SMBA Regular Board Meeting

January 28, 2021 |  8:30 AM |  Via Zoom
Southwest Michigan Building Authority January 28, 2021 The SMBA regular meeting was held via Zoom. Chair Dusty Farmer called the meeting to order at 8:33 a.m. Present: Dusty Farmer, Board Chair, Oshtemo Representative Jeff Sorensen, Cooper Representative Larry Stehouwer, Citizen at Large Representative Carol DeHaan, Cooper Representative Also present were Insurance Representative Geoff Lansky, Building Official Garrett Reitenour, Administrative Assistant El Oropeza, Attorney Jim Porter, Oshtemo Board Trustee and SMBA Board Appointee Cheri Bell, and Board Secretary Kyle Gibson. Citizen Comments on Non-Agenda Items No public comment was provided. Amendment of Bylaws as Requested at December 10, 2020 Regular Meeting Chair Farmer presented the proposed amendment to the SMBA bylaws to allow for each member jurisdiction to appoint one member from among the full-time elected staff, and one member from among any elected official. A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the amendment as presented. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Carol DeHaan The motion was carried 4-0, with 1 vacancy. *Having already been appointed to the position by Oshtemo Township as a representative on the SMBA board, Cheri Bell became a voting member upon the approval of the bylaw amendment.* Discussion of the bylaws continued with Larry Stehouwer raising concerns over compliance with the bylaws as they pertain to the at-large board member position. Board consensus was to further amend the bylaws to have the at-large board member hold a four-year term, staggered one year from the rest of the board members. A motion was made by Dusty Farmer and supported by Jeff Sorensen to direct Office Manager Gibson to work with Attorney Porter to develop a draft amendment to that effect for consideration at the next regular board meeting. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Carol DeHaan, Cheri Bell The motion was carried 5-0. Mr. Stehouwer also mentioned that the board might consider the manner of its composition at future meetings to allow for additional at large members while still maintaining an odd number of members. Chair Farmer requested that the topic be added to the February 25, 2021 regular meeting agenda. No further board action was taken. 2 Consent Agenda Meeting Minutes – December 10, 2020 Regular Meeting Two-Year Permit Lookback Report December2020 Financial Reports Budget Amendments and Adjustments A motion was made by Larry Stehouwer and supported by Carol DeHaan to approve the consent agenda as presented. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Carol DeHaan, Cheri Bell The motion was carried 5-0. Board Chair’s Report Discussion was held amongst board members regarding an ongoing matter of non-compliance with a property owner. No board action was taken. Other Business (Item 1) Office Manager Gibson noted that a decision was needed regarding the employer contributions to employee’s HSA accounts. Mr. Gibson noted that in the past that amount has been $2,100, but also that he was unsure where that number came from. Attorney Porter and Insurance Representative Geoff Lansky provided input regarding the legality of such contributions. Mr. Gibson recommended that the employer contribution be raised to $3,500 per employee, to match the single member HDHP deductible amount. A motion was made by Jeff Sorensen and supported by Dusty Farmer to raise the employer contribution to $3,500 per employee. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Carol DeHaan, Cheri Bell The motion was carried 5-0. Chair Farmer Adjourned the meeting at 9:20 a.m. Next Regular Meeting – February 25th – 8:30 a.m
Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Regular Board Meeting January 28th, 2020 8:30 AM Via Zoom Meeting Link: https://zoom.us/j/94963176726 Meeting ID: 949 6317 6726 Call-in Number: +1 312 626 6799 US (Chicago) Citizen Comments should be submitted in writing via email to kjgibson@swmiba.org by the close of business the day before the meeting date listed above, and will be read aloud during that portion of the meeting. The public is welcome to join, but we ask that you remain muted except during the public comment session. Agenda 1. Call to Order 2. Citizen Comments on Non-Agenda Items a. Reading of Public Comment – Kyle Gibson 3. Amendment of Bylaws as requested at December 10, 2020 Regular Meeting 4. Consent Agenda a. Meeting Minutes – December 10, 2020 Regular Meeting b. Two-Year Permit Lookback Report c. December 2020 Financial Reports d. Budget Amendments & Adjustments 5. Board Chair’s Report 6. Other Business 7. Adjournment 2021-01-28 SMBA Board Packet | Page 1 of 29 1 AMENDED BYLAWS OF SOUTHWEST MICHIGAN BUILDING AUTHORITY (“SMBA”) JANUARY 28, 2021 ARTICLE I OFFICES 1.01 Principal Office. The principal office of the Southwest Michigan Building Authority (SMBA) shall be at such place within the State of Michigan as the SMBA Board may determine from time to time. 1.02 Other Offices. The Board of SMBA may establish other offices in the State of Michigan. ARTICLE II PARTICIPATING LOCAL UNITS 2.01 Members. Participating Local Units shall consist of those municipal units of government which have become a member of SMBA by executing the Interlocal State Construction Code Enforcement and Administration Agreement. 2021-01-28 SMBA Board Packet | Page 2 of 29 2 ARTICLE III BOARD 3.01 General Powers. The business, property, and affairs of SMBA shall be managed by the SMBA Board. 3.02 Number. The SMBA Board shall consist of two (2) members appointed by the governing body of each Participating Local Unit for a four (4) year term. chosen from among the Supervisor, Clerk or Treasurer for a four (4) year term. One (1) member shall be chosen from among the Supervisor, Clerk, or Treasurer. The second member may be chosen from among any elected member of its governing body. In the event an appointed SMBA Board member no longer holds elective office as Supervisor, Clerk or Treasurer for any reason, then the governing body of the Participating Local Unit shall appoint another member chosen from among the Supervisor, Clerk or Treasurer to fill the vacancy for the remaining unexpired term. However, in the event the appointment of the Supervisor, Clerk or Treasurer would violate the tenure provisions of Section 3.03, a trustee of the Participating Local Unit may be appointed as the regularly appointed member of the SMBA Board, in lieu of the Supervisor, Clerk or Treasurer. In addition to regularly appointed members, the governing body of the Participating Local Unit may appoint two (2) alternates selected from any elected member of its governing body to serve on the SMBA Board, but only when either or both of its regularly appointed members cannot attend SMBA Board meetings. Alternates attending SMBA Board meetings shall have the same authority, including the right to vote, as the appointed member for whom the alternate is attending. The SMBA Board members appointed by the governing body of each Participating Local Unit shall, by majority vote, select one additional at-large SMBA Board member, who shall serve a one (1) year term and who shall be a resident of Oshtemo Township or Cooper Township. The at-large member shall have all the authority as other members of the SMBA Board, except no at-large member shall be permitted to vote on the selection of any subsequent at-large 2021-01-28 SMBA Board Packet | Page 3 of 29 3 member. The residency of the at-large member shall alternate between Oshtemo Township and Cooper Township every year. By way of example, if the first at-large member selected by the SMBA Board to serve a one (1) year term is a resident of Oshtemo Township, then the second at-large member selected by the SMBA Board for the next one (1) year term shall be a resident of Cooper Township and each subsequent at-large member’s residency shall continue to alternate between Oshtemo and Cooper Townships in the same manner. Notwithstanding, an at-large member whose term has expired shall continue to serve until such time as the next duly qualified at-large member is selected by the SMBA Board. However, a hold over at-large member shall not diminish or shorten the term of any selected subsequent at-large member, whose term shall be one (1) year from the date of selection, even if the prior member is a hold over. If the SMBA Board cannot agree on the selection of any at-large member, then selection shall be by lot and all names of potential at-large members shall be written on identical slips of paper (together with the residency of potential at-large members, but only in the case of the selection of the first at-large member) and placed in a hat. An appointed member of the SMBA Board shall draw one (1) name from the hat at a public meeting and that person shall be selected as the at-large member. [Sec. 3.02 Amended March 23, 2017January 28, 2021} 3.03 Tenure. Each Board member of SMBA shall hold office for a four-year term until the member’s death, resignation, or removal and may be reappointed not to exceed two consecutive terms. [Sec. 3.03 Amended March 23, 2017} 3.04 Resignation. Any member may resign at any time by providing written notice to the Participating Local Unit from which he/she was selected. The SMBA Board is to be alerted as soon as the member informs the Participating Local Unit. The resignation will be effective upon receipt and acceptance by the SMBA Board. 2021-01-28 SMBA Board Packet | Page 4 of 29 4 3.05 Board Vacancies. A vacancy on the SMBA Board of a Participating Local Unit’s representative shall be filled by that respective Participating Local Unit. A vacancy of the atlarge position shall be filled by the SMBA Board pursuant to Section 3.02. 3.06 Regular Meetings. The SMBA Board shall meet at least quarterly on a date and time to be determined by resolution of the Board. 3.07 Special Meetings. A special meeting of the SMBA Board shall be called by the secretary on the written request of the chairman or two members of the SMBA Board and on at least 24 hours’ written notice to each member of the SMBA Board. The notice shall designate the time, place and purpose(s) of the meeting and shall be served personally or left at the member’s usual place of residence by the secretary or someone designated by the secretary. Business shall not be transacted at a special meeting of the SMBA Board unless the business was stated in the notice of the meeting. However, if all members of the SMBA Board are present at a special meeting, then business that might lawfully come before a regular meeting of the SMBA Board may be transacted at the special meeting. Notice of special meetings of the SMBA Board shall be given to the public in accordance with the Michigan Open Meetings Act. 3.08 Meeting Minutes. Meeting Minutes. Minutes of all SMBA Board meetings shall be kept in accordance with the Michigan Open Meetings Act. 3.09 Quorum. A majority of the SMBA Board members serving constitutes a quorum for the transaction of any business at any meeting of the Board. Actions voted on by a majority of the members of the Board present at a meeting where a quorum is present shall constitute authorized actions of the SMBA Board unless otherwise required by law. ARTICLE IV OFFICERS 2021-01-28 SMBA Board Packet | Page 5 of 29 5 4.01 Number. The officers of the SMBA Board shall be appointed by the Board. The officers shall be a chairman, a secretary, and a treasurer. There may also be such other officers as the Board deems appropriate. The chairman shall be an elected official from one of the Participating Local Units and shall be a voting member of the Board. Two or more offices may be held by the same person, but such person shall not execute, acknowledge, or verify an instrument in more than one capacity if the instrument is required by law or by the chairman or by the Board to be executed, acknowledged, or verified by two or more officers. 4.02 Term of Office. Each officer shall hold office for the two-year term appointed and until a successor is appointed and qualified. An officer may resign at any time by providing written notice to the SMBA Board. Notice of resignation is. effective upon receipt and acceptance. 4.03 Vacancies. A vacancy in any office for any reason may be filled by the Board. 4.04 Chairman. The chairman shall preside at all SMBA Board meetings. The chairman shall have the power to perform duties as may be assigned by the Board. If the chairman is absent or unable to perform his or her duties, the secretary shall perform the chairman’s duties until the Board directs otherwise. The chairman shall perform all duties incident to the office. 4.05 Secretary. The secretary shall (a) keep minutes of SMBA Board meetings; (b) be responsible for providing oversight for noticing each Board member as required by law or these bylaws; (c) be the custodian of SMBA records; (d) keep a register of the names and addresses of each officer and Board member; and ( e) perform all duties incident to the office and other duties assigned by the chairman or the Board. 4.06 Treasurer. The treasurer shall (a) provide oversight of SMBA funds and securities handled by SMBA staff; (b) review the books and records of SMBA, receipts and disbursements; (c) review deposits of moneys and securities received by SMBA at such depositories in the 2021-01-28 SMBA Board Packet | Page 6 of 29 6 SMBA’s name that may be designated by the Board; ( d) ensure all required SMBA filings; and ( e) other duties assigned by the chairman or the Board. ARTICLE V SMBA DOCUMENT PROCEDURE No SMBA documents (agreements, insurance and annuity contracts, qualified and nonqualified deferred compensation plans, checks, notes, disbursements, loans, and other debt obligations) shall be signed by any officer, designated agent, or attorney-in-fact unless authorized by the SMBA Board or by these Bylaws. ARTICLE VI INDEMNIFICATION 6.01 Indemnification. Unless prohibited by law, SMBA will, to the fullest extent now or hereafter permitted by law and by regulations and rulings issued by the Internal Revenue Service, indemnify any Board member or officer of SMBA ( and, to the extent provided in a resolution of the Board members or by contract, may indemnify any volunteer, employee or agent of SMBA) who was or is a party to or threatened to be made a party to any threatened, pending, or completed action, suit or proceeding by reason of the fact that the person is or was a Board member, officer, volunteer, employee or agent of SMBA, or is or was serving at the request of SMBA as a Board member, officer, partner, volunteer, employee or agent of another authority, partnership, joint venture, trust or other enterprise, whether for profit or not for profit, against expenses ( other than taxes, penalties or expenses of correction) including attorneys’ fees (which expenses may be paid by SMBA in advance of a final disposition of the action, suit or proceeding as provided by law), judgments, penalties, fines and amounts paid in 2021-01-28 SMBA Board Packet | Page 7 of 29 7 settlement actually and reasonably incurred by the person in connection with the action, suit or proceeding if the person acted ( or refrained from acting) in good faith and in a manner the person reasonably believed to be in or not opposed to the best interests of SMBA, and such person is either successful in his or her defense or the proceeding is terminated by settlement and such person has not acted willfully and without reasonable cause with respect to SMBA duties concerned, and with respect to any criminal action or proceedings, if the person had no reasonable cause to believe his or her conduct was unlawful. 6.02 Rights to Continue. This indemnification will continue as to a person who has ceased to be a Board member or officer of SMBA. Indemnification may continue as to a person who has ceased to be a volunteer, employee or agent of SMBA to the extent provided in a resolution of the Board members or in any contract between SMBA and the person. Any indemnification of a person who was entitled to indemnification after such person ceased to be a Board member, officer, volunteer, employee or agent of SMBA will inure to the benefit of the heirs and personal representatives of that person. 6.03 Insurance. SMBA may purchase and maintain insurance on behalf of any person who was or is a Board member, officer, employee, or agent of SMBA. The insurance may protect against any liability asserted against the person and incurred by him or her in any such capacity or arising out of his or her status as such, whether or not SMBA would have power to indemnify against liability under this Article or the laws of the State of Michigan. 6.04 Changes in Michigan Law. If there are any changes in the Michigan statutory provisions applicable to SMBA and relating to the subject matter of this Article, the indemnification to which any person shall be entitled shall be determined by the changed provisions, but only to the extent that the change permits SMBA to provide broader indemnification rights than the provisions permitted SMBA to provide before the change. 2021-01-28 SMBA Board Packet | Page 8 of 29 8 ARTICLE VII COMPENSATION When authorized by the SMBA Board, a person shall be reasonably compensated for services rendered to SMBA as an officer, Board member, employee, agent, or independent contractor, except as prohibited by these Bylaws. ARTICLE VIII FISCAL YEAR The fiscal year of SMBA shall begin on January 1st and end on the last day of December. ARTICLE IX AMENDMENTS The Board members at any regular or special meeting may amend or repeal these Bylaws, or adopt new Bylaws by vote of a majority of a quorum, if notice setting forth the terms of the proposal has been given to each Board member 48 hours prior to the meeting of the Board. Notwithstanding, the Board shall not adopt, amend or enforce any Bylaw that conflicts with any provision of the Interlocal State Construction Code Enforcement and Administration Agreement by and between the Participating Local Units. 2021-01-28 SMBA Board Packet | Page 9 of 29 1 Southwest Michigan Building Authority December 10, 2020 The SMBA regular meeting was held via Zoom. Chair Dusty Farmer called the meeting to order at 8:32 a.m. Present: Dusty Farmer, Board Chair, Oshtemo Representative Jeff Sorensen, Cooper Representative Larry Stehouwer, Citizen at Large Representative Carol DeHaan, Cooper Representative Also present were Insurance Representative Geoff Lansky, Building Official Garrett Reitenour, Administrative Assistant El Oropeza, and Board Secretary Kyle Gibson. Absent: Appointee to be determined, Oshtemo Representative Citizen Comments on Non-Agenda Items No public comment was provided. Insurance Renewal Presentation Geoff Lansky gave a renewal presentation of our insurance coverage. A motion was made by Jeff Sorensen and supported by Larry Stehouwer to authorize the Office Manager to sign the insurance renewal as presented with the addition of Adam Dahlgren to the Linebacker form. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Carol DeHaan The motion was carried 4-0, with 1 Absent. Consent Agenda Meeting Minutes – October 22, 2002 Regular Meeting October 2020 Financial Reports November 2020 Financial Reports Budget Amendments and Adjustments Confirmation of 2021 Regular Meeting Dates Memo Regarding Request for Holiday Hours Aunalytics BaaS Proposal A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the consent agenda as presented. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Carol DeHaan The motion was carried 4-0, with 1 Absent. Consideration of Draft Salary Review & Adjustment Policy 2021-01-28 SMBA Board Packet | Page 10 of 29 2 Office Manager Kyle Gibson presented the draft policy. A motion was made by Jeff Sorensen and supported by Dusty Farmer to adopt the policy as presented. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Carol DeHaan The motion was carried 4-0, with 1 Absent. Consideration of Draft Employee Appraisal Policy & Forms Office Manager Kyle Gibson presented the draft policy and forms. A motion was made by Jeff Sorensen and supported by Carol DeHaan to adopt the policy and forms as presented. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Carol DeHaan The motion was carried 4-0, with 1 Absent. 2021 Staff Salary Recommendations Office Manager Kyle Gibson presented salary recommendations to the board. Brief discussion was held among the board members. A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the salary adjustments as presented. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Carol DeHaan The motion was carried 4-0, with 1 Absent. Board Chair’s Report Chair Dusty Farmer commented on the recent adjustment to and clarification of the Oshtemo Township Return to Work Plan, highlighting a recent policy change regarding the wearing of masks within the office. She shared that two complaints regarding policy compliance had been received. Following discussion, board consensus was that Building Official Garrett Reitenour should speak with the Oshtemo Township Maintenance Director regarding the concerns over the HVAC system. No board action was taken. Other Business (Item 1) Mr. Sorensen shared that Cooper Township had not been receiving the paper originals of permit applications as requested. Mr. Gibson shared that the documents were all available in the Building Department .NET program, and that most of the documents were available to be sent to the Township. There was discussion as to whether Cooper Township needed the originals, and Mr. Sorensen stated that the matter would be revisited at a later meeting. (Item 2) Chair Farmer requested board input and approval for the purchase of $50 gift cards for full time employees in lieu of the traditional holiday potluck typically provided by the township. A motion was made by Dusty Farmer and supported by Jeff Sorensen to approve the purchase of $150 worth of gift cards for full time employees and authorize any necessary budget amendments. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Carol DeHaan 2021-01-28 SMBA Board Packet | Page 11 of 29 3 The motion was carried 4-0, with 1 Absent. (Item 3) Chair Farmer requested board input regarding a proposed amendment to the bylaws to provide for more flexibility in who member jurisdictions could appoint to the SMBA board. Discussion was held, following which a motion was made by Jeff Sorensen and supported by Dusty Farmer to amend the SMBA bylaws to require one full time elected official to be appointed, and allow for a jurisdiction’s second member position to be filled by an elected trustee. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Carol DeHaan The motion was carried 4-0, with 1 Absent. Chair Farmer stated she would work with Office Manager Gibson to prepare the amendment for review by Attorney Jim Porter, to be presented for jurisdiction approval in January of 2021. Chair Farmer Adjourned the meeting at 9:58 a.m. Next Regular Meeting – January 28th – 8:30 a.m. 2021-01-28 SMBA Board Packet | Page 12 of 29 SOUTHWEST MICHIGAN BUILDING AUTHORITY TWO YEAR LOOKBACK REPORT 82 85 142 110 145 113 171 141 132 210 179 151 118 204 113 29 141 179 177 133 221 134 107 112 0 50 100 150 200 250 January February March April May June July August September October November December Permits Issued, Oshtemo Township, 2019 & 2020 Oshtemo 2019 Oshtemo 2020 15 15 22 32 49 46 48 48 58 46 31 44 30 41 21 19 29 53 62 63 73 74 60 52 0 20 40 60 80 January February March April May June July August September October November December Permits Issued, Cooper Township, 2019 & 2020 Cooper 2019 Cooper 2020 97 100 164 142 194 159 219 189 190 256 210 195 148 245 134 48 170 232 239 196 294 208 167 164 0 50 100 150 200 250 300 350 January February March April May June July August September October November December Total Permits Issued, 2019 & 2020 Total 2019 Total 2020 245 345 298 190 364 391 458 385 484 464 377 359 0 100 200 300 400 500 600 January February March April May June July August September October November December Two Year Composite Printed 1/11/2021 at 1:36 PM I:\Board Packets\2021\2021-01-26\2019-2020 Two Year Lookback Report Page 1 of 1 2021-01-28 SMBA Board Packet | Page 13 of 29 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Financial Reports for: Permit Revenue & Inspections Report Bank Account Balance Report Budget Snapshot Detailed Disbursement Report December 2020 2021-01-28 SMBA Board Packet | Page 14 of 29 SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT Reporting Month: December 2020 Prepared By: Kyle Gibson Building Electrical Mechanical Plumbing Totals Oshtemo 26 24 38 24 112 Revenue $32,698.00 $4,460.00 $6,760.80 $3,501.00 $47,419.80 YTD Oshtemo 487 337 410 324 1558 YTD Revenue $239,570.50 $72,446.00 $66,025.35 $48,452.00 $426,493.85 Cooper 9 13 21 9 52 Revenue $7,429.00 $3,209.00 $3,162.00 $1,875.00 $15,675.00 YTD Cooper 218 134 158 66 576 YTD Revenue $97,284.00 $28,222.00 $24,634.00 $13,597.00 $163,737.00 Total Permits 35 37 59 33 164 Total Revenue $40,127.00 $7,669.00 $9,922.80 $5,376.00 $63,094.80 YTD Total Permits 705 471 568 390 2134 YTD Total Revenue $336,854.50 $100,668.00 $90,659.35 $62,049.00 $590,230.85 Building Electrical Mechanical Plumbing Totals Oshtemo Inpsections 114 61 46 27 248 Cooper Inspections 83 37 31 17 168 YTD Oshtemo Inspections 1326 605 546 566 3043 YTD Cooper Inspections 546 233 211 135 1125 Total Inspections 197 98 77 44 416 YTD Total Inspections 1872 838 757 701 4168 Permit Revenue Inspections 0 200 400 600 800 1000 1200 $0.00 $20,000.00 $40,000.00 $60,000.00 $80,000.00 $100,000.00 2020 Revenue by Month 2019 Revenue by Month 2020 Inspections by Month 2019 Inspections by Month Printed 1/11/2021 at 1:34 PM I:\Board Packets\01 TEMPLATES\Revenue & Inspections Report 2021-01-28 SMBA Board Packet | Page 15 of 29 SOUTHWEST MICHIGAN BUILDING AUTHORITY BANK BALANCE REPORT Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2018 $355,097.18 $316,827.94 $292,711.45 $312,627.13 $305,033.67 $317,144.90 $313,084.42 $328,952.71 $328,034.45 $339,176.51 $368,209.64 $355,724.53 2019 $309,114.20 $300,098.15 $303,811.00 $246,716.30 $247,770.31 $279,624.65 $315,434.78 $341,724.68 $362,110.12 $442,134.66 $330,290.83 $384,052.26 2020 $363,688.08 $374,395.69 $367,084.01 $364,749.52 $366,304.26 $376,755.31 $410,190.86 $363,684.45 $454,864.86 $482,472.44 $521,651.20 513,525.33 $0.00 $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Bank Account Balance by Month 2018 2019 2020 Printed 1/11/2021 at 1:34 PM I:\Board Packets\01 TEMPLATES\Revenue & Inspections Report 2021-01-28 SMBA Board Packet | Page 16 of 29 01/11/2021 01:39 PM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/2 User: kgibson DB: Smba PERIOD ENDING 12/31/2020 % Fiscal Year Completed: 100.00 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 12/31/2020 YTD BALANCE 12/31/2020 2020 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 542 – BUILDING AUTHORITY Revenues Dept 000 – ASSETS & LIABILITIES/CASH ON HAND 542-000-99999 Carryover 0.00 0.00 0.00 0.00 0.00 Total Dept 000 – ASSETS & LIABILITIES/CASH ON HAND 0.00 0.00 0.00 0.00 0.00 Dept 001 – REVENUE 542-001-47500 Miscellaneous 2,200.00 2,207.51 145.50 (7.51) 100.34 542-001-61100 Bldg Services to Others 0.00 0.00 0.00 0.00 0.00 542-001-61400 Bond Forfeiture 1,000.00 1,000.00 0.00 0.00 100.00 542-001-61600 Building Permits 325,000.00 339,592.00 36,070.00 (14,592.00) 104.49 542-001-61615 Plan Review 45,000.00 31,703.70 4,785.00 13,296.30 70.45 542-001-61700 Electrical Permits 100,000.00 101,764.00 7,887.00 (1,764.00) 101.76 542-001-61800 Mechanical Permits 85,000.00 92,442.35 9,517.80 (7,442.35) 108.76 542-001-61900 Plumbing Permits 60,000.00 62,051.00 5,526.00 (2,051.00) 103.42 542-001-66400 Interest on Investments 1,000.00 3,367.92 0.00 (2,367.92) 336.79 Total Dept 001 – REVENUE 619,200.00 634,128.48 63,931.30 (14,928.48) 102.41 TOTAL REVENUES 619,200.00 634,128.48 63,931.30 (14,928.48) 102.41 Expenditures Dept 371 – BLDG AUTHORITY 542-371-66401 Permit Refunds 25.00 (25.00) 0.00 50.00 (100.00) 542-371-70200 Salaries 145,000.00 136,691.32 16,684.14 8,308.68 94.27 542-371-70300 Building Board of Appeals 0.00 0.00 0.00 0.00 0.00 542-371-70400 In Lieu of Insurance 810.00 540.00 135.00 270.00 66.67 542-371-71500 Payroll Taxes – FICA 11,600.00 10,259.51 1,260.15 1,340.49 88.44 542-371-71600 Health Insurance 42,000.00 40,604.89 0.00 1,395.11 96.68 542-371-71602 Disability/Life Insurance 1,650.00 1,456.51 0.00 193.49 88.27 542-371-71603 Work Comp Insurance 2,500.00 2,154.00 0.00 346.00 86.16 542-371-71700 HSA 4,500.00 4,457.00 0.00 43.00 99.04 542-371-72200 Pension Plan 13,000.00 13,355.55 1,334.70 (355.55) 102.74 542-371-72500 Clothing Allowance 500.00 0.00 0.00 500.00 0.00 542-371-72600 Board Member At Large Stipend 450.00 330.00 60.00 120.00 73.33 542-371-72700 Miscellaneous 500.00 150.00 150.00 350.00 30.00 542-371-72800 Supplies 3,500.00 3,518.94 219.48 (18.94) 100.54 542-371-72801 Equipment/Maintenance 1,450.00 921.89 109.96 528.11 63.58 542-371-73000 Postage/Shipping 600.00 677.83 159.97 (77.83) 112.97 542-371-75100 Vehicle Gas/Maintenance 5,500.00 3,637.33 324.98 1,862.67 66.13 542-371-75101 General Insurance 6,400.00 7,518.25 0.00 (1,118.25) 117.47 542-371-81100 Electrical Inspector 38,500.00 39,545.00 5,050.00 (1,045.00) 102.71 542-371-81101 Plan Review 40,000.00 42,645.45 11,622.00 (2,645.45) 106.61 542-371-81200 Mechanical Inspector 34,200.00 33,240.00 3,500.00 960.00 97.19 542-371-81300 Plumbing Inspector 41,000.00 33,650.00 3,200.00 7,350.00 82.07 542-371-81400 Building Inspector 10,000.00 7,400.00 0.00 2,600.00 74.00 542-371-82400 Consultants 0.00 0.00 0.00 0.00 0.00 542-371-82500 Accounting/Audit Fees 13,000.00 10,664.75 250.00 2,335.25 82.04 542-371-82600 Legal Fees 10,000.00 2,040.00 0.00 7,960.00 20.40 542-371-82700 IT Support/Website Host 22,600.00 24,756.69 2,780.78 (2,156.69) 109.54 542-371-85300 Telephone 5,700.00 5,763.58 527.67 (63.58) 101.12 542-371-87000 Mileage 1,500.00 457.67 3.13 1,042.33 30.51 542-371-92500 Facility Rent 20,250.00 20,250.00 0.00 0.00 100.00 542-371-95600 Interest/Penalty IRS/State Withholdings 60.00 60.00 0.00 0.00 100.00 2021-01-28 SMBA Board Packet | Page 17 of 29 01/11/2021 01:39 PM REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/2 User: kgibson DB: Smba PERIOD ENDING 12/31/2020 % Fiscal Year Completed: 100.00 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 12/31/2020 YTD BALANCE 12/31/2020 2020 GL NUMBER DESCRIPTION AMENDED BUDGET Fund 542 – BUILDING AUTHORITY Expenditures 542-371-95700 Bank Service Charges 500.00 497.00 0.00 3.00 99.40 542-371-95800 Education/Dues 4,000.00 2,207.25 0.00 1,792.75 55.18 542-371-96300 Contingency 1,275.00 0.00 0.00 1,275.00 0.00 542-371-96800 Depreciation Expense 0.00 0.00 0.00 0.00 0.00 542-371-97600 Capital Outlay 3,560.00 1,384.55 199.99 2,175.45 38.89 542-371-97700 Capital Outlay-Vehicle 32,420.85 32,420.85 0.00 0.00 100.00 Total Dept 371 – BLDG AUTHORITY 518,550.85 483,230.81 47,571.95 35,320.04 93.19 TOTAL EXPENDITURES 518,550.85 483,230.81 47,571.95 35,320.04 93.19 NET OF REVENUES & EXPENDITURES 100,649.15 150,897.67 16,359.35 (50,248.52) 149.92 TOTAL EXPENDITURES 518,550.85 483,230.81 47,571.95 35,320.04 93.19 TOTAL REVENUES 619,200.00 634,128.48 63,931.30 (14,928.48) 102.41 Fund 542 – BUILDING AUTHORITY: NET OF REVENUES & EXPENDITURES 100,649.15 150,897.67 16,359.35 (50,248.52) 149.92 TOTAL EXPENDITURES – ALL FUNDS 518,550.85 483,230.81 47,571.95 35,320.04 93.19 TOTAL REVENUES – ALL FUNDS 619,200.00 634,128.48 63,931.30 (14,928.48) 102.41 2021-01-28 SMBA Board Packet | Page 18 of 29 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2021 01:22 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/10 User: kgibson DB: Smba POST DATES 12/01/2020 – 12/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 12/28/2020 N 3,535.01 DETROIT MI, 48267 / / 0.0000 N 0.00 1435 PO BOX 674416 12/14/2020 N 3,535.01 BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 12/14/2020 007043238 SWBA HEALTH INSURANCE JAN 2021 542-371-71600 Health Insurance 3,535.01 VENDOR TOTAL: 3,535.01 GL NUMBER DESCRIPTION AMOUNT Paid 12/02/2020 N 210.00 GRANDVILLE MI, 49418 / / 0.0000 N 0.00 1420 3097 PINEDALE DR SW 12/02/2020 N 210.00 CODE CODE SOURCE PC 12/02/2020 113120.2 SWBA DEFERRED EMERGENCY LIGHTING REVIEW JSMBA542-371-81101 Plan Review 210.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/03/2020 N 11,412.00 GRANDVILLE MI, 49418 / / 0.0000 N 0.00 1425 3097 PINEDALE DR SW 12/03/2020 N 11,412.00 CODE CODE SOURCE PC 12/03/2020 113420.1 SWBA PLAN REVIEW HAMPTON MANOR JSMBA20-05-03542-371-81101 PLAN REVIEW / BUILDING INITIAL 5,017.00 542-371-81101 PLAN REVIEW / STRUCTURAL – FOUNDATION 1,379.00 542-371-81101 PLAN REVIEW / PLUMBING 1,254.00 542-371-81101 PLAN REVIEW / MECHANICAL 1,254.00 542-371-81101 PLAN REVIEW / ELECTRICAL 1,254.00 542-371-81101 PLAN REVIEW / ENERGY CODE 1,254.00 11,412.00 VENDOR TOTAL: 11,622.00 2021-01-28 SMBA Board Packet | Page 19 of 29 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2021 01:22 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/10 User: kgibson DB: Smba POST DATES 12/01/2020 – 12/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 12/28/2020 N 50.00 KALAMAZOO MI, 49006 / / 0.0000 N 0.00 1447 927 PICCADILLY RD 12/28/2020 N 50.00 EOROPEZA ELVIRA OROPEZA 12/28/2020 2020-12-28.1 SWBA PHONE REIMBURSEMENT DEC 2020 542-371-85300 Telephone 50.00 VENDOR TOTAL: 50.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/01/2021 N 10,916.00 KANSAS CITY MO, 64121-9225 / / 0.0000 N 0.00 1436 PO BOX 219255 12/14/2020 N 10,916.00 EMC EMC INSURANCE 12/14/2020 E-08441441 SWBA INSURANCE RENEWAL 2021 542-000-12300 PREPAIDS \ GENERAL LIABILITY (OCCUR) 895.00 542-000-12300 PREPAIDS \ UMBRELLA 1,210.00 542-000-12300 PREPAIDS \ LINEBACKER (OCCUR) 2,846.00 542-000-12300 PREPAIDS \ CYBERSOLUTIONS 992.00 542-000-12300 PREPAIDS \ INLAND MARINE 405.00 542-000-12300 PREPAIDS \ BUSINESS AUTO 2,310.00 542-000-12300 PREPAIDS \ GOVT CRIME / FIDELITY ISO 118.00 542-000-12300 PREPAIDS \ WORKERS COMPENSATION 2,140.00 10,916.00 VENDOR TOTAL: 10,916.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/14/2020 N 50.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1440 35063 23RD ST 12/14/2020 N 50.00 GREITENOUR GARRETT REITENOUR 12/14/2020 2020-12-14.4 SWBA REIMBURSEMENT FOR PHONE USAGE DEC 2020 542-371-85300 Telephone 50.00 VENDOR TOTAL: 50.00 2021-01-28 SMBA Board Packet | Page 20 of 29 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2021 01:22 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/10 User: kgibson DB: Smba POST DATES 12/01/2020 – 12/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 12/02/2020 Y 1,000.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1423 6323 WINDDRIFT AVE 12/02/2020 N 1,000.00 GHECKMAN GARYAIRE, LLC 12/02/2020 2020-12-02.2 SWBA PLUMBING / MECHANICAL INSPECTIONS 542-371-81300 Plumbing Inspector 550.00 542-371-81200 Mechanical Inspector 400.00 542-371-81100 Electrical Inspector 50.00 1,000.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/14/2020 Y 1,600.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1438 6323 WINDDRIFT AVE 12/14/2020 N 1,600.00 GHECKMAN GARYAIRE, LLC 12/14/2020 2020-12-14.2 SWBA PLUMBING / MECHANICAL INSPECTIONS 542-371-81300 Plumbing Inspector 650.00 542-371-81200 Mechanical Inspector 800.00 542-371-81100 Electrical Inspector 150.00 1,600.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/28/2020 Y 400.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1449 6323 WINDDRIFT AVE 12/28/2020 N 400.00 GHECKMAN GARYAIRE, LLC 12/28/2020 2020-12-28.3 SWBA PLUMBING / MECHANICAL INSPECTIONS 542-371-81300 Plumbing Inspector 100.00 542-371-81200 Mechanical Inspector 300.00 400.00 VENDOR TOTAL: 3,000.00 2021-01-28 SMBA Board Packet | Page 21 of 29 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2021 01:22 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/10 User: kgibson DB: Smba POST DATES 12/01/2020 – 12/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 12/16/2020 N 50.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1443 537 WEALTHY ST 12/16/2020 N 50.00 KGIBSON KYLE GIBSON 12/16/2020 2020-12.-16.2 SWBA CELL PHONE REIMBURSEMENT DEC 2020 542-371-85300 Telephone 50.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/16/2020 N 3.13 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1442 537 WEALTHY ST 12/16/2020 N 3.13 KGIBSON KYLE GIBSON 12/16/2020 2020-12-16.1 SWBA MILEAGE REIMBURSEMENT POST OFFICE 542-371-87000 Mileage 3.13 VENDOR TOTAL: 53.13 GL NUMBER DESCRIPTION AMOUNT Paid 12/17/2020 N 60.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1444 2615 W F AVE 12/17/2020 N 60.00 LSTEHOUWER LARRY STEHOUWER 12/17/2020 2020-12-17.1 SWBA BOARD MEETING ATTENDANCE Q4-2020 542-371-72600 Board Member At Large Stipend 60.00 VENDOR TOTAL: 60.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/03/2020 N 62.00 Hudsonville MI, 49426 12/03/2020 0.0000 N 0.00 5194 37TH AVE 12/03/2020 N 0.00 SUITE C 1426 MISC Meekhof Electric 12/03/2020 00030261 SWBA BD Payment Refund 542-001-61700 08. Lighting Fixtures – per 25 12.00 542-001-61700 29. Inspection – Final 50.00 62.00 2021-01-28 SMBA Board Packet | Page 22 of 29 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2021 01:22 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/10 User: kgibson DB: Smba POST DATES 12/01/2020 – 12/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID VENDOR TOTAL: 62.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/22/2020 N 330.11 KALAMAZOO MI, 49009-1332 / / 0.0000 N 0.00 1429 811 S DRAKE RD 12/07/2020 N 330.11 VISA MERCANTILE VISA 12/07/2020 2020-12-07.1 SWBA VISA BILL NOV 2020 542-371-75100 Vehicle Gas/Maintenance 156.00 542-371-75100 CAR WASH MONTHLY SUBSCRIPTION 29.99 542-371-72800 Supplies 144.12 330.11 GL NUMBER DESCRIPTION AMOUNT Paid 01/22/2021 N 398.99 KALAMAZOO MI, 49009-1332 / / 0.0000 N 0.00 1452 811 S DRAKE RD 01/04/2021 N 398.99 VISA MERCANTILE VISA 12/31/2020 2021-01-04.1 SWBA VISA BILL DEC 2020 542-371-75100 Vehicle Gas/Maintenance 109.00 542-371-75100 CAR WASH MONTHLY SUBSCRIPTION 29.99 542-371-73000 Postage/Shipping 110.00 542-371-72700 MISCELLANEOUS \ HOLIDAY GIFT CARDS 150.00 398.99 VENDOR TOTAL: 729.10 2021-01-28 SMBA Board Packet | Page 23 of 29 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2021 01:22 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/10 User: kgibson DB: Smba POST DATES 12/01/2020 – 12/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 12/31/2020 N 1,441.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1428 6395 TECHNOLOGY AVE STE A 12/07/2020 N 1,441.00 AUNALYTICS MIH MICHIGAN LLC DBA SECANT TECH 12/07/2020 29933680 SWBA CLOUD HOSTING SERVICES NOV 2020 542-371-82700 IT Support/Website Host 1,441.00 GL NUMBER DESCRIPTION AMOUNT Paid 01/08/2020 N 1,066.68 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1433 6395 TECHNOLOGY AVE STE A 12/11/2020 N 1,066.68 AUNALYTICS MIH MICHIGAN LLC DBA SECANT TECH 12/11/2020 29934256 SWBA CLOUD HOSTING SERVICES 542-371-82700 IT Support/Website Host 1,066.68 GL NUMBER DESCRIPTION AMOUNT Paid 01/15/2021 N 236.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1446 6395 TECHNOLOGY AVE STE A 12/21/2020 N 236.00 AUNALYTICS MIH MICHIGAN LLC DBA SECANT TECH 12/21/2020 29934769 SWBA CLOUD HOSTING SERVICES 542-371-82700 IT Support/Website Host 124.00 542-000-12300 Prepaids 112.00 236.00 VENDOR TOTAL: 2,743.68 2021-01-28 SMBA Board Packet | Page 24 of 29 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2021 01:22 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 7/10 User: kgibson DB: Smba POST DATES 12/01/2020 – 12/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 12/02/2020 Y 1,300.00 COLDWATER MI, 49036 / / 0.0000 N 0.00 1424 426 SARAH LN 12/02/2020 N 1,300.00 TTHATCHER MP SERVICES LLC 12/02/2020 2020-12-02.3 SWBA MECHANICAL / PLUMBING INSPECTIONS 542-371-81200 Mechanical Inspector 450.00 542-371-81300 Plumbing Inspector 850.00 1,300.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/14/2020 Y 1,850.00 COLDWATER MI, 49036 / / 0.0000 N 0.00 1439 426 SARAH LN 12/14/2020 N 1,850.00 TTHATCHER MP SERVICES LLC 12/14/2020 2020-12-14.3 SWBA MECHANICAL / PLUMBING INSPECTIONS 542-371-81200 Mechanical Inspector 1,050.00 542-371-81300 Plumbing Inspector 800.00 1,850.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/28/2020 Y 750.00 COLDWATER MI, 49036 / / 0.0000 N 0.00 1450 426 SARAH LN 12/28/2020 N 750.00 TTHATCHER MP SERVICES LLC 12/28/2020 2020-12-28.4 SWBA MECHANICAL / PLUMBING INSPECTIONS 542-371-81200 Mechanical Inspector 500.00 542-371-81300 Plumbing Inspector 250.00 750.00 VENDOR TOTAL: 3,900.00 2021-01-28 SMBA Board Packet | Page 25 of 29 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2021 01:22 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 8/10 User: kgibson DB: Smba POST DATES 12/01/2020 – 12/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 12/13/2020 N 275.35 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 1421 PO BOX 633301 12/02/2020 N 275.35 OFFICE DEP OFFICE DEPOT 12/02/2020 137910096001 SWBA OFFICE SUPPLIES / EL CHAIR 542-371-97600 CAPITAL OUTLAY / EL CHAIR 199.99 542-371-72800 Supplies 75.36 275.35 VENDOR TOTAL: 275.35 GL NUMBER DESCRIPTION AMOUNT Paid 12/25/2020 N 109.96 CHICAGO IL, 60680-2815 / / 0.0000 N 0.00 1445 PO BOX 802815 12/21/2020 N 109.96 RICOH RICOH 12/21/2020 5061026025 SWBA COPIER 542-371-72801 Equipment/Maintenance 109.96 VENDOR TOTAL: 109.96 GL NUMBER DESCRIPTION AMOUNT Paid 12/03/2020 N 250.00 KALAMAZOO MI, 49002 / / 0.0000 N 0.00 1427 246 E KILGORE 12/03/2020 N 250.00 SIEGFRIED SIEGFRIED CRANDALL P.C. 12/03/2020 104232 SWBA ACCOUNTING SERVICES 542-371-82500 Accounting/Audit Fees 250.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/07/2020 N 81.40 KALAMAZOO MI, 49002 / / 0.0000 N 0.00 1430 246 E KILGORE 12/07/2020 N 81.40 SIEGFRIED SIEGFRIED CRANDALL P.C. 12/07/2020 104239 SWBA IT SUPPORT / RECONFIGURE SWITCH PORT FO542-371-82700 IT Support/Website Host 81.40 VENDOR TOTAL: 331.40 2021-01-28 SMBA Board Packet | Page 26 of 29 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2021 01:22 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 9/10 User: kgibson DB: Smba POST DATES 12/01/2020 – 12/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 12/28/2020 N 67.70 CAROL STREAM IL, 60197 / / 0.0000 N 0.00 1432 PO BOX 4181 12/11/2020 N 67.70 SPRINT SPRINT 12/11/2020 144563305-026 SWBA MOBILE HOTSPOT USAGE NOV 2020 542-371-82700 IT Support/Website Host 67.70 VENDOR TOTAL: 67.70 GL NUMBER DESCRIPTION AMOUNT Paid 01/01/2021 N 342.12 PHILADELPHIA PA, 19170 / / 0.0000 N 0.00 1441 PO BOX 7247 -0381 12/15/2020 N 342.12 SUN LIFE SUN LIFE FINANCIAL 12/15/2020 2020-12-15.1 SWBA LIFE INSURANCE JAN 2021 542-000-12300 Prepaids 342.12 VENDOR TOTAL: 342.12 GL NUMBER DESCRIPTION AMOUNT Paid 12/28/2020 N 377.67 CHICAGO IL, 60677-8000 / / 0.0000 N 0.00 1431 8020 SOLUTIONS CENTER 12/11/2020 N 377.67 TELNET TELNET WORLDWIDE 12/11/2020 209539 SWBA PHONE 542-371-85300 Telephone 377.67 VENDOR TOTAL: 377.67 GL NUMBER DESCRIPTION AMOUNT Paid 12/14/2020 N 49.97 CHICAGO IL, 60680-9488 / / 0.0000 N 0.00 1434 P.O. BOX 809488 12/14/2020 N 49.97 UPS UPS 12/14/2020 000076R70Y500 SWBA SHIPPING FOR JSMBA20-05-700 2280 S 11TH 542-371-73000 Postage/Shipping 49.97 VENDOR TOTAL: 49.97 2021-01-28 SMBA Board Packet | Page 27 of 29 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/11/2021 01:22 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 10/10 User: kgibson DB: Smba POST DATES 12/01/2020 – 12/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 12/02/2020 Y 1,150.00 MATTAWAN MI, 49071 / / 0.0000 N 0.00 1422 38159 24TH ST 12/02/2020 N 1,150.00 WWILCOX WILLIAM WILCOX 12/02/2020 2020-12-02.1 SWBA ELECTRICAL INSPECTIONS 542-371-81100 Electrical Inspector 1,150.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/14/2020 Y 2,500.00 MATTAWAN MI, 49071 / / 0.0000 N 0.00 1437 38159 24TH ST 12/14/2020 N 2,500.00 WWILCOX WILLIAM WILCOX 12/14/2020 2020-12-14.1 SWBA ELECTRICAL INSPECTIONS 542-371-81100 Electrical Inspector 2,500.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/28/2020 Y 1,200.00 MATTAWAN MI, 49071 / / 0.0000 N 0.00 1448 38159 24TH ST 12/28/2020 N 1,200.00 WWILCOX WILLIAM WILCOX 12/28/2020 2020-12-28.2 SWBA ELECTRICAL INSPECTIONS 542-371-81100 Electrical Inspector 1,200.00 VENDOR TOTAL: 4,850.00 TOTAL – ALL VENDORS: 43,125.09 2021-01-28 SMBA Board Packet | Page 28 of 29 x Amendment Adjustment GL # Description Type Current Budget YTD Balance Used Amended Budget Amendment Amount 542-000-99999 Carryover Assets / COH $ 77,040.00 $ – $ (77,040.00) 542-001-61600 Building Permits Revenue $ 200,000.00 $ 3,564.00 $ 300,000.00 $ 100,000.00 542-001-61700 Electrical Permits Revenue $ 50,000.00 $ 1,627.00 $ 75,000.00 $ 25,000.00 542-001-61900 Plumbing Permits Revenue $ 50,000.00 $ 4,846.00 $ 60,000.00 $ 10,000.00 542-001-66400 Interest on Investments Revenue $ 1,000.00 $ – $ 2,000.00 $ 1,000.00 $ – 542-371-70200 Salaries Expenditure $ 155,000.00 $ 6,125.18 $ 162,508.00 $ 7,508.00 542-371-71500 Payroll Taxes – FICA Expenditure $ 12,360.00 $ 463.19 $ 12,432.00 $ 72.00 542-371-72200 Pension Plan Expenditure $ 12,360.00 $ 1,006.09 $ 13,000.00 $ 640.00 542-371-85300 Telephone Expenditure $ 4,600.00 $ 525.42 $ 5,800.00 $ 1,200.00 542-371-73000 Postage / Shipping Expenditure $ 500.00 $ 43.45 $ 1,000.00 $ 500.00 $ – $ – $ – $ – $ – GL # Description Type 1/19/2021 Budget Amendment / Adjustment Request Form Southwest Michigan Building Authority Request Type: Requested By: Kyle Gibson, Office Manager Budget Amendment Request Revenues ( $58,960.00 ) DR Amount CR Amount Expenditures ( $9,920.00 ) REVENUE: With 2020 having ended, I feel more comfortable making these recommendations than I did in October when the original budget was prepared. I think these numbers are a better prediction of revenue based on the last several years of data. EXPENDITURES: Correct calculation errors for Payroll, which also impacts FICA taxes and Pension Plan. Provide additional funds for the reimbursement of personal cell phone use for all employees now that staff are utilizing personal phones for SMBA business more frequently. The original amount only provided for the building official. Budget Adjustment Request Totals $ – $ – Describe Reason for Request: I:\Board Packets\2021\2021-01-28\2021-01-28 Budget Amendments 1 of 1 2021-01-28 SMBA Board Packet | Page 29 of 29