Southwest Michigan Building Authority
7275 West Main Street
Kalamazoo MI 49009
269-585-4150
www.swmiba.org
Regular Board Meeting
October 22, 2020
8:30 AM
Via Zoom
Meeting Link: Click Here
Meeting ID: 949 6317 6726
Call-in Number: +1 312 626 6799 US (Chicago)
Citizen Comments should be submitted in writing via email to kjgibson@swmiba.org by the close of
business the day before the meeting date listed above, and will be read aloud during that portion of
the meeting. The public is welcome to join, but we ask that you remain muted except during the
public comment session.
Agenda
1. Call to Order
2. Citizen Comments on Non-Agenda Items
a. Reading of Public Comment – Kyle Gibson
3. Consent Agenda
a. Meeting Minutes – September 24, 2020 Regular Meeting
b. Meeting Minutes – September 28, 2020 Special Meeting
c. September 2020 Receipts and Disbursements Report
d. September 2020 Permits / Inspections Report
4. Aunalytics O365 Migration Proposal
5. Q3 2020 Budget Amendments & Adjustments
6. Update on Interlocal Amendment re: BS&A Data Ownership
7. Update on 2021 Budget Approval by Member Jurisdictions
8. Board Chair’s Report
9. Other Business
10.Adjournment
SMBA 2020-10-22 Board Packet | Page 1 of 26
1
Southwest Michigan Building Authority
September 24, 2020
The SMBA regular meeting was held via Zoom. Chair Dusty Farmer called the meeting to order
at 8:32 a.m.
Present:
Dusty Farmer, Board Chair, Oshtemo Representative
Grant Taylor, Oshtemo Representative
Jeff Sorensen, Cooper Representative
Larry Stehouwer, Citizen at Large Representative
Also present were Building Official Garrett Reitenour, SMBA Attorney Jim Porter, Administrative
Assistant El Oropeza, and Office Manager Kyle Gibson.
Absent:
Carol DeHaan, Cooper Representative
Citizen Comments on Non-Agenda Items
No public comment was provided.
Consent Agenda
Meeting Minutes – August 27, 2020 Regular Meeting
August 2020 Receipts and Disbursements Report
August 2020 Permits / Inspections Report
A motion was made by Jeff Sorensen and supported by Grant Taylor to approve the consent
agenda as presented.
A roll call vote was taken showing:
Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Grant Taylor
No: None
Abstain: None
Absent: Carol DeHaan
The motion was carried 4-0, with 1 absent.
Board Consideration of 2021 Requested Budget
A requested budget for the 2021 fiscal year was before the board.
Specific attention was drawn to an increase in the Aunalytics contract. A motion was made by
Jeff Sorensen and supported by Larry Stehouwer to approve the increase and authorize the
office manager to sign the proposal.
A roll call vote was taken showing:
Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Grant Taylor
No: None
Abstain: None
Absent: Carol DeHaan
The motion was carried 4-0, with 1 absent.
SMBA 2020-10-22 Board Packet | Page 2 of 26
2
Board discussion continued with consideration of a July 2019 board decision to amend the
interlocal government agreement and authorize SMBA to take on the BS&A Building
Department .NET support contract from the member jurisdictions. Chair Farmer requested
clarification from Attorney Porter as to whether the approved amendment had been made.
Chair Farmer requested that a template letter be sent to the township supervisors to in turn be
sent to BS&A requesting the change in licensing.
Further board discussion continued with consideration of a draft capital improvement plan.
No board action was taken.
Board Consideration of Salary Recommendations
As requested at the August regular meeting, Office manager Gibson presented salary
recommendations to the board. Given the desire to align raises with the fiscal year, a small
increase was requested effective October 1st, with a larger request expected at the regular
December meeting. A motion was made by Jeff Sorensen and supported by Grant Taylor to
approve the recommendations as presented, and to approve the back-pay request for the
office manager.
A roll call vote was taken showing:
Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Grant Taylor
No: None
Abstain: None
Absent: Carol DeHaan
The motion was carried 4-0, with 1 absent.
Board Consideration of Office Manager Transition Plan
Office manager Gibson presented a memo regarding the transition of the office manager
position. Deb Everett expressed via memo her desire to retire from SMBA on Friday, 9/25.
No board action was taken.
Board Chair’s Report
Chair Farmer had nothing to report.
No board action was taken.
Other Business
Office manager Gibson shared that to date, no bids have been received for the Chevy S10 truck.
Mr. Gibson shared that the vehicle would no longer start. Board consensus was to wait until
the end of the bidding period, at which point authority would be granted to staff regarding
adjustments to the terms of sale if required.
No board action was taken.
Chair Farmer Adjourned the meeting at 9:24 a.m.
Next Regular Meeting – October 22nd – 8:30 a.m.
SMBA 2020-10-22 Board Packet | Page 3 of 26
1
Southwest Michigan Building Authority
September 28, 2020
The SMBA regular meeting was held via Zoom. Chair Dusty Farmer called the meeting to order
at 8:30 a.m.
Present:
Dusty Farmer, Board Chair, Oshtemo Representative
Grant Taylor, Oshtemo Representative
Jeff Sorensen, Cooper Representative
Larry Stehouwer, Citizen at Large Representative
Carol DeHaan, Treasurer, Cooper Representative
Also present was Office Manager Kyle Gibson.
Citizen Comments on Non-Agenda Items
No public comment was provided.
2021 Requested Budget
A requested budget for the 2021 fiscal year was before the board.
A motion was made by Larry Stehouwer and supported by Jeff Sorensen to approve the 2021
requested budget and the 2020 to 2025 capital improvement plan as presented.
A roll call vote was taken showing:
Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Grant Taylor, Carol DeHaan
The motion was carried 5-0.
2021 Facility Rent Increase
A notice from Oshtemo Township regarding an increase in rent was before the board, along
with a note that the township had increased 2020 rent by $1,000. SMBA was only invoiced for
the regular amount at the beginning of the year. Board consensus was to only pay $250 of the
requested $1,000 for the last quarter of 2020. A motion was made by Larry Stehouwer and
supported by Jeff Sorensen to issue a payment for $250 once an invoice is received from the
township.
A roll call vote was taken showing:
Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Grant Taylor, Carol DeHaan
The motion was carried 5-0.
Other Business
No other business was presented.
Chair Farmer Adjourned the meeting at 8:42 a.m.
Next Regular Meeting – October 22nd – 8:30 a.m.
SMBA 2020-10-22 Board Packet | Page 4 of 26
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
10/06/2020 08:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/9
User: kgibson
DB: Smba
POST DATES 09/01/2020 – 09/30/2020
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
09/28/2020 Y 1,000.00
CASSOPOLIS MI, 49031 / / 0.0000 N 0.00
1356 21670 SHIAWASSEE 09/28/2020 N 1,000.00
ADAHLGREN ADAM J DAHLGREN 09/28/2020 2020-09-28.2 SWBA BUILDING INSPECTIONS 9/22 + 9/23
542-371-81400 Building Inspector 1,000.00
VENDOR TOTAL: 1,000.00
GL NUMBER DESCRIPTION AMOUNT
Paid
09/28/2020 N 3,535.01
DETROIT MI, 48267 / / 0.0000 N 0.00
1355 PO BOX 674416 09/28/2020 N 3,535.01
BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 09/28/2020 007043238 SWBA HEALTH INSURANCE OCT 2020
542-371-71600 Health Insurance 3,535.01
VENDOR TOTAL: 3,535.01
GL NUMBER DESCRIPTION AMOUNT
Paid
09/28/2020 N 1,340.00
MATTAWAN MI, 49071 / / 0.0000 Y 0.00
1358 52160 N MAIN ST 09/28/2020 N 1,340.00
MISC BRUCE’S TRUCK AND AUTO 09/28/2020 1167 SWBA 2021 COLORADO TRUCK RHINO LINER
542-371-97700 Capital Outlay-Vehicle 1,340.00
VENDOR TOTAL: 1,340.00
SMBA 2020-10-22 Board Packet | Page 5 of 26
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
10/06/2020 08:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/9
User: kgibson
DB: Smba
POST DATES 09/01/2020 – 09/30/2020
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
09/18/2020 N 80.00
Flint MI, 48504 09/18/2020 0.0000 N 0.00
1346 3431 N JENNINGS RD 09/18/2020 N 0.00
MISC Capitol Supply & Service 09/18/2020 00030844 SWBA BD Payment Refund
542-001-61800 27. Air Conditioning 30.00
542-001-61800 38. Inspection – Final 50.00
80.00
GL NUMBER DESCRIPTION AMOUNT
Paid
09/18/2020 N 46.00
Flint MI, 48504 09/18/2020 0.0000 N 0.00
1347 3431 N JENNINGS RD 09/18/2020 N 0.00
MISC Capitol Supply & Service 09/18/2020 00030845 SWBA BD Payment Refund
542-001-61700 02. Air Conditioner 6.00
542-001-61700 29. Inspection – Final 40.00
46.00
GL NUMBER DESCRIPTION AMOUNT
Paid
09/18/2020 N 10.00
Flint MI, 48504 09/18/2020 0.0000 N 0.00
1348 3431 N JENNINGS RD 09/18/2020 N 0.00
MISC Capitol Supply & Service 09/18/2020 00030846 SWBA BD Payment Refund
542-001-61700 29. Inspection – Final 10.00
VENDOR TOTAL: 136.00
SMBA 2020-10-22 Board Packet | Page 6 of 26
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
10/06/2020 08:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/9
User: kgibson
DB: Smba
POST DATES 09/01/2020 – 09/30/2020
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
10/01/2020 N 2,268.00
KANSAS CITY MO, 64121-9225 / / 0.0000 N 0.00
1344 PO BOX 219255 09/15/2020 N 2,268.00
EMC EMC INSURANCE 09/15/2020 E-07531566 SWBA SMBA INSURANCE
542-371-75101 General Insurance 1,729.50
542-371-71603 Work Comp Insurance 538.50
2,268.00
VENDOR TOTAL: 2,268.00
GL NUMBER DESCRIPTION AMOUNT
Paid
09/21/2020 N 73.78
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1349 35063 23RD ST 09/21/2020 N 73.78
REITENOURG GARRETT REITENOUR 09/21/2020 2020-09-21.1 SWBA SEP 2020 PHONE REIMBURSEMENT + MILEAGE
542-371-85300 Telephone 50.00
542-371-87000 Mileage 23.78
73.78
GL NUMBER DESCRIPTION AMOUNT
Paid
09/30/2020 N 348.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1359 35063 23RD ST 09/30/2020 N 348.00
REITENOURG GARRETT REITENOUR 09/30/2020 2020-09-30.1 SWBA REIMBURSEMENT FOR MILEAGE
542-371-87000 Mileage 348.00
VENDOR TOTAL: 421.78
SMBA 2020-10-22 Board Packet | Page 7 of 26
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
10/06/2020 08:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/9
User: kgibson
DB: Smba
POST DATES 09/01/2020 – 09/30/2020
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
09/08/2020 Y 800.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1336 6323 WINDDRIFT AVE 09/08/2020 N 800.00
GHECKMAN GARYAIRE, LLC 09/08/2020 2020-08-09.2 SWBA PLUMBING / MECHANICAL INSPECTIONS
542-371-81300 Plumbing Inspector 350.00
542-371-81200 Mechanical Inspector 450.00
800.00
GL NUMBER DESCRIPTION AMOUNT
Paid
09/23/2020 Y 1,900.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1351 6323 WINDDRIFT AVE 09/23/2020 N 1,900.00
GHECKMAN GARYAIRE, LLC 09/21/2020 2020-09-23.2 SWBA PLUMBING / MECHANICAL INSPECTIONS
542-371-81300 Plumbing Inspector 1,100.00
542-371-81200 Mechanical Inspector 750.00
542-371-81100 Electrical Inspector 50.00
1,900.00
VENDOR TOTAL: 2,700.00
GL NUMBER DESCRIPTION AMOUNT
Paid
09/08/2020 N 44.36
KALAMAZOO MI, 49001 / / 0.0000 N 0.00
1334 2650 MILLCORK ST SUITE A 09/08/2020 N 44.36
INTEGRITY INTEGRITY BUSINESS SOLUTIONS 09/08/2020 2114053-0 SWBA OFFICE SUPPLIES / GREEN STICKER PAPER
542-371-72800 Supplies 44.36
VENDOR TOTAL: 44.36
SMBA 2020-10-22 Board Packet | Page 8 of 26
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
10/06/2020 08:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/9
User: kgibson
DB: Smba
POST DATES 09/01/2020 – 09/30/2020
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
09/28/2020 N 120.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1354 2615 W F AVE 09/28/2020 N 120.00
LSTEHOUWER LARRY STEHOUWER 09/28/2020 2020-09-28.1 SWBA BOARD MEETING ATTENDANCE Q3-2020
542-371-72600 Board Member At Large Stipend 120.00
VENDOR TOTAL: 120.00
GL NUMBER DESCRIPTION AMOUNT
Paid
09/22/2020 N 1,064.51
KALAMAZOO MI, 49009-1332 / / 0.0000 N 0.00
1339 811 S DRAKE RD 09/17/2020 N 1,064.51
VISA MERCANTILE VISA 09/16/2020 2020-09-11.1 SWBA VISA BILL AUG 2020
542-371-75100 Vehicle Gas/Maintenance 222.00
542-371-95800 Education/Dues 295.42
542-371-97600 Capital Outlay 249.98
542-371-72800 Supplies 110.00
542-371-95700 Bank Service Charges 60.00
542-371-82700 IT Support/Website Host 127.11
1,064.51
VENDOR TOTAL: 1,064.51
GL NUMBER DESCRIPTION AMOUNT
Paid
09/08/2020 N 1,441.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1331 6395 TECHNOLOGY AVE STE A 09/08/2020 N 1,441.00
AUNALYTICS MIH MICHIGAN LLC DBA SECANT TECH 09/08/2020 29928834 SWBA CLOUD HOSTING SERVICES OCTOBER 2020
542-371-82700 IT Support/Website Host 1,441.00
VENDOR TOTAL: 1,441.00
SMBA 2020-10-22 Board Packet | Page 9 of 26
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
10/06/2020 08:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/9
User: kgibson
DB: Smba
POST DATES 09/01/2020 – 09/30/2020
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
09/08/2020 Y 1,150.00
COLDWATER MI, 49036 / / 0.0000 N 0.00
1335 426 SARAH LN 09/08/2020 N 1,150.00
TTHATCHER MP SERVICES LLC 09/08/2020 2020-09-08.1 SWBA MECHANICAL / PLUMBING INSPECTIONS
542-371-81200 Mechanical Inspector 700.00
542-371-81300 Plumbing Inspector 450.00
1,150.00
GL NUMBER DESCRIPTION AMOUNT
Paid
09/23/2020 Y 900.00
COLDWATER MI, 49036 / / 0.0000 N 0.00
1352 426 SARAH LN 09/23/2020 N 900.00
TTHATCHER MP SERVICES LLC 09/21/2020 2020-09-23.3 SWBA MECHANICAL / PLUMBING INSPECTIONS
542-371-81200 Mechanical Inspector 600.00
542-371-81300 Plumbing Inspector 300.00
900.00
VENDOR TOTAL: 2,050.00
GL NUMBER DESCRIPTION AMOUNT
Paid
09/27/2020 N 162.33
CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00
1342 PO BOX 633301 09/15/2020 N 162.33
OFFICE DEP OFFICE DEPOT 09/15/2020 122169384001 SWBA OFFICE SUPPLIES
542-371-72800 Supplies 162.33
VENDOR TOTAL: 162.33
SMBA 2020-10-22 Board Packet | Page 10 of 26
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
10/06/2020 08:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 7/9
User: kgibson
DB: Smba
POST DATES 09/01/2020 – 09/30/2020
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
09/14/2020 Y 250.00
VAN BUREN TWP MI, 48111-1677 / / 0.0000 N 0.00
1341 9593 REVERE DR 09/15/2020 N 250.00
REDMOND REDMOND ENGINEERING & DESIGN 09/15/2020 20-015 SWBA FS REVIEW PM20-05-0311 HOSPICE CARE 710542-371-81101 Plan Review 250.00
VENDOR TOTAL: 250.00
GL NUMBER DESCRIPTION AMOUNT
Paid
09/25/2020 N 93.62
CHICAGO IL, 60680-2815 / / 0.0000 N 0.00
1353 PO BOX 802815 09/21/2020 N 93.62
RICOH RICOH 09/21/2020 5060422896 SWBA COPIER
542-371-72801 Equipment/Maintenance 93.62
VENDOR TOTAL: 93.62
GL NUMBER DESCRIPTION AMOUNT
Paid
09/08/2020 N 125.00
KALAMAZOO MI, 49002 / / 0.0000 N 0.00
1333 246 E KILGORE 09/08/2020 N 125.00
SIEGFRIED SIEGFRIED CRANDALL P.C. 09/08/2020 103680 SWBA IT SERVICES SMBA01-W10 DROPPING RDP CON542-371-82700 IT Support/Website Host 125.00
GL NUMBER DESCRIPTION AMOUNT
Paid
09/08/2020 N 250.00
KALAMAZOO MI, 49002 / / 0.0000 N 0.00
1332 246 E KILGORE 09/08/2020 N 250.00
SIEGFRIED SIEGFRIED CRANDALL P.C. 09/08/2020 103751 SWBA ACCOUNTING SERVICES
542-371-82500 Accounting/Audit Fees 250.00
VENDOR TOTAL: 375.00
SMBA 2020-10-22 Board Packet | Page 11 of 26
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
10/06/2020 08:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 8/9
User: kgibson
DB: Smba
POST DATES 09/01/2020 – 09/30/2020
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
09/26/2020 N 411.51
KALAMAZOO MI, 49006 / / 0.0000 Y 0.00
1345 3929 RAVINE RD 09/17/2020 N 411.51
MISC SIGN IMPRESSIONS INC 09/17/2020 17103 SWBA DE-LETTER 2001 CHEVY S10 + LETTER 2021 542-371-75100 Vehicle Gas/Maintenance 411.51
VENDOR TOTAL: 411.51
GL NUMBER DESCRIPTION AMOUNT
Paid
10/01/2020 N 114.58
PHILADELPHIA PA, 19170 / / 0.0000 N 0.00
1343 PO BOX 7247 -0381 09/15/2020 N 114.58
SUN LIFE SUN LIFE FINANCIAL 09/15/2020 247757 SWBA LIFE INSURANCE OCT 2020
542-371-71602 Disability/Life Insurance 114.58
VENDOR TOTAL: 114.58
GL NUMBER DESCRIPTION AMOUNT
Paid
09/14/2020 N 381.17
CHICAGO IL, 60677-8000 / / 0.0000 N 0.00
1340 8020 SOLUTIONS CENTER 09/15/2020 N 381.17
TELNET TELNET WORLDWIDE 09/15/2020 202827 SWBA PHONE
542-371-85300 Telephone 381.17
VENDOR TOTAL: 381.17
GL NUMBER DESCRIPTION AMOUNT
Paid
09/28/2020 N 34.90
CHICAGO IL, 60680-9488 / / 0.0000 N 0.00
1357 P.O. BOX 809488 09/28/2020 N 34.90
UPS UPS 09/28/2020 000076R70Y390 SWBA SHIPPING FEES JSMBA20-05-0485 9132 W KL 542-371-72800 Supplies 34.90
VENDOR TOTAL: 34.90
SMBA 2020-10-22 Board Packet | Page 12 of 26
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
10/06/2020 08:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 9/9
User: kgibson
DB: Smba
POST DATES 09/01/2020 – 09/30/2020
BOTH JOURNALIZED AND UNJOURNALIZED
PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
09/08/2020 Y 750.00
MATTAWAN MI, 49071 / / 0.0000 N 0.00
1337 38159 24TH ST 09/08/2020 N 750.00
WWILCOX WILLIAM WILCOX 09/08/2020 2020-09-08.3 SWBA ELECTRICAL INSPECTIONS
542-371-81100 Electrical Inspector 750.00
GL NUMBER DESCRIPTION AMOUNT
Paid
09/23/2020 Y 1,750.00
MATTAWAN MI, 49071 / / 0.0000 N 0.00
1350 38159 24TH ST 09/23/2020 N 1,750.00
WWILCOX WILLIAM WILCOX 09/21/2020 2020-09-23.1 SWBA ELECTRICAL INSPECTIONS
542-371-81100 Electrical Inspector 1,750.00
VENDOR TOTAL: 2,500.00
TOTAL – ALL VENDORS: 20,443.77
SMBA 2020-10-22 Board Packet | Page 13 of 26
SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT
Reporting Month: September 2020 Prepared By: Kyle Gibson
Building Electrical Mechanical Plumbing Totals
Oshtemo 84 41 50 46 221
Revenue $64,541.00 $5,540.00 $5,711.00 $8,330.00 $84,122.00
YTD Oshtemo 389 246 320 250 1205
YTD Revenue $177,895.50 $51,812.00 $50,662.55 $36,618.00 $316,988.05
Cooper 34 11 22 6 73
Revenue $10.00 $784.00 $1,405.00 $3,291.00 $882.00
YTD Cooper 150 85 113 42 390
YTD Revenue $44,260.00 $16,441.00 $16,322.00 $8,067.00 $85,090.00
Total Permits 118 52 72 52 294
Total Revenue $64,551.00 $6,324.00 $7,116.00 $11,621.00 $85,004.00
YTD Total Permits 539 331 433 292 1595
YTD Total Revenue $222,155.50 $68,253.00 $66,984.55 $44,685.00 $402,078.05
Building Electrical Mechanical Plumbing Totals
Oshtemo Inpsections 118 51 43 54 266
Cooper Inspections 46 16 18 8 88
YTD Oshtemo Inspections 976 443 405 441 2265
YTD Cooper Inspections 318 151 137 95 701
Total Inspections 164 67 61 62 354
YTD Total Inspections 1294 594 542 536 2966
Permit Revenue
Inspections
0
200
400
600
800
1000
1200
$0.00
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
2020 Revenue by Month 2019 Revenue by Month
2020 Inspections by Month 2019 Inspections by Month
Printed 10/6/2020 at 7:58 AM
I:\SMBA Board Packets\00 TEMPLATES\Revenue & Inspections Report
SMBA 2020-10-22 Board Packet | Page 14 of 26
SOUTHWEST MICHIGAN BUILDING AUTHORITY BANK BALANCE REPORT
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2018 $355,097.18 $316,827.94 $292,711.45 $312,627.13 $305,033.67 $317,144.90 $313,084.42 $328,952.71 $328,034.45 $339,176.51 $368,209.64 $355,724.53
2019 $309,114.20 $300,098.15 $303,811.00 $246,716.30 $247,770.31 $279,624.65 $315,434.78 $341,724.68 $362,110.12 $442,134.66 $330,290.83 $384,052.26
2020 $363,688.08 $374,395.69 $367,084.01 $364,749.52 $366,304.26 $376,755.31 $410,190.86 $363,684.45 $454,864.86
$0.00
$50,000.00
$100,000.00
$150,000.00
$200,000.00
$250,000.00
$300,000.00
$350,000.00
$400,000.00
$450,000.00
$500,000.00
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Bank Account Balance by Month
2018 2019 2020
Printed 10/6/2020 at 7:58 AM
I:\SMBA Board Packets\00 TEMPLATES\Revenue & Inspections Report
SMBA 2020-10-22 Board Packet | Page 15 of 26
Southwest Michigan Building Authority
7275 West Main Street
Kalamazoo MI 49009
269-585-4150
www.swmiba.org
MEMORANDUM
To: SMBA Board
From: Office Manager Kyle Gibson
Date: 10/13/2020
Re: Aunalytics O365 Migration Proposal
Aunalytics has provided SMBA with a proposal in the amount of $1,140.00 in one-time fees, and $12.00 in
recurring monthly fees. This proposal is for the migration from hosted Exchange (email) to the Office 365
platform. The change comes at the request of Microsoft, who is encouraging managed service providers (such
as Aunalytics) to move away from using hosted exchange. Our account representative, Jeff Ray, apologizes
for the fact that the fees were not included as a part of our renewal with them as intended.
One-time fees aside, there should be an overall reduction in monthly fees after this change is implemented. It
is my recommendation to the board that we accept the proposal as presented.
SMBA 2020-10-22 Board Packet | Page 16 of 26
PCR- Office 365 Exchange Online and Migration
PREPARED FOR:
Southwest Michigan Building Authority
We have prepared a quote for you
PREPARED BY:
Aunalytics – Kalamazoo
Quote # KZ007157
Version 1
Kyle Gibson
kjgibson@swmiba.org
Jeff Ray
jeff.ray@aunalytics.com
SMBA 2020-10-22 Board Packet | Page 17 of 26
6395 Technology Avenue
Kalamazoo, MI 49009
(269) 375-8996
Statement of Work
Overview
Project Change Request – Office 365 Exchange Online and Migration
Scope
PREP-
• Review the project.
• Planned Office 365 licensing includes: Exchange Online with ATP.
• Additional Services include; Veeam Cloud Backup of Email Data.
• No Office licensing included at present moment
• Review current BusinessCloud Exchange email server (approximately 6 mailboxes).
• Note: Full migration from Hosted Exchange multi-tenant environment.
• Review current Active Directory and associated user count.
• Review/discuss any use of PST/archive email files.
• Note: migration of PST data is not included in this project.
• If PSE files are present, client to migrate this data and/or a change order will be required.
• Plan for migration of the client server infrastructure to Office 365, including the following areas;
• Exchange migration to Exchange Online.
• Email defender migration to ATP.
• Obtain a list of users/accounts.
• Discuss/review current DNS configuration.
• Align AD/Mailbox user count with Office 365 users.
• Determine any associated project risks.
• Develop a detailed project timeline.
DEPLOY-
• Deploy Office 365 AD Sync into the existing client Active Directory environment (BusinessCloud Server TBD).
• Setup ancillary DNS records for Office 365 and update internal client DNS Servers (if required).
• Configure mailboxes in Office 365 accounts (for all named users).
• (obtaining proper default SMTP addresses configured and shared mailbox permissions set).
• lPerform full migration of mailboxes to Office 365 Exchange Online.
• Note: Full migration from Hosted Exchange multi-tenant environment.
• Work with the client to update DNS to point email at Office 365 on actual cut-over date.
• Work with the client to verify initial data sync for associated workstations.
• Help with any initial migration issues.
• Note: Client to facilitate any endpoint/SmartPhone changes, if needed.
CLEANUP/DOCUMENT-
• Help with open migration issues.
• Document the project.
• Update the network diagram.
• Review the project with the client.
Page: 2 of 4
SMBA 2020-10-22 Board Packet | Page 18 of 26
6395 Technology Avenue
Kalamazoo, MI 49009
(269) 375-8996
Technical / Project Approach
Experienced Aunalytics staff will be utilized for this initiative including; Project Manager and Supporting Engineers. Oversight for
technical quality and functionality of all configured service features will be provided by Operations Management. All assigned staff
have requisite experience to support the project Scope.
All equipment configuration changes and replacements will require a maintenance window. These will be scheduled with the Client
at their convenience.
Aunalytics utilizes Autotask software for project management. The Client will be provided an account and portal for this software. If
the scope warrants a Project Manager,the project phases and tasks will be built using this software. The Client will have the
capability to view the project and its status. Regular project management meetings will be held to track the progress of the project.
The frequency of these meetings can be adjusted per the Client’s request.
Timeline for Execution
The timeline for this installation will be coordinated between the Aunalytics Delivery Team and the Client.
Description Recurring Qty Ext. Recurring
Microsoft O365
CSP: Office 365 Advanced Threat Protection (Plan 1) $2.00 6 $12.00
Monthly Subtotal: $12.00
Description Price Qty Ext. Price
AU Professional Services
Professional Services (Fixed Fee) $1,140.00 1 $1,140.00
Subtotal: $1,140.00
Page: 3 of 4
SMBA 2020-10-22 Board Packet | Page 19 of 26
6395 Technology Avenue
Kalamazoo, MI 49009
(269) 375-8996
Version: 1
Delivery Date: 09/30/2020
Expiration Date: 10/30/2020
Quote #: KZ007157
Prepared by: Prepared for: Quote Information:
Aunalytics – Kalamazoo
Jeff Ray
2694888081
jeff.ray@aunalytics.com
Southwest Michigan Building
Authority
7275 West Main St
Kalamazoo, MI 49009
Kyle Gibson
(269) 375-4260
kjgibson@swmiba.org
PCR- Office 365 Exchange Online and Migration
Quote Summary Amount
AU Professional Services $1,140.00
Total: $1,140.00
Monthly Expenses Summary Amount
Microsoft O365 $12.00
Monthly Total: $12.00
A deposit of up to fifty percent (50%) of the total order value may be due from the CLIENT prior to Aunalytics processing the
order. If a deposit is required, it will be identified in this proposal. The deposit will be applied to the initial invoice and the
balance will be due from the client within the terms on the invoice.
Taxes, shipping, handling and other fees may apply. We reserve the right to invoice all orders arising from actual pricing or other
errors.
Aunalytics – Kalamazoo
Signature:
Name: Kyle Gibson
Date:
Signature:
Name: Jeff Ray
Title:
Account Executive- Cloud and Managed
Services
Date: 09/30/2020
Southwest Michigan Building Authority
Page: 4 of 4
SMBA 2020-10-22 Board Packet | Page 20 of 26
x Amendment
x Adjustment
GL # Description Type Current Budget YTD Balance Amended
Budget
Amendment
Amount
542-000-99999 Carryover Assets / COH $ 65,160.00 $ – $ (65,160.00)
542-001-47500 Miscellaneous Revenue $ – $ 2,075.37 $ 2,100.00 $ 2,100.00
542-001-61400 Bond Forfeiture Revenue $ – $ 1,000.00 $ 1,000.00 $ 1,000.00
542-001-61600 Building Permits Revenue $ 200,000.00 $ 238,257.00 $ 250,000.00 $ 50,000.00
542-001-61615 Plan Review Revenue $ 6,000.00 $ 25,691.70 $ 28,000.00 $ 22,000.00
542-001-61700 Electrical Permits Revenue $ 50,000.00 $ 73,956.00 $ 85,000.00 $ 35,000.00
542-001-61800 Mechanical Permits Revenue $ 80,000.00 $ 72,157.05 $ 85,000.00 $ 5,000.00
542-001-61900 Plumbing Permits Revenue $ 50,000.00 $ 45,945.00 $ 55,000.00 $ 5,000.00
542-371-71600 Health Insurance Expenditure $ 36,000.00 $ 30,537.72 $ 42,000.00 $ 6,000.00
542-371-72200 Pension Plan Expenditure $ 11,600.00 $ 10,690.39 $ 13,000.00 $ 1,400.00
542-371-73000 Postage/Shipping Expenditure $ – $ 470.69 $ 500.00 $ 500.00
542-371-75100 Vehicle Gas/Maintenance Expenditure $ 5,000.00 $ 4,660.66 $ 5,500.00 $ 500.00
542-371-81100 Electrical Inspector Expenditure $ 30,000.00 $ 30,425.00 $ 38,500.00 $ 8,500.00
542-371-81101 Plan Review Expenditure $ 6,000.00 $ 24,799.45 $ 26,000.00 $ 20,000.00
542-371-81200 Mechanical Inspector Expenditure $ 25,000.00 $ 27,250.00 $ 34,200.00 $ 9,200.00
542-371-82700 IT Support/Website Host Expenditure $ 20,000.00 $ 16,441.70 $ 22,600.00 $ 2,600.00
542-371-85300 Telephone Expenditure $ 5,000.00 $ 4,285.02 $ 5,200.00 $ 200.00
542-371-92500 Facility Rent Expenditure $ 20,000.00 $ 20,000.00 $ 20,250.00 $ 250.00
542-371-95600 Interest/Penalty IRS/State WithholExpenditure $ – $ 60.00 $ 60.00 $ 60.00
542-371-97600 Capital Outlay Expenditure $ 1,350.00 $ 2,215.54 $ 3,560.00 $ 2,210.00
542-371-97700 Capital Outlay-Vehicle Expenditure $ 32,000.00 $ 32,420.85 $ 32,500.00 $ 500.00
GL # Description Type
542-371-73000 Postage/Shipping Expenditure
542-371-72800 Supplies Expenditure
Budget Amendment Request
Budget Adjustment Request
As requested by the board at the September 24th regular meeting.
To align actual revenues with over budget accounts and provide for additional expected revenue.
To align actual expenses with over budget accounts and provide for additional expected expenditures.
To move postage/shipping expenses from the supplies line to a newly created account for such expenses.
Revenues ( $54,940.00 )
Expenditures ( $51,920.00 )
DR Amount CR Amount
$ 470.69
$ 470.69
Totals $ 470.69 $ 470.69
Describe Reason for Request:
10/14/2020
Budget Amendment / Adjustment Request Form
Southwest Michigan Building Authority
Request Type: Requested By:
Kyle Gibson, Office Manager
I:\SMBA Board Packets\2020-10-22 IN PROGRESS\Originals\Q3 2020 Budget Amendments 1 of 1
SMBA 2020-10-22 Board Packet | Page 21 of 26
10/13/2020 REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY
PERIOD ENDING 10/31/2020
% Fiscal Year Completed: 83.33
ACTIVITY FOR
2020 YTD BALANCE MONTH AVAILABLE % BDGT
GL NUMBER DESCRIPTION AMENDED BUDGET 10/31/2020 10/31/2020 BALANCE USED
Fund 542 – BUILDING AUTHORITY
Revenues
Dept 000 – ASSETS & LIABILITIES/CASH ON HAND
542-000-99999 Carryover 65,160.00 0.00 0.00 65,160.00 0.00
Total Dept 000 – ASSETS & LIABILITIES/CASH ON HAND 65,160.00 0.00 0.00 65,160.00 0.00
Dept 001 – REVENUE
542-001-47500 Miscellaneous 0.00 2,075.37 2,006.75 (2,075.37) 100.00
542-001-61100 Bldg Services to Others 0.00 0.00 0.00 0.00 0.00
542-001-61400 Bond Forfeiture 0.00 1,000.00 1,000.00 (1,000.00) 100.00
542-001-61600 Building Permits 200,000.00 238,257.00 9,908.00 (38,257.00) 119.13
542-001-61615 Plan Review 6,000.00 25,691.70 225.00 (19,691.70) 428.20
542-001-61700 Electrical Permits 50,000.00 73,956.00 5,232.00 (23,956.00) 147.91
542-001-61800 Mechanical Permits 80,000.00 72,157.05 3,094.50 7,842.95 90.20
542-001-61900 Plumbing Permits 50,000.00 45,945.00 1,708.00 4,055.00 91.89
542-001-66400 Interest on Investments 1,000.00 478.63 0.00 521.37 47.86
Total Dept 001 – REVENUE 387,000.00 459,560.75 23,174.25 (72,560.75) 118.75
TOTAL REVENUES 452,160.00 459,560.75 23,174.25 (7,400.75) 101.64
Expenditures
Dept 371 – BLDG AUTHORITY
542-371-66401 Permit Refunds 0.00 0.00 0.00 0.00 0.00
542-371-70200 Salaries 145,000.00 109,721.83 6,013.83 35,278.17 75.67
542-371-70300 Building Board of Appeals 300.00 0.00 0.00 300.00 0.00
542-371-70400 In Lieu of Insurance 810.00 270.00 45.00 540.00 33.33
542-371-71500 Payroll Taxes – FICA 11,600.00 8,228.73 454.66 3,371.27 70.94
542-371-71600 Health Insurance 36,000.00 30,537.72 0.00 5,462.28 84.83
542-371-71602 Disability/Life Insurance 1,650.00 1,149.55 0.00 500.45 69.67
542-371-71603 Work Comp Insurance 2,500.00 538.50 0.00 1,961.50 21.54
542-371-71700 HSA 4,275.00 4,272.00 0.00 3.00 99.93
542-371-72200 Pension Plan 11,600.00 10,690.39 973.80 909.61 92.16
542-371-72500 Clothing Allowance 500.00 0.00 0.00 500.00 0.00
542-371-72600 Board Member At Large Stipend 450.00 270.00 0.00 180.00 60.00
542-371-72700 Miscellaneous 500.00 0.00 0.00 500.00 0.00
542-371-72800 Supplies 3,500.00 3,085.24 133.35 414.76 88.15
SMBA 2020-10-22 Board Packet | Page 22 of 26
542-371-72801 Equipment/Maintenance 1,450.00 641.85 0.00 808.15 44.27
542-371-73000 Postage/Shipping 0.00 0.00 0.00 0.00 0.00
542-371-75100 Vehicle Gas/Maintenance 5,000.00 4,660.66 102.00 339.34 93.21
542-371-75101 General Insurance 6,400.00 1,729.50 0.00 4,670.50 27.02
542-371-81100 Electrical Inspector 30,000.00 30,425.00 1,600.00 (425.00) 101.42
542-371-81101 Plan Review 6,000.00 24,799.45 210.00 (18,799.45) 413.32
542-371-81200 Mechanical Inspector 25,000.00 27,250.00 1,650.00 (2,250.00) 109.00
542-371-81300 Plumbing Inspector 41,000.00 27,485.00 1,950.00 13,515.00 67.04
542-371-81400 Building Inspector 10,000.00 6,650.00 0.00 3,350.00 66.50
542-371-82400 Consultants 0.00 0.00 0.00 0.00 0.00
542-371-82500 Accounting/Audit Fees 13,000.00 10,189.75 175.00 2,810.25 78.38
542-371-82600 Legal Fees 10,000.00 2,730.00 0.00 7,270.00 27.30
542-371-82700 IT Support/Website Host 20,000.00 16,441.70 1,577.23 3,558.30 82.21
542-371-85300 Telephone 5,000.00 4,285.02 50.00 714.98 85.70
542-371-87000 Mileage 1,500.00 454.54 0.00 1,045.46 30.30
542-371-92500 Facility Rent 20,000.00 20,250.00 250.00 (250.00) 101.25
542-371-95600 Interest/Penalty IRS/State Withholdings 0.00 60.00 0.00 (60.00) 100.00
542-371-95700 Bank Service Charges 500.00 339.65 0.00 160.35 67.93
542-371-95800 Education/Dues 4,000.00 2,207.25 636.83 1,792.75 55.18
542-371-96300 Contingency 1,275.00 0.00 0.00 1,275.00 0.00
542-371-96800 Depreciation Expense 0.00 0.00 0.00 0.00 0.00
542-371-97600 Capital Outlay 1,350.00 2,215.54 567.78 (865.54) 164.11
542-371-97700 Capital Outlay-Vehicle 32,000.00 32,420.85 0.00 (420.85) 101.32
Total Dept 371 – BLDG AUTHORITY 452,160.00 383,999.72 16,389.48 68,160.28 84.93
TOTAL EXPENDITURES 452,160.00 383,999.72 16,389.48 68,160.28 84.93
Fund 542 – BUILDING AUTHORITY:
TOTAL REVENUES 452,160.00 459,560.75 23,174.25 (7,400.75) 101.64
TOTAL EXPENDITURES 452,160.00 383,999.72 16,389.48 68,160.28 84.93
NET OF REVENUES & EXPENDITURES 0.00 75,561.03 6,784.77 (75,561.03) 100.00
TOTAL REVENUES – ALL FUNDS 452,160.00 459,560.75 23,174.25 (7,400.75) 101.64
TOTAL EXPENDITURES – ALL FUNDS 452,160.00 383,999.72 16,389.48 68,160.28 84.93
NET OF REVENUES & EXPENDITURES 0.00 75,561.03 6,784.77 (75,561.03) 100.00
SMBA 2020-10-22 Board Packet | Page 23 of 26
MEMORANDUM
To: SMBA Board, Kyle Gi n, El Oropeza
Fnorr: James W. Po
DlrE: September 25, 2020
SusJrcr: Change to the Intergovernmental Agrcement to Address Changes in
Software Licensing
I have attached hereto a copy of a letter I wrote to Michael Homier in November of
2019. He never responded so I believe he has no objections. Also attached is the
Amendment to our Interlocal Agreement drafted in 2019 which calls for the change in
licensing as discussed last year and more recently at your September 24ft Board meeting. I
believe the delay in implementation was due to the lack of response from Mr. Homier.
I would suggest you place this on your agenda for the next Board meeting for a
recommendation from the SMBA Board to the Cooper and Oshtemo township boards for
an Amendment to the Interlocal State Construction Code Enforcement and Administration
Agreement.
JWP/y
att
SMBA 2020-10-22 Board Packet | Page 24 of 26
t,. rll t/, TowNsHrpArroRNEy’sOFRcE
– \\) ,-t’L/./ 727S\rvEsrMAtN STREET -\v .:t crRtea. t.o<Lrr:d,htp KAUMAZOO, Ml 4go0g-g334
)os,p-f,errzo rflrror, ru Fm: 26e-37$7 1 Bo
–ln\il\
iposhtwp@oshtemo.oro
November 5, 2019
A couple of months ago the SMBA stafi approached the Board with a proposal lo
change the cunent licensing struc{ure for softivare. Both townships were obtaining a
license and support conhact for the building department.net softiivare, thereby requiring
two licenses through BS&A Softivare. This costs Oshtemo approximately S1,g00 a year,
and costs Cooper $1,280 a year, for a total of 93,080. The proposal was to have SMBA
purchase the license and support contract, which was about the same cost, however,
for ease and convenience of dealing wilh BS&A and storing data, they thought this was
a superior approach.
Vvrth SMBA owning the license, storing all of the respective township's data, staff
thought it important that the interlocal govemmental agreement be amended to reflect
lhis change in procedure. I have attrached hereto a proposed Amendment to the
lnterlocal state construction code Enforc€ment and Administrative Agreement. please
review the same and let me know if the Amendment is acceptable or what revised
version of this would be acceptable to you and your clienl. once finalized, lwill submit
the Amendment to the Board for formal approval. I look fonvard to hearing from you.
Very truly yours,
Mr. Michael D. Homier
Foster Swift Collins & Smith, PC
1700 E. Behline, NE
Grand Rapids, Ml 4552U7044
Dear Mr. Homier:
JWP/KKb
Attachment
c: Dusty Farmer
Carol Dehaan
Deb Everett
Re: Proposed Changes in Cunent Sofirrare Licensing
James W Porter
Township Attomey
SMBA 2020-10-22 Board Packet | Page 25 of 26
AMENDMENT TO THE INTERLOCAL STATE CONSTRUCTION CODE
ENFORCEMENT AI\D ADMINISTRATryE AGREEMEI{T
Section 3 (15)
To license, operate and maintain software necessary to meet the operation and informational
storage needs of SMBA and is participating local units. All stored data will be made available to
the participating local units as necessary to complete all other municipal functions. All data
stored shall remain the property ofthe participating local unit on whose behalf it was created.
Should SMBA dissolve as provided for in Section 5.e., SMBA would bear the cost of sripping
the data fiom is database and renrning the data to the respective local units. Should a
participating local unit withdraw from SMBA as provided for in 5.d., the withdrawing local unit
would bear the cost of stripping its data from the database and retuming it to the withdmwing
local unit
DRAFT
SMBA 2020-10-22 Board Packet | Page 26 of 26
