SMBA Regular Board Meeting

October 22, 2020 |  8:30 AM |  Via Zoom
1 Southwest Michigan Building Authority October 22, 2020 The SMBA regular meeting was held via Zoom. Chair Dusty Farmer called the meeting to order at 8:31 a.m. Present: Dusty Farmer, Board Chair, Oshtemo Representative Grant Taylor, Oshtemo Representative Jeff Sorensen, Cooper Representative Larry Stehouwer, Citizen at Large Representative Carol DeHaan, Cooper Representative Also present were Building Official Garrett Reitenour, Attorney Jim Porter, Administrative Assistant El Oropeza, and Board Secretary Kyle Gibson. Citizen Comments on Non-Agenda Items No public comment was provided. Consent Agenda Meeting Minutes – August 27, 2020 Regular Meeting August 2020 Receipts and Disbursements Report August 2020 Permits / Inspections Report A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the consent agenda as presented. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Grant Taylor, Carol DeHaan The motion was carried 5-0. Aunalytics 0365 Migration Proposal Office Manager Kyle Gibson presented a proposal to the board from Aunalytics for the migration from hosted exchange for email to the Office 365 platform. A motion was made by Grant Taylor and supported by Jeff Sorensen to approve the proposal as presented. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Grant Taylor, Carol DeHaan The motion was carried 5-0. Q3 2020 Budget Amendments & Adjustments Office Manager Kyle Gibson presented a series of budget amendments and adjustments to account for over budget expenses and expected additional revenue. A motion was made by Jeff Sorensen and supported by Carol DeHaan to approve the request as presented. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Grant Taylor, Carol DeHaan The motion was carried 5-0. 2 Update on Interlocal Amendment re: BS&A Data Ownership Attorney Jim Porter shared a memo which stated that the proposed amendment to the Interlocal Governmental Agreement from last year had been approved by the Cooper Township board, and that the amendment would be presented at the next Oshtemo Township board meeting. No board action was taken. Update on 2021 Budget Approval by Member Jurisdictions Carol DeHaan and Jeff Sorensen shared a Cooper Township board member’s question regarding health care expenses and the SMBA fund balance; the budget was approved by the Cooper Township board as presented. Chair Farmer shared that the Oshtemo Township board had also approved the 2021 budget as presented. No board action was taken. Board Chair’s Report Chair Farmer had nothing to report. No board action was taken. Other Business Jeff Sorensen made a comment regarding the possibility of SMBA taking on code enforcement responsibilities. Board discussion continued with a suggestion of a job-sharing situation between Oshtemo and Cooper rather than adding a SMBA employee for the function. Chair Farmer recommended that the township supervisors meet on the subject. Larry Stehouwer requested an update on the level of work SMBA is experiencing. Garrett Reitenour shared that application volume was slightly down and inspections have remained steady, which is normal for this time of year. No board action was taken. Chair Farmer Adjourned the meeting at 8:52 a.m. Next Regular Meeting – December 10th – 8:30 a.m.
Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Regular Board Meeting October 22, 2020 8:30 AM Via Zoom Meeting Link: Click Here Meeting ID: 949 6317 6726 Call-in Number: +1 312 626 6799 US (Chicago) Citizen Comments should be submitted in writing via email to kjgibson@swmiba.org by the close of business the day before the meeting date listed above, and will be read aloud during that portion of the meeting. The public is welcome to join, but we ask that you remain muted except during the public comment session. Agenda 1. Call to Order 2. Citizen Comments on Non-Agenda Items a. Reading of Public Comment – Kyle Gibson 3. Consent Agenda a. Meeting Minutes – September 24, 2020 Regular Meeting b. Meeting Minutes – September 28, 2020 Special Meeting c. September 2020 Receipts and Disbursements Report d. September 2020 Permits / Inspections Report 4. Aunalytics O365 Migration Proposal 5. Q3 2020 Budget Amendments & Adjustments 6. Update on Interlocal Amendment re: BS&A Data Ownership 7. Update on 2021 Budget Approval by Member Jurisdictions 8. Board Chair’s Report 9. Other Business 10.Adjournment SMBA 2020-10-22 Board Packet | Page 1 of 26 1 Southwest Michigan Building Authority September 24, 2020 The SMBA regular meeting was held via Zoom. Chair Dusty Farmer called the meeting to order at 8:32 a.m. Present: Dusty Farmer, Board Chair, Oshtemo Representative Grant Taylor, Oshtemo Representative Jeff Sorensen, Cooper Representative Larry Stehouwer, Citizen at Large Representative Also present were Building Official Garrett Reitenour, SMBA Attorney Jim Porter, Administrative Assistant El Oropeza, and Office Manager Kyle Gibson. Absent: Carol DeHaan, Cooper Representative Citizen Comments on Non-Agenda Items No public comment was provided. Consent Agenda Meeting Minutes – August 27, 2020 Regular Meeting August 2020 Receipts and Disbursements Report August 2020 Permits / Inspections Report A motion was made by Jeff Sorensen and supported by Grant Taylor to approve the consent agenda as presented. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Grant Taylor No: None Abstain: None Absent: Carol DeHaan The motion was carried 4-0, with 1 absent. Board Consideration of 2021 Requested Budget A requested budget for the 2021 fiscal year was before the board. Specific attention was drawn to an increase in the Aunalytics contract. A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the increase and authorize the office manager to sign the proposal. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Grant Taylor No: None Abstain: None Absent: Carol DeHaan The motion was carried 4-0, with 1 absent. SMBA 2020-10-22 Board Packet | Page 2 of 26 2 Board discussion continued with consideration of a July 2019 board decision to amend the interlocal government agreement and authorize SMBA to take on the BS&A Building Department .NET support contract from the member jurisdictions. Chair Farmer requested clarification from Attorney Porter as to whether the approved amendment had been made. Chair Farmer requested that a template letter be sent to the township supervisors to in turn be sent to BS&A requesting the change in licensing. Further board discussion continued with consideration of a draft capital improvement plan. No board action was taken. Board Consideration of Salary Recommendations As requested at the August regular meeting, Office manager Gibson presented salary recommendations to the board. Given the desire to align raises with the fiscal year, a small increase was requested effective October 1st, with a larger request expected at the regular December meeting. A motion was made by Jeff Sorensen and supported by Grant Taylor to approve the recommendations as presented, and to approve the back-pay request for the office manager. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Grant Taylor No: None Abstain: None Absent: Carol DeHaan The motion was carried 4-0, with 1 absent. Board Consideration of Office Manager Transition Plan Office manager Gibson presented a memo regarding the transition of the office manager position. Deb Everett expressed via memo her desire to retire from SMBA on Friday, 9/25. No board action was taken. Board Chair’s Report Chair Farmer had nothing to report. No board action was taken. Other Business Office manager Gibson shared that to date, no bids have been received for the Chevy S10 truck. Mr. Gibson shared that the vehicle would no longer start. Board consensus was to wait until the end of the bidding period, at which point authority would be granted to staff regarding adjustments to the terms of sale if required. No board action was taken. Chair Farmer Adjourned the meeting at 9:24 a.m. Next Regular Meeting – October 22nd – 8:30 a.m. SMBA 2020-10-22 Board Packet | Page 3 of 26 1 Southwest Michigan Building Authority September 28, 2020 The SMBA regular meeting was held via Zoom. Chair Dusty Farmer called the meeting to order at 8:30 a.m. Present: Dusty Farmer, Board Chair, Oshtemo Representative Grant Taylor, Oshtemo Representative Jeff Sorensen, Cooper Representative Larry Stehouwer, Citizen at Large Representative Carol DeHaan, Treasurer, Cooper Representative Also present was Office Manager Kyle Gibson. Citizen Comments on Non-Agenda Items No public comment was provided. 2021 Requested Budget A requested budget for the 2021 fiscal year was before the board. A motion was made by Larry Stehouwer and supported by Jeff Sorensen to approve the 2021 requested budget and the 2020 to 2025 capital improvement plan as presented. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Grant Taylor, Carol DeHaan The motion was carried 5-0. 2021 Facility Rent Increase A notice from Oshtemo Township regarding an increase in rent was before the board, along with a note that the township had increased 2020 rent by $1,000. SMBA was only invoiced for the regular amount at the beginning of the year. Board consensus was to only pay $250 of the requested $1,000 for the last quarter of 2020. A motion was made by Larry Stehouwer and supported by Jeff Sorensen to issue a payment for $250 once an invoice is received from the township. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Grant Taylor, Carol DeHaan The motion was carried 5-0. Other Business No other business was presented. Chair Farmer Adjourned the meeting at 8:42 a.m. Next Regular Meeting – October 22nd – 8:30 a.m. SMBA 2020-10-22 Board Packet | Page 4 of 26 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/06/2020 08:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/9 User: kgibson DB: Smba POST DATES 09/01/2020 – 09/30/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 09/28/2020 Y 1,000.00 CASSOPOLIS MI, 49031 / / 0.0000 N 0.00 1356 21670 SHIAWASSEE 09/28/2020 N 1,000.00 ADAHLGREN ADAM J DAHLGREN 09/28/2020 2020-09-28.2 SWBA BUILDING INSPECTIONS 9/22 + 9/23 542-371-81400 Building Inspector 1,000.00 VENDOR TOTAL: 1,000.00 GL NUMBER DESCRIPTION AMOUNT Paid 09/28/2020 N 3,535.01 DETROIT MI, 48267 / / 0.0000 N 0.00 1355 PO BOX 674416 09/28/2020 N 3,535.01 BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 09/28/2020 007043238 SWBA HEALTH INSURANCE OCT 2020 542-371-71600 Health Insurance 3,535.01 VENDOR TOTAL: 3,535.01 GL NUMBER DESCRIPTION AMOUNT Paid 09/28/2020 N 1,340.00 MATTAWAN MI, 49071 / / 0.0000 Y 0.00 1358 52160 N MAIN ST 09/28/2020 N 1,340.00 MISC BRUCE’S TRUCK AND AUTO 09/28/2020 1167 SWBA 2021 COLORADO TRUCK RHINO LINER 542-371-97700 Capital Outlay-Vehicle 1,340.00 VENDOR TOTAL: 1,340.00 SMBA 2020-10-22 Board Packet | Page 5 of 26 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/06/2020 08:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/9 User: kgibson DB: Smba POST DATES 09/01/2020 – 09/30/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 09/18/2020 N 80.00 Flint MI, 48504 09/18/2020 0.0000 N 0.00 1346 3431 N JENNINGS RD 09/18/2020 N 0.00 MISC Capitol Supply & Service 09/18/2020 00030844 SWBA BD Payment Refund 542-001-61800 27. Air Conditioning 30.00 542-001-61800 38. Inspection – Final 50.00 80.00 GL NUMBER DESCRIPTION AMOUNT Paid 09/18/2020 N 46.00 Flint MI, 48504 09/18/2020 0.0000 N 0.00 1347 3431 N JENNINGS RD 09/18/2020 N 0.00 MISC Capitol Supply & Service 09/18/2020 00030845 SWBA BD Payment Refund 542-001-61700 02. Air Conditioner 6.00 542-001-61700 29. Inspection – Final 40.00 46.00 GL NUMBER DESCRIPTION AMOUNT Paid 09/18/2020 N 10.00 Flint MI, 48504 09/18/2020 0.0000 N 0.00 1348 3431 N JENNINGS RD 09/18/2020 N 0.00 MISC Capitol Supply & Service 09/18/2020 00030846 SWBA BD Payment Refund 542-001-61700 29. Inspection – Final 10.00 VENDOR TOTAL: 136.00 SMBA 2020-10-22 Board Packet | Page 6 of 26 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/06/2020 08:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/9 User: kgibson DB: Smba POST DATES 09/01/2020 – 09/30/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 10/01/2020 N 2,268.00 KANSAS CITY MO, 64121-9225 / / 0.0000 N 0.00 1344 PO BOX 219255 09/15/2020 N 2,268.00 EMC EMC INSURANCE 09/15/2020 E-07531566 SWBA SMBA INSURANCE 542-371-75101 General Insurance 1,729.50 542-371-71603 Work Comp Insurance 538.50 2,268.00 VENDOR TOTAL: 2,268.00 GL NUMBER DESCRIPTION AMOUNT Paid 09/21/2020 N 73.78 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1349 35063 23RD ST 09/21/2020 N 73.78 REITENOURG GARRETT REITENOUR 09/21/2020 2020-09-21.1 SWBA SEP 2020 PHONE REIMBURSEMENT + MILEAGE 542-371-85300 Telephone 50.00 542-371-87000 Mileage 23.78 73.78 GL NUMBER DESCRIPTION AMOUNT Paid 09/30/2020 N 348.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1359 35063 23RD ST 09/30/2020 N 348.00 REITENOURG GARRETT REITENOUR 09/30/2020 2020-09-30.1 SWBA REIMBURSEMENT FOR MILEAGE 542-371-87000 Mileage 348.00 VENDOR TOTAL: 421.78 SMBA 2020-10-22 Board Packet | Page 7 of 26 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/06/2020 08:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/9 User: kgibson DB: Smba POST DATES 09/01/2020 – 09/30/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 09/08/2020 Y 800.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1336 6323 WINDDRIFT AVE 09/08/2020 N 800.00 GHECKMAN GARYAIRE, LLC 09/08/2020 2020-08-09.2 SWBA PLUMBING / MECHANICAL INSPECTIONS 542-371-81300 Plumbing Inspector 350.00 542-371-81200 Mechanical Inspector 450.00 800.00 GL NUMBER DESCRIPTION AMOUNT Paid 09/23/2020 Y 1,900.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1351 6323 WINDDRIFT AVE 09/23/2020 N 1,900.00 GHECKMAN GARYAIRE, LLC 09/21/2020 2020-09-23.2 SWBA PLUMBING / MECHANICAL INSPECTIONS 542-371-81300 Plumbing Inspector 1,100.00 542-371-81200 Mechanical Inspector 750.00 542-371-81100 Electrical Inspector 50.00 1,900.00 VENDOR TOTAL: 2,700.00 GL NUMBER DESCRIPTION AMOUNT Paid 09/08/2020 N 44.36 KALAMAZOO MI, 49001 / / 0.0000 N 0.00 1334 2650 MILLCORK ST SUITE A 09/08/2020 N 44.36 INTEGRITY INTEGRITY BUSINESS SOLUTIONS 09/08/2020 2114053-0 SWBA OFFICE SUPPLIES / GREEN STICKER PAPER 542-371-72800 Supplies 44.36 VENDOR TOTAL: 44.36 SMBA 2020-10-22 Board Packet | Page 8 of 26 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/06/2020 08:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/9 User: kgibson DB: Smba POST DATES 09/01/2020 – 09/30/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 09/28/2020 N 120.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1354 2615 W F AVE 09/28/2020 N 120.00 LSTEHOUWER LARRY STEHOUWER 09/28/2020 2020-09-28.1 SWBA BOARD MEETING ATTENDANCE Q3-2020 542-371-72600 Board Member At Large Stipend 120.00 VENDOR TOTAL: 120.00 GL NUMBER DESCRIPTION AMOUNT Paid 09/22/2020 N 1,064.51 KALAMAZOO MI, 49009-1332 / / 0.0000 N 0.00 1339 811 S DRAKE RD 09/17/2020 N 1,064.51 VISA MERCANTILE VISA 09/16/2020 2020-09-11.1 SWBA VISA BILL AUG 2020 542-371-75100 Vehicle Gas/Maintenance 222.00 542-371-95800 Education/Dues 295.42 542-371-97600 Capital Outlay 249.98 542-371-72800 Supplies 110.00 542-371-95700 Bank Service Charges 60.00 542-371-82700 IT Support/Website Host 127.11 1,064.51 VENDOR TOTAL: 1,064.51 GL NUMBER DESCRIPTION AMOUNT Paid 09/08/2020 N 1,441.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1331 6395 TECHNOLOGY AVE STE A 09/08/2020 N 1,441.00 AUNALYTICS MIH MICHIGAN LLC DBA SECANT TECH 09/08/2020 29928834 SWBA CLOUD HOSTING SERVICES OCTOBER 2020 542-371-82700 IT Support/Website Host 1,441.00 VENDOR TOTAL: 1,441.00 SMBA 2020-10-22 Board Packet | Page 9 of 26 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/06/2020 08:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/9 User: kgibson DB: Smba POST DATES 09/01/2020 – 09/30/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 09/08/2020 Y 1,150.00 COLDWATER MI, 49036 / / 0.0000 N 0.00 1335 426 SARAH LN 09/08/2020 N 1,150.00 TTHATCHER MP SERVICES LLC 09/08/2020 2020-09-08.1 SWBA MECHANICAL / PLUMBING INSPECTIONS 542-371-81200 Mechanical Inspector 700.00 542-371-81300 Plumbing Inspector 450.00 1,150.00 GL NUMBER DESCRIPTION AMOUNT Paid 09/23/2020 Y 900.00 COLDWATER MI, 49036 / / 0.0000 N 0.00 1352 426 SARAH LN 09/23/2020 N 900.00 TTHATCHER MP SERVICES LLC 09/21/2020 2020-09-23.3 SWBA MECHANICAL / PLUMBING INSPECTIONS 542-371-81200 Mechanical Inspector 600.00 542-371-81300 Plumbing Inspector 300.00 900.00 VENDOR TOTAL: 2,050.00 GL NUMBER DESCRIPTION AMOUNT Paid 09/27/2020 N 162.33 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 1342 PO BOX 633301 09/15/2020 N 162.33 OFFICE DEP OFFICE DEPOT 09/15/2020 122169384001 SWBA OFFICE SUPPLIES 542-371-72800 Supplies 162.33 VENDOR TOTAL: 162.33 SMBA 2020-10-22 Board Packet | Page 10 of 26 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/06/2020 08:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 7/9 User: kgibson DB: Smba POST DATES 09/01/2020 – 09/30/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 09/14/2020 Y 250.00 VAN BUREN TWP MI, 48111-1677 / / 0.0000 N 0.00 1341 9593 REVERE DR 09/15/2020 N 250.00 REDMOND REDMOND ENGINEERING & DESIGN 09/15/2020 20-015 SWBA FS REVIEW PM20-05-0311 HOSPICE CARE 710542-371-81101 Plan Review 250.00 VENDOR TOTAL: 250.00 GL NUMBER DESCRIPTION AMOUNT Paid 09/25/2020 N 93.62 CHICAGO IL, 60680-2815 / / 0.0000 N 0.00 1353 PO BOX 802815 09/21/2020 N 93.62 RICOH RICOH 09/21/2020 5060422896 SWBA COPIER 542-371-72801 Equipment/Maintenance 93.62 VENDOR TOTAL: 93.62 GL NUMBER DESCRIPTION AMOUNT Paid 09/08/2020 N 125.00 KALAMAZOO MI, 49002 / / 0.0000 N 0.00 1333 246 E KILGORE 09/08/2020 N 125.00 SIEGFRIED SIEGFRIED CRANDALL P.C. 09/08/2020 103680 SWBA IT SERVICES SMBA01-W10 DROPPING RDP CON542-371-82700 IT Support/Website Host 125.00 GL NUMBER DESCRIPTION AMOUNT Paid 09/08/2020 N 250.00 KALAMAZOO MI, 49002 / / 0.0000 N 0.00 1332 246 E KILGORE 09/08/2020 N 250.00 SIEGFRIED SIEGFRIED CRANDALL P.C. 09/08/2020 103751 SWBA ACCOUNTING SERVICES 542-371-82500 Accounting/Audit Fees 250.00 VENDOR TOTAL: 375.00 SMBA 2020-10-22 Board Packet | Page 11 of 26 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/06/2020 08:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 8/9 User: kgibson DB: Smba POST DATES 09/01/2020 – 09/30/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 09/26/2020 N 411.51 KALAMAZOO MI, 49006 / / 0.0000 Y 0.00 1345 3929 RAVINE RD 09/17/2020 N 411.51 MISC SIGN IMPRESSIONS INC 09/17/2020 17103 SWBA DE-LETTER 2001 CHEVY S10 + LETTER 2021 542-371-75100 Vehicle Gas/Maintenance 411.51 VENDOR TOTAL: 411.51 GL NUMBER DESCRIPTION AMOUNT Paid 10/01/2020 N 114.58 PHILADELPHIA PA, 19170 / / 0.0000 N 0.00 1343 PO BOX 7247 -0381 09/15/2020 N 114.58 SUN LIFE SUN LIFE FINANCIAL 09/15/2020 247757 SWBA LIFE INSURANCE OCT 2020 542-371-71602 Disability/Life Insurance 114.58 VENDOR TOTAL: 114.58 GL NUMBER DESCRIPTION AMOUNT Paid 09/14/2020 N 381.17 CHICAGO IL, 60677-8000 / / 0.0000 N 0.00 1340 8020 SOLUTIONS CENTER 09/15/2020 N 381.17 TELNET TELNET WORLDWIDE 09/15/2020 202827 SWBA PHONE 542-371-85300 Telephone 381.17 VENDOR TOTAL: 381.17 GL NUMBER DESCRIPTION AMOUNT Paid 09/28/2020 N 34.90 CHICAGO IL, 60680-9488 / / 0.0000 N 0.00 1357 P.O. BOX 809488 09/28/2020 N 34.90 UPS UPS 09/28/2020 000076R70Y390 SWBA SHIPPING FEES JSMBA20-05-0485 9132 W KL 542-371-72800 Supplies 34.90 VENDOR TOTAL: 34.90 SMBA 2020-10-22 Board Packet | Page 12 of 26 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 10/06/2020 08:06 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 9/9 User: kgibson DB: Smba POST DATES 09/01/2020 – 09/30/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 09/08/2020 Y 750.00 MATTAWAN MI, 49071 / / 0.0000 N 0.00 1337 38159 24TH ST 09/08/2020 N 750.00 WWILCOX WILLIAM WILCOX 09/08/2020 2020-09-08.3 SWBA ELECTRICAL INSPECTIONS 542-371-81100 Electrical Inspector 750.00 GL NUMBER DESCRIPTION AMOUNT Paid 09/23/2020 Y 1,750.00 MATTAWAN MI, 49071 / / 0.0000 N 0.00 1350 38159 24TH ST 09/23/2020 N 1,750.00 WWILCOX WILLIAM WILCOX 09/21/2020 2020-09-23.1 SWBA ELECTRICAL INSPECTIONS 542-371-81100 Electrical Inspector 1,750.00 VENDOR TOTAL: 2,500.00 TOTAL – ALL VENDORS: 20,443.77 SMBA 2020-10-22 Board Packet | Page 13 of 26 SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT Reporting Month: September 2020 Prepared By: Kyle Gibson Building Electrical Mechanical Plumbing Totals Oshtemo 84 41 50 46 221 Revenue $64,541.00 $5,540.00 $5,711.00 $8,330.00 $84,122.00 YTD Oshtemo 389 246 320 250 1205 YTD Revenue $177,895.50 $51,812.00 $50,662.55 $36,618.00 $316,988.05 Cooper 34 11 22 6 73 Revenue $10.00 $784.00 $1,405.00 $3,291.00 $882.00 YTD Cooper 150 85 113 42 390 YTD Revenue $44,260.00 $16,441.00 $16,322.00 $8,067.00 $85,090.00 Total Permits 118 52 72 52 294 Total Revenue $64,551.00 $6,324.00 $7,116.00 $11,621.00 $85,004.00 YTD Total Permits 539 331 433 292 1595 YTD Total Revenue $222,155.50 $68,253.00 $66,984.55 $44,685.00 $402,078.05 Building Electrical Mechanical Plumbing Totals Oshtemo Inpsections 118 51 43 54 266 Cooper Inspections 46 16 18 8 88 YTD Oshtemo Inspections 976 443 405 441 2265 YTD Cooper Inspections 318 151 137 95 701 Total Inspections 164 67 61 62 354 YTD Total Inspections 1294 594 542 536 2966 Permit Revenue Inspections 0 200 400 600 800 1000 1200 $0.00 $20,000.00 $40,000.00 $60,000.00 $80,000.00 $100,000.00 2020 Revenue by Month 2019 Revenue by Month 2020 Inspections by Month 2019 Inspections by Month Printed 10/6/2020 at 7:58 AM I:\SMBA Board Packets\00 TEMPLATES\Revenue & Inspections Report SMBA 2020-10-22 Board Packet | Page 14 of 26 SOUTHWEST MICHIGAN BUILDING AUTHORITY BANK BALANCE REPORT Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2018 $355,097.18 $316,827.94 $292,711.45 $312,627.13 $305,033.67 $317,144.90 $313,084.42 $328,952.71 $328,034.45 $339,176.51 $368,209.64 $355,724.53 2019 $309,114.20 $300,098.15 $303,811.00 $246,716.30 $247,770.31 $279,624.65 $315,434.78 $341,724.68 $362,110.12 $442,134.66 $330,290.83 $384,052.26 2020 $363,688.08 $374,395.69 $367,084.01 $364,749.52 $366,304.26 $376,755.31 $410,190.86 $363,684.45 $454,864.86 $0.00 $50,000.00 $100,000.00 $150,000.00 $200,000.00 $250,000.00 $300,000.00 $350,000.00 $400,000.00 $450,000.00 $500,000.00 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Bank Account Balance by Month 2018 2019 2020 Printed 10/6/2020 at 7:58 AM I:\SMBA Board Packets\00 TEMPLATES\Revenue & Inspections Report SMBA 2020-10-22 Board Packet | Page 15 of 26 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org MEMORANDUM To: SMBA Board From: Office Manager Kyle Gibson Date: 10/13/2020 Re: Aunalytics O365 Migration Proposal Aunalytics has provided SMBA with a proposal in the amount of $1,140.00 in one-time fees, and $12.00 in recurring monthly fees. This proposal is for the migration from hosted Exchange (email) to the Office 365 platform. The change comes at the request of Microsoft, who is encouraging managed service providers (such as Aunalytics) to move away from using hosted exchange. Our account representative, Jeff Ray, apologizes for the fact that the fees were not included as a part of our renewal with them as intended. One-time fees aside, there should be an overall reduction in monthly fees after this change is implemented. It is my recommendation to the board that we accept the proposal as presented. SMBA 2020-10-22 Board Packet | Page 16 of 26 PCR- Office 365 Exchange Online and Migration PREPARED FOR: Southwest Michigan Building Authority We have prepared a quote for you PREPARED BY: Aunalytics – Kalamazoo Quote # KZ007157 Version 1 Kyle Gibson kjgibson@swmiba.org Jeff Ray jeff.ray@aunalytics.com SMBA 2020-10-22 Board Packet | Page 17 of 26 6395 Technology Avenue Kalamazoo, MI 49009 (269) 375-8996 Statement of Work Overview Project Change Request – Office 365 Exchange Online and Migration Scope PREP- • Review the project. • Planned Office 365 licensing includes: Exchange Online with ATP. • Additional Services include; Veeam Cloud Backup of Email Data. • No Office licensing included at present moment • Review current BusinessCloud Exchange email server (approximately 6 mailboxes). • Note: Full migration from Hosted Exchange multi-tenant environment. • Review current Active Directory and associated user count. • Review/discuss any use of PST/archive email files. • Note: migration of PST data is not included in this project. • If PSE files are present, client to migrate this data and/or a change order will be required. • Plan for migration of the client server infrastructure to Office 365, including the following areas; • Exchange migration to Exchange Online. • Email defender migration to ATP. • Obtain a list of users/accounts. • Discuss/review current DNS configuration. • Align AD/Mailbox user count with Office 365 users. • Determine any associated project risks. • Develop a detailed project timeline. DEPLOY- • Deploy Office 365 AD Sync into the existing client Active Directory environment (BusinessCloud Server TBD). • Setup ancillary DNS records for Office 365 and update internal client DNS Servers (if required). • Configure mailboxes in Office 365 accounts (for all named users). • (obtaining proper default SMTP addresses configured and shared mailbox permissions set). • lPerform full migration of mailboxes to Office 365 Exchange Online. • Note: Full migration from Hosted Exchange multi-tenant environment. • Work with the client to update DNS to point email at Office 365 on actual cut-over date. • Work with the client to verify initial data sync for associated workstations. • Help with any initial migration issues. • Note: Client to facilitate any endpoint/SmartPhone changes, if needed. CLEANUP/DOCUMENT- • Help with open migration issues. • Document the project. • Update the network diagram. • Review the project with the client. Page: 2 of 4 SMBA 2020-10-22 Board Packet | Page 18 of 26 6395 Technology Avenue Kalamazoo, MI 49009 (269) 375-8996 Technical / Project Approach Experienced Aunalytics staff will be utilized for this initiative including; Project Manager and Supporting Engineers. Oversight for technical quality and functionality of all configured service features will be provided by Operations Management. All assigned staff have requisite experience to support the project Scope. All equipment configuration changes and replacements will require a maintenance window. These will be scheduled with the Client at their convenience. Aunalytics utilizes Autotask software for project management. The Client will be provided an account and portal for this software. If the scope warrants a Project Manager,the project phases and tasks will be built using this software. The Client will have the capability to view the project and its status. Regular project management meetings will be held to track the progress of the project. The frequency of these meetings can be adjusted per the Client’s request. Timeline for Execution The timeline for this installation will be coordinated between the Aunalytics Delivery Team and the Client. Description Recurring Qty Ext. Recurring Microsoft O365 CSP: Office 365 Advanced Threat Protection (Plan 1) $2.00 6 $12.00 Monthly Subtotal: $12.00 Description Price Qty Ext. Price AU Professional Services Professional Services (Fixed Fee) $1,140.00 1 $1,140.00 Subtotal: $1,140.00 Page: 3 of 4 SMBA 2020-10-22 Board Packet | Page 19 of 26 6395 Technology Avenue Kalamazoo, MI 49009 (269) 375-8996 Version: 1 Delivery Date: 09/30/2020 Expiration Date: 10/30/2020 Quote #: KZ007157 Prepared by: Prepared for: Quote Information: Aunalytics – Kalamazoo Jeff Ray 2694888081 jeff.ray@aunalytics.com Southwest Michigan Building Authority 7275 West Main St Kalamazoo, MI 49009 Kyle Gibson (269) 375-4260 kjgibson@swmiba.org PCR- Office 365 Exchange Online and Migration Quote Summary Amount AU Professional Services $1,140.00 Total: $1,140.00 Monthly Expenses Summary Amount Microsoft O365 $12.00 Monthly Total: $12.00 A deposit of up to fifty percent (50%) of the total order value may be due from the CLIENT prior to Aunalytics processing the order. If a deposit is required, it will be identified in this proposal. The deposit will be applied to the initial invoice and the balance will be due from the client within the terms on the invoice. Taxes, shipping, handling and other fees may apply. We reserve the right to invoice all orders arising from actual pricing or other errors. Aunalytics – Kalamazoo Signature: Name: Kyle Gibson Date: Signature: Name: Jeff Ray Title: Account Executive- Cloud and Managed Services Date: 09/30/2020 Southwest Michigan Building Authority Page: 4 of 4 SMBA 2020-10-22 Board Packet | Page 20 of 26 x Amendment x Adjustment GL # Description Type Current Budget YTD Balance Amended Budget Amendment Amount 542-000-99999 Carryover Assets / COH $ 65,160.00 $ – $ (65,160.00) 542-001-47500 Miscellaneous Revenue $ – $ 2,075.37 $ 2,100.00 $ 2,100.00 542-001-61400 Bond Forfeiture Revenue $ – $ 1,000.00 $ 1,000.00 $ 1,000.00 542-001-61600 Building Permits Revenue $ 200,000.00 $ 238,257.00 $ 250,000.00 $ 50,000.00 542-001-61615 Plan Review Revenue $ 6,000.00 $ 25,691.70 $ 28,000.00 $ 22,000.00 542-001-61700 Electrical Permits Revenue $ 50,000.00 $ 73,956.00 $ 85,000.00 $ 35,000.00 542-001-61800 Mechanical Permits Revenue $ 80,000.00 $ 72,157.05 $ 85,000.00 $ 5,000.00 542-001-61900 Plumbing Permits Revenue $ 50,000.00 $ 45,945.00 $ 55,000.00 $ 5,000.00 542-371-71600 Health Insurance Expenditure $ 36,000.00 $ 30,537.72 $ 42,000.00 $ 6,000.00 542-371-72200 Pension Plan Expenditure $ 11,600.00 $ 10,690.39 $ 13,000.00 $ 1,400.00 542-371-73000 Postage/Shipping Expenditure $ – $ 470.69 $ 500.00 $ 500.00 542-371-75100 Vehicle Gas/Maintenance Expenditure $ 5,000.00 $ 4,660.66 $ 5,500.00 $ 500.00 542-371-81100 Electrical Inspector Expenditure $ 30,000.00 $ 30,425.00 $ 38,500.00 $ 8,500.00 542-371-81101 Plan Review Expenditure $ 6,000.00 $ 24,799.45 $ 26,000.00 $ 20,000.00 542-371-81200 Mechanical Inspector Expenditure $ 25,000.00 $ 27,250.00 $ 34,200.00 $ 9,200.00 542-371-82700 IT Support/Website Host Expenditure $ 20,000.00 $ 16,441.70 $ 22,600.00 $ 2,600.00 542-371-85300 Telephone Expenditure $ 5,000.00 $ 4,285.02 $ 5,200.00 $ 200.00 542-371-92500 Facility Rent Expenditure $ 20,000.00 $ 20,000.00 $ 20,250.00 $ 250.00 542-371-95600 Interest/Penalty IRS/State WithholExpenditure $ – $ 60.00 $ 60.00 $ 60.00 542-371-97600 Capital Outlay Expenditure $ 1,350.00 $ 2,215.54 $ 3,560.00 $ 2,210.00 542-371-97700 Capital Outlay-Vehicle Expenditure $ 32,000.00 $ 32,420.85 $ 32,500.00 $ 500.00 GL # Description Type 542-371-73000 Postage/Shipping Expenditure 542-371-72800 Supplies Expenditure Budget Amendment Request Budget Adjustment Request As requested by the board at the September 24th regular meeting. To align actual revenues with over budget accounts and provide for additional expected revenue. To align actual expenses with over budget accounts and provide for additional expected expenditures. To move postage/shipping expenses from the supplies line to a newly created account for such expenses. Revenues ( $54,940.00 ) Expenditures ( $51,920.00 ) DR Amount CR Amount $ 470.69 $ 470.69 Totals $ 470.69 $ 470.69 Describe Reason for Request: 10/14/2020 Budget Amendment / Adjustment Request Form Southwest Michigan Building Authority Request Type: Requested By: Kyle Gibson, Office Manager I:\SMBA Board Packets\2020-10-22 IN PROGRESS\Originals\Q3 2020 Budget Amendments 1 of 1 SMBA 2020-10-22 Board Packet | Page 21 of 26 10/13/2020 REVENUE AND EXPENDITURE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY PERIOD ENDING 10/31/2020 % Fiscal Year Completed: 83.33 ACTIVITY FOR 2020 YTD BALANCE MONTH AVAILABLE % BDGT GL NUMBER DESCRIPTION AMENDED BUDGET 10/31/2020 10/31/2020 BALANCE USED Fund 542 – BUILDING AUTHORITY Revenues Dept 000 – ASSETS & LIABILITIES/CASH ON HAND 542-000-99999 Carryover 65,160.00 0.00 0.00 65,160.00 0.00 Total Dept 000 – ASSETS & LIABILITIES/CASH ON HAND 65,160.00 0.00 0.00 65,160.00 0.00 Dept 001 – REVENUE 542-001-47500 Miscellaneous 0.00 2,075.37 2,006.75 (2,075.37) 100.00 542-001-61100 Bldg Services to Others 0.00 0.00 0.00 0.00 0.00 542-001-61400 Bond Forfeiture 0.00 1,000.00 1,000.00 (1,000.00) 100.00 542-001-61600 Building Permits 200,000.00 238,257.00 9,908.00 (38,257.00) 119.13 542-001-61615 Plan Review 6,000.00 25,691.70 225.00 (19,691.70) 428.20 542-001-61700 Electrical Permits 50,000.00 73,956.00 5,232.00 (23,956.00) 147.91 542-001-61800 Mechanical Permits 80,000.00 72,157.05 3,094.50 7,842.95 90.20 542-001-61900 Plumbing Permits 50,000.00 45,945.00 1,708.00 4,055.00 91.89 542-001-66400 Interest on Investments 1,000.00 478.63 0.00 521.37 47.86 Total Dept 001 – REVENUE 387,000.00 459,560.75 23,174.25 (72,560.75) 118.75 TOTAL REVENUES 452,160.00 459,560.75 23,174.25 (7,400.75) 101.64 Expenditures Dept 371 – BLDG AUTHORITY 542-371-66401 Permit Refunds 0.00 0.00 0.00 0.00 0.00 542-371-70200 Salaries 145,000.00 109,721.83 6,013.83 35,278.17 75.67 542-371-70300 Building Board of Appeals 300.00 0.00 0.00 300.00 0.00 542-371-70400 In Lieu of Insurance 810.00 270.00 45.00 540.00 33.33 542-371-71500 Payroll Taxes – FICA 11,600.00 8,228.73 454.66 3,371.27 70.94 542-371-71600 Health Insurance 36,000.00 30,537.72 0.00 5,462.28 84.83 542-371-71602 Disability/Life Insurance 1,650.00 1,149.55 0.00 500.45 69.67 542-371-71603 Work Comp Insurance 2,500.00 538.50 0.00 1,961.50 21.54 542-371-71700 HSA 4,275.00 4,272.00 0.00 3.00 99.93 542-371-72200 Pension Plan 11,600.00 10,690.39 973.80 909.61 92.16 542-371-72500 Clothing Allowance 500.00 0.00 0.00 500.00 0.00 542-371-72600 Board Member At Large Stipend 450.00 270.00 0.00 180.00 60.00 542-371-72700 Miscellaneous 500.00 0.00 0.00 500.00 0.00 542-371-72800 Supplies 3,500.00 3,085.24 133.35 414.76 88.15 SMBA 2020-10-22 Board Packet | Page 22 of 26 542-371-72801 Equipment/Maintenance 1,450.00 641.85 0.00 808.15 44.27 542-371-73000 Postage/Shipping 0.00 0.00 0.00 0.00 0.00 542-371-75100 Vehicle Gas/Maintenance 5,000.00 4,660.66 102.00 339.34 93.21 542-371-75101 General Insurance 6,400.00 1,729.50 0.00 4,670.50 27.02 542-371-81100 Electrical Inspector 30,000.00 30,425.00 1,600.00 (425.00) 101.42 542-371-81101 Plan Review 6,000.00 24,799.45 210.00 (18,799.45) 413.32 542-371-81200 Mechanical Inspector 25,000.00 27,250.00 1,650.00 (2,250.00) 109.00 542-371-81300 Plumbing Inspector 41,000.00 27,485.00 1,950.00 13,515.00 67.04 542-371-81400 Building Inspector 10,000.00 6,650.00 0.00 3,350.00 66.50 542-371-82400 Consultants 0.00 0.00 0.00 0.00 0.00 542-371-82500 Accounting/Audit Fees 13,000.00 10,189.75 175.00 2,810.25 78.38 542-371-82600 Legal Fees 10,000.00 2,730.00 0.00 7,270.00 27.30 542-371-82700 IT Support/Website Host 20,000.00 16,441.70 1,577.23 3,558.30 82.21 542-371-85300 Telephone 5,000.00 4,285.02 50.00 714.98 85.70 542-371-87000 Mileage 1,500.00 454.54 0.00 1,045.46 30.30 542-371-92500 Facility Rent 20,000.00 20,250.00 250.00 (250.00) 101.25 542-371-95600 Interest/Penalty IRS/State Withholdings 0.00 60.00 0.00 (60.00) 100.00 542-371-95700 Bank Service Charges 500.00 339.65 0.00 160.35 67.93 542-371-95800 Education/Dues 4,000.00 2,207.25 636.83 1,792.75 55.18 542-371-96300 Contingency 1,275.00 0.00 0.00 1,275.00 0.00 542-371-96800 Depreciation Expense 0.00 0.00 0.00 0.00 0.00 542-371-97600 Capital Outlay 1,350.00 2,215.54 567.78 (865.54) 164.11 542-371-97700 Capital Outlay-Vehicle 32,000.00 32,420.85 0.00 (420.85) 101.32 Total Dept 371 – BLDG AUTHORITY 452,160.00 383,999.72 16,389.48 68,160.28 84.93 TOTAL EXPENDITURES 452,160.00 383,999.72 16,389.48 68,160.28 84.93 Fund 542 – BUILDING AUTHORITY: TOTAL REVENUES 452,160.00 459,560.75 23,174.25 (7,400.75) 101.64 TOTAL EXPENDITURES 452,160.00 383,999.72 16,389.48 68,160.28 84.93 NET OF REVENUES & EXPENDITURES 0.00 75,561.03 6,784.77 (75,561.03) 100.00 TOTAL REVENUES – ALL FUNDS 452,160.00 459,560.75 23,174.25 (7,400.75) 101.64 TOTAL EXPENDITURES – ALL FUNDS 452,160.00 383,999.72 16,389.48 68,160.28 84.93 NET OF REVENUES & EXPENDITURES 0.00 75,561.03 6,784.77 (75,561.03) 100.00 SMBA 2020-10-22 Board Packet | Page 23 of 26 MEMORANDUM To: SMBA Board, Kyle Gi n, El Oropeza Fnorr: James W. Po DlrE: September 25, 2020 SusJrcr: Change to the Intergovernmental Agrcement to Address Changes in Software Licensing I have attached hereto a copy of a letter I wrote to Michael Homier in November of 2019. He never responded so I believe he has no objections. Also attached is the Amendment to our Interlocal Agreement drafted in 2019 which calls for the change in licensing as discussed last year and more recently at your September 24ft Board meeting. I believe the delay in implementation was due to the lack of response from Mr. Homier. I would suggest you place this on your agenda for the next Board meeting for a recommendation from the SMBA Board to the Cooper and Oshtemo township boards for an Amendment to the Interlocal State Construction Code Enforcement and Administration Agreement. JWP/y att SMBA 2020-10-22 Board Packet | Page 24 of 26 t,. rll t/, TowNsHrpArroRNEy’sOFRcE – \\) ,-t’L/./ 727S\rvEsrMAtN STREET -\v .:t crRtea. t.o<Lrr:d,htp KAUMAZOO, Ml 4go0g-g334 )os,p-f,errzo rflrror, ru Fm: 26e-37$7 1 Bo –ln\il\ iposhtwp@oshtemo.oro November 5, 2019 A couple of months ago the SMBA stafi approached the Board with a proposal lo change the cunent licensing struc{ure for softivare. Both townships were obtaining a license and support conhact for the building department.net softiivare, thereby requiring two licenses through BS&A Softivare. This costs Oshtemo approximately S1,g00 a year, and costs Cooper $1,280 a year, for a total of 93,080. The proposal was to have SMBA purchase the license and support contract, which was about the same cost, however, for ease and convenience of dealing wilh BS&A and storing data, they thought this was a superior approach. Vvrth SMBA owning the license, storing all of the respective township's data, staff thought it important that the interlocal govemmental agreement be amended to reflect lhis change in procedure. I have attrached hereto a proposed Amendment to the lnterlocal state construction code Enforc€ment and Administrative Agreement. please review the same and let me know if the Amendment is acceptable or what revised version of this would be acceptable to you and your clienl. once finalized, lwill submit the Amendment to the Board for formal approval. I look fonvard to hearing from you. Very truly yours, Mr. Michael D. Homier Foster Swift Collins & Smith, PC 1700 E. Behline, NE Grand Rapids, Ml 4552U7044 Dear Mr. Homier: JWP/KKb Attachment c: Dusty Farmer Carol Dehaan Deb Everett Re: Proposed Changes in Cunent Sofirrare Licensing James W Porter Township Attomey SMBA 2020-10-22 Board Packet | Page 25 of 26 AMENDMENT TO THE INTERLOCAL STATE CONSTRUCTION CODE ENFORCEMENT AI\D ADMINISTRATryE AGREEMEI{T Section 3 (15) To license, operate and maintain software necessary to meet the operation and informational storage needs of SMBA and is participating local units. All stored data will be made available to the participating local units as necessary to complete all other municipal functions. All data stored shall remain the property ofthe participating local unit on whose behalf it was created. Should SMBA dissolve as provided for in Section 5.e., SMBA would bear the cost of sripping the data fiom is database and renrning the data to the respective local units. Should a participating local unit withdraw from SMBA as provided for in 5.d., the withdrawing local unit would bear the cost of stripping its data from the database and retuming it to the withdmwing local unit DRAFT SMBA 2020-10-22 Board Packet | Page 26 of 26