SMBA Regular Board Meeting

February 25, 2021 |  8:30 AM |  Via Zoom
1 Southwest Michigan Building Authority February 25, 2021 The SMBA regular meeting was held via Zoom. Chair Dusty Farmer called the meeting to order at 8:32 a.m. Present: Dusty Farmer, Board Chair, Oshtemo Representative Jeff Sorensen, Cooper Representative Larry Stehouwer, Citizen at Large Representative Carol DeHaan, Cooper Representative Also present were Building Official Garrett Reitenour, Administrative Assistant El Oropeza, Attorney Jim Porter, and Board Secretary Kyle Gibson. Joined Late: Cheri Bell, Oshtemo Representative (Arrived at 8:40 a.m.) Citizen Comments on Non-Agenda Items No public comment was provided. Roll Call A roll call was taken to comply with the provisions of MCL 15.263(2)(a)(ii) regarding remote meeting attendance by board members. Name Status Location Dusty Farmer Present Oshtemo Township Hall Jeff Sorensen Present Cooper Township Hall Larry Stehouwer Present Cooper Township, Kalamazoo County Carol DeHaan Present Cooper Township Hall Cheri Bell Absent Consent Agenda Meeting Minutes – January 28, 2021 Regular Meeting January 2021 Financial Reports Budget Amendments and Adjustments Memo Re: Electrical Permit Application Fee Change Request A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the consent agenda as presented. Opposed: None The motion was carried 4-0, with 1 absent. 2 Approval of Proposed Bylaw Amendments Mr. Gibson provided the board with a summary of the proposed amendments. Brief discussion was held by the board. A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the amendments as presented. Opposed: None The motion was carried 4-0, with 1 absent. Consideration of Board Composition Board discussion was held regarding the possibility of adding additional at-large board members. Consensus was that this was not desired at this time. *Cheri Bell joined the meeting at 8:40 a.m.* No board action was taken. Board Chair’s Report Chair Farmer shared a request with the board to enter closed session to discuss a personnel matter at the employee’s request. A motion was made by Jeff Sorensen and supported by Dusty Farmer to adopt a resolution to enter closed session to discuss a personnel matter at the employee’s request. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Carol DeHaan, Larry Stehouwer, Cheri Bell. The motion was carried 5-0, and the board adjourned to closed session at 8:42 a.m. A motion was made by Jeff Sorensen and supported by Larry Stehouwer to return to open session. Opposed: None The motion was carried 5-0, and the board returned to open session at approximately 8:57 a.m. No further board action was taken. Other Business (Item 1) Mr. Sorensen spoke with Mr. Reitenour regarding an ongoing property issue in Cooper Township. Mr. Stehouwer asked a question regarding permit and activity and Mr. Reitenour responded. Chair Farmer Adjourned the meeting at 9:04 a.m. Next Regular Meeting – March 25th – 8:30 a.m.
Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Regular Board Meeting February 25th, 2021 8:30 AM Via Zoom Meeting Link: https://zoom.us/j/94963176726 Meeting ID: 949 6317 6726 Call-in Number: +1 312 626 6799 US (Chicago) Citizen Comments should be submitted in writing via email to kjgibson@swmiba.org by the close of business the day before the meeting date listed above, and will be read aloud during that portion of the meeting. The public is welcome to join, but we ask that you remain muted except during the public comment session. Agenda 1. Call to Order 2. Citizen Comments on Non-Agenda Items a. Reading of Public Comment – Kyle Gibson 3. Consent Agenda a. Meeting Minutes – January 28, 2021 Regular Meeting b. January 2021 Financial Reports c. Budget Amendments & Adjustments d. Memo Re: Electrical Permit Application Fee Change Request 4. Approval of Proposed Bylaw Amendments 5. Consideration of Board Composition 6. Board Chair’s Report 7. Other Business 8. Adjournment 2021-02-25 SMBA Board Packet | Page 1 of 31 1 Southwest Michigan Building Authority January 28, 2021 The SMBA regular meeting was held via Zoom. Chair Dusty Farmer called the meeting to order at 8:33 a.m. Present: Dusty Farmer, Board Chair, Oshtemo Representative Jeff Sorensen, Cooper Representative Larry Stehouwer, Citizen at Large Representative Carol DeHaan, Cooper Representative Also present were Insurance Representative Geoff Lansky, Building Official Garrett Reitenour, Administrative Assistant El Oropeza, Attorney Jim Porter, Oshtemo Board Trustee and SMBA Board Appointee Cheri Bell, and Board Secretary Kyle Gibson. Citizen Comments on Non-Agenda Items No public comment was provided. Amendment of Bylaws as Requested at December 10, 2020 Regular Meeting Chair Farmer presented the proposed amendment to the SMBA bylaws to allow for each member jurisdiction to appoint one member from among the full-time elected staff, and one member from among any elected official. A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the amendment as presented. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Carol DeHaan The motion was carried 4-0, with 1 vacancy. *Having already been appointed to the position by Oshtemo Township as a representative on the SMBA board, Cheri Bell became a voting member upon the approval of the bylaw amendment.* Discussion of the bylaws continued with Larry Stehouwer raising concerns over compliance with the bylaws as they pertain to the at-large board member position. Board consensus was to further amend the bylaws to have the at-large board member hold a four-year term, staggered one year from the rest of the board members. A motion was made by Dusty Farmer and supported by Jeff Sorensen to direct Office Manager Gibson to work with Attorney Porter to develop a draft amendment to that effect for consideration at the next regular board meeting. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Carol DeHaan, Cheri Bell The motion was carried 5-0. Mr. Stehouwer also mentioned that the board might consider the manner of its composition at future meetings to allow for additional at large members while still maintaining an odd number of members. Chair Farmer requested that the topic be added to the February 25, 2021 regular meeting agenda. No further board action was taken. 2021-02-25 SMBA Board Packet | Page 2 of 31 2 Consent Agenda Meeting Minutes – December 10, 2020 Regular Meeting Two-Year Permit Lookback Report December2020 Financial Reports Budget Amendments and Adjustments A motion was made by Larry Stehouwer and supported by Carol DeHaan to approve the consent agenda as presented. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Carol DeHaan, Cheri Bell The motion was carried 5-0. Board Chair’s Report Discussion was held amongst board members regarding an ongoing matter of non-compliance with a property owner. No board action was taken. Other Business (Item 1) Office Manager Gibson noted that a decision was needed regarding the employer contributions to employee’s HSA accounts. Mr. Gibson noted that in the past that amount has been $2,100, but also that he was unsure where that number came from. Attorney Porter and Insurance Representative Geoff Lansky provided input regarding the legality of such contributions. Mr. Gibson recommended that the employer contribution be raised to $3,500 per employee, to match the single member HDHP deductible amount. A motion was made by Jeff Sorensen and supported by Dusty Farmer to raise the employer contribution to $3,500 per employee. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Carol DeHaan, Cheri Bell The motion was carried 5-0. Chair Farmer Adjourned the meeting at 9:20 a.m. Next Regular Meeting – February 25th – 8:30 a.m. 2021-02-25 SMBA Board Packet | Page 3 of 31 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Financial Reports for: January 2021 Permit Revenue & Inspections Report Bank Account Balance Report Budget Snapshot Detailed Disbursement Report 2021-02-25 SMBA Board Packet | Page 4 of 31 SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT Reporting Month: January 2021 Prepared By: Kyle Gibson Building Electrical Mechanical Plumbing Totals Oshtemo 12 19 36 12 79 Revenue $7,966.00 $2,405.00 $7,405.00 $1,221.00 $18,997.00 YTD Oshtemo 12 19 36 12 79 YTD Revenue $7,966.00 $2,405.00 $7,405.00 $1,221.00 $18,997.00 Cooper 12 10 13 6 41 Revenue $4,117.50 $2,107.00 $3,530.00 $5,350.00 $15,104.50 YTD Cooper 12 10 13 6 41 YTD Revenue $4,117.50 $2,107.00 $3,530.00 $5,350.00 $15,104.50 Total Permits 24 29 49 18 120 Total Revenue $12,083.50 $4,512.00 $10,935.00 $6,571.00 $34,101.50 YTD Total Permits 24 29 49 18 120 YTD Total Revenue $12,083.50 $4,512.00 $10,935.00 $6,571.00 $34,101.50 Building Electrical Mechanical Plumbing Totals Oshtemo Inpsections 116 64 67 68 315 Cooper Inspections 51 18 19 11 99 YTD Oshtemo Inspections 116 64 67 68 315 YTD Cooper Inspections 51 18 19 11 99 Total Inspections 167 82 86 79 414 YTD Total Inspections 167 82 86 79 414 Permit Revenue Inspections 0 100 200 300 400 500 $0.00 $10,000.00 $20,000.00 $30,000.00 $40,000.00 $50,000.00 $60,000.00 $70,000.00 $80,000.00 $90,000.00 2021 Revenue by Month 2020 Revenue by Month 2021 Inspections by Month 2020 Inspections by Month Printed 2/18/2021 at 1:18 PM I:\Board Packets\01 TEMPLATES\Revenue & Inspections Report 2021-02-25 SMBA Board Packet | Page 5 of 31 SOUTHWEST MICHIGAN BUILDING AUTHORITY BANK BALANCE REPORT Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2020 $363,688.08 $374,395.69 $367,084.01 $364,749.52 $366,304.26 $376,755.31 $410,190.86 $363,684.45 $454,864.86 $482,472.44 $521,651.20 513,525.33 2021 $503,222.53 $0.00 $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Bank Account Balance by Month 2020 2021 Printed 2/18/2021 at 1:18 PM I:\Board Packets\01 TEMPLATES\Revenue & Inspections Report 2021-02-25 SMBA Board Packet | Page 6 of 31 02/18/2021 01:07 PM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/2 User: kgibson DB: Smba PERIOD ENDING 01/31/2021 % Fiscal Year Completed: 8.49 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 01/31/2021 YTD BALANCE 01/31/2021 2021 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 542 – BUILDING AUTHORITY Revenues Dept 000 – ASSETS & LIABILITIES/CASH ON HAND 542-000-99999 Carryover 0.00 0.00 0.00 0.00 0.00 Total Dept 000 – ASSETS & LIABILITIES/CASH ON HAND 0.00 0.00 0.00 0.00 0.00 Dept 001 – REVENUE 542-001-47500 Miscellaneous 100.00 84.05 84.05 15.95 84.05 542-001-61100 Bldg Services to Others 0.00 0.00 0.00 0.00 0.00 542-001-61400 Bond Forfeiture 0.00 0.00 0.00 0.00 0.00 542-001-61600 Building Permits 300,000.00 11,791.00 11,791.00 288,209.00 3.93 542-001-61615 Plan Review 25,000.00 912.50 912.50 24,087.50 3.65 542-001-61700 Electrical Permits 75,000.00 5,694.00 5,694.00 69,306.00 7.59 542-001-61800 Mechanical Permits 80,000.00 11,731.00 11,731.00 68,269.00 14.66 542-001-61900 Plumbing Permits 60,000.00 6,621.00 6,621.00 53,379.00 11.04 542-001-66400 Interest on Investments 2,000.00 61.55 61.55 1,938.45 3.08 Total Dept 001 – REVENUE 542,100.00 36,895.10 36,895.10 505,204.90 6.81 TOTAL REVENUES 542,100.00 36,895.10 36,895.10 505,204.90 6.81 Expenditures Dept 371 – BLDG AUTHORITY 542-371-66401 Permit Refunds 0.00 0.00 0.00 0.00 0.00 542-371-70200 Salaries 162,508.00 12,244.59 12,244.59 150,263.41 7.53 542-371-70300 Building Board of Appeals 0.00 0.00 0.00 0.00 0.00 542-371-70400 In Lieu of Insurance 1,170.00 90.00 90.00 1,080.00 7.69 542-371-71500 Payroll Taxes – FICA 12,432.00 925.92 925.92 11,506.08 7.45 542-371-71600 Health Insurance 42,500.00 3,579.66 3,579.66 38,920.34 8.42 542-371-71602 Disability/Life Insurance 1,735.00 144.32 144.32 1,590.68 8.32 542-371-71603 Work Comp Insurance 2,500.00 0.00 0.00 2,500.00 0.00 542-371-71700 HSA 4,275.00 0.00 0.00 4,275.00 0.00 542-371-72200 Pension Plan 13,000.00 1,495.65 1,495.65 11,504.35 11.51 542-371-72500 Clothing Allowance 1,500.00 0.00 0.00 1,500.00 0.00 542-371-72600 Board Member At Large Stipend 390.00 0.00 0.00 390.00 0.00 542-371-72700 Miscellaneous 0.00 0.00 0.00 0.00 0.00 542-371-72800 Supplies 3,000.00 169.63 169.63 2,830.37 5.65 542-371-72801 Equipment/Maintenance 850.00 56.09 56.09 793.91 6.60 542-371-73000 Postage/Shipping 1,000.00 43.45 43.45 956.55 4.35 542-371-75100 Vehicle Gas/Maintenance 3,000.00 0.00 0.00 3,000.00 0.00 542-371-75101 General Insurance 6,400.00 0.00 0.00 6,400.00 0.00 542-371-81100 Electrical Inspector 35,000.00 4,150.00 4,150.00 30,850.00 11.86 542-371-81101 Plan Review 20,000.00 9,741.00 9,741.00 10,259.00 48.71 542-371-81200 Mechanical Inspector 30,000.00 3,800.00 3,800.00 26,200.00 12.67 542-371-81300 Plumbing Inspector 35,000.00 3,100.00 3,100.00 31,900.00 8.86 542-371-81400 Building Inspector 10,000.00 400.00 400.00 9,600.00 4.00 542-371-82400 Consultants 0.00 0.00 0.00 0.00 0.00 542-371-82500 Accounting/Audit Fees 13,000.00 225.00 225.00 12,775.00 1.73 542-371-82600 Legal Fees 5,000.00 195.00 195.00 4,805.00 3.90 542-371-82700 IT Support/Website Host 35,000.00 1,592.70 1,592.70 33,407.30 4.55 542-371-85300 Telephone 5,800.00 525.42 525.42 5,274.58 9.06 542-371-87000 Mileage 500.00 0.00 0.00 500.00 0.00 542-371-92500 Facility Rent 21,000.00 21,000.00 21,000.00 0.00 100.00 542-371-95600 Interest/Penalty IRS/State Withholdings 0.00 0.00 0.00 0.00 0.00 2021-02-25 SMBA Board Packet | Page 7 of 31 02/18/2021 01:07 PM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/2 User: kgibson DB: Smba PERIOD ENDING 01/31/2021 % Fiscal Year Completed: 8.49 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 01/31/2021 YTD BALANCE 01/31/2021 2021 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 542 – BUILDING AUTHORITY Expenditures 542-371-95700 Bank Service Charges 500.00 52.40 52.40 447.60 10.48 542-371-95800 Education/Dues 4,000.00 100.00 100.00 3,900.00 2.50 542-371-96300 Contingency 0.00 0.00 0.00 0.00 0.00 542-371-96800 Depreciation Expense 0.00 0.00 0.00 0.00 0.00 542-371-97600 Capital Outlay 22,000.00 3,416.94 3,416.94 18,583.06 15.53 542-371-97700 Capital Outlay-Vehicle 0.00 0.00 0.00 0.00 0.00 Total Dept 371 – BLDG AUTHORITY 493,060.00 67,047.77 67,047.77 426,012.23 13.60 TOTAL EXPENDITURES 493,060.00 67,047.77 67,047.77 426,012.23 13.60 NET OF REVENUES & EXPENDITURES 49,040.00 (30,152.67) (30,152.67) 79,192.67 61.49 TOTAL EXPENDITURES 493,060.00 67,047.77 67,047.77 426,012.23 13.60 TOTAL REVENUES 542,100.00 36,895.10 36,895.10 505,204.90 6.81 Fund 542 – BUILDING AUTHORITY: NET OF REVENUES & EXPENDITURES 49,040.00 (30,152.67) (30,152.67) 79,192.67 61.49 TOTAL EXPENDITURES – ALL FUNDS 493,060.00 67,047.77 67,047.77 426,012.23 13.60 TOTAL REVENUES – ALL FUNDS 542,100.00 36,895.10 36,895.10 505,204.90 6.81 2021-02-25 SMBA Board Packet | Page 8 of 31 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 02/18/2021 01:06 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/13 User: kgibson DB: Smba POST DATES 01/01/2021 – 01/31/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/25/2021 Y 400.00 CASSOPOLIS MI, 49031 / / 0.0000 N 0.00 1485 21670 SHIAWASSEE 01/25/2021 N 400.00 ADAHLGREN ADAM J DAHLGREN 01/25/2021 2021-01-25.5 SWBA BUILDING INSPECTIONS 2021-01-14 542-371-81400 Building Inspector 400.00 VENDOR TOTAL: 400.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/28/2021 N 3,579.66 DETROIT MI, 48267 / / 0.0000 N 0.00 1472 PO BOX 674416 01/19/2021 N 3,579.66 BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 01/19/2021 007043238 SWBA HEALTH INSURANCE FEB 2021 542-371-71600 Health Insurance 3,579.66 VENDOR TOTAL: 3,579.66 2021-02-25 SMBA Board Packet | Page 9 of 31 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 02/18/2021 01:06 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/13 User: kgibson DB: Smba POST DATES 01/01/2021 – 01/31/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/27/2021 N 1,133.00 GRANDVILLE MI, 49418 / / 0.0000 N 0.00 1487 3097 PINEDALE DR SW 01/27/2021 N 1,133.00 CODE CODE SOURCE PC 01/27/2021 110219.11 SWBA FA PLAN REVIEW FOR PE20-05-0391 6400 W M542-371-81101 Plan Review 1,133.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/04/2021 N 2,662.00 GRANDVILLE MI, 49418 / / 0.0000 N 0.00 1451 3097 PINEDALE DR SW 01/04/2021 N 2,662.00 CODE CODE SOURCE PC 01/04/2021 114020.1 SWBA PLAN REVIEW BURLINGTON CF JSMBA20-05-06542-371-81101 Plan Review 2,662.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/27/2021 N 5,296.00 GRANDVILLE MI, 49418 / / 0.0000 N 0.00 1486 3097 PINEDALE DR SW 01/27/2021 N 5,296.00 CODE CODE SOURCE PC 01/27/2021 114120.1 SWBA PLAN REVIEW FOR JSMBA20-05-0700 2280 S 542-371-81101 PLAN REVIEW \ BLDG NONSTRUCTURAL 2,328.00 542-371-81101 PLAN REVIEW \ STRUCTURAL 640.00 542-371-81101 PLAN REVIEW \ MECHANICAL 582.00 542-371-81101 PLAN REVIEW \ PLUMBING 582.00 542-371-81101 PLAN REVIEW \ ELECTRICAL 582.00 542-371-81101 PLAN REVIEW \ ENERGY CODE 582.00 5,296.00 VENDOR TOTAL: 9,091.00 2021-02-25 SMBA Board Packet | Page 10 of 31 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 02/18/2021 01:06 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/13 User: kgibson DB: Smba POST DATES 01/01/2021 – 01/31/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 02/26/2021 N 3,416.94 PITTSBURGH PA, 15264-3561 / / 0.0000 N 0.00 C/O DELL USA LP 01/28/2021 N 3,416.94 PO BOX 643561 1488 DELL DELL MARKETING L.P. 01/28/2021 10459826620 SWBA LAPTOPS, DOCKING STATIONS, USB HUBS 542-371-97600 Capital Outlay 3,416.94 VENDOR TOTAL: 3,416.94 GL NUMBER DESCRIPTION AMOUNT Paid 01/11/2021 N 50.00 KALAMAZOO MI, 49006 / / 0.0000 N 0.00 1459 927 PICCADILLY RD 01/11/2021 N 50.00 EOROPEZA ELVIRA OROPEZA 01/11/2021 2021-01-11.2 SWBA PHONE REIMBURSEMENT JAN 2021 542-371-85300 Telephone 50.00 VENDOR TOTAL: 50.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/11/2021 N 50.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1460 35063 23RD ST 01/11/2021 N 50.00 GREITENOUR GARRETT REITENOUR 01/11/2021 2021-01-11.3 SWBA PHONE REIMBURSEMENT JAN 2021 542-371-85300 Telephone 50.00 VENDOR TOTAL: 50.00 2021-02-25 SMBA Board Packet | Page 11 of 31 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 02/18/2021 01:06 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/13 User: kgibson DB: Smba POST DATES 01/01/2021 – 01/31/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/11/2021 Y 1,900.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1462 6323 WINDDRIFT AVE 01/11/2021 N 1,900.00 GHECKMAN GARYAIRE, LLC 01/11/2021 2021-01-11.5 SWBA PLUMBING / MECHANICAL / ELECTRICAL INSP542-371-81300 Plumbing Inspector 600.00 542-371-81200 Mechanical Inspector 1,250.00 542-371-81100 Electrical Inspector 50.00 1,900.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/25/2021 Y 1,700.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1483 6323 WINDDRIFT AVE 01/25/2021 N 1,700.00 GHECKMAN GARYAIRE, LLC 01/25/2021 2021-01-25.3 SWBA PLUMBING / MECHANICAL INSPECTIONS 542-371-81300 Plumbing Inspector 1,250.00 542-371-81200 Mechanical Inspector 450.00 1,700.00 VENDOR TOTAL: 3,600.00 GL NUMBER DESCRIPTION AMOUNT Paid 02/01/2021 N 30.00 KALAMAZOO MI, 49009 01/25/2021 0.0000 N 0.00 1480 8880 SYCAMORE ST 01/25/2021 N 0.00 MISC GERRY APRIL M & JOSEPH M 01/25/2021 00030574 SWBA BD Payment Refund 542-001-61600 06. Re-roofing 30.00 VENDOR TOTAL: 30.00 2021-02-25 SMBA Board Packet | Page 12 of 31 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 02/18/2021 01:06 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/13 User: kgibson DB: Smba POST DATES 01/01/2021 – 01/31/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/11/2021 N 516.09 KALAMAZOO MI, 49007 / / 0.0000 N 0.00 1457 211 SOUTH ROSE STREET 01/11/2021 N 516.09 GREENLEAF GREENLEAF TRUST 01/11/2021 00016079 SWBA Q4-2020 ACCOUNT FEES 542-371-72200 Pension Plan 516.09 VENDOR TOTAL: 516.09 GL NUMBER DESCRIPTION AMOUNT Paid 01/11/2021 N 50.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1458 537 WEALTHY ST 01/11/2021 N 50.00 KGIBSON KYLE GIBSON 01/11/2021 2021-01-11.1 SWBA PHONE REIMBURSEMENT JAN 2021 542-371-85300 Telephone 50.00 VENDOR TOTAL: 50.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/06/2021 N 35.00 MUSKEGON MI, 49443 / / 0.0000 N 0.00 1453 PO BOX 184 01/06/2021 N 35.00 LMCICC LAKE MICHIGAN CHAPTER ICC 01/06/2021 2021-01-06.1 SWBA 2021 MEMBERSHIP 542-371-95800 Education/Dues 35.00 VENDOR TOTAL: 35.00 2021-02-25 SMBA Board Packet | Page 13 of 31 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 02/18/2021 01:06 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/13 User: kgibson DB: Smba POST DATES 01/01/2021 – 01/31/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/28/2021 N 10.00 Elsie MI, 48831 01/28/2021 0.0000 N 0.00 1489 208 W. Maple 01/28/2021 N 0.00 MISC Lenon Electric and Son 01/28/2021 00030256 SWBA BD Payment Refund 542-001-61700 16. Service Generator thru 200 amp 10.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/28/2021 N 50.00 Elsie MI, 48831 01/28/2021 0.0000 N 0.00 1490 208 W. Maple 01/28/2021 N 0.00 MISC Lenon Electric and Son 01/28/2021 00030270 SWBA BD Payment Refund 542-001-61700 29. Inspection – Final 50.00 VENDOR TOTAL: 60.00 GL NUMBER DESCRIPTION AMOUNT Paid 03/01/2021 N 65.00 GRAND RAPIDS MI, 49503 / / 0.0000 Y 0.00 CITY OF GRAND RAPIDS 01/25/2021 N 65.00 BILL HORDYK 1481 METRO BLDG METRO BUILDING INSPECTORS ASSOC. 01/25/2021 2021-01-25.1 SWBA METRO MEMBERSHIP RENEWAL 542-371-95800 Education/Dues 65.00 VENDOR TOTAL: 65.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/31/2021 N 1,525.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1454 6395 TECHNOLOGY AVE STE A 01/07/2021 N 1,525.00 AUNALYTICS MIH MICHIGAN LLC DBA SECANT TECH 01/07/2021 29935279 SWBA CLOUD HOSTING SERVICES FEB 2020 542-371-82700 IT Support/Website Host 1,525.00 VENDOR TOTAL: 1,525.00 2021-02-25 SMBA Board Packet | Page 14 of 31 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 02/18/2021 01:06 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 7/13 User: kgibson DB: Smba POST DATES 01/01/2021 – 01/31/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/11/2021 Y 1,150.00 COLDWATER MI, 49036 / / 0.0000 N 0.00 1463 426 SARAH LN 01/11/2021 N 1,150.00 TTHATCHER MP SERVICES LLC 01/11/2021 2021-01-11.6 SWBA MECHANICAL / PLUMBING INSPECTIONS 542-371-81200 Mechanical Inspector 600.00 542-371-81300 Plumbing Inspector 550.00 1,150.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/25/2021 Y 2,200.00 COLDWATER MI, 49036 / / 0.0000 N 0.00 1484 426 SARAH LN 01/25/2021 N 2,200.00 TTHATCHER MP SERVICES LLC 01/25/2021 2021-01-25.4 SWBA MECHANICAL / PLUMBING INSPECTIONS 542-371-81200 Mechanical Inspector 1,500.00 542-371-81300 Plumbing Inspector 700.00 2,200.00 VENDOR TOTAL: 3,350.00 2021-02-25 SMBA Board Packet | Page 15 of 31 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 02/18/2021 01:06 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 8/13 User: kgibson DB: Smba POST DATES 01/01/2021 – 01/31/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/31/2021 N 9.57 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 1473 PO BOX 633301 01/19/2021 N 9.57 OFFICE DEP OFFICE DEPOT 01/19/2021 148923083001 SWBA OFFICE SUPPLIES 542-371-72800 SUPPLIES \ FLASH DRIVES 9.57 GL NUMBER DESCRIPTION AMOUNT Paid 01/31/2021 N 29.04 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 1474 PO BOX 633301 01/19/2021 N 29.04 OFFICE DEP OFFICE DEPOT 01/19/2021 148923886001 SWBA OFFICE SUPPLIES 542-371-72800 SUPPLIES \ 2021 CALENDAR 29.04 GL NUMBER DESCRIPTION AMOUNT Paid 01/31/2021 N 118.24 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 1475 PO BOX 633301 01/19/2021 N 118.24 OFFICE DEP OFFICE DEPOT 01/19/2021 148923887001 SWBA OFFICE SUPPLIES 542-371-72800 SUPPLIES 118.24 GL NUMBER DESCRIPTION AMOUNT Paid 01/31/2021 N 12.78 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 1476 PO BOX 633301 01/19/2021 N 12.78 OFFICE DEP OFFICE DEPOT 01/19/2021 148923893001 SWBA OFFICE SUPPLIES 542-371-72800 SUPPLIES \ DATE STAMP 12.78 VENDOR TOTAL: 169.63 2021-02-25 SMBA Board Packet | Page 16 of 31 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 02/18/2021 01:06 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 9/13 User: kgibson DB: Smba POST DATES 01/01/2021 – 01/31/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/15/2021 N 21,000.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1470 7275 W MAIN STREET 01/15/2021 N 21,000.00 OSHTEMO OSHTEMO TOWNSHIP 01/15/2021 10112 SWBA FACILITY RENT Q1 TO Q4 2021 542-371-92500 Facility Rent 21,000.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/22/2021 N 195.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1478 7275 W MAIN STREET 01/22/2021 N 195.00 OSHTEMO OSHTEMO TOWNSHIP 01/22/2021 10116 SWBA LEGAL FEES 2020-Q4 542-371-82600 Legal Fees 195.00 VENDOR TOTAL: 21,195.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/14/2021 N 1,000.00 MATTAWAN MI, 49071 01/14/2021 0.0000 N 0.00 1468 415 TREASURE ISLAND DR 01/14/2021 N 0.00 MISC PRIME HOMES LLC 01/14/2021 BTCO20-004 SWBA BD Bond Refund 542-000-26200 BTCO20-004 1,000.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/14/2021 N 1,000.00 MATTAWAN MI, 49071 01/14/2021 0.0000 N 0.00 1467 415 TREASURE ISLAND DR 01/14/2021 N 0.00 MISC PRIME HOMES LLC 01/14/2021 BTCO20-005 SWBA BD Bond Refund 542-000-26200 BTCO20-005 1,000.00 VENDOR TOTAL: 2,000.00 2021-02-25 SMBA Board Packet | Page 17 of 31 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 02/18/2021 01:06 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 10/13 User: kgibson DB: Smba POST DATES 01/01/2021 – 01/31/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/21/2021 Y 650.00 VAN BUREN TWP MI, 48111-1677 / / 0.0000 N 0.00 1477 9593 REVERE DR 01/21/2021 N 650.00 REDMOND REDMOND ENGINEERING & DESIGN 01/21/2021 20-024 SWBA FS PLAN REVIEW FOR ASCENSION PM20-05-05542-371-81101 Plan Review 650.00 VENDOR TOTAL: 650.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/25/2021 N 56.09 CHICAGO IL, 60680-2815 / / 0.0000 N 0.00 1479 PO BOX 802815 01/22/2021 N 56.09 RICOH RICOH 01/22/2021 5061232200 SWBA COPIER 542-371-72801 Equipment/Maintenance 56.09 VENDOR TOTAL: 56.09 GL NUMBER DESCRIPTION AMOUNT Paid 01/11/2021 N 225.00 KALAMAZOO MI, 49002 / / 0.0000 N 0.00 1465 246 E KILGORE 01/11/2021 N 225.00 SIEGFRIED SIEGFRIED CRANDALL P.C. 01/11/2021 104421 SWBA ACCOUNTING SERVICES DEC 2020 542-371-82500 Accounting/Audit Fees 225.00 VENDOR TOTAL: 225.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/28/2021 N 67.70 CAROL STREAM IL, 60197 / / 0.0000 N 0.00 1464 PO BOX 4181 01/11/2021 N 67.70 SPRINT SPRINT 01/11/2021 144563305-027 SWBA MOBILE HOTSPOT USAGE DEC 2020 542-371-82700 IT Support/Website Host 67.70 VENDOR TOTAL: 67.70 2021-02-25 SMBA Board Packet | Page 18 of 31 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 02/18/2021 01:06 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 11/13 User: kgibson DB: Smba POST DATES 01/01/2021 – 01/31/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 02/01/2021 N 144.32 PHILADELPHIA PA, 19170 / / 0.0000 N 0.00 1469 PO BOX 7247 -0381 01/15/2021 N 144.32 SUN LIFE SUN LIFE FINANCIAL 01/15/2021 247757 SWBA LIFE INSURANCE FEB 2020 542-371-71602 Disability/Life Insurance 144.32 VENDOR TOTAL: 144.32 GL NUMBER DESCRIPTION AMOUNT Paid 01/28/2021 N 375.42 CHICAGO IL, 60677-8000 / / 0.0000 N 0.00 1466 8020 SOLUTIONS CENTER 01/12/2021 N 375.42 TELNET TELNET WORLDWIDE 01/12/2021 211879 SWBA PHONE 542-371-85300 Telephone 375.42 VENDOR TOTAL: 375.42 2021-02-25 SMBA Board Packet | Page 19 of 31 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 02/18/2021 01:06 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 12/13 User: kgibson DB: Smba POST DATES 01/01/2021 – 01/31/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/18/2021 N 20.85 CHICAGO IL, 60680-9488 / / 0.0000 N 0.00 1456 P.O. BOX 809488 01/11/2021 N 20.85 UPS UPS 01/11/2021 000076R70Y021 SWBA SHIPPING FOR JSMBA21-05-0004 6350 W KL A542-371-73000 Postage/Shipping 20.85 GL NUMBER DESCRIPTION AMOUNT Paid 01/25/2021 N 1.28 CHICAGO IL, 60680-9488 / / 0.0000 N 0.00 1471 P.O. BOX 809488 01/19/2021 N 1.28 UPS UPS 01/19/2021 000076R70Y031 SWBA LATE PAYMENT FEE 542-371-73000 Postage/Shipping 1.28 GL NUMBER DESCRIPTION AMOUNT Paid 12/28/2020 N 21.32 CHICAGO IL, 60680-9488 / / 0.0000 N 0.00 1455 P.O. BOX 809488 01/11/2021 N 21.32 UPS UPS 01/11/2021 000076R70Y510 SWBA SHIPPING FOR JSMBA20-05-0108 2520 ROBER542-371-73000 Postage/Shipping 21.32 VENDOR TOTAL: 43.45 2021-02-25 SMBA Board Packet | Page 20 of 31 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 02/18/2021 01:06 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 13/13 User: kgibson DB: Smba POST DATES 01/01/2021 – 01/31/2021 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 01/11/2021 Y 1,950.00 MATTAWAN MI, 49071 / / 0.0000 N 0.00 1461 38159 24TH ST 01/11/2021 N 1,950.00 WWILCOX WILLIAM WILCOX 01/11/2021 2021-01-11.4 SWBA ELECTRICAL INSPECTIONS 542-371-81100 Electrical Inspector 1,950.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/25/2021 Y 2,150.00 MATTAWAN MI, 49071 / / 0.0000 N 0.00 1482 38159 24TH ST 01/25/2021 N 2,150.00 WWILCOX WILLIAM WILCOX 01/25/2021 2021-01-25.2 SWBA ELECTRICAL INSPECTIONS 542-371-81100 Electrical Inspector 2,150.00 VENDOR TOTAL: 4,100.00 TOTAL – ALL VENDORS: 54,845.30 2021-02-25 SMBA Board Packet | Page 21 of 31 x Amendment Adjustment GL # Description Type Current Budget YTD Balance Amended Budget Amendment Amount 542-000-99999 Carryover Assets / COH $ – $ 5,225.00 $ 5,225.00 542-001-47500 Miscellaneous Revenue $ 100.00 $ 335.60 $ 400.00 $ 300.00 542-001-61615 Plan Review Revenue $ 25,000.00 $ 16,442.00 $ 45,000.00 $ 20,000.00 $ – $ – $ – 542-371-71700 HSA Expenditure $ 4,275.00 $ – $ 7,300.00 $ 3,025.00 542-371-71600 Health Insurance Expenditure $ 42,500.00 $ 7,159.32 $ 43,000.00 $ 500.00 542-371-73000 Shipping / Postage Expenditure $ 1,000.00 $ 396.14 $ 2,500.00 $ 1,500.00 542-371-81101 Plan Review Expenditure $ 20,000.00 $ 18,163.00 $ 40,000.00 $ 20,000.00 542-371-85300 Telephone Expenditure $ 5,800.00 $ 1,051.10 $ 6,300.00 $ 500.00 $ – $ – $ – $ – $ – GL # Description Type 2/19/2021 Budget Amendment / Adjustment Request Form Southwest Michigan Building Authority Request Type: Requested By: Kyle Gibson, Office Manager Budget Amendment Request Revenues ( $25,525.00 ) DR Amount CR Amount Expenditures ( $25,525.00 ) HSA: To account for the additional employer contribution approved at the 1/28/2021 board meeting. Health Insurance: To account for premiums which increased in January for February coverage. Telephone: Average cost per bill has gone up, resulting in us being ahead of budget for the year. Budget Adjustment Request Totals $ – $ – Describe Reason for Request: I:\Board Packets\2021\2021-02-25\FEB 2021 Budget Adjustment or Amendment Request Form 1 of 1 2021-02-25 SMBA Board Packet | Page 22 of 31 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org MEMORANDUM To: SMBA Board From: Office Manager Date: 2/11/2021 Re: Electrical Permit Application Fee Change Request This memo is a request to add a new line-item fee to our electrical permit application to account for new trends. More and more people are having solar panel arrays installed on their homes, and the means by which contractors account for the installation on our electrical application vary. To curtail this, a request is made to add a new item as follows: – Location: Item 16 – Cost: $10 – Footnote: 1 Solar Panel Installations: This item covers electrical work done for a residential solar panel installation. Application and inspection fees must also be added. 2021-02-25 SMBA Board Packet | Page 23 of 31 1 AMENDED BYLAWS OF SOUTHWEST MICHIGAN BUILDING AUTHORITY (“SMBA”) FEBRUARY 25, 2021 ARTICLE I OFFICES 1.01 Principal Office. The principal office of the Southwest Michigan Building Authority (SMBA) shall be at such place within the State of Michigan as the SMBA Board may determine from time to time. 1.02 Other Offices. The Board of SMBA may establish other offices in the State of Michigan. ARTICLE II PARTICIPATING LOCAL UNITS 2.01 Members. Participating Local Units shall consist of those municipal units of government which have become a member of SMBA by executing the Interlocal State Construction Code Enforcement and Administration Agreement. 2021-02-25 SMBA Board Packet | Page 24 of 31 2 ARTICLE III BOARD 3.01 General Powers. The business, property, and affairs of SMBA shall be managed by the SMBA Board. 3.02 Number. The SMBA Board shall consist of two (2) members appointed by the governing body of each Participating Local Unit for a four (4) year term. One (1) member shall be chosen from among the Supervisor, Clerk, or Treasurer. The second member may be chosen from among any elected member of its governing body. In the event an appointed SMBA Board member no longer holds elective office as Supervisor, Clerk or Treasurer for any reason, then the governing body of the Participating Local Unit shall appoint another member chosen from among the Supervisor, Clerk or Treasurer to fill the vacancy for the remaining unexpired term. In addition to regularly appointed members, the governing body of the Participating Local Unit may appoint two (2) alternates selected from any elected member of its governing body to serve on the SMBA Board, but only when either or both of its regularly appointed members cannot attend SMBA Board meetings. Alternates attending SMBA Board meetings shall have the same authority, including the right to vote, as the appointed member for whom the alternate is attending. The SMBA Board members appointed by the governing body of each Participating Local Unit shall, by majority vote, select one additional at-large SMBA Board member, who shall serve a one (1) 4-year term and who shall be a resident of Oshtemo Township or Cooper Township. The term shall be offset one (1) year from that of the Participating Local Unit elected officials. The at-large member shall have all the authority as other members of the SMBA Board, except no at-large member shall be permitted to vote on the selection of any subsequent at-large member. The residency of the at-large member shall alternate between Oshtemo Township and Cooper Township every four years. By way of example, if the first at-large member selected by the SMBA Board to serve one (1) a 4-year term is a resident of Oshtemo Township, then the 2021-02-25 SMBA Board Packet | Page 25 of 31 3 second at-large member selected by the SMBA Board for the next one (1) 4-year term shall be a resident of Cooper Township and each subsequent at-large member’s residency shall continue to alternate between Oshtemo and Cooper Townships in the same manner. Notwithstanding, an at-large member whose term has expired shall continue to serve until such time as the next duly qualified at-large member is selected by the SMBA Board. However, a hold over at-large member shall not diminish or shorten the term of any selected subsequent at-large member, whose term shall be at least one (1) 4-years from the date of selection, even if the prior member is a hold over, so long as such a term does not result in the loss of the 1-year term offset between the elected members and the at-large member. If the SMBA Board cannot agree on the selection of any at-large member, then selection shall be by lot and all names of potential at-large members shall be written on identical slips of paper (together with the residency of potential at-large members, but only in the case of the selection of the first atlarge member) and placed in a hat. An appointed member of the SMBA Board shall draw one (1) name from the hat at a public meeting and that person shall be selected as the at-large member. [Sec. 3.02 Amended January 28, 2021 February 25, 2021] 3.03 Tenure. Each Board member of SMBA shall hold office for a four-year term until the member’s death, resignation, or removal and may be reappointed not to exceed two consecutive terms. [Sec. 3.03 Amended March 23, 2017} 3.04 Resignation. Any member may resign at any time by providing written notice to the Participating Local Unit from which he/she was selected. The SMBA Board is to be alerted as soon as the member informs the Participating Local Unit. The resignation will be effective upon receipt and acceptance by the SMBA Board. 2021-02-25 SMBA Board Packet | Page 26 of 31 4 3.05 Board Vacancies. A vacancy on the SMBA Board of a Participating Local Unit’s representative shall be filled by that respective Participating Local Unit. A vacancy of the atlarge position shall be filled by the SMBA Board pursuant to Section 3.02. 3.06 Regular Meetings. The SMBA Board shall meet at least quarterly on a date and time to be determined by resolution of the Board. 3.07 Special Meetings. A special meeting of the SMBA Board shall be called by the secretary on the written request of the chairman or two members of the SMBA Board and on at least 24 hours’ written notice to each member of the SMBA Board. The notice shall designate the time, place and purpose(s) of the meeting and shall be served personally or left at the member’s usual place of residence by the secretary or someone designated by the secretary. Business shall not be transacted at a special meeting of the SMBA Board unless the business was stated in the notice of the meeting. However, if all members of the SMBA Board are present at a special meeting, then business that might lawfully come before a regular meeting of the SMBA Board may be transacted at the special meeting. Notice of special meetings of the SMBA Board shall be given to the public in accordance with the Michigan Open Meetings Act. 3.08 Meeting Minutes. Meeting Minutes. Minutes of all SMBA Board meetings shall be kept in accordance with the Michigan Open Meetings Act. 3.09 Quorum. A majority of the SMBA Board members serving constitutes a quorum for the transaction of any business at any meeting of the Board. Actions voted on by a majority of the members of the Board present at a meeting where a quorum is present shall constitute authorized actions of the SMBA Board unless otherwise required by law. ARTICLE IV OFFICERS 2021-02-25 SMBA Board Packet | Page 27 of 31 5 4.01 Number. The officers of the SMBA Board shall be appointed by the Board. The officers shall be a chairman, a secretary, and a treasurer. There may also be such other officers as the Board deems appropriate. The chairman shall be an elected official from one of the Participating Local Units and shall be a voting member of the Board. Two or more offices may be held by the same person, but such person shall not execute, acknowledge, or verify an instrument in more than one capacity if the instrument is required by law or by the chairman or by the Board to be executed, acknowledged, or verified by two or more officers. 4.02 Term of Office. Each officer shall hold office for the two-year term appointed and until a successor is appointed and qualified. An officer may resign at any time by providing written notice to the SMBA Board. Notice of resignation is. effective upon receipt and acceptance. 4.03 Vacancies. A vacancy in any office for any reason may be filled by the Board. 4.04 Chairman. The chairman shall preside at all SMBA Board meetings. The chairman shall have the power to perform duties as may be assigned by the Board. If the chairman is absent or unable to perform his or her duties, the secretary shall perform the chairman’s duties until the Board directs otherwise. The chairman shall perform all duties incident to the office. 4.05 Secretary. The secretary shall (a) keep minutes of SMBA Board meetings; (b) be responsible for providing oversight for noticing each Board member as required by law or these bylaws; (c) be the custodian of SMBA records; (d) keep a register of the names and addresses of each officer and Board member; and ( e) perform all duties incident to the office and other duties assigned by the chairman or the Board. 4.06 Treasurer. The treasurer shall (a) provide oversight of SMBA funds and securities handled by SMBA staff; (b) review the books and records of SMBA, receipts and disbursements; (c) review deposits of moneys and securities received by SMBA at such depositories in the 2021-02-25 SMBA Board Packet | Page 28 of 31 6 SMBA’s name that may be designated by the Board; ( d) ensure all required SMBA filings; and ( e) other duties assigned by the chairman or the Board. ARTICLE V SMBA DOCUMENT PROCEDURE No SMBA documents (agreements, insurance and annuity contracts, qualified and nonqualified deferred compensation plans, checks, notes, disbursements, loans, and other debt obligations) shall be signed by any officer, designated agent, or attorney-in-fact unless authorized by the SMBA Board or by these Bylaws. ARTICLE VI INDEMNIFICATION 6.01 Indemnification. Unless prohibited by law, SMBA will, to the fullest extent now or hereafter permitted by law and by regulations and rulings issued by the Internal Revenue Service, indemnify any Board member or officer of SMBA ( and, to the extent provided in a resolution of the Board members or by contract, may indemnify any volunteer, employee or agent of SMBA) who was or is a party to or threatened to be made a party to any threatened, pending, or completed action, suit or proceeding by reason of the fact that the person is or was a Board member, officer, volunteer, employee or agent of SMBA, or is or was serving at the request of SMBA as a Board member, officer, partner, volunteer, employee or agent of another authority, partnership, joint venture, trust or other enterprise, whether for profit or not for profit, against expenses ( other than taxes, penalties or expenses of correction) including attorneys’ fees (which expenses may be paid by SMBA in advance of a final disposition of the action, suit or proceeding as provided by law), judgments, penalties, fines and amounts paid in 2021-02-25 SMBA Board Packet | Page 29 of 31 7 settlement actually and reasonably incurred by the person in connection with the action, suit or proceeding if the person acted ( or refrained from acting) in good faith and in a manner the person reasonably believed to be in or not opposed to the best interests of SMBA, and such person is either successful in his or her defense or the proceeding is terminated by settlement and such person has not acted willfully and without reasonable cause with respect to SMBA duties concerned, and with respect to any criminal action or proceedings, if the person had no reasonable cause to believe his or her conduct was unlawful. 6.02 Rights to Continue. This indemnification will continue as to a person who has ceased to be a Board member or officer of SMBA. Indemnification may continue as to a person who has ceased to be a volunteer, employee or agent of SMBA to the extent provided in a resolution of the Board members or in any contract between SMBA and the person. Any indemnification of a person who was entitled to indemnification after such person ceased to be a Board member, officer, volunteer, employee or agent of SMBA will inure to the benefit of the heirs and personal representatives of that person. 6.03 Insurance. SMBA may purchase and maintain insurance on behalf of any person who was or is a Board member, officer, employee, or agent of SMBA. The insurance may protect against any liability asserted against the person and incurred by him or her in any such capacity or arising out of his or her status as such, whether or not SMBA would have power to indemnify against liability under this Article or the laws of the State of Michigan. 6.04 Changes in Michigan Law. If there are any changes in the Michigan statutory provisions applicable to SMBA and relating to the subject matter of this Article, the indemnification to which any person shall be entitled shall be determined by the changed provisions, but only to the extent that the change permits SMBA to provide broader indemnification rights than the provisions permitted SMBA to provide before the change. 2021-02-25 SMBA Board Packet | Page 30 of 31 8 ARTICLE VII COMPENSATION When authorized by the SMBA Board, a person shall be reasonably compensated for services rendered to SMBA as an officer, Board member, employee, agent, or independent contractor, except as prohibited by these Bylaws. ARTICLE VIII FISCAL YEAR The fiscal year of SMBA shall begin on January 1st and end on the last day of December. ARTICLE IX AMENDMENTS The Board members at any regular or special meeting may amend or repeal these Bylaws, or adopt new Bylaws by vote of a majority of a quorum, if notice setting forth the terms of the proposal has been given to each Board member 48 hours prior to the meeting of the Board. Notwithstanding, the Board shall not adopt, amend or enforce any Bylaw that conflicts with any provision of the Interlocal State Construction Code Enforcement and Administration Agreement by and between the Participating Local Units. 2021-02-25 SMBA Board Packet | Page 31 of 31