Southwest Michigan Building Authority
7275 West Main Street
Kalamazoo MI 49009
269-585-4150
www.swmiba.org
Special Board Meeting
September 28, 2020
8:30 AM
Via Zoom
Meeting Link: Click Here
Meeting ID: 927 1735 1651
Call-in Number: +1 312 626 6799 US (Chicago)
Citizen Comments should be submitted in writing via email to kjgibson@swmiba.org by the close of
business the day before the meeting date listed above, and will be read aloud during that portion of
the meeting. The public is welcome to join, but we ask that you remain muted except during the
public comment session.
Agenda
1. Call to Order
2. Citizen Comments on Non-Agenda Items
a. Reading of Public Comment – Kyle Gibson
3. 2021 Requested Budget
a. 2020-2025 Draft Capital Improvement Plan
b. 2021 Facility Rent Increase
4. Other Business
5. Adjournment
Calculations as of 09/30/2020
09/25/2020 12:02 PM
User: kgibson
DB: Smba
BUDGET REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/2
2021
REQUESTED
BUDGET
2020
ACTIVITY
THRU 09/30/20
2020
AMENDED
BUDGET
2019
AMENDED
GL NUMBER DESCRIPTION BUDGET
Fund: 542 BUILDING AUTHORITY
ESTIMATED REVENUES
Dept 000 – ASSETS & LIABILITIES/CASH ON HAND
542-000-99999 Carryover 34,935 65,160 0 77,040
Totals for dept 000 – ASSETS & LIABILITIES/CASH ON HAND 34,935 65,160 0 77,040
Dept 001 – REVENUE
Recurring FOIA Revenue 85
542-001-47500 Miscellaneous 0 0 69 100
542-001-61100 Bldg Services to Others 0 0 0 0
542-001-61400 Bond Forfeiture 0 0 0 0
542-001-61600 Building Permits 375,000 200,000 223,705 200,000
542-001-61615 Plan Review 3,000 6,000 25,467 25,000
542-001-61700 Electrical Permits 94,000 50,000 67,241 50,000
542-001-61800 Mechanical Permits 90,000 80,000 65,752 80,000
542-001-61900 Plumbing Permits 55,000 50,000 42,386 50,000
542-001-66400 Interest on Investments 200 1,000 479 1,000
Totals for dept 001 – REVENUE 617,200 387,000 425,099 406,100
TOTAL ESTIMATED REVENUES 652,135 452,160 425,099 483,140
Calculations as of 09/30/2020
09/25/2020 12:02 PM
User: kgibson
DB: Smba
BUDGET REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/2
2021
REQUESTED
BUDGET
2020
ACTIVITY
THRU 09/30/20
2020
AMENDED
BUDGET
2019
AMENDED
GL NUMBER DESCRIPTION BUDGET
Fund: 542 BUILDING AUTHORITY
APPROPRIATIONS
Dept 371 – BLDG AUTHORITY
542-371-66401 Permit Refunds 0 0 0 0
GL # FOOTNOTE TOTAL: 154,470
Administrative Assistant 36,556
Office Manager 44,444
Building Official 73,470
542-371-70200 Salaries 146,000 145,000 103,708 155,000
542-371-70201 Hourly 105,000 0 0 0
542-371-70300 Building Board of Appeals 0 300 0 0
542-371-70400 In Lieu of Insurance 1,170 810 225 1,170
542-371-71500 Payroll Taxes – FICA 17,000 11,600 7,774 12,360
Blue Cross Blue Shield ($3,535.01 / month)
542-371-71600 Health Insurance 36,500 36,000 27,003 42,500
542-371-71602 Disability/Life Insurance 1,650 1,650 1,150 1,735
542-371-71603 Work Comp Insurance 2,500 2,500 539 2,500
542-371-71700 HSA 4,275 4,275 4,272 4,275
542-371-72200 Pension Plan 17,500 11,600 9,717 12,360
542-371-72500 Clothing Allowance 500 500 0 1,500
542-371-72600 Board Member At Large Stipend 480 450 150 390
542-371-72700 Miscellaneous 500 500 0 0
542-371-72800 Supplies 7,500 3,500 2,917 3,000
542-371-72801 Equipment/Maintenance 1,450 1,450 642 850
542-371-73000 Postage/Shipping 0 0 0 500
542-371-75100 Vehicle Gas/Maintenance 10,000 5,000 4,559 3,000
542-371-75101 General Insurance 12,000 6,400 1,730 6,400
542-371-81100 Electrical Inspector 37,000 30,000 28,825 35,000
542-371-81101 Plan Review 2,500 6,000 24,589 20,000
542-371-81200 Mechanical Inspector 31,000 25,000 25,600 30,000
542-371-81300 Plumbing Inspector 30,000 41,000 25,535 35,000
Back-up for Building Official (25 PTO days at 8 inspections / day).
542-371-81400 Building Inspector 0 10,000 5,650 10,000
542-371-82400 Consultants 5,000 0 0 0
542-371-82500 Accounting/Audit Fees 20,000 13,000 10,015 13,000
542-371-82600 Legal Fees 10,000 10,000 2,730 5,000
GL # FOOTNOTE TOTAL: 32,340
BS&A Software (Annual) (AP, CR, GL, PR, BD) 5,100
Web Hosting (Annual) 300
Hotspot ($70 / month) 840
Aunalytics ($2,175 / month) 26,100
542-371-82700 IT Support/Website Host 22,000 20,000 14,864 35,000
GL # FOOTNOTE TOTAL: 4,600
Telnet 4,000
Cell Phone Reimbursement (Building Official) 600
542-371-85300 Telephone 4,000 5,000 4,235 4,600
542-371-87000 Mileage 3,000 1,500 107 500
$1,000 Increase
542-371-92500 Facility Rent 20,000 20,000 20,000 21,000
542-371-95600 Interest/Penalty IRS/State Withholdings 0 0 60 0
542-371-95700 Bank Service Charges 360 500 340 500
GL # FOOTNOTE TOTAL: 1,410
Treasurer’s Bond 150
Home Builders Association of SW MI (HBA) Dues 615
Code Officials Conference of Michigan (COCM) Membership, Spring + Fall Conference 515
Metro Building Inspectors Association Membership 130
542-371-95800 Education/Dues 8,000 4,000 1,570 4,000
542-371-96300 Contingency 1,000 1,275 0 0
542-371-96800 Depreciation Expense 0 0 0 0
GL # FOOTNOTE TOTAL: 19,000
Replace Three Computers 4,000
Color Plotter/Scanner 15,000
542-371-97600 Capital Outlay 5,000 1,350 1,648 22,000
542-371-97700 Capital Outlay-Vehicle 3,000 32,000 31,081 0
Totals for dept 371 – BLDG AUTHORITY 565,885 452,160 361,235 483,140
TOTAL APPROPRIATIONS 565,885 452,160 361,235 483,140
ENDING FUND BALANCE 379,266 540,604 604,468 604,468
BEGINNING FUND BALANCE 293,016 540,604 540,604 604,468
NET OF REVENUES/APPROPRIATIONS – FUND 542 86,250 0 63,864 0
CIP 2020-2025
Item GL FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Total
Office Chairs (*1) 542-371-97600 (Capital Outlay) $ 750.00 $ 750.00
Vehicle Replacement 542-371-97700 (Capital Outlay – Vehicle) $ 40,000.00 $ 40,000.00
Color Plotter / Scanner 542-371-97600 (Capital Outlay) $ 15,000.00 $ 15,000.00
Dedicated Check Printer (*2) 542-371-97600 (Capital Outlay) $ 500.00 $ 500.00
Replace Computers (3) (*3) 542-371-97600 (Capital Outlay) $ 4,000.00 $ 5,000.00 $ 9,000.00
Staff Workstation Upgrades 542-371-97600 (Capital Outlay) $ 1,000.00 $ 1,000.00
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ –
$ 2,250.00 $ 19,000.00 $ – $ – $ – $ 45,000.00 $ 66,250.00
Notes:
*1: $250 has already been spent on a chair that broke.
*2: Already purchased.
*3: See attached detail.
Totals
Capital Improvement Plan for the Southwest Michigan Building Authority
2020 to 2025
Draft for Board Review Revised 9/23/2020 Estimated Spend Amount
I:\Budget\Capital Improvement Plan Page 1 of 2 Printed 9/23/2020 at 8:46 AM
Item Qty Cost Subtotal
Dell Latitude 3510 Laptop
3 $ 988.99 $ 2,966.97
Dell Docking Station – WD19 180W
3 $ 249.99 $ 749.97
TP-LINK 7 Port UH720 USB 3.0 Hub
3 $ 39.99 $ 119.97
Total $ 3,836.91
1
Kyle Gibson
From: Libby Heiny-Cogswell
Sent: Thursday, September 24, 2020 2:54 PM
To: Kyle Gibson
Cc: Grant Taylor; Josh Owens
Subject: SMBA Rent
Good afternoon Kyle,
Oshtemo is working on its annual budget for 2021, and the SMBA rent is one component. For the 2021 year, we are
budgeting an annual rental fee in the amount of $21,000 for the dedicated and shared office spaces. This amount also
assists with the overhead general maintenance services such as parking lot plowing, utilities, etc. This represents a
$1000 increase over the original agreement between SMBA and Oshtemo Township.
Thank you and we are happy to partner with SMBA and enjoy your tenancy. Stay safe,
Libby
Elizabeth A. Heiny-Cogswell
Supervisor
Oshtemo Charter Township
7275 W. Main Street
Kalamazoo, Michigan 49009
269.216.5220 p
269.290.1929 c
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