH MI, 48808 / / 0.0000 N 0.00
1500 14965 ABBEY LANE 02/08/2021 N 1,921.00
BS&A BS&A 02/08/2021 133323 SWBA COMPUTER SOFTWARE & SUPPORT 2021-02-01 542-371-82700 GENERAL LEDGER 499.00
542-371-82700 ACCOUNTS PAYABLE 434.00
542-371-82700 CASH RECEIPTING 434.00
542-371-82700 PAYROLL 554.00
1,921.00
2021-03-25 SMBA Board Packet | Page 9 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
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User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
VENDOR TOTAL: 1,921.00
2021-03-25 SMBA Board Packet | Page 10 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
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User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
01/27/2021 N 1,133.00
GRANDVILLE MI, 49418 / / 0.0000 N 0.00
1487 3097 PINEDALE DR SW 01/27/2021 N 1,133.00
CODE CODE SOURCE PC 01/27/2021 110219.11 SWBA FA PLAN REVIEW FOR PE20-05-0391 6400 W M542-371-81101 Plan Review 1,133.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/16/2021 N 210.00
GRANDVILLE MI, 49418 / / 0.0000 N 0.00
1513 3097 PINEDALE DR SW 02/16/2021 N 210.00
CODE CODE SOURCE PC 02/16/2021 112720.3 SWBA DEFDOC LT. GA. METAL FRAMING JSMBA20-05542-371-81101 Plan Review 210.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/16/2021 N 210.00
GRANDVILLE MI, 49418 / / 0.0000 N 0.00
1512 3097 PINEDALE DR SW 02/16/2021 N 210.00
CODE CODE SOURCE PC 02/16/2021 112720.4 SWBA DEFDOC PLAN REVIEW FOR JSMBA20-05-0108 542-371-81101 Plan Review 210.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/26/2021 N 753.00
GRANDVILLE MI, 49418 / / 0.0000 N 0.00
1527 3097 PINEDALE DR SW 02/26/2021 N 753.00
CODE CODE SOURCE PC 02/26/2021 112720.5 SWBA FA PLAN REVIEW FOR ASCENSION BORGESS PE542-371-81101 Plan Review 753.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/17/2021 N 210.00
GRANDVILLE MI, 49418 / / 0.0000 N 0.00
1516 3097 PINEDALE DR SW 02/17/2021 N 210.00
CODE CODE SOURCE PC 02/16/2021 113120.4 SWBA ROOF TRUSS SHOP DWGS JSMBA20-05-0378 21542-371-81101 Plan Review 210.00
2021-03-25 SMBA Board Packet | Page 11 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
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User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
02/12/2021 N 2,550.00
GRANDVILLE MI, 49418 / / 0.0000 N 0.00
1510 3097 PINEDALE DR SW 02/12/2021 N 2,550.00
CODE CODE SOURCE PC 02/12/2021 113420.2 SWBA 3RD + 4TH REVIEWS FOR JSMBA20-05-0378 2542-371-81101 BUILDING 3RD PLAN REVIEW 330.00
542-371-81101 STRUCTURAL 3RD PLAN REVIEW 210.00
542-371-81101 MECHANICAL 3RD PLAN REVIEW 700.00
542-371-81101 PLUMBING 3RD PLAN REVIEW 210.00
542-371-81101 ELECTRICAL 3RD PLAN REVIEW 210.00
542-371-81101 ENERGY CODE 3RD PLAN REVIEW 210.00
542-371-81101 BUILDING 4TH PLAN REVIEW 330.00
542-371-81101 MECHANICAL 4TH PLAN REVIEW 175.00
542-371-81101 ENERGY CODE 4TH PLAN REVIEW 175.00
2,550.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/12/2021 N 1,438.00
GRANDVILLE MI, 49418 / / 0.0000 N 0.00
1511 3097 PINEDALE DR SW 02/12/2021 N 1,438.00
CODE CODE SOURCE PC 02/12/2021 113420.3 SWBA FS PLAN REVIEW FOR JSMBA20-05-0378 210 542-371-81101 Plan Review 1,438.00
GL NUMBER DESCRIPTION AMOUNT
Paid
01/04/2021 N 2,662.00
GRANDVILLE MI, 49418 / / 0.0000 N 0.00
1451 3097 PINEDALE DR SW 01/04/2021 N 2,662.00
CODE CODE SOURCE PC 01/04/2021 114020.1 SWBA PLAN REVIEW BURLINGTON CF JSMBA20-05-06542-371-81101 Plan Review 2,662.00
GL NUMBER DESCRIPTION AMOUNT
Paid
01/27/2021 N 5,296.00
GRANDVILLE MI, 49418 / / 0.0000 N 0.00
1486 3097 PINEDALE DR SW 01/27/2021 N 5,296.00
CODE CODE SOURCE PC 01/27/2021 114120.1 SWBA PLAN REVIEW FOR JSMBA20-05-0700 2280 S 2021-03-25 SMBA Board Packet | Page 12 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
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User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
542-371-81101 PLAN REVIEW \ BLDG NONSTRUCTURAL 2,328.00
542-371-81101 PLAN REVIEW \ STRUCTURAL 640.00
542-371-81101 PLAN REVIEW \ MECHANICAL 582.00
542-371-81101 PLAN REVIEW \ PLUMBING 582.00
542-371-81101 PLAN REVIEW \ ELECTRICAL 582.00
542-371-81101 PLAN REVIEW \ ENERGY CODE 582.00
5,296.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/11/2021 N 3,554.00
GRANDVILLE MI, 49418 / / 0.0000 N 0.00
1508 3097 PINEDALE DR SW 02/11/2021 N 3,554.00
CODE CODE SOURCE PC 02/11/2021 114321.1 SWBA PLAN REVIEW FOR JSMBA21-05-0004 6350 W 542-371-81101 PLAN REVIEW \ BUILDING NONSTRUCTURAL 1,454.00
542-371-81101 PLAN REVIEW \ STRUCTURAL 364.00
542-371-81101 PLAN REVIEW \ PLUMBING 364.00
542-371-81101 PLAN REVIEW \ MECHANICAL 364.00
542-371-81101 PLAN REVIEW \ MECHANICAL EXTRA @ HOURLY 280.00
542-371-81101 PLAN REVIEW \ ELECTRICAL 364.00
542-371-81101 PLAN REVIEW \ ENERGY CODE 364.00
3,554.00
VENDOR TOTAL: 18,016.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/26/2021 N 3,416.94
PITTSBURGH PA, 15264-3561 / / 0.0000 N 0.00
C/O DELL USA LP 01/28/2021 N 3,416.94
PO BOX 643561
1488
DELL DELL MARKETING L.P. 01/28/2021 10459826620 SWBA LAPTOPS, DOCKING STATIONS, USB HUBS
542-371-97600 Capital Outlay 3,416.94
VENDOR TOTAL: 3,416.94
2021-03-25 SMBA Board Packet | Page 13 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
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User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
01/11/2021 N 50.00
KALAMAZOO MI, 49006 / / 0.0000 N 0.00
1459 927 PICCADILLY RD 01/11/2021 N 50.00
EOROPEZA ELVIRA OROPEZA 01/11/2021 2021-01-11.2 SWBA PHONE REIMBURSEMENT JAN 2021
542-371-85300 Telephone 50.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/08/2021 N 50.00
KALAMAZOO MI, 49006 / / 0.0000 N 0.00
1497 927 PICCADILLY RD 02/08/2021 N 50.00
EOROPEZA ELVIRA OROPEZA 02/08/2021 2021-02-08.2 SWBA CELL PHONE REIMBURSEMENT FEB 2021
542-371-85300 Telephone 50.00
VENDOR TOTAL: 100.00
GL NUMBER DESCRIPTION AMOUNT
Paid
01/11/2021 N 50.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1460 35063 23RD ST 01/11/2021 N 50.00
GREITENOUR GARRETT REITENOUR 01/11/2021 2021-01-11.3 SWBA PHONE REIMBURSEMENT JAN 2021
542-371-85300 Telephone 50.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/08/2021 N 50.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1498 35063 23RD ST 02/08/2021 N 50.00
GREITENOUR GARRETT REITENOUR 02/08/2021 2021-02-08.3 SWBA CELL PHONE REIMBURSEMENT FEB 2021
542-371-85300 Telephone 50.00
VENDOR TOTAL: 100.00
2021-03-25 SMBA Board Packet | Page 14 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 7/23
User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
01/11/2021 Y 1,900.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1462 6323 WINDDRIFT AVE 01/11/2021 N 1,900.00
GHECKMAN GARYAIRE, LLC 01/11/2021 2021-01-11.5 SWBA PLUMBING / MECHANICAL / ELECTRICAL INSP542-371-81300 Plumbing Inspector 600.00
542-371-81200 Mechanical Inspector 1,250.00
542-371-81100 Electrical Inspector 50.00
1,900.00
GL NUMBER DESCRIPTION AMOUNT
Paid
01/25/2021 Y 1,700.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1483 6323 WINDDRIFT AVE 01/25/2021 N 1,700.00
GHECKMAN GARYAIRE, LLC 01/25/2021 2021-01-25.3 SWBA PLUMBING / MECHANICAL INSPECTIONS
542-371-81300 Plumbing Inspector 1,250.00
542-371-81200 Mechanical Inspector 450.00
1,700.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/09/2021 Y 1,700.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1503 6323 WINDDRIFT AVE 02/09/2021 N 1,700.00
GHECKMAN GARYAIRE, LLC 02/09/2021 2021-02-09.2 SWBA PLUMBING / MECHANICAL INSPECTIONS
542-371-81300 Plumbing Inspector 800.00
542-371-81200 Mechanical Inspector 850.00
542-371-81100 Electrical Inspector 50.00
1,700.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/22/2021 Y 1,650.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1522 6323 WINDDRIFT AVE 02/22/2021 N 1,650.00
GHECKMAN GARYAIRE, LLC 02/22/2021 2021-02-22.2 SWBA PLUMBING / MECHANICAL INSPECTIONS
542-371-81300 Plumbing Inspector 450.00
2021-03-25 SMBA Board Packet | Page 15 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 8/23
User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
542-371-81200 Mechanical Inspector 1,050.00
542-371-81100 Electrical Inspector 150.00
1,650.00
VENDOR TOTAL: 6,950.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/01/2021 N 30.00
KALAMAZOO MI, 49009 01/25/2021 0.0000 N 0.00
1480 8880 SYCAMORE ST 01/25/2021 N 0.00
MISC GERRY APRIL M & JOSEPH M 01/25/2021 00030574 SWBA BD Payment Refund
542-001-61600 06. Re-roofing 30.00
VENDOR TOTAL: 30.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/22/2021 N 60.00
Hudsonville MI, 49426 02/22/2021 0.0000 N 0.00
1520 2134 Chicago Drive 02/22/2021 N 0.00
MISC Grand Bay Electric 02/22/2021 00031057 SWBA BD Payment Refund
542-001-61700 03. Circuits 10.00
542-001-61700 29. Inspection – Final 50.00
60.00
VENDOR TOTAL: 60.00
GL NUMBER DESCRIPTION AMOUNT
Paid
01/11/2021 N 516.09
KALAMAZOO MI, 49007 / / 0.0000 N 0.00
1457 211 SOUTH ROSE STREET 01/11/2021 N 516.09
GREENLEAF GREENLEAF TRUST 01/11/2021 00016079 SWBA Q4-2020 ACCOUNT FEES
542-371-72200 Pension Plan 516.09
VENDOR TOTAL: 516.09
2021-03-25 SMBA Board Packet | Page 16 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 9/23
User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
02/11/2021 N 133.08
KALAMAZOO MI, 49001 / / 0.0000 N 0.00
1509 2650 MILLCORK ST SUITE A 02/11/2021 N 133.08
INTEGRITY INTEGRITY BUSINESS SOLUTIONS 02/11/2021 2177991-0 SWBA OFFICE SUPPLIES \ RED + GREEN STICKER PA542-371-72800 Supplies 133.08
VENDOR TOTAL: 133.08
GL NUMBER DESCRIPTION AMOUNT
Paid
02/26/2021 N 485.00
Arcadia IN, 46030 02/26/2021 0.0000 N 0.00
1526 1318 E 236th St 02/26/2021 N 0.00
MISC KPS Construction 02/25/2021 00030807 SWBA BD Payment Refund
542-001-61600 01c. Building Fee $10,001-100,000 185.00
542-001-61600 10. Required Inspections 300.00
485.00
VENDOR TOTAL: 485.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/17/2021 N 60.00
KALAMAZOO MI, 49009 02/17/2021 0.0000 N 0.00
1517 2764 S 4TH ST 02/17/2021 N 0.00
MISC KUIPERS JACK & JANE 02/17/2021 00031812 SWBA BD Payment Refund
542-001-61700 17. Service Generator – 201 amp thru 600 10.00
542-001-61700 29. Inspection – Final 50.00
60.00
VENDOR TOTAL: 60.00
2021-03-25 SMBA Board Packet | Page 17 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 10/23
User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
01/11/2021 N 50.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1458 537 WEALTHY ST 01/11/2021 N 50.00
KGIBSON KYLE GIBSON 01/11/2021 2021-01-11.1 SWBA PHONE REIMBURSEMENT JAN 2021
542-371-85300 Telephone 50.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/01/2021 N 29.46
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1492 537 WEALTHY ST 02/01/2021 N 29.46
KGIBSON KYLE GIBSON 02/01/2021 2021-02-01.1 SWBA MILEAGE REIMBURSEMENT JAN 2021
542-371-87000 Mileage 29.46
GL NUMBER DESCRIPTION AMOUNT
Paid
02/08/2021 N 50.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1496 537 WEALTHY ST 02/08/2021 N 50.00
KGIBSON KYLE GIBSON 02/08/2021 2021-02-08.1 SWBA CELL PHONE REIMBURSEMENT FEB 2021
542-371-85300 Telephone 50.00
VENDOR TOTAL: 129.46
GL NUMBER DESCRIPTION AMOUNT
Paid
01/06/2021 N 35.00
MUSKEGON MI, 49443 / / 0.0000 N 0.00
1453 PO BOX 184 01/06/2021 N 35.00
LMCICC LAKE MICHIGAN CHAPTER ICC 01/06/2021 2021-01-06.1 SWBA 2021 MEMBERSHIP
542-371-95800 Education/Dues 35.00
VENDOR TOTAL: 35.00
2021-03-25 SMBA Board Packet | Page 18 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 11/23
User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
01/28/2021 N 10.00
Elsie MI, 48831 01/28/2021 0.0000 N 0.00
1489 208 W. Maple 01/28/2021 N 0.00
MISC Lenon Electric and Son 01/28/2021 00030256 SWBA BD Payment Refund
542-001-61700 16. Service Generator thru 200 amp 10.00
GL NUMBER DESCRIPTION AMOUNT
Paid
01/28/2021 N 50.00
Elsie MI, 48831 01/28/2021 0.0000 N 0.00
1490 208 W. Maple 01/28/2021 N 0.00
MISC Lenon Electric and Son 01/28/2021 00030270 SWBA BD Payment Refund
542-001-61700 29. Inspection – Final 50.00
VENDOR TOTAL: 60.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/22/2021 N 376.83
KALAMAZOO MI, 49009-1332 / / 0.0000 N 0.00
1493 811 S DRAKE RD 02/02/2021 N 376.83
VISA MERCANTILE VISA 02/02/2021 2021-02-02.1 SWBA VISA BILL JAN 2021
542-371-75100 Vehicle Gas/Maintenance 161.00
542-371-75100 CAR WASH MONTHLY SUBSCRIPTION 29.99
542-371-73000 Postage/Shipping 110.00
542-371-72800 SUPPLIES \ GARRETT TAPE MEASURE 15.88
542-371-75100 WALTERS AUTO LUBE OIL FILTER 59.96
376.83
VENDOR TOTAL: 376.83
2021-03-25 SMBA Board Packet | Page 19 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 12/23
User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
03/01/2021 N 65.00
GRAND RAPIDS MI, 49503 / / 0.0000 Y 0.00
CITY OF GRAND RAPIDS 01/25/2021 N 65.00
BILL HORDYK
1481
METRO BLDG METRO BUILDING INSPECTORS ASSOC. 01/25/2021 2021-01-25.1 SWBA METRO MEMBERSHIP RENEWAL
542-371-95800 Education/Dues 65.00
VENDOR TOTAL: 65.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/15/2021 N 217.50
KALAMAZOO MI, 49001-3308 / / 0.0000 N 0.00
1494 PO BOX 3308 02/04/2021 N 217.50
MI PRINT MI PRINT WORKS 02/04/2021 5329210126 SWBA ENVELOPES RE-ORDER
542-371-73000 Postage/Shipping 217.50
VENDOR TOTAL: 217.50
2021-03-25 SMBA Board Packet | Page 20 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 13/23
User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
01/31/2021 N 1,525.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1454 6395 TECHNOLOGY AVE STE A 01/07/2021 N 1,525.00
AUNALYTICS MIH MICHIGAN LLC DBA SECANT TECH 01/07/2021 29935279 SWBA CLOUD HOSTING SERVICES FEB 2020
542-371-82700 IT Support/Website Host 1,525.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/28/2021 N 1,530.60
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1495 6395 TECHNOLOGY AVE STE A 02/04/2021 N 1,530.60
AUNALYTICS MIH MICHIGAN LLC DBA SECANT TECH 02/04/2021 29936666 SWBA CLOUD HOSTING SERVICES MAR 2021
542-371-82700 IT Support/Website Host 1,530.60
GL NUMBER DESCRIPTION AMOUNT
Paid
03/01/2021 N 482.26
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1499 6395 TECHNOLOGY AVE STE A 02/08/2021 N 482.26
AUNALYTICS MIH MICHIGAN LLC DBA SECANT TECH 02/08/2021 29936829 SWBA HAAS FIREWALL PROJECT
542-371-82700 IT Support/Website Host 482.26
VENDOR TOTAL: 3,537.86
2021-03-25 SMBA Board Packet | Page 21 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 14/23
User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
01/11/2021 Y 1,150.00
COLDWATER MI, 49036 / / 0.0000 N 0.00
1463 426 SARAH LN 01/11/2021 N 1,150.00
TTHATCHER MP SERVICES LLC 01/11/2021 2021-01-11.6 SWBA MECHANICAL / PLUMBING INSPECTIONS
542-371-81200 Mechanical Inspector 600.00
542-371-81300 Plumbing Inspector 550.00
1,150.00
GL NUMBER DESCRIPTION AMOUNT
Paid
01/25/2021 Y 2,200.00
COLDWATER MI, 49036 / / 0.0000 N 0.00
1484 426 SARAH LN 01/25/2021 N 2,200.00
TTHATCHER MP SERVICES LLC 01/25/2021 2021-01-25.4 SWBA MECHANICAL / PLUMBING INSPECTIONS
542-371-81200 Mechanical Inspector 1,500.00
542-371-81300 Plumbing Inspector 700.00
2,200.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/09/2021 Y 1,350.00
COLDWATER MI, 49036 / / 0.0000 N 0.00
1504 426 SARAH LN 02/09/2021 N 1,350.00
TTHATCHER MP SERVICES LLC 02/09/2021 2021-02-09.3 SWBA MECHANICAL / PLUMBING INSPECTIONS
542-371-81200 Mechanical Inspector 1,050.00
542-371-81300 Plumbing Inspector 300.00
1,350.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/22/2021 Y 1,800.00
COLDWATER MI, 49036 / / 0.0000 N 0.00
1521 426 SARAH LN 02/22/2021 N 1,800.00
TTHATCHER MP SERVICES LLC 02/22/2021 2021-02-22.1 SWBA MECHANICAL / PLUMBING INSPECTIONS
542-371-81200 Mechanical Inspector 1,050.00
542-371-81300 Plumbing Inspector 600.00
542-371-81101 Plan Review 150.00
2021-03-25 SMBA Board Packet | Page 22 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 15/23
User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
1,800.00
VENDOR TOTAL: 6,500.00
2021-03-25 SMBA Board Packet | Page 23 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 16/23
User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
01/31/2021 N 9.57
CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00
1473 PO BOX 633301 01/19/2021 N 9.57
OFFICE DEP OFFICE DEPOT 01/19/2021 148923083001 SWBA OFFICE SUPPLIES
542-371-72800 SUPPLIES \ FLASH DRIVES 9.57
GL NUMBER DESCRIPTION AMOUNT
Paid
01/31/2021 N 29.04
CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00
1474 PO BOX 633301 01/19/2021 N 29.04
OFFICE DEP OFFICE DEPOT 01/19/2021 148923886001 SWBA OFFICE SUPPLIES
542-371-72800 SUPPLIES \ 2021 CALENDAR 29.04
GL NUMBER DESCRIPTION AMOUNT
Paid
01/31/2021 N 118.24
CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00
1475 PO BOX 633301 01/19/2021 N 118.24
OFFICE DEP OFFICE DEPOT 01/19/2021 148923887001 SWBA OFFICE SUPPLIES
542-371-72800 SUPPLIES 118.24
GL NUMBER DESCRIPTION AMOUNT
Paid
01/31/2021 N 12.78
CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00
1476 PO BOX 633301 01/19/2021 N 12.78
OFFICE DEP OFFICE DEPOT 01/19/2021 148923893001 SWBA OFFICE SUPPLIES
542-371-72800 SUPPLIES \ DATE STAMP 12.78
GL NUMBER DESCRIPTION AMOUNT
Paid
02/28/2021 N 104.72
CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00
1518 PO BOX 633301 02/17/2021 N 104.72
OFFICE DEP OFFICE DEPOT 02/17/2021 154464413001 SWBA OFFICE SUPPLIES
542-371-72800 Supplies 104.72
2021-03-25 SMBA Board Packet | Page 24 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 17/23
User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
02/28/2021 N 32.58
CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00
1519 PO BOX 633301 02/17/2021 N 32.58
OFFICE DEP OFFICE DEPOT 02/17/2021 154482326001 SWBA OFFICE SUPPLIES
542-371-72800 Supplies 32.58
VENDOR TOTAL: 306.93
GL NUMBER DESCRIPTION AMOUNT
Paid
01/15/2021 N 21,000.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1470 7275 W MAIN STREET 01/15/2021 N 21,000.00
OSHTEMO OSHTEMO TOWNSHIP 01/15/2021 10112 SWBA FACILITY RENT Q1 TO Q4 2021
542-371-92500 Facility Rent 21,000.00
GL NUMBER DESCRIPTION AMOUNT
Paid
01/22/2021 N 195.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1478 7275 W MAIN STREET 01/22/2021 N 195.00
OSHTEMO OSHTEMO TOWNSHIP 01/22/2021 10116 SWBA LEGAL FEES 2020-Q4
542-371-82600 Legal Fees 195.00
VENDOR TOTAL: 21,195.00
2021-03-25 SMBA Board Packet | Page 25 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 18/23
User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
01/14/2021 N 1,000.00
MATTAWAN MI, 49071 01/14/2021 0.0000 N 0.00
1468 415 TREASURE ISLAND DR 01/14/2021 N 0.00
MISC PRIME HOMES LLC 01/14/2021 BTCO20-004 SWBA BD Bond Refund
542-000-26200 BTCO20-004 1,000.00
GL NUMBER DESCRIPTION AMOUNT
Paid
01/14/2021 N 1,000.00
MATTAWAN MI, 49071 01/14/2021 0.0000 N 0.00
1467 415 TREASURE ISLAND DR 01/14/2021 N 0.00
MISC PRIME HOMES LLC 01/14/2021 BTCO20-005 SWBA BD Bond Refund
542-000-26200 BTCO20-005 1,000.00
VENDOR TOTAL: 2,000.00
GL NUMBER DESCRIPTION AMOUNT
Paid
01/21/2021 Y 650.00
VAN BUREN TWP MI, 48111-1677 / / 0.0000 N 0.00
1477 9593 REVERE DR 01/21/2021 N 650.00
REDMOND REDMOND ENGINEERING & DESIGN 01/21/2021 20-024 SWBA FS PLAN REVIEW FOR ASCENSION PM20-05-05542-371-81101 Plan Review 650.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/09/2021 Y 250.00
VAN BUREN TWP MI, 48111-1677 / / 0.0000 N 0.00
1505 9593 REVERE DR 02/09/2021 N 250.00
REDMOND REDMOND ENGINEERING & DESIGN 02/09/2021 21-002 SWBA FS HOOD SYSTEM PLAN REVIEW PM21-05-0026 542-371-81101 Plan Review 250.00
VENDOR TOTAL: 900.00
2021-03-25 SMBA Board Packet | Page 26 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 19/23
User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
01/25/2021 N 56.09
CHICAGO IL, 60680-2815 / / 0.0000 N 0.00
1479 PO BOX 802815 01/22/2021 N 56.09
RICOH RICOH 01/22/2021 5061232200 SWBA COPIER
542-371-72801 Equipment/Maintenance 56.09
GL NUMBER DESCRIPTION AMOUNT
Paid
02/25/2021 N 100.70
CHICAGO IL, 60680-2815 / / 0.0000 N 0.00
1524 PO BOX 802815 02/23/2021 N 100.70
RICOH RICOH 02/23/2021 5061424192 SWBA COPIER
542-371-72801 Equipment/Maintenance 100.70
VENDOR TOTAL: 156.79
GL NUMBER DESCRIPTION AMOUNT
Paid
01/11/2021 N 225.00
KALAMAZOO MI, 49002 / / 0.0000 N 0.00
1465 246 E KILGORE 01/11/2021 N 225.00
SIEGFRIED SIEGFRIED CRANDALL P.C. 01/11/2021 104421 SWBA ACCOUNTING SERVICES DEC 2020
542-371-82500 Accounting/Audit Fees 225.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/08/2021 N 523.25
KALAMAZOO MI, 49002 / / 0.0000 N 0.00
1501 246 E KILGORE 02/08/2021 N 523.25
SIEGFRIED SIEGFRIED CRANDALL P.C. 02/08/2021 104605 SWBA ACCOUNTING SERVICES
542-371-82500 Accounting/Audit Fees 523.25
VENDOR TOTAL: 748.25
2021-03-25 SMBA Board Packet | Page 27 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 20/23
User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
01/28/2021 N 67.70
CAROL STREAM IL, 60197 / / 0.0000 N 0.00
1464 PO BOX 4181 01/11/2021 N 67.70
SPRINT SPRINT 01/11/2021 144563305-027 SWBA MOBILE HOTSPOT USAGE DEC 2020
542-371-82700 IT Support/Website Host 67.70
GL NUMBER DESCRIPTION AMOUNT
Paid
02/28/2021 N 67.70
CAROL STREAM IL, 60197 / / 0.0000 N 0.00
1506 PO BOX 4181 02/09/2021 N 67.70
SPRINT SPRINT 02/09/2021 144563305-028 SWBA MOBILE HOTSPOT USAGE JAN 2021
542-371-82700 IT Support/Website Host 67.70
VENDOR TOTAL: 135.40
GL NUMBER DESCRIPTION AMOUNT
Paid
02/01/2021 N 144.32
PHILADELPHIA PA, 19170 / / 0.0000 N 0.00
1469 PO BOX 7247 -0381 01/15/2021 N 144.32
SUN LIFE SUN LIFE FINANCIAL 01/15/2021 247757 SWBA LIFE INSURANCE FEB 2020
542-371-71602 Disability/Life Insurance 144.32
GL NUMBER DESCRIPTION AMOUNT
Paid
03/01/2021 N 53.32
PHILADELPHIA PA, 19170 / / 0.0000 N 0.00
1514 PO BOX 7247 -0381 02/16/2021 N 53.32
SUN LIFE SUN LIFE FINANCIAL 02/16/2021 247757 SWBA LIFE INSURANCE MAR 2021
542-371-71602 Disability/Life Insurance 53.32
VENDOR TOTAL: 197.64
2021-03-25 SMBA Board Packet | Page 28 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 21/23
User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
01/28/2021 N 375.42
CHICAGO IL, 60677-8000 / / 0.0000 N 0.00
1466 8020 SOLUTIONS CENTER 01/12/2021 N 375.42
TELNET TELNET WORLDWIDE 01/12/2021 211879 SWBA PHONE
542-371-85300 Telephone 375.42
GL NUMBER DESCRIPTION AMOUNT
Paid
02/28/2021 N 375.68
CHICAGO IL, 60677-8000 / / 0.0000 N 0.00
1507 8020 SOLUTIONS CENTER 02/11/2021 N 375.68
TELNET TELNET WORLDWIDE 02/11/2021 214067 SWBA PHONE
542-371-85300 Telephone 375.68
VENDOR TOTAL: 751.10
2021-03-25 SMBA Board Packet | Page 29 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 22/23
User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
01/18/2021 N 20.85
CHICAGO IL, 60680-9488 / / 0.0000 N 0.00
1456 P.O. BOX 809488 01/11/2021 N 20.85
UPS UPS 01/11/2021 000076R70Y021 SWBA SHIPPING FOR JSMBA21-05-0004 6350 W KL A542-371-73000 Postage/Shipping 20.85
GL NUMBER DESCRIPTION AMOUNT
Paid
01/25/2021 N 1.28
CHICAGO IL, 60680-9488 / / 0.0000 N 0.00
1471 P.O. BOX 809488 01/19/2021 N 1.28
UPS UPS 01/19/2021 000076R70Y031 SWBA LATE PAYMENT FEE
542-371-73000 Postage/Shipping 1.28
GL NUMBER DESCRIPTION AMOUNT
Paid
02/08/2021 N 25.19
CHICAGO IL, 60680-9488 / / 0.0000 N 0.00
1491 P.O. BOX 809488 02/01/2021 N 25.19
UPS UPS 02/01/2021 000076R70Y051 SWBA SHIPPING FOR JSMBA20-05-0180 2520 ROBER542-371-73000 Postage/Shipping 25.19
GL NUMBER DESCRIPTION AMOUNT
Paid
12/28/2020 N 21.32
CHICAGO IL, 60680-9488 / / 0.0000 N 0.00
1455 P.O. BOX 809488 01/11/2021 N 21.32
UPS UPS 01/11/2021 000076R70Y510 SWBA SHIPPING FOR JSMBA20-05-0108 2520 ROBER542-371-73000 Postage/Shipping 21.32
VENDOR TOTAL: 68.64
2021-03-25 SMBA Board Packet | Page 30 of 68
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
03/01/2021 12:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 23/23
User: kgibson
DB: Smba
POST DATES 01/01/2021 – 02/28/2021
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
01/11/2021 Y 1,950.00
MATTAWAN MI, 49071 / / 0.0000 N 0.00
1461 38159 24TH ST 01/11/2021 N 1,950.00
WWILCOX WILLIAM WILCOX 01/11/2021 2021-01-11.4 SWBA ELECTRICAL INSPECTIONS
542-371-81100 Electrical Inspector 1,950.00
GL NUMBER DESCRIPTION AMOUNT
Paid
01/25/2021 Y 2,150.00
MATTAWAN MI, 49071 / / 0.0000 N 0.00
1482 38159 24TH ST 01/25/2021 N 2,150.00
WWILCOX WILLIAM WILCOX 01/25/2021 2021-01-25.2 SWBA ELECTRICAL INSPECTIONS
542-371-81100 Electrical Inspector 2,150.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/09/2021 Y 1,200.00
MATTAWAN MI, 49071 / / 0.0000 N 0.00
1502 38159 24TH ST 02/09/2021 N 1,200.00
WWILCOX WILLIAM WILCOX 02/09/2021 2021-02-09.1 SWBA ELECTRICAL INSPECTIONS
542-371-81100 Electrical Inspector 1,200.00
GL NUMBER DESCRIPTION AMOUNT
Paid
02/22/2021 Y 1,950.00
MATTAWAN MI, 49071 / / 0.0000 N 0.00
1523 38159 24TH ST 02/22/2021 N 1,950.00
WWILCOX WILLIAM WILCOX 02/22/2021 2021-02-22.3 SWBA ELECTRICAL INSPECTIONS
542-371-81100 Electrical Inspector 1,950.00
VENDOR TOTAL: 7,250.00
TOTAL – ALL VENDORS: 83,978.83
2021-03-25 SMBA Board Packet | Page 31 of 68
X Amendment
Adjustment
GL # Description Type Current Budget YTD Balance Amended
Budget
Amendment
Amount
542-000-99999 Carryover Assets / COH $ 5,225.00 $ 7,725.00 $ 2,500.00
542-001-47500 Miscellaneous Revenue $ 400.00 $ 342.75 $ 500.00 $ 100.00
$ –
$ –
$ –
$ –
542-371-75101 General Insurance Expenditure $ 6,400.00 $ 8,868.00 $ 9,000.00 $ 2,600.00
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
GL # Description Type
3/17/2021
Budget Amendment / Adjustment Request Form
Southwest Michigan Building Authority
Request Type: Requested By:
Kyle Gibson, Office Manager
Budget Amendment Request
Revenues ( $2,600.00 )
DR Amount CR Amount
Expenditures ( $2,600.00 )
To align actual revenues with over budget accounts and provide for additional expected revenue.
General Insurance: Posted prepaids from 2020 to FY2021. Actual cost was higher than budgeted.
Budget Adjustment Request
Totals $ – $ –
Describe Reason for Request:
I:\Board Packets\2021\2021-03-25\MAR 2021 Budget Adjustment or Amendment Request Form 1 of 1
2021-03-25 SMBA Board Packet | Page 32 of 68
INDEPENDENT BUILDING INSPECTOR AGREEMENT
This Agreement is made between the SOUTHWEST MICHIGAN BUILDING
AUTHORITY (“SMBA”) and ADAM DAHLGREN (“Building Inspector”).
The parties agree under the following terms and conditions.
RELATIONSHIP
SMBA contracts with the Building Inspector, as an independent contractor. The Building
Inspector accepts the contract with SMBA, upon the terms and conditions set forth in this
Agreement.
TERM AND SEPARATION
The term of the contract of the Building Inspector by SMBA is for a defined period of time
beginning January 1, 2021, and ending December 31, 2021, unless otherwise terminated earlier
pursuant to this Agreement.
Building Inspector acknowledges that Building Inspector serves at the pleasure of the
SMBA Board of Directors and whose contract the Board may terminate at any time with or
without cause.
Should SMBA terminate the Building Inspector without cause, SMBA shall give the
Building Inspector at least thirty (30) days’ notice of such termination in writing.
Should SMBA terminate the Building Inspector for cause, which shall include but not be
limited to misfeasance, malfeasance or nonfeasance, such termination shall be effective on the
date written notice of termination is delivered to the Building Inspector.
Should the Building Inspector voluntarily terminate the contract with SMBA, Building
Inspector shall give thirty (30) days’ advance notice in writing of the intention to terminate.
Building Inspector shall perform all duties set forth in this Agreement until the effective date of
termination. (In no event shall Building Inspector be entitled to any additional compensation
after the date of termination of this Agreement).
POSITION AND DUTIES
The Building Inspector shall cooperate with the Building Official. The Building
Inspector’s compliance with this Agreement shall be under the supervision of the Building
Official.
The Building Inspector will, to the best of his/her ability, issue building permits, make
inspections, review plans, issue letters of certification, and provide technical assistance to
SMBA.
The Building Inspector will keep and supply accurate accountings to SMBA support staff
of permits issued and inspections made.
2021-03-25 SMBA Board Packet | Page 33 of 68
The Building Inspector will post dangerous and unsafe buildings. The Building Inspector
will appear at court or SMBA meetings, all at the request of SMBA or at the discretion of the
Building Official if deemed necessary to protect the health, safety and welfare of the public.
The Building Inspector may hold office hours at SMBA offices, as needed, at his/her
discretion and shall maintain a contact phone number and a cell phone number where the
Building Inspector can be reached and/or messages may be recorded.
The Building Inspector needs to report to SMBA on his/her days of work and receive
his/her daily inspection assignments and his/her field tablet for documenting inspection results.
All inspections and plan reviews will comply with all State laws and Municipal
Ordinances.
The Building Inspector shall be regjstered as a Building Inspector under State law and
shall also be in compliance with all other Federal, State and local laws that may be required to
carry out the business and tasks to be performed under this Agreement.
FEES
In consideration of services to be rendered by Building Inspector, the Building Inspector
shall receive $50 per building inspection after the inspection is completed. All payments for
inspections shall be made on a bi-monthly basis. The Building Inspector shall also be entitled to
the following:
A. A fee for SMBA meetings and/or court appearances at a rate of $50 per
hour.
B. A fee for consultations requested by SMBA in writing at a rate of $50 per
hour, invoiced by tenths of hour.
BENEFITS AND TAXES
Building Inspector is an independent contractor, and because the Building Inspector is
engaged in the Building Inspector’s own independently established business, Building Inspector
is not eligible for any employee benefits of SMBA. Additionally, no payroll or employment taxes
of any kind shall be withheld or paid by SMBA with respect to payments to Building Inspector.
BUSINESS EXPENSES
The Building Inspector shall be responsible for all ordinary and necessary business
expenses at Building Inspector’s own expense, and SMBA shall not be responsible for
reimbursement of same. SMBA shall not be liable to the Building Inspector for any expenses
paid or incurred by Building Inspector unless otherwise agreed to by the SMBA Board of
Directors in writing.
2021-03-25 SMBA Board Packet | Page 34 of 68
INSURANCE
The Building Inspector shall provide proof of liability insurance with a minimum of one
million dollars ($1,000,000) coverage. The Building Inspector also shall provide proof of auto
personal injury/property protection coverage with minimum amounts of $500,000/$500,000.
The Building Inspector shall comply with all applicable Worker’s Compensation law.
Workers’ Compensation insurance shall be provided unless the Building Inspector operates as a
sole proprietorship and provides SMBA with proof of sole proprietorship, or the Building
Inspector operates as a corporation or limited liability company, and the Building Inspector
provides a WC-337 from the Workers’ Compensation Agency, evidencing its exclusion from
Workers’ Compensation coverage.
INDEMNIFICATION
The Building Inspector agrees to indemnify and hold SMBA and its Board of Directors,
members, employees or agents harmless from any and all suits, claims, damages, costs and
expenses of every kind and nature which may or might be asserted against SMBA and its Board
of Directors, members, employees or agents by another or others resulting directly or indirectly
from the acts or omissions by the Building Inspector.
RETURN OF MATERIALS
Building Inspector acknowledges that all files, records, lists, books, computer printouts,
software, manuals, financial information and all other documents relating to SMBA will be
returned to SMBA upon termination of the contract.
LAWS OF MICHIGAN
This Agreement shall be governed by the laws of Michigan. Any action brought to
enforce the terms of this Agreement or to remedy violations of this Agreement shall be brought
in Kalamazoo County, and each party submits itself to that jurisdiction.
ENTIRE AGREEMENT
This is the entire agreement of the parties, and no other representations, promises or
agreements, oral or otherwise, shall be of any force or effect. The terms of this Agreement may
be altered only in writing, signed by the Building Inspector and the Executive Director of SMBA
upon approval of the SMBA Board of Directors.
2021-03-25 SMBA Board Packet | Page 35 of 68
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
___________________________, 2021.
WITNESSES: SOUTHWEST MICHIGAN BUILDING AUTHORITY
(“SMBA”)
_________________________________ By: ___________________________________
Garrett Reitenour
Its: Building Official
________________________________
WITNESSES: ADAM DAHLGREN
Building Inspector
_________________________________ ______________________________________
Adam Dahlgren
21670 Shiawassee
Cassopolis, MI 49031
_________________________________
2021-03-25 SMBA Board Packet | Page 36 of 68
1
INDEPENDENT ELECTRICAL, PLUMBING AND
MECHANICAL INSPECTOR AGREEMENT
This Agreement is made between the SOUTHWEST MICHIGAN BUILDING
AUTHORITY (“SMBA”) and GARYAIRE, LLC (“Company”).
The parties agree under the following terms and conditions.
RELATIONSHIP
SMBA contracts with the Company as an independent contractor for inspector services.
The Company accepts the contract with SMBA, upon the terms and conditions set forth in this
Agreement.
TERM AND SEPARATION
The term of the contract of the Company by SMBA is for a defined period of time
beginning January 1, 2021, and ending December 31, 2021, unless otherwise terminated earlier
pursuant to this Agreement.
Company acknowledges that it serves at the pleasure of the SMBA Board of Directors
and whose contract the Board may terminate at any time, with or without cause.
Should SMBA terminate the Company without cause, SMBA shall give the Company at
least thirty (30) days’ notice of such termination in writing.
Should SMBA terminate the Company for cause, which shall include, but not be limited
to, misfeasance, malfeasance or nonfeasance, such termination shall be effective on the date
written notice of termination is delivered to the Company.
Should the Company voluntarily terminate the contract with SMBA, Company shall give
thirty (30) days’ advance notice in writing of the intention to terminate. Company shall perform
all duties set forth in this Agreement until the effective date of termination. (In no event shall
Company be entitled to any additional compensation after the date of termination of this
Agreement).
POSITION AND DUTIES
The Company shall serve as an Electrical Inspector, a Plumbing Inspector, as well as
Mechanical Inspector, for SMBA and shall cooperate with the Building Official/Building
Inspector. The Company’s compliance with this Agreement shall be under the supervision of
the Building Official of SMBA.
2021-03-25 SMBA Board Packet | Page 37 of 68
2
The Company will, to the best of its ability, issue electrical, plumbing and mechanical
permits, make inspections, review plans, issue letters of certification, and provide technical
assistance to SMBA. After each inspection, an inspection report will be submitted to SMBA via
the remote desktop interface on the Microsoft Surface Tablet furnished by SMBA. Such report
shall be submitted as soon as possible after each inspection, but no later than the end of
business day on which the inspection is made.
The Company will bring the Microsoft Surface Tablet into SMBA offices at least once
each month for routine maintenance.
The Company will keep and supply accurate accountings to SMBA support staff of
permits issued and inspections made.
The Company will post dangerous and unsafe buildings and equipment as to electrical,
plumbing and mechanical functions. The Company will appear at court or SMBA meetings, all
at the request of SMBA or at the discretion of the Company if deemed necessary to protect the
health, safety and welfare of the public.
The Company may hold office hours at SMBA offices, as needed, at its discretion and
shall maintain a contact phone number and a cell phone number where the Company can be
reached and/or messages may be recorded.
The Company shall also provide an email address to receive daily requests for
inspections and for filing reports with SMBA.
All inspections and plan reviews will comply with all State laws and Municipal
Ordinances.
The Company, its members or employees shall at all times be licensed as an Electrical,
Plumbing and Mechanical Inspector(s) under State law and shall also be in compliance with all
other Federal, State and local laws that may be required to carry out the business and tasks to
be performed under this Agreement.
The Company, if temporarily unable to perform its duties under this Contract, shall
engage the services of another qualified inspector to perform the duties under this Contract.
The substitute inspector shall be subject to the approval of the SMBA Building Official. The
Company shall be solely responsible for payment of the substitute inspector and liability
coverage.
FEES
In consideration of services to be rendered by the Company, the Company shall receive
$50.00 per electrical, plumbing and mechanical inspection after the inspection is completed. All
payments for inspections shall be made on a bi-monthly basis. The Company shall also be
entitled to the following:
A. A fee for SMBA meetings and/or court appearances at a rate of $50.00
per hour.
2021-03-25 SMBA Board Packet | Page 38 of 68
3
B. A fee for consultation requested by SMBA in writing at a rate of $50.00
per hour, invoiced by tenths of hour.
BENEFITS AND TAXES
Company is an independent contractor, and because Company is engaged in the
Company’s own independently established business, Company is not eligible for any employee
benefits of SMBA. Additionally, no payroll or employment taxes of any kind shall be withheld or
paid by SMBA with respect to payments to Company.
BUSINESS EXPENSES
The Company shall be responsible for all ordinary and necessary business expenses at
Company’s own expense, and SMBA shall not be responsible for reimbursement of same.
SMBA shall not be liable to the Company for any expenses paid or incurred by Company unless
otherwise agreed to by the SMBA Board of Directors in writing.
INSURANCE
The Company shall provide proof of liability insurance with a minimum of one million
dollars ($1,000,000) coverage. The Company also shall provide proof of auto personal
injury/property protection coverage with minimum amounts of $500,000/$500,000.
The Company shall comply with all applicable Workers’ Compensation law. Workers’
compensation insurance shall be provided unless the Company operates as a sole
proprietorship and provides SMBA with proof of sole proprietorship, or the Company operates
as a corporation or limited liability company, and the Company provides a WC-337 from the
Workers’ Compensation Agency, evidencing its exclusion from Workers’ compensation
coverage.
INDEMNIFICATION
The Company agrees to indemnify and hold SMBA and its Board of Directors, members,
employees or agents harmless from any and all suits, claims, damages, costs and expenses of
every kind and nature which may or might be asserted against SMBA and its Board of Directors,
members, employees or agents by another or others resulting directly or indirectly from the acts
or omissions by the Company.
RETURN OF MATERIALS
Company acknowledges that all files, records, lists, books, computer printouts, Microsoft
Surface Tablet, software, manuals, financial information and all other documents relating to
SMBA will be returned to SMBA upon termination of the contract.
2021-03-25 SMBA Board Packet | Page 39 of 68
4
LAWS OF MICHIGAN
This Agreement shall be governed by the laws of the State of Michigan. Any action
brought to enforce the terms of this Agreement or to remedy violations of this Agreement shall
be brought in Kalamazoo County, and each party submits itself to that jurisdiction.
ENTIRE AGREEMENT
This is the entire agreement of the parties, and no other representations, promises or
agreements, oral or otherwise, shall be of any force or effect. The terms of this Agreement may
be altered only in writing, signed by the Company and the SMBA Building Official upon approval
of the SMBA Board of Directors.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
__________________, 2021.
WITNESSES: SOUTHWEST MICHIGAN BUILDING
AUTHORITY (“SMBA”)
_________________________________ By: ___________________________________
Garrett Reitenour
Its: Building Official
________________________________
WITNESSES: GARYAIRE, LLC
Electrical, Plumbing and Mechanical Inspector
_________________________________ By: ______________________________________
Gary Heckman
Its: Manager
_________________________________
2021-03-25 SMBA Board Packet | Page 40 of 68
1
INDEPENDENT PLUMBING AND MECHANICAL INSPECTOR AGREEMENT
This Agreement is made between the SOUTHWEST MICHIGAN BUILDING
AUTHORITY (“SMBA”) and MP SERVICES, LLC (“Company”).
The parties agree under the following terms and conditions.
RELATIONSHIP
SMBA contracts with the Company as an independent contractor for inspector services.
The Company accepts the contract with SMBA, upon the terms and conditions set forth in this
Agreement.
TERM AND SEPARATION
The term of the contract of the Company by SMBA is for a defined period of time
beginning January 1, 2021, and ending December 31, 2021, unless otherwise terminated earlier
pursuant to this Agreement.
Company acknowledges that it serves at the pleasure of the SMBA Board of Directors
and whose contract the Board may terminate at any time, with or without cause.
Should SMBA terminate the Company without cause, SMBA shall give the Company at
least thirty (30) days’ notice of such termination in writing.
Should SMBA terminate the Company for cause, which shall include, but not be limited
to, misfeasance, malfeasance or nonfeasance, such termination shall be effective on the date
written notice of termination is delivered to the Company.
Should the Company voluntarily terminate the contract with SMBA, Company shall give
thirty (30) days’ advance notice in writing of the intention to terminate. Company shall perform
all duties set forth in this Agreement until the effective date of termination. (In no event shall
Company be entitled to any additional compensation after the date of termination of this
Agreement).
POSITION AND DUTIES
The Company shall serve as a Plumbing Inspector, as well as Mechanical Inspector, for
SMBA and shall cooperate with the Building Official/Building Inspector. The Company’s
compliance with this Agreement shall be under the supervision of the Building Official of SMBA.
The Company will, to the best of its ability, issue plumbing and mechanical permits,
make inspections, review plans, issue letters of certification, and provide technical assistance to
SMBA. After each inspection, an inspection report will be submitted to SMBA via the remote
2021-03-25 SMBA Board Packet | Page 41 of 68
2
desktop interface on the Microsoft Surface Tablet furnished by SMBA. Such report shall be
submitted as soon as possible after each inspection, but no later than the end of business day
on which the inspection is made.
The Company will bring the Microsoft Surface Tablet into SMBA offices at least once
each month for routine maintenance.
The Company will keep and supply accurate accountings to SMBA support staff of
permits issued and inspections made.
The Company will post dangerous and unsafe buildings and equipment as to plumbing
and mechanical functions. The Company will appear at court or SMBA meetings, all at the
request of SMBA or at the discretion of the Company if deemed necessary to protect the health,
safety and welfare of the public.
The Company may hold office hours at SMBA offices, as needed, at its discretion and
shall maintain a contact phone number and a cell phone number where the Company can be
reached and/or messages may be recorded.
The Company shall also provide an email address to receive daily requests for
inspections and for filing reports with SMBA.
All inspections and plan reviews will comply with all State laws and Municipal
Ordinances.
The Company, its members or employees shall at all times be licensed as a Plumbing
and Mechanical Inspector(s) under State law and shall also be in compliance with all other
Federal, State and local laws that may be required to carry out the business and tasks to be
performed under this Agreement.
The Company, if temporarily unable to perform its duties under this Contract, shall
engage the services of another qualified inspector to perform the duties under this Contract.
The substitute inspector shall be subject to the approval of the SMBA Building Official. The
Company shall be solely responsible for payment of the substitute inspector and liability
coverage.
FEES
In consideration of services to be rendered by the Company, the Company shall receive
$50.00 per plumbing and mechanical inspection after the inspection is completed. All payments
for inspections shall be made on a bi-monthly basis. The Company shall also be entitled to the
following:
A. A fee for SMBA meetings and/or court appearances at a rate of $50.00
per hour.
B. A fee for consultation requested by SMBA in writing at a rate of $50.00
per hour, invoiced by tenths of hour.
2021-03-25 SMBA Board Packet | Page 42 of 68
3
BENEFITS AND TAXES
Company is an independent contractor, and because Company is engaged in the
Company’s own independently established business, Company is not eligible for any employee
benefits of SMBA. Additionally, no payroll or employment taxes of any kind shall be withheld or
paid by SMBA with respect to payments to Company.
BUSINESS EXPENSES
The Company shall be responsible for all ordinary and necessary business expenses at
Company’s own expense, and SMBA shall not be responsible for reimbursement of same.
SMBA shall not be liable to the Company for any expenses paid or incurred by Company unless
otherwise agreed to by the SMBA Board of Directors in writing.
INSURANCE
The Company shall provide proof of liability insurance with a minimum of one million
dollars ($1,000,000) coverage. The Company also shall provide proof of auto personal
injury/property protection coverage with minimum amounts of $500,000/$500,000.
The Company shall comply with all applicable Workers’ Compensation law. Workers’
compensation insurance shall be provided unless the Company operates as a sole
proprietorship and provides SMBA with proof of sole proprietorship, or the Company operates
as a corporation or limited liability company, and the Company provides a WC-337 from the
Workers’ Compensation Agency, evidencing its exclusion from Workers’ compensation
coverage.
INDEMNIFICATION
The Company agrees to indemnify and hold SMBA and its Board of Directors, members,
employees or agents harmless from any and all suits, claims, damages, costs and expenses of
every kind and nature which may or might be asserted against SMBA and its Board of Directors,
members, employees or agents by another or others resulting directly or indirectly from the acts
or omissions by the Company.
RETURN OF MATERIALS
Company acknowledges that all files, records, lists, books, computer printouts, Microsoft
Surface Tablet, software, manuals, financial information and all other documents relating to
SMBA will be returned to SMBA upon termination of the contract.
2021-03-25 SMBA Board Packet | Page 43 of 68
4
LAWS OF MICHIGAN
This Agreement shall be governed by the laws of the State of Michigan. Any action
brought to enforce the terms of this Agreement or to remedy violations of this Agreement shall
be brought in Kalamazoo County, and each party submits itself to that jurisdiction.
ENTIRE AGREEMENT
This is the entire agreement of the parties, and no other representations, promises or
agreements, oral or otherwise, shall be of any force or effect. The terms of this Agreement may
be altered only in writing, signed by the Company and the SMBA Building Official upon approval
of the SMBA Board of Directors.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
__________________, 2021.
WITNESSES: SOUTHWEST MICHIGAN BUILDING
AUTHORITY (“SMBA”)
_________________________________ By: ___________________________________
Garrett Reitenour
Its: Building Official
________________________________
WITNESSES: MP SERVICES, LLC
Plumbing and Mechanical Inspector
_________________________________ By: ______________________________________
Terry L. Thatcher
Its: Manager
_________________________________
2021-03-25 SMBA Board Packet | Page 44 of 68
INDEPENDENT ELECTRICAL INSPECTOR AGREEMENT
This Agreement is made between the SOUTHWEST MICHIGAN BUILDING
AUTHORITY (“SMBA”) and WILLIAM WILCOX (“Inspector”).
The parties agree under the following terms and conditions.
RELATIONSHIP
SMBA contracts with the Inspector, as an independent contractor inspector. The
Inspector accepts the contract with SMBA, upon the terms and conditions set forth in this
Agreement.
TERM AND SEPARATION
The term of the contract of the Inspector by SMBA is for a defined period of time
beginning January 1, 2021, and ending December 31, 2021, unless otherwise terminated earlier
pursuant to this Agreement.
Inspector acknowledges that Inspector serves at the pleasure of the SMBA Board of
Directors and whose contract the Board may terminate at any time with or without cause.
Should SMBA terminate the Inspector without cause, SMBA shall give the Inspector at
least thirty (30) days’ notice of such termination in writing.
Should SMBA terminate the Inspector for cause, which shall include but not be limited to
misfeasance, malfeasance or nonfeasance, such termination shall be effective on the date
written notice of termination is delivered to the Inspector.
Should the Inspector voluntarily terminate the contract with SMBA, Inspector shall give
thirty (30) days’ advance notice in writing of the intention to terminate. Inspector shall perform
all duties set forth in this Agreement until the effective date of termination. (In no event shall
Inspector be entitled to any additional compensation after the date of termination of this
Agreement).
POSITION AND DUTIES
The Inspector shall serve as an Electrical Inspector for SMBA and shall cooperate with
the Building Official/Building Inspector. The Inspector’s compliance with this Agreement shall
be under the supervision of the Building Official of SMBA.
The Inspector will, to the best of his/her ability, issue electrical permits, make
inspections, review plans, issue letters of certification, and provide technical assistance to
SMBA. After each inspection, an inspection report will be submitted to SMBA via the remote
desktop interface on the Microsoft Surface Tablet furnished by SMBA. Such report shall be
submitted as soon as possible after each inspection, but no later than the end of business day
on which the inspection is made.
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The Inspector will bring the Microsoft Surface Tablet into SMBA offices at least once
each month for routine maintenance.
The Inspector will keep and supply accurate accountings to SMBA support staff of
permits issued and inspections made.
The Inspector will post dangerous and unsafe buildings and equipment as to electrical
functions. The Inspector will appear at court or SMBA meetings, all at the request of SMBA or
at the discretion of the Inspector if deemed necessary to protect the health, safety and welfare
of the public.
The Inspector may hold office hours at SMBA offices, as needed, at his/her discretion
and shall maintain a contact phone number and a cell phone number where the Inspector can
be reached and/or messages may be recorded.
The Inspector shall also provide an email address to receive daily requests for
inspections and for filing reports with SMBA.
All inspections and plan reviews will comply with all State laws and Municipal
Ordinances.
The Inspector shall at all times be licensed as an Electrical Inspector under State law
and shall also be in compliance with all other Federal, State and local laws that may be required
to carry out the business and tasks to be performed under this Agreement.
The Inspector, if temporarily unable to perform his duties under this Contract, shall
engage the services of another qualified inspector to perform the duties under this Contract.
The substitute inspector shall be subject to the approval of the SMBA Building Official. The
Inspector shall be solely responsible for payment of the substitute inspector and liability
coverage.
FEES
In consideration of services to be rendered by Inspector, the Inspector shall receive
$50.00 per electrical inspection after the inspection is completed. All payments for inspections
shall be made on a bi-monthly basis. The Inspector shall also be entitled to the following:
A. A fee for SMBA meetings and/or court appearances at a rate of $50.00
per hour.
B. A fee for consultation requested by SMBA in writing at a rate of $50.00
per hour, invoiced by tenths of hour.
BENEFITS AND TAXES
Inspector is an independent contractor, and because Inspector is engaged in the
Inspector’s own independently established business, Inspector is not eligible for any employee
benefits of SMBA. Additionally, no payroll or employment taxes of any kind shall be withheld or
paid by SMBA with respect to payments to Inspector.
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BUSINESS EXPENSES
The Inspector shall be responsible for all ordinary and necessary business expenses at
Inspector’s own expense, and SMBA shall not be responsible for reimbursement of same.
SMBA shall not be liable to the Inspector for any expenses paid or incurred by Inspector unless
otherwise agreed to by the SMBA Board of Directors in writing.
INSURANCE
The Inspector shall provide proof of liability insurance with a minimum of one million
dollars ($1,000,000) coverage. The Inspector also shall provide proof of auto personal
injury/property protection coverage with minimum amounts of $500,000/$500,000.
The Inspector shall comply with all applicable Workers’ Compensation law. Workers’
compensation insurance shall be provided unless the Inspector operates as a sole
proprietorship and provides SMBA with proof of sole proprietorship, or the Inspector operates as
a corporation or limited liability company, and the Inspector provides a WC-337 from the
Workers’ Compensation Agency, evidencing its exclusion from Workers’ compensation
coverage.
INDEMNIFICATION
The Inspector agrees to indemnify and hold SMBA and its Board of Directors, members,
employees or agents harmless from any and all suits, claims, damages, costs and expenses of
every kind and nature which may or might be asserted against SMBA and its Board of Directors,
members, employees or agents by another or others resulting directly or indirectly from the acts
or omissions by the Inspector.
RETURN OF MATERIALS
Inspector acknowledges that all files, records, lists, books, computer printouts, Microsoft
Surface Tablet, software, manuals, financial information and all other documents relating to
SMBA will be returned to SMBA upon termination of the contract.
LAWS OF MICHIGAN
This Agreement shall be governed by the laws of Michigan. Any action brought to
enforce the terms of this Agreement or to remedy violations of this Agreement shall be brought
in Kalamazoo County, and each party submits itself to that jurisdiction.
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ENTIRE AGREEMENT
This is the entire agreement of the parties, and no other representations, promises or
agreements, oral or otherwise, shall be of any force or effect. The terms of this Agreement may
be altered only in writing, signed by the Inspector and the SMBA Building Official upon approval
of the SMBA Board of Directors.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
___________________________, 2021.
WITNESSES: SOUTHWEST MICHIGAN BUILDING AUTHORITY
(“SMBA”)
_________________________________ By: ___________________________________
Garrett Reitenour
Its: Building Official
________________________________
WITNESSES: WILLIAM WILCOX
Electrical Inspector
_________________________________ ______________________________________
William Wilcox
38159 24th Street
Mattawan, MI 49071
_________________________________
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INTERLOCAL AGREEMENT FOR BUILDING AND TRADES INSPECTION SERVICES BETWEEN
SOUTHWEST MICHIGAN BUILDING AUTHORITY (SMBA) AND CHARTER TOWNSHIP OF TEXAS
As-Needed Emergency or Backup Inspection Services/Loaned Employees
THIS INTERLOCAL AGREEMENT (“the Agreement”) is entered into under the authority of the
Urban Cooperation Act, PA 7 of 1967, as amended, and the Intergovernmental Contracts
Between Municipal Corporations Act, PA 35 of 1951, as amended, between the Southwest
Michigan Building Authority, a public authority, whose principal offices are located at 7275 West
Main Street, Kalamazoo, MI 49009 (“SMBA”) and the Charter Township of Texas, a Michigan
municipal Corporation, with its official address at 7110 West Q Avenue, Kalamazoo, MI 49009
(“Texas”) for the purpose of establishing a contractual relationship under which each will allow
and its employees to perform building inspection services for the other on an as-needed basis.
RECITALS:
WHEREAS, both SMBA and Texas (each a “Party” and collectively “the Parties”) are “public
agencies” as defined by Urban Cooperation Act, PA 7 of 1967, and “municipal corporations” as
defined by Intergovernmental Contracts Between Municipal Corporations Act, PA 35 of 1951, and
are authorized by each Act to cooperate on a basis of mutual advantage in order to provide for
services; and
WHEREAS, the Parties desire to establish an arrangement under which each Party may utilize
services provided by the other Party’s employees on a periodic, as-needed basis subject to the
terms and conditions set forth herein; and
WHEREAS, the Parties desire to enter into this Agreement for the purpose of defining their
respective rights, obligations, costs and liabilities regarding this undertaking;
NOW, THEREFORE, in consideration of the mutual benefits set forth herein, and other good and
sufficient consideration the receipt and sufficiency of which are mutually acknowledged, the
Parties hereby agree as follows:
TERMS
Section 1. Authority and Purpose.
This Agreement is executed pursuant to Urban Cooperation Act, PA 7 of 1967 and the
Intergovernmental Contracts Between Municipal Corporations Act, PA 35 of 1951. The purpose
of this Agreement is to establish a contractual relationship under which each Party may permit
their respective employees to provide services for the other Party on an as-needed basis, and to
set forth the Parties’ rights, obligations, costs and liabilities regarding this undertaking. This
Agreement shall be reasonably construed in furtherance of this purpose.
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Section 2. Provision of Services.
Each Party may utilize the employees of the other Party to perform governmental services subject
to the provisions of this section.
A. Request for Services. When a Party desires services from the other Party, the requesting
Party shall notify the other Party at least forty-eight (48) hours in advance of the day(s)
during which the requested services will be performed, unless said service is an
emergency, in which case this requirement is waived and the Party requested to provide
services will use its best efforts to provide the services requested with the shortened
notice. Notwithstanding the foregoing, the requesting Party understands and agrees that
the other Party’s provision of “emergency” services will be subject to the requested
Party’s employee availability and may be denied.
1. Each request shall specify: (i) the nature and scope of the requested services; (ii)
the date and estimated duration of the services; and (iii) the location where the
requested services will be performed. Requests may be communicated, in order
of preference, by electronic mail, telephone, or U.S. Mail, or to the Party’s
address(es) provided under Section 11 of this Agreement.
2. Requests for services will be limited to:
i. Emergency and backup building inspections. This does not include any
electrical or mechanical inspections nor the review or approval of any
plans.
ii. Other services mutually agreed upon by the Parties in writing.
B. Approval or Denial of Request. Upon receiving a request pursuant to Section 2.A, a Party
shall respond to the requesting Party by either approving or denying the request.
Responses may be communicated, in order of preference, by electronic mail, telephone,
or U.S. Mail , to the Party’s address(es) provided under Section 11 of this Agreement.
Notwithstanding the foregoing, in the event that a request for “emergency” services is
made less than one (1) business day in advance, or after hours on the day preceding the
requested services, a failure to respond affirmatively to the request will stand in place of
a denial.
C. Prioritization of Employee Time. The approval of a request for employee services
pursuant to this section shall be subject to availability as determined in the sole discretion
of the Party receiving the request. It is expressly understood that each Party’s need for
the services and time of its own employees shall take precedence over a request from the
other Party in the event of a conflict. Nothing herein shall be construed as requiring the
receiving Party to approve any request.
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D. Performance of Services. Each employee performing services under this Agreement shall
follow the reasonable directives of the requesting Party, as defined by the mutually
accepted scope pursuant to Section 2.A, and shall comply with all applicable laws,
regulations, ordinances, codes, and provided policies throughout the duration of such
performance.
E. In addition to any requirements set forth herein and/or in any applicable laws,
regulations, ordinances, codes or policies, the following provisions shall apply to the
services performed under this Agreement:
1. Work Hours. The employee of a Party shall perform such services exclusively
during his or her regular working hours, exclusive of travel time, unless expressly
authorized by the requesting Party.
2. Office Space. For the purpose of providing services at the municipal building of the
requesting Party, the requesting Party shall provide a temporary office
workstation for reasonable use by the Party’s employee providing services.
3. Vehicle Use. The employees providing services under this Agreement shall use
his/her vehicle or the vehicle of his/her employer for purposes of necessary travel
at the discretion of the employing Party. Employees providing services shall
maintain a valid Michigan State driver’s license at all times.
4. Tools and Equipment. Except as otherwise specified in this Agreement or directed
by the requesting Party, employees providing services shall utilize his/her own
tools and equipment for purposes of providing services hereunder.
Section 3. Payment.
This is a mutual aid agreement. There will be no payment for services rendered under this
Agreement to either Party unless the hours of service are unbalanced as noted below.
A. Unbalanced Hours of Service. The hours of services provided as a mutual aid shall be
balanced between the Parties. Each Party shall provide and exchange an itemized report
to the other Party every six (6) months indicating the hours of service provided to the
other Party with time increments of no less than one quarter (1/4) hour. If the hours of
service rendered and reported by one Party exceeds the hours of service rendered and
reported by and to the other Party by more than ten (10) hours (hereinafter the “Excess
Service”), the Party providing the Excess Service shall be compensated by the Party
receiving the Excess Service for every hour of service, or fraction thereof, in excess of the
ten (10) hour difference at a rate of $50.00 per hour.
B. Invoice and Payment Procedure. The Party performing the Excess Service shall submit to
the other Party an invoice for the cost of the Excess Service within thirty (30) days after
the exchange of each itemized reports pursuant to Section 3.A. Each invoice shall detail
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4
the services provided and include, at minimum, (1) the date for each service, (2) the hours
to perform the service, (3) the nature and scope of the services, and (4) the location(s)
where the services were performed. The invoice shall be paid within thirty (30) days of
receipt. In the event of a dispute regarding the invoiced services, the Parties shall act in
good faith to resolve the matter, and the invoice payment date will be extended to be
thirty (30) days from the date of such resolution.
Section 4. Term.
This Agreement shall be effective upon mutual execution by the Parties and shall remain in effect
until twelve (12) months thereafter, unless terminated earlier in accordance with Section 5. The
Agreement may be reviewed annually at the option of the Parties for a mutually agreeable term,
provided the renewal is in writing and signed by both Parties.
Section 5. Termination.
Either Party may terminate this Agreement with or without cause by providing the other Party
with thirty (30) days prior written notice of its intent to terminate at Party’s address(es) provided
in Section 11 of this Agreement. Neither the termination nor expiration of this Agreement shall
relieve a Party from its obligation to remit payment to the other Party for services previously
rendered.
Section 6. Administration; No Separate Entity Created.
The Texas Township Superintendent and the SMBA Board Chair shall serve as administrators of
this Agreement. No separate legal entity is formed hereby.
Section 7. Property Acquisition. Retention and Disposition.
No joint acquisition of real or personal property is contemplated by this Agreement. Except as
provided in this section, any other real or personal property acquired by a Party shall remain
within the sole and exclusive ownership of that Party following the termination or expiration of
this Agreement.
Section 8. Indemnification.
Each Party shall indemnify, defend, and hold harmless the other Party as provided in this section.
However, nothing in this Agreement shall be deemed as a waiver of sovereign immunity as
provided under the Michigan Governmental Liability for Negligence Act, Act 170 of 1964.
A. Texas shall indemnify, defend, and hold harmless SMBA, its officials, agents and
employees, from and against any and all liability, including attorney’s fees, arising in
whole or in part from negligent or willfully wrongful acts or omissions of Texas, its agents
or employees.
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B. SMBA shall indemnify, defend, and hold harmless Texas, its officials, agents and
employees, from and against any and all liability, including attorney’s fees, arising in
whole or in part from negligent or willfully wrongful acts or omissions of SMBA, its agents
or employees.
C. Each Party’s obligations under this section shall apply only to the extent of that Party’s
negligence or wrongful act or omission. With respect to joint or concurrent negligence or
wrongful conduct of both Parties, the Parties’ respective liabilities shall be as defined by
the laws of the State of Michigan.
D. The provisions of this section shall survive the expiration or termination of this
Agreement.
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Section 9. Insurance.
Each Party shall maintain insurance coverage as provided in this section.
A. Texas shall maintain in full force throughout the duration of this Agreement
comprehensive general liability insurance with a minimum coverage of $1,000,000 per
occurrence/aggregate for personal injury and property damage, and name SMBA as an
additional insured thereon.
B. SMBA shall maintain in full force throughout the duration of this Agreement
comprehensive general liability insurance with a minimum coverage of $1,000,000 per
occurrence/aggregate for personal injury and property damage, and name Texas as an
additional insured thereon.
C. Each Party shall each deliver evidence of such insurance coverage to the other within
fifteen (15) days after execution of this Agreement.
Section 10. No Employment Relationship Created.
The Parties agree that nothing in this Agreement shall be construed as creating an employment
relationship between SMBA and any employee, agent, representative, or contractor of Texas, or
between Texas and any employee, agent, representative, or contractor of SMBA. Without
limiting the forgoing, each employee providing services hereunder shall at all times relevant to
this Agreement be and remain an employee of his/her employer, and the employer shall be
exclusively responsible for providing all compensation, benefits, discipline, and supervision with
respect to such employee except as expressly set forth in this Agreement.
Section 11. Notices.
Notices to SMBA shall be sent to the following address:
Southwest Michigan Building Authority
7275 West Main Street
Kalamazoo, MI 49009
Phone: (269) 585-4150
kjgibson@swmiba.org with cc: to info@swmiba.org
Notices to Texas shall be sent to the following address:
Charter Township of Texas
7110 West Q Avenue
Kalamazoo, MI 49009
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Section 12. Integration.
This document, together with any exhibits thereto, constitutes the entire embodiment of this
Agreement between the Parties, and, unless modified in writing by an amendment signed by all
Parties hereto, shall be implemented exclusively as described above. Any modifications,
amendments, recessions, waivers, or releases to this Agreement must be in writing, agreed to,
and signed by the Parties.
Section 13. No Third-Party Beneficiary Created.
This Agreement is executed for the sole and exclusive benefit of the Parties. Nothing in this
Agreement, whether expressed or implied, is intended to confer any right, remedy, or other
entitlement upon any person other than the Parties hereto, nor is anything in this Agreement
intended to relieve or discharge the obligation or liability of any third party, nor shall any
provision herein give any third party any right of action against any Party hereto.
Section 14. Signatory Warranty.
Each signatory hereto warrants and represents that he/she has been authorized to execute this
Agreement by appropriate action of the legislative body or board of his/her respective municipal
corporation or public agency.
Section 15. Execution in Counterparts.
This Agreement may be executed in separate counterparts, each of which, including electronic
copies thereof, will be deemed an original but all of which together will constitute one and the
same document. A facsimile or other electronic signature will bind the signatory in the same way
that an original signature would bind the signatory.
Section 16. Regulatory Authority Reserved.
Nothing herein shall be construed as waiving, limiting, or otherwise abridging in any manner
regulatory authority of either Party, which Texas and SMBA hereby expressly reserve in full.
[Signatures on the following page]
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EXECUTED this _______ day of _______________________, 2021.
CHARTER TOWNSHIP OF TEXAS
____________________________________
Julie VanderWiere, Texas Township
Superintendent
SOUTHWEST MICHIGAN BUILDING
AUTHORITY
_____________________________________
Dusty Farmer, Board Chair
____________________________________
Emily Beutel, Texas Township Clerk
83393:00002:5368781-4
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SOUTHWEST MICHIGAN BUILDING AUTHORITY
KALAMAZOO COUNTY MICHIGAN
FREEDOM OF
INFORMATION ACT
Policy and Procedure Guide
Adopted by: Southwest Michigan Building Authority Board
March 25, 2021December 4, 2019
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SOUTHWEST MICHIGAN BUILDING AUTHORITY
SUMMARY OF SOUTHWEST MICHIGAN BUILDING AUTHORITY FREEDOM OF
INFORMATION ACT POLICY & PROCEDURE GUIDE
Purpose of Policy: To assure compliance with the Michigan Freedom of Information
Act.
Who to contact
with FOIA requests: Southwest Michigan Building Authority
Legal Counsel
James W. Porter
7275 West Main Street, Kalamazoo, MI 49009
(269) 375-7195
jposhtwp@oshtemo.org
How to submit a
Request: Submit a written request using a Freedom of Information Request
Form to: describe the documents you are requesting, check the
nature of the request being made, indicate payment type, sign and
submit the form to the FOIA Coordinator listed above.
Response
required: The FOIA Coordinator must respond to the request within five (5)
business days following receipt of the written request to: grant,
deny, grant in part, or deny in part.
The FOIA Coordinator may: request an one-time extension of up
to ten (10) business days, or request a deposit (if the entire fee
estimate of producing the requested documents exceeds $50.00).
Option if denied: You have the right to appeal any denial (Please see, “Notice of
Right to Appeal” in this Policy & Procedure Guide).
Notice: Not all records are public records within the meaning of the Michigan Freedom of
Information Act (Public Act 442 of 1976; M.C.L.MCL 15.243(1). Please see the attached
“Exemption” page for information about exempt records.
The Michigan Freedom of Information Act (FOIA) requires that Public Bodies grant full
and complete access to information regarding the affairs of their operations. This Act
(Public Act 442 of 1976; M.C.L.MCL 15.231) provides for public access to certain records;
permits certain fees, prescribes the power and duties of certain public officers; and provides
remedies, penalties, and repeals to certain acts and parts of acts.
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The Freedom of Information Act is designated to implement a strong State policy that all
records maintained by the government, unless exempted, are to be made available to the
public upon request.
As a “Public Body” within the meaning of the Act (PA 442 of 1976, M.C.L.MCL
15.232(d)(iii)), the Southwest Michigan Building Authority is required to assure that all
persons (except those incarcerated in State or local correctional facilities) are entitled to
full and complete information if the procedures of the Act are followed. Information
covered under the FOIA includes business transactions, and paperwork maintained,
received, and generated as part of the governmental unit.
The purpose of this policy is to:
Assure compliance with the Freedom of Information Act by all Southwest Michigan
Building Authority personnel, as required and permitted by statute.
Formulate a comprehensive policy that will be applicable to the Southwest Michigan
Building Authority regarding the dissemination of information pursuant to the Freedom of
Information Act (PA 442 of 1976; M.C.L.MCL 15.231 et. secq.), as amended.
Communicate to the Southwest Michigan Building Authority officials, department heads,
employees, and the public the formal Southwest Michigan Building Authority Policy on
Freedom of Information Act requests.
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FREEDOM OF INFORMATION ACT PROCEDURE
I. RECEIVE THE REQUEST
1. FOIA Coordinator- The Southwest Michigan Building Authority Office Manager, or
his/her designated FOIA Officer, with authorization of the Southwest Michigan Building
Authority Board to accept and process requests for public records and to approve denials
under the Act.
2. The FOIA Coordinator shall be notified of all requests for processing. The FOIA
Coordinator, or his/her designee, shall prepare a memo to the Southwest Michigan Building
Authority appropriate personnel: requesting the documents, stating the time frame for
replying to the request, and requesting a statement of the time required to compile the
request. Requests for departmental information that is furnished to the general public
through normal business operations should not be treated as a FOIA request. This includes
information readily available on the Southwest Michigan Building Authority website,
pamphlets, loose-leaf publications, and other printed materials (e.g. reports) produced for
public information and disclosure. In addition, manuals and forms adopted or used by the
Southwest Michigan Building Authority in the discharge of its function should also be
made available without a FOIA request.
3. All denials under this Act must be authorized by the FOIA Coordinator and must cite the
reason for denial (i.e. the record is exempt under M.C.L.MCL 15.243 (Sec. 13) or another
statute; the record does not exist (with a certificate to that effect), or the record has been
separated or deleted pursuant to M.C.L.MCL 15.244 (Sec. 14). Denials must include a full
explanation of the requestor’s right to appeal the request to the head of the Southwest
Michigan Building Authority, or seek judicial review of the denial.
4. Requests under the Freedom of Information Act must meet the following requirements:
a. Must be submitted in writing. (If you require assistance with writing or translating,
please contact the FOIA coordinator). To facilitate an expedient response, we
request that you utilize the request form attached to this document. However,
pursuant to MCL 15.233(1), individuals can also submit their requests in letter
format., or complete and return/email a Request for Information Form, attached,
and also This policy document and request form are also available on the Southwest
Michigan Building Authority website at www.swmiba.org. Requests received by
facsimile, electronic mail, or other electronic means are considered received the
first business day following the transmittal.
b. Must be identifiable. The written request should describe the public record
sufficiently to enable the FOIA Coordinator to find the record.
c. Must exist. The requested document or information must exist within the Southwest
Michigan Building Authority.
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d. Must not be exempt from disclosure under the Act (M.C.L.MCL 15.243 (Sec. 13)).
See attachment for a list of exempt records.
e. Must specify a one-time (single request) or a renewable (subscription requestinformation disseminated on a regular basis for up to six (6) months) request.
f. Must not be received from a prisoner in a State, County, or Federal correctional
facility.
All requests received from attorneys will be forwarded to the Corporate Counsel for information,
and, if deemed necessary, for action.
II. RESPOND TO THE REQUEST
1. The FOIA Coordinator shall determine the scope of the request (e.g. the time required to
search for, examine, separate or delete exempt information, and/or copy the requested
records).
2. The FOIA Coordinator may charge fees for reproducing requested records (in accordance
with M.C.L.MCL 15.234).
a. The FOIA Coordinator should use the established FOIA fees as outlined in the
attached fee schedule to estimate the cost of providing the requested
information.
b. The first $20 of a fee shall be waived for a person who receives public assistance,
or presents facts showing an inability to pay because of indigence.
c. The FOIA Coordinator shall periodically review and recommend a FOIA fee
adjustment to the Southwest Michigan Building Authority Board. Approved fees
shall be communicated to all Southwest Michigan Building Authority personnel.
3. In accordance with the Act (M.C.L.MCL 15.235(2) emphasis added), “[u]nless otherwise
agreed to in writing by the person making the request, a public body shall respond to a
request for a public record within 5 business days after the public body receives the
request by doing 1 of the following”
a. Process and grant the request.
b. Issue a written notice to the requestor to deny the request.
c. Grant the request in part, and issue a written notice to the requestor to deny the
request in part (pursuant to the reasons provided for denial of the request in the
Act).
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d. Under “unusual circumstances” (as defined in M.C.L.MCL 15.232(g)) issue a onetime notice to extend the time to respond by ten (10) business days.
e. If the cost of the request is expected to exceed $50, issue a notice to the requestor
requiring a 50% good-faith deposit prior to processing the request.
III. RECORD THE REQUEST
1. The FOIA Coordinator, or his/her designee, who processes the FOIA information shall
establish and maintain a FOIA file to track and record related details to verify the
following:
a. Compliance with M.C.L.MCL 15.233(2): “A freedom of information act
coordinator shall keep a copy of all written requests for public records on file for
no less than 1 year.”
b. Compliance with M.C.L.MCL 15.234: Establish publically publicly available
procedures and guidelines, which detail how an individual may request documents
from the public body, and the fees associated with the fulfillment of requests under
the Act, and the manner in which those fees are calculated.
c. Compliance with M.C.L.MCL 15.235(2): A public body shall respond to a request
for information under the Act within five (5) business days after receiving the
request as specified under the Act.
2. The records of requests maintained by the FOIA Coordinator should maintain the written
requests, and responses identifying (at minimum) the following:
a. Date received;
b. Brief description of the request;
c. The identity of the requesting party;
d. The date of response;
e. The response type (granted, denied, partial, extension, deposit requested);
f. Fees charged;
g. Fees collected
3. In addition to the file, the FOIA Coordinator shall keep on file a time-stamped copy of all
requests and responses for a period of one (1) year following their issuance.
4. FOIA files, requests, responses, and related information must be available for a review by
upon request.
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FREEDOM OF INFORMATION ACT REQUEST FORM*
TO: SOUTHWEST MICHIGAN BUILDING AUTHORITY
REQUESTED BY: ________________________________________________
(Name) **
________________________________________________
(Address) **
________________________________________________
________________________________________________
(Telephone) **
________________________________________________
(Email)
DESCRIPTION OF PUBLIC RECORDS REQUESTED: ___________________________
_____________________________________________________________________________
_____________________________________________________________________________
NATURE OF REQUEST (check one below):
____ Please provide a copy of the requested public records. Paper Records Digital Records
____ Please provide a certified copy of the requested public records.
____ Please allow me an opportunity to inspect the requested public records prior to copying. I
understand that the Southwest Michigan Building Authority may require me to schedule an
appointment for this inspection.
PAYMENT (check one below):
____ I understand that the Southwest Michigan Building Authority will charge me a fee for
providing a copy of public records, including the cost of copying, mailing, searching, examining,
reviewing, and separating or deleting exempt information. I understand that a deposit of one-half
of the anticipated fee (if the fee is estimated to exceed $50.00) will be required.
____ Attached is an Affidavit of Indigency. Please furnish me with the requested public
records without charge for the first $20.00 of the required fee. I agree that the Southwest Michigan
Building Authority may respond to my request by the ____ day of ________________, 20____.
I acknowledge that this request will be processed in compliance with the Southwest Michigan Building
Authority Freedom of Information Act Policy and Procedure Guide (a copy of which is also available online
at www.swmiba.org/applications-forms).
_______________________ ______________________________________________
(Date) (Signature)
* It is the policy of the Southwest Michigan Building Authority that a written Freedom of Information Act
Request is required except when the request involves the following types of records: (1) receipts for
payment, (2) the applicant’s own permit, (3) Certificates of Occupancy, or (4) invoices for extra inspections.
** REQUIRED
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SOUTHWEST MICHIGAN BUILDING AUTHORITY
FREEDOM OF INFORMATION ACT
REVISED FEE SCHEDULE
Effective: December 4, 2019 March 25, 2021
Type of Reproduction Cost Unit
CD’s, DVD’sDigital Media (Flash Drive): $310.00 per CD/DVD 16GB drive
Copies of a Document:
8½ x 11 $0.10 per page
8½ x 14 $.15 per page
Larger copies: 18 x 24 $68.00 per page
24 x 36 $7.00 per page
36 x 48 $9.00 per page
Hourly wage of the lowest paid departmental Actual per ¼ hour
employee capable of retrieving the information
necessary to comply with the request plus 50%
for fringe benefits.
Actual postage charges Postage / Shipping Actual per mailing
Digital records No mailing or copy costs
Waivers
The first $20 of the fee shall be waived for each request of an individual who submits an
Affidavit of Indigency stating that they are receiving public assistance or facts showing
inability to pay the full cost.
A waiver of fees will not be provided to an indigent person requesting additional copies of
identical documents previously provided with a waiver of fees pursuant to a prior request under
the FOIA.
Deposits
If the fee for the search and providing the public information exceeds $50, a deposit of ½ the
estimated fee is required.
Other
Fees must be paid in full prior to the actual delivery of the public information or copies.
The Clerk’s Office cannot refuse to process a subsequent FOIA request on the ground that the
requestor failed to pay fees charged for a prior FOIA request.
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FREEDOM OF INFORMATION ACT
Notice of Right to Appeal
After notification of a denial of a Freedom of Information Act request, the requesting party has to
the right to undertake either of the following actions to appeal the decision:
1. Submit to the Building Official of the Southwest Michigan Building Authority a written
appeal that specifically states the word “appeal” and identifies the reason(s) for the reversal
of the disclosure denial to:
Southwest Michigan Building Authority
Attn: Building Official Board Chairperson
7275 West Main Street
Kalamazoo, MI 49009
The Building Official Board Chairperson is not considered to have received the written
appeal until the first regularly scheduled Board meeting following the submission of the
appeal (a list of regular meeting dates is available online at www.swmiba.org/boardinformation).
The Building Official Board Chairperson shall, within ten (10) business days after
receiving the written appeal, do one of the following:
a. Reverse the denial;
b. Issue a written notice upholding the denial;
c. Reverse the denial in part, and issue a written notice upholding the denial in part;
d. Under unusual circumstances, issue a notice extending for not more than ten (10)
business days the period for which the Building Official shall respond to the written
appeal.
2. Seek judicial review under M.C.L.MCL 15.240(1)(b).
The requesting party also has the right to receive attorney’s fees and damages as provided in
M.C.L.MCL 15.240(6), if, after judicial review, the Circuit Court determines that the public body
has not complied with the Act, and orders disclosure of the public record.
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M.C.L.MCL 15.243- EXEMPTIONS FROM DISCLOSURE
(1) A public body may exempt from disclosure as a public record under this act any of the
following:
(a) Information of a personal nature if public disclosure of the information would
constitute a clearly unwarranted invasion of an individual’s privacy….
(d) Records or information specifically described and exempted from disclosure by
statute.
(e) A public record or information described in this section that is furnished by the public
body originally compiling, preparing, or receiving the record or information to a public
officer or public body in connection with the performance of the duties of that public
officer or public body, if the considerations originally giving rise to the exempt nature of
the public record remain applicable.
(f) Trade secrets or commercial or financial information voluntarily provided to an
agency for use in developing governmental policy if:
(i) The information is submitted upon a promise of confidentiality by the public
body.
(ii) The promise of confidentiality is authorized by the chief administrative officer
of the public body or by an elected official at the time the promise is made.
(iii) A description of the information is recorded by the public body within a
reasonable time after it has been submitted, maintained in a central place within
the public body, and made available to a person upon request. This subdivision
does not apply to information submitted as required by law or as a condition of
receiving a governmental contract, license, or other benefit.
(g) Information or records subject to the attorney-client privilege.
(i) A bid or proposal by a person to enter into a contract or agreement, until the time for
the public opening of bids or proposals, or if a public opening is not to be conducted,
until the deadline for submission of bids or proposals has expired.
(m) Communications and notes within a public body or between public bodies of an
advisory nature to the extent that they cover other than purely factual materials and are
preliminary to a final agency determination of policy or action. This exemption does not
apply unless the public body shows that in the particular instance the public interest in
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encouraging frank communication between officials and employees of public bodies
clearly outweighs the public interest in disclosure. This exemption does not constitute an
exemption under state law for purposes of section 8(h) of the open meetings act, 1976 PA
267, MCL 15.268. As used in this subdivision, “determination of policy or action”
includes a determination relating to collective bargaining, unless the public record is
otherwise required to be made available under 1947 PA 336, MCL 423.201 to 423.217.
(v) Records or information relating to a civil action in which the requesting party and the
public body are parties.
(w) Information or records that would disclose the social security number of an
individual.
(y) Records or information of measures designed to protect the security or safety of
persons or property, whether public or private, including, but not limited to, building,
public works, and public water supply designs to the extent that those designs relate to
the ongoing security measures of a public body, capabilities and plans for responding to a
violation of the Michigan anti-terrorism act, chapter LXXXIII-A of the Michigan penal
code, 1931 PA 328, MCL 750.543a to 750.543z, emergency response plans, risk planning
documents, threat assessments, and domestic preparedness strategies, unless disclosure
would not impair a public body’s ability to protect the security or safety of persons or
property or unless the public interest in disclosure outweighs the public interest in
nondisclosure in the particular instance.
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A motion was made by Firstname Lastname, seconded by Firstname Lastname, to adopt
the forgoing resolution.
Upon a roll call vote,
The following voted “Aye:
Dusty Farmer, Carol DeHaan, Jeff Sorensen, Cheri Bell, Larry Stehouwer
The following voted “Nay”: None
The following “Abstained”: None
The Chair declared that the resolution had been adopted.
_________________________________
DUSTY FARMER, Chair
Southwest Michigan Building Authority
************************************
CERTIFICATE
I hereby certify that the foregoing constitutes a true and complete copy of an excerpt of
minutes of a meeting of the Southwest Michigan Building Authority Board, held on March 25,
2021, at which meeting all members were present and voted upon the same as indicated in said
Minutes; that said meeting was held in accordance with the Open Meetings Act of the State of
Michigan.
_________________________________
KYLE GIBSON, Board Secretary
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