SMBA Regular Board Meeting

September 24, 2020 |  8:30 AM |  Via Zoom
1 Southwest Michigan Building Authority September 24, 2020 The SMBA regular meeting was held via Zoom. Chair Dusty Farmer called the meeting to order at 8:32 a.m. Present: Dusty Farmer, Board Chair, Oshtemo Representative Grant Taylor, Oshtemo Representative Jeff Sorensen, Cooper Representative Larry Stehouwer, Citizen at Large Representative Also present were Building Official Garrett Reitenour, SMBA Attorney Jim Porter, Administrative Assistant El Oropeza, and Office Manager Kyle Gibson. Absent: Carol DeHaan, Cooper Representative Citizen Comments on Non-Agenda Items No public comment was provided. Consent Agenda Meeting Minutes – August 27, 2020 Regular Meeting August 2020 Receipts and Disbursements Report August 2020 Permits / Inspections Report A motion was made by Jeff Sorensen and supported by Grant Taylor to approve the consent agenda as presented. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Grant Taylor No: None Abstain: None Absent: Carol DeHaan The motion was carried 4-0, with 1 absent. Board Consideration of 2021 Requested Budget A requested budget for the 2021 fiscal year was before the board. Specific attention was drawn to an increase in the Aunalytics contract. A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the increase and authorize the office manager to sign the proposal. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Grant Taylor No: None Abstain: None Absent: Carol DeHaan The motion was carried 4-0, with 1 absent. 2 Board discussion continued with consideration of a July 2019 board decision to amend the interlocal government agreement and authorize SMBA to take on the BS&A Building Department .NET support contract from the member jurisdictions. Chair Farmer requested clarification from Attorney Porter as to whether the approved amendment had been made. Chair Farmer requested that a template letter be sent to the township supervisors to in turn be sent to BS&A requesting the change in licensing. Further board discussion continued with consideration of a draft capital improvement plan. No board action was taken. Board Consideration of Salary Recommendations As requested at the August regular meeting, Office manager Gibson presented salary recommendations to the board. Given the desire to align raises with the fiscal year, a small increase was requested effective October 1st, with a larger request expected at the regular December meeting. A motion was made by Jeff Sorensen and supported by Grant Taylor to approve the recommendations as presented, and to approve the back-pay request for the office manager. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Grant Taylor No: None Abstain: None Absent: Carol DeHaan The motion was carried 4-0, with 1 absent. Board Consideration of Office Manager Transition Plan Office manager Gibson presented a memo regarding the transition of the office manager position. Deb Everett expressed via memo her desire to retire from SMBA on Friday, 9/25. No board action was taken. Board Chair’s Report Chair Farmer had nothing to report. No board action was taken. Other Business Office manager Gibson shared that to date, no bids have been received for the Chevy S10 truck. Mr. Gibson shared that the vehicle would no longer start. Board consensus was to wait until the end of the bidding period, at which point authority would be granted to staff regarding adjustments to the terms of sale if required. No board action was taken. Chair Farmer Adjourned the meeting at 9:24 a.m. Next Regular Meeting – October 22nd – 8:30 a.m.
Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org Regular Board Meeting September 24, 2020 8:30 AM Via Zoom Meeting Link: Click Here Meeting ID: 949 6317 6726 Call-in Number: +1 312 626 6799 US (Chicago) Citizen Comments should be submitted in writing via email to kjgibson@swmiba.org by the close of business the day before the meeting date listed above, and will be read aloud during that portion of the meeting. The public is welcome to join, but we ask that you remain muted except during the public comment session. Agenda 1. Call to Order 2. Citizen Comments on Non-Agenda Items a. Reading of Public Comment – Kyle Gibson 3. Consent Agenda a. Meeting Minutes – August 27, 2020 Regular Meeting b. August 2020 Receipts and Disbursements Report c. August 2020 Permits / Inspections Report 4. Board Consideration of 2021 Requested Budget a. Aunalytics Proposal b. BS&A Licensing & Interlocal Agreement Amendment c. 2020-2025 Capital Improvement Plan 5. Board Consideration of Salary Recommendations 6. Board Consideration of Office Manager Transition Plan 7. Board Chair’s Report 8. Other Business 9. Adjournment 1 Southwest Michigan Building Authority August 27, 2020 The SMBA regular meeting was held via Zoom. Chair Dusty Farmer called the meeting to order at 8:32 a.m. Present: Dusty Farmer, Board Chair, Oshtemo Representative Grant Taylor, Oshtemo Representative Jeff Sorensen, Cooper Representative Larry Stehouwer, Citizen at Large Representative Also present were Building Official Garrett Reitenour, SMBA Attorney Jim Porter, Administrative Assistant El Oropeza, and Administrative Assistant Kyle Gibson acting as recording secretary. Absent: Carol DeHaan, Cooper Representative Citizen Comments on Non-Agenda Items No public comment was provided. Consent Agenda Meeting Minutes – July 23, 2020 Regular Meeting Meeting Minutes – August 7, 2020 Special Meeting July 2020 Receipts and Disbursements Report July 2020 Permits / Inspections Report Q1-2020 & Q2-2020 Budget Amendments A motion was made by Jeff Sorensen and supported by Larry Stehouwer to approve the consent agenda as presented. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Grant Taylor No: None Abstain: None Absent: Carol DeHaan The motion was carried 4-0, with 1 absent. Board Consideration of the City of Galesburg Requesting to Join SMBA Board discussion was held regarding the City of Galesburg expressing interest in Joining SMBA. Mr. Reitenour and Mr. Sorensen shared their concerns about stretching staff too thin and the ability of the Authority to adequately serve their needs without sacrificing the current level of service to the member jurisdictions. Chair Farmer stated that an official proposal would be required before any decisions are made. No board action was taken. 2 Board Consideration of Draft Capital Improvement Plan Administrative Assistant Kyle Gibson presented a draft 5-year capital improvement plan as requested by the board at the July meeting. There was discussion regarding the completeness of the list of items and some suggestions. Chair Farmer requested an updated draft of the capital improvement plan be presented alongside the 2021 budget proposal for the September meeting, at which point a decision regarding the plan’s adoption will be made. No board action was taken. Update on Truck Purchase Building Official Reitenour shared that the new vehicle has been purchased from Oshtemo Township as directed. The board held discussion regarding the sale of the current vehicle. A motion was made by Jeff Sorensen and supported by Dusty Farmer to put the truck up for auction via sealed bids, with a duration of 30 days for the acceptance of bids and a reserve price of $2,000 to be sold as-is with no warranties. Mr. Reitenour shared that the vehicle is currently scheduled for de-lettering, which should be completed by the end of the bidding period. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Grant Taylor No: None Abstain: None Absent: Carol DeHaan The motion was carried 4-0, with 1 absent. Board Discussion of Staffing Proposals Administrative Assistant Kyle Gibson presented a memo and revised job descriptions on behalf of Office Manager Deb Everett, who was unable to attend the meeting. Ms. Everett stated in the memo her intent to step back from her involvement with SMBA by the end of the year. Board discussion was held regarding the need to fulfill the Human Resources function of Ms. Everett’s current position, and Chair Farmer requested a written transition plan to be presented at the next regular meeting. A motion was made by Jeff Sorensen and supported by Larry Stehouwer to accept the proposed change in job descriptions as presented and name Kyle Gibson as the Office Manager. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Grant Taylor No: None Abstain: None Absent: Carol DeHaan The motion was carried 4-0, with 1 absent. Board discussion continued with the consideration of salaries for staff. Chair Farmer requested a list of salary recommendations for all staff with supporting documentation to be considered by the board at the next regular meeting. Considering the change in responsibilities for staff, Mr. Sorensen proposed that once the salaries are decided upon by the board, employees would be back paid to the effective date of the change in duties. No further board action was taken. 3 Board Chair’s Report Chair Farmer had nothing to report. No board action was taken. Other Busines Mr. Sorensen and Building Official Reitenour held brief discussion regarding a commercial project in Cooper Township and the need to for final inspections to include the assessor. Mr. Gibson noted that to carry out the duties of the office manager, he would need to be made a signatory on the Authority’s checking account and be issued a credit card. A motion was made by Grant Taylor and supported by Jeff Sorensen to add Kyle Gibson as a signatory on the account and issue a line of credit at Mercantile Bank. A roll call vote was taken showing: Yes: Dusty Farmer, Jeff Sorensen, Larry Stehouwer, Grant Taylor No: None Abstain: None Absent: Carol DeHaan The motion was carried 4-0, with 1 absent. No further board action was taken. Chair Farmer Adjourned the meeting at 9:47 a.m. Next Regular Meeting – September 24th – 8:30 a.m. Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 09/21/2020 10:25 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/9 User: kgibson DB: Smba POST DATES 08/01/2020 – 08/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 08/28/2020 N 3,535.01 DETROIT MI, 48267 / / 0.0000 N 0.00 1317 PO BOX 674416 08/17/2020 N 3,535.01 BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 08/17/2020 007043238 SWBA HEALTH INSURANCE SEP 2020 542-371-71600 Health Insurance 3,535.01 VENDOR TOTAL: 3,535.01 GL NUMBER DESCRIPTION AMOUNT Paid 08/06/2020 N 330.00 GRANDVILLE MI, 49418 / / 0.0000 N 0.00 1302 3097 PINEDALE DR SW 08/06/2020 N 330.00 CODE CODE SOURCE PC 08/06/2020 110119.2 SWBA 12/3/19 MEETING JACS PIZZA 542-371-81101 Plan Review 330.00 GL NUMBER DESCRIPTION AMOUNT Paid 08/13/2020 N 175.00 GRANDVILLE MI, 49418 / / 0.0000 N 0.00 1316 3097 PINEDALE DR SW 08/13/2020 N 175.00 CODE CODE SOURCE PC 08/13/2020 112720.2 SWBA PLAN REVIEW FOR JSMBA20-05-0108 2520 RO542-371-81101 Plan Review 175.00 VENDOR TOTAL: 505.00 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 09/21/2020 10:25 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/9 User: kgibson DB: Smba POST DATES 08/01/2020 – 08/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 08/06/2020 N 3.30 KALAMAZOO MI, 49006 / / 0.0000 N 0.00 1303 927 PICCADILLY RD 08/06/2020 N 3.30 EOROPEZA ELVIRA OROPEZA 08/06/2020 2020-08-06.2 SWBA REIMBURSEMENT FOR POSTAGE 542-371-87000 Mileage 3.30 GL NUMBER DESCRIPTION AMOUNT Paid 08/26/2020 N 50.00 KALAMAZOO MI, 49006 / / 0.0000 N 0.00 1325 927 PICCADILLY RD 08/26/2020 N 50.00 EOROPEZA ELVIRA OROPEZA 08/26/2020 2020-08-25.1 SWBA PHONE REIMBURSEMENT AUG 2020 542-371-85300 Telephone 50.00 VENDOR TOTAL: 53.30 GL NUMBER DESCRIPTION AMOUNT Paid 08/12/2020 N 50.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1309 35063 23RD ST 08/12/2020 N 50.00 REITENOURG GARRETT REITENOUR 08/12/2020 2020-08-12.1 SWBA REIMBURSEMENT FOR PHONE USAGE AUG 2020 542-371-85300 Telephone 50.00 VENDOR TOTAL: 50.00 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 09/21/2020 10:25 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/9 User: kgibson DB: Smba POST DATES 08/01/2020 – 08/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 08/12/2020 Y 1,800.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1310 6323 WINDDRIFT AVE 08/12/2020 N 1,800.00 GHECKMAN GARYAIRE, LLC 08/12/2020 2020-08-12.2 SWBA PLUMBING / MECHANICAL INSPECTIONS 542-371-81300 Plumbing Inspector 450.00 542-371-81200 Mechanical Inspector 1,250.00 542-371-81100 Electrical Inspector 100.00 1,800.00 GL NUMBER DESCRIPTION AMOUNT Paid 08/26/2020 Y 1,950.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1329 6323 WINDDRIFT AVE 08/26/2020 N 1,950.00 GHECKMAN GARYAIRE, LLC 08/26/2020 2020-08-25.3 SWBA PLUMBING / MECHANICAL INSPECTIONS 542-371-81300 Plumbing Inspector 900.00 542-371-81200 Mechanical Inspector 1,050.00 1,950.00 VENDOR TOTAL: 3,750.00 GL NUMBER DESCRIPTION AMOUNT Paid 08/31/2020 N 135.00 , / / 0.0000 N 0.00 1330 08/31/2020 N 135.00 MISC K’S MOBILE DETAILING 08/31/2020 2020-08-31.1 SWBA INTERIOR DETAIL FOR 2001 S10 TRUCK 542-371-75100 Vehicle Gas/Maintenance 135.00 VENDOR TOTAL: 135.00 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 09/21/2020 10:25 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/9 User: kgibson DB: Smba POST DATES 08/01/2020 – 08/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 08/06/2020 N 90.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1304 2615 W F AVE 08/06/2020 N 90.00 LSTEHOWER LARRY STEHOUWER 08/06/2020 2020-08-06.1 SWBA BOARD MEETING ATTENDANCE Q2-2020 542-371-72600 Board Member At Large Stipend 90.00 VENDOR TOTAL: 90.00 GL NUMBER DESCRIPTION AMOUNT Paid 08/26/2020 N 200.00 KALAMAZOO MI, 49001-3308 / / 0.0000 N 0.00 1318 PO BOX 3308 08/17/2020 N 200.00 MI PRINT MI PRINT WORKS 08/17/2020 4689200729 SWBA ENVELOPES RE-ORDER 542-371-72800 Supplies 200.00 VENDOR TOTAL: 200.00 GL NUMBER DESCRIPTION AMOUNT Paid 07/30/2020 N 78.63 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1313 6395 TECHNOLOGY AVE STE A 08/10/2020 N 78.63 AUNALYTICS MIH MICHIGAN LLC DBA SECANT TECH 08/10/2020 29925202 SWBA BS&A ERROR TROUBLESHOOTING AND RESOLUTI542-371-82700 IT Support/Website Host 78.63 GL NUMBER DESCRIPTION AMOUNT Paid 08/06/2020 N 1,441.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1308 6395 TECHNOLOGY AVE STE A 08/06/2020 N 1,441.00 AUNALYTICS MIH MICHIGAN LLC DBA SECANT TECH 08/06/2020 29926513 SWBA CLOUD HOSTING SERVICES 542-371-82700 IT Support/Website Host 1,441.00 VENDOR TOTAL: 1,519.63 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 09/21/2020 10:25 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/9 User: kgibson DB: Smba POST DATES 08/01/2020 – 08/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 08/12/2020 Y 1,700.00 COLDWATER MI, 49036 / / 0.0000 N 0.00 1311 426 SARAH LN 08/12/2020 N 1,700.00 TTHATCHER MP SERVICES LLC 08/12/2020 2020-08-12.3 SWBA MECHANICAL / PLUMBING INSPECTIONS 542-371-81200 Mechanical Inspector 1,000.00 542-371-81300 Plumbing Inspector 700.00 1,700.00 GL NUMBER DESCRIPTION AMOUNT Paid 08/26/2020 Y 850.00 COLDWATER MI, 49036 / / 0.0000 N 0.00 1328 426 SARAH LN 08/26/2020 N 850.00 TTHATCHER MP SERVICES LLC 08/26/2020 2020-08-26.2 SWBA MECHANICAL / PLUMBING INSPECTIONS 542-371-81200 Mechanical Inspector 450.00 542-371-81300 Plumbing Inspector 400.00 850.00 VENDOR TOTAL: 2,550.00 GL NUMBER DESCRIPTION AMOUNT Paid 08/30/2020 N 158.55 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 1322 PO BOX 633301 08/18/2020 N 158.55 OFFICE DEP OFFICE DEPOT 08/18/2020 112570087001 SWBA OFFICE SUPPLIES 542-371-72800 Supplies 158.55 VENDOR TOTAL: 158.55 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 09/21/2020 10:25 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/9 User: kgibson DB: Smba POST DATES 08/01/2020 – 08/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 08/19/2020 N 31,080.85 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1323 7275 W MAIN STREET 08/19/2020 N 31,080.85 OSHTEMO OSHTEMO TOWNSHIP 08/19/2020 CK36021 SWBA 2020 SMBA VEHICLE PURCHASE AGREEMENT 542-371-97700 Capital Outlay-Vehicle 31,080.85 VENDOR TOTAL: 31,080.85 GL NUMBER DESCRIPTION AMOUNT Paid 08/17/2020 Y 777.00 VAN BUREN TWP MI, 48111-1677 / / 0.0000 N 0.00 1320 9593 REVERE DR 08/17/2020 N 777.00 REDMOND REDMOND ENGINEERING & DESIGN 08/17/2020 20-013 SWBA FP PLAN REVIEW FEES JSMBA20-05-0270 FET542-371-81101 Plan Review 777.00 VENDOR TOTAL: 777.00 GL NUMBER DESCRIPTION AMOUNT Paid 08/26/2020 N 72.46 CHICAGO IL, 60680-2815 / / 0.0000 N 0.00 1324 PO BOX 802815 08/26/2020 N 72.46 RICOH RICOH 08/26/2020 5060225346 SWBA COPIER 542-371-72801 Equipment/Maintenance 72.46 VENDOR TOTAL: 72.46 GL NUMBER DESCRIPTION AMOUNT Paid 08/31/2020 N 150.00 KANSAS CITY MO, 64180-1742 / / 0.0000 N 0.00 1314 PO BOX 801742 08/13/2020 N 150.00 RLI RLI SURETY 08/13/2020 LSM0932264 SWBA BOND CAROL DEHAAN 2020 542-371-95800 Education/Dues 150.00 VENDOR TOTAL: 150.00 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 09/21/2020 10:25 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 7/9 User: kgibson DB: Smba POST DATES 08/01/2020 – 08/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 08/06/2020 N 225.00 KALAMAZOO MI, 49002 / / 0.0000 N 0.00 1307 246 E KILGORE 08/06/2020 N 225.00 SIEGFRIED SIEGFRIED CRANDALL P.C. 08/06/2020 103575 SWBA ACCOUNTING SERVICES 542-371-82500 Accounting/Audit Fees 225.00 GL NUMBER DESCRIPTION AMOUNT Paid 08/06/2020 N 350.00 KALAMAZOO MI, 49002 / / 0.0000 N 0.00 1306 246 E KILGORE 08/06/2020 N 350.00 SIEGFRIED SIEGFRIED CRANDALL P.C. 08/06/2020 103582 SWBA IT SUPPORT / REPLACE HDD SMBA02-W10 542-371-82700 IT Support/Website Host 350.00 VENDOR TOTAL: 575.00 GL NUMBER DESCRIPTION AMOUNT Paid 08/28/2020 N 67.70 CAROL STREAM IL, 60197 / / 0.0000 N 0.00 1321 PO BOX 4181 08/18/2020 N 67.70 SPRINT SPRINT 08/18/2020 144563305-022 SWBA HOTSPOT USAGE JULY 2020 542-371-82700 IT Support/Website Host 67.70 VENDOR TOTAL: 67.70 GL NUMBER DESCRIPTION AMOUNT Paid 09/01/2020 N 114.58 PHILADELPHIA PA, 19170 / / 0.0000 N 0.00 1326 PO BOX 7247 -0381 08/26/2020 N 114.58 SUN LIFE SUN LIFE FINANCIAL 08/26/2020 247757 SWBA LIFE INSURANCE SEP 2020 542-371-71602 Disability/Life Insurance 114.58 VENDOR TOTAL: 114.58 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 09/21/2020 10:25 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 8/9 User: kgibson DB: Smba POST DATES 08/01/2020 – 08/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 08/28/2020 N 375.75 CHICAGO IL, 60677-8000 / / 0.0000 N 0.00 1315 8020 SOLUTIONS CENTER 08/13/2020 N 375.75 TELNET TELNET WORLDWIDE 08/13/2020 200658 SWBA PHONE 542-371-85300 Telephone 375.75 VENDOR TOTAL: 375.75 GL NUMBER DESCRIPTION AMOUNT Paid 08/24/2020 N 20.83 CHICAGO IL, 60680-9488 / / 0.0000 N 0.00 1319 P.O. BOX 809488 08/17/2020 N 20.83 UPS UPS 08/17/2020 00000076R70Y330 SWBA SHIPPING FOR PLAN REVIEW JSMBA20-05-037542-371-72800 Supplies 20.83 VENDOR TOTAL: 20.83 GL NUMBER DESCRIPTION AMOUNT Paid 08/06/2020 N 443.80 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1305 811 S DRAKE RD 08/06/2020 N 443.80 VISA VISA 08/06/2020 2020-08-06.3 SWBA VISA JULY 2020 542-371-75100 Vehicle Gas/Maintenance 77.00 542-371-97600 Capital Outlay 366.80 443.80 VENDOR TOTAL: 443.80 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 09/21/2020 10:25 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 9/9 User: kgibson DB: Smba POST DATES 08/01/2020 – 08/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED PAID GL NUMBER DESCRIPTION AMOUNT Paid 08/12/2020 Y 1,300.00 MATTAWAN MI, 49071 / / 0.0000 N 0.00 1312 38159 24TH ST 08/12/2020 N 1,300.00 WWILCOX WILLIAM WILCOX 08/12/2020 2020-08-12.4 SWBA ELECTRICAL INSPECTIONS 542-371-81100 Electrical Inspector 1,300.00 GL NUMBER DESCRIPTION AMOUNT Paid 08/26/2020 Y 1,400.00 MATTAWAN MI, 49071 / / 0.0000 N 0.00 1327 38159 24TH ST 08/26/2020 N 1,400.00 WWILCOX WILLIAM WILCOX 08/26/2020 2020-08-26.1 SWBA ELECTRICAL INSPECTIONS 542-371-81100 Electrical Inspector 1,400.00 VENDOR TOTAL: 2,700.00 TOTAL – ALL VENDORS: 48,924.46 SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT Reporting Month: August 2020 Prepared By: Kyle Gibson Building Electrical Mechanical Plumbing Totals Oshtemo 52 29 38 14 133 Revenue $11,553.00 $4,645.00 $5,775.00 $2,083.00 $24,056.00 YTD Oshtemo 305 205 270 204 984 YTD Revenue $113,354.50 $46,272.00 $44,951.55 $28,288.00 $232,866.05 Cooper 36 8 13 6 63 Revenue $10,944.00 $1,067.00 $1,826.00 $931.00 $14,768.00 YTD Cooper 116 74 91 36 317 YTD Revenue $33,476.00 $15,036.00 $13,031.00 $7,185.00 $68,728.00 Total Permits 88 37 51 20 196 Total Revenue $22,497.00 $5,712.00 $7,601.00 $3,014.00 $38,824.00 YTD Total Permits 421 279 361 240 1301 YTD Total Revenue $146,830.50 $61,308.00 $57,982.55 $35,473.00 $301,594.05 Building Electrical Mechanical Plumbing Totals Oshtemo Inpsections 164 39 61 47 311 Cooper Inspections 40 16 16 10 82 YTD Oshtemo Inspections 858 392 362 387 1999 YTD Cooper Inspections 272 135 119 87 613 Total Inspections 204 55 77 57 393 YTD Total Inspections 1130 527 481 474 2612 Permit Revenue Inspections 0 200 400 600 800 1000 1200 $0.00 $20,000.00 $40,000.00 $60,000.00 $80,000.00 $100,000.00 2020 Revenue by Month 2019 Revenue by Month 2020 Inspections by Month 2019 Inspections by Month Printed 9/21/2020 at 10:39 AM I:\SMBA Board Packets\Revenue & Inspections Report SOUTHWEST MICHIGAN BUILDING AUTHORITY BANK BALANCE REPORT Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2018 $355,097.18 $316,827.94 $292,711.45 $312,627.13 $305,033.67 $317,144.90 $313,084.42 $328,952.71 $328,034.45 $339,176.51 $368,209.64 $355,724.53 2019 $309,114.20 $300,098.15 $303,811.00 $246,716.30 $247,770.31 $279,624.65 $315,434.78 $341,724.68 $362,110.12 $442,134.66 $330,290.83 $384,052.26 2020 $363,688.08 $374,395.69 $367,084.01 $364,749.52 $366,304.26 $376,755.31 $410,190.86 $363,684.45 $0.00 $50,000.00 $100,000.00 $150,000.00 $200,000.00 $250,000.00 $300,000.00 $350,000.00 $400,000.00 $450,000.00 $500,000.00 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Bank Account Balance by Month 2018 2019 2020 Printed 9/21/2020 at 10:39 AM I:\SMBA Board Packets\Revenue & Inspections Report Calculations as of 09/30/2020 09/23/2020 08:50 AM User: kgibson DB: Smba BUDGET REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/2 2021 REQUESTED BUDGET 2020 ACTIVITY THRU 09/30/20 2020 AMENDED BUDGET 2019 AMENDED GL NUMBER DESCRIPTION BUDGET Fund: 542 BUILDING AUTHORITY ESTIMATED REVENUES Dept 000 – ASSETS & LIABILITIES/CASH ON HAND 542-000-99999 Carryover 34,935 65,160 0 71,340 Totals for dept 000 – ASSETS & LIABILITIES/CASH ON HAND 34,935 65,160 0 71,340 Dept 001 – REVENUE Recurring FOIA Revenue 85 542-001-47500 Miscellaneous 0 0 62 100 542-001-61100 Bldg Services to Others 0 0 0 0 542-001-61400 Bond Forfeiture 0 0 0 0 542-001-61600 Building Permits 375,000 200,000 204,407 200,000 542-001-61615 Plan Review 3,000 6,000 25,392 25,000 542-001-61700 Electrical Permits 94,000 50,000 65,961 50,000 542-001-61800 Mechanical Permits 90,000 80,000 64,556 80,000 542-001-61900 Plumbing Permits 55,000 50,000 38,816 50,000 542-001-66400 Interest on Investments 200 1,000 479 1,000 Totals for dept 001 – REVENUE 617,200 387,000 399,673 406,100 TOTAL ESTIMATED REVENUES 652,135 452,160 399,673 477,440 Calculations as of 09/30/2020 09/23/2020 08:50 AM User: kgibson DB: Smba BUDGET REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/2 2021 REQUESTED BUDGET 2020 ACTIVITY THRU 09/30/20 2020 AMENDED BUDGET 2019 AMENDED GL NUMBER DESCRIPTION BUDGET Fund: 542 BUILDING AUTHORITY APPROPRIATIONS Dept 371 – BLDG AUTHORITY 542-371-66401 Permit Refunds 0 0 0 0 GL # FOOTNOTE TOTAL: 154,470 Administrative Assistant 36,556 Office Manager 44,444 Building Official 73,470 542-371-70200 Salaries 146,000 145,000 103,708 155,000 542-371-70201 Hourly 105,000 0 0 0 542-371-70300 Building Board of Appeals 0 300 0 0 542-371-70400 In Lieu of Insurance 1,170 810 225 1,170 542-371-71500 Payroll Taxes – FICA 17,000 11,600 7,774 12,360 542-371-71600 Health Insurance 36,500 36,000 27,003 37,800 542-371-71602 Disability/Life Insurance 1,650 1,650 1,150 1,735 542-371-71603 Work Comp Insurance 2,500 2,500 539 2,500 542-371-71700 HSA 4,275 4,275 4,272 4,275 542-371-72200 Pension Plan 17,500 11,600 9,717 12,360 542-371-72500 Clothing Allowance 500 500 0 1,500 542-371-72600 Board Member At Large Stipend 480 450 150 390 542-371-72700 Miscellaneous 500 500 0 0 542-371-72800 Supplies 7,500 3,500 2,917 3,000 542-371-72801 Equipment/Maintenance 1,450 1,450 642 850 542-371-73000 Postage/Shipping 0 0 0 500 542-371-75100 Vehicle Gas/Maintenance 10,000 5,000 4,559 3,000 542-371-75101 General Insurance 12,000 6,400 1,730 6,400 542-371-81100 Electrical Inspector 37,000 30,000 28,825 35,000 542-371-81101 Plan Review 2,500 6,000 24,589 20,000 542-371-81200 Mechanical Inspector 31,000 25,000 25,600 30,000 542-371-81300 Plumbing Inspector 30,000 41,000 25,535 35,000 Back-up for Building Official (25 PTO days at 8 inspections / day). 542-371-81400 Building Inspector 0 10,000 5,650 10,000 542-371-82400 Consultants 5,000 0 0 0 542-371-82500 Accounting/Audit Fees 20,000 13,000 10,015 13,000 542-371-82600 Legal Fees 10,000 10,000 2,730 5,000 GL # FOOTNOTE TOTAL: 32,340 BS&A Software (Annual) (AP, CR, GL, PR, BD) 5,100 Web Hosting (Annual) 300 Hotspot ($70 / month) 840 Aunalytics ($2,175 / month) 26,100 542-371-82700 IT Support/Website Host 22,000 20,000 14,864 35,000 GL # FOOTNOTE TOTAL: 4,600 Telnet 4,000 Cell Phone Reimbursement (Building Official) 600 542-371-85300 Telephone 4,000 5,000 4,235 4,600 542-371-87000 Mileage 3,000 1,500 107 500 542-371-92500 Facility Rent 20,000 20,000 20,000 20,000 542-371-95600 Interest/Penalty IRS/State Withholdings 0 0 60 0 542-371-95700 Bank Service Charges 360 500 340 500 GL # FOOTNOTE TOTAL: 1,410 Treasurer’s Bond 150 Home Builders Association of SW MI (HBA) Dues 615 Code Officials Conference of Michigan (COCM) Membership, Spring + Fall Conference 515 Metro Building Inspectors Association Membership 130 542-371-95800 Education/Dues 8,000 4,000 1,570 4,000 542-371-96300 Contingency 1,000 1,275 0 0 542-371-96800 Depreciation Expense 0 0 0 0 GL # FOOTNOTE TOTAL: 19,000 Replace Three Computers 4,000 Color Plotter/Scanner 15,000 542-371-97600 Capital Outlay 5,000 1,350 1,648 22,000 542-371-97700 Capital Outlay-Vehicle 3,000 32,000 31,081 0 Totals for dept 371 – BLDG AUTHORITY 565,885 452,160 361,235 477,440 TOTAL APPROPRIATIONS 565,885 452,160 361,235 477,440 ENDING FUND BALANCE 379,266 540,604 579,042 579,042 BEGINNING FUND BALANCE 293,016 540,604 540,604 579,042 NET OF REVENUES/APPROPRIATIONS – FUND 542 86,250 0 38,438 0 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org MEMORANDUM To: SMBA Board From: Kyle Gibson, Office Manager Date: 09/15/2020 Re: Aunalytics 2021 Proposal Aunalytics (formerly Secant Technologies) has provided SMBA with a proposal for service for 2021. Due to the merger which took place last year / early this year, the way Aunalytics bills for service has changed. As a result, the total monthly amount in the proposal is greater than it has been in the past. The previous monthly amount was $1,440. The monthly amount listed in the proposal is $2,174.50. This constitutes a $733.50 or 51% increase. The proposal expires on 9/30/2020. It is my recommendation that the board authorize acceptance of the proposal with the updated fees. The updated fees have been included in the draft 2021 budget. Cloud and Managed Service (Renewal) PREPARED FOR: Southwest Michigan Building Authority We have prepared a quote for you PREPARED BY: Aunalytics – Kalamazoo Quote # KZ006660 Version 1 Kyle Gibson kjgibson@swmiba.org Jeff Ray jeff.ray@aunalytics.com 6395 Technology Avenue Kalamazoo, MI 49009 (269) 375-8996 Description Recurring Qty Ext. Recurring (2) Production Hosted Server vCPU $13.00 6 $78.00 GB RAM $6.00 24 $144.00 Performance Storage (1000 iops) – per TB $130.00 1 $130.00 Monthly Subtotal: $352.00 Description Recurring Qty Ext. Recurring File Level Archive- (Aunalytics Cloud or On-Prem) File Level Archive: Aunalytics Storage 365 Server License $25.00 1 $25.00 File Level Archive: Aunalytics Storage 365 (per TB) $60.00 1 $60.00 File Level Archive: Aunalytics Storage Annual Archive $50.00 1 $50.00 Monthly Subtotal: $135.00 Description Recurring Qty Ext. Recurring Disaster Recovery Service (DRaaS) DRaaS Server Level (VMware Availability) – Standard Server License $10.00 2 $20.00 DRaaS Server Level – vCPU $8.00 6 $48.00 DRaaS Server Level – GB RAM $4.00 24 $96.00 DRaaS Server Level – TB Storage $60.00 1 $60.00 Monthly Subtotal: $224.00 Description Recurring Qty Ext. Recurring Microsoft – SPLA SPLA: Windows Server (per vCPU) $6.00 6 $36.00 SPLA: SQL Standard User SAL (per User) $20.00 19 $380.00 SPLA: Windows Remote Desktop Services SAL (per User) $6.50 17 $110.50 Monthly Subtotal: $526.50 Page: 2 of 6 6395 Technology Avenue Kalamazoo, MI 49009 (269) 375-8996 Description Recurring Qty Ext. Recurring Data Center Services Partial Rack Unit: AUKZ (per U) $25.00 2 $50.00 0.25 Kilowatt (kW) Power $50.00 1 $50.00 20Mbps ISP Services $100.00 1 $100.00 * This proposal replaces the current VPN tunnel connectivity between client site and Data Center with a much more robust and resilient solution. Monthly Subtotal: $200.00 Description Recurring Qty Ext. Recurring Hardware as a Service with Management * 1 for On-Site, 1 for Data Center Co-Location HaaS: Firewall $50.00 2 $100.00 Managed Service: Firewall $40.00 2 $80.00 Monthly Subtotal: $180.00 Description Recurring Qty Ext. Recurring Managed Services Managed Service: Windows Virtual Server $75.00 2 $150.00 Managed Service: Domain Hosting $5.00 1 $5.00 Managed Service: Workstation $40.00 6 $240.00 * This proposal replaces the current base antivirus service with full desktop support including remote monitoring, patch management, antivirus with antimalware, and DNS reputation filtering. Monthly Subtotal: $395.00 Page: 3 of 6 6395 Technology Avenue Kalamazoo, MI 49009 (269) 375-8996 Description Recurring Qty Ext. Recurring Microsoft O365 CSP: Microsoft 365 Apps for Enterprise $12.00 9 $108.00 CSP: Exchange Online Plan 1 $4.00 6 $24.00 O365 Backup: Exchange Online (per User) $5.00 6 $30.00 Monthly Subtotal: $162.00 Description Recurring Qty Ext. Recurring Decommissioned Recurring Services Cloud Servers ($1,411.00) 1 ($1,411.00) Oshtemo RDS/Office Users ($260.00) 1 ($260.00) Cooper RDS/Office Users ($76.50) 1 ($76.50) Endpoint Protection ($30.00) 1 ($30.00) Monthly Subtotal: ($1,777.50) Page: 4 of 6 6395 Technology Avenue Kalamazoo, MI 49009 (269) 375-8996 Version: 1 Delivery Date: 09/14/2020 Expiration Date: 09/30/2020 Quote #: KZ006660 Prepared by: Prepared for: Quote Information: Aunalytics – Kalamazoo Jeff Ray 2694888081 jeff.ray@aunalytics.com Southwest Michigan Building Authority 7275 West Main St Kalamazoo, MI 49009 Kyle Gibson (269) 375-4260 kjgibson@swmiba.org Cloud and Managed Service (Renewal) Monthly Expenses Summary Amount (2) Production Hosted Server $352.00 File Level Archive- (Aunalytics Cloud or On-Prem) $135.00 Disaster Recovery Service (DRaaS) $224.00 Microsoft – SPLA $526.50 Data Center Services $200.00 Hardware as a Service with Management $180.00 Managed Services $395.00 Microsoft O365 $162.00 Decommissioned Recurring Services ($1,777.50) Monthly Total: $397.00 Payment Options Payments Interval Amount Agreement Term 24 Month Agreement 24 Monthly $397.00 Monthly recurring billing $2,174.50. Taxes, shipping, handling and other fees may apply. We reserve the right to invoice all orders arising from actual pricing or other errors. Page: 5 of 6 6395 Technology Avenue Kalamazoo, MI 49009 (269) 375-8996 Aunalytics – Kalamazoo Signature: Name: Kyle Gibson Date: Signature: Name: Jeff Ray Title: Account Executive- Cloud and Managed Services Date: 09/14/2020 Southwest Michigan Building Authority Page: 6 of 6 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org MEMORANDUM To: SMBA Board From: Kyle Gibson, Office Manager Date: 09/15/2020 Re: Interlocal Government Agreement Amendment At the regular July 2019 meeting, the board authorized an amendment to the interlocal government agreement to clarify the ownership of individual township data which is managed on a day-to-day basis by SMBA. The board further authorized SMBA to take on the cost of Building Department .NET BS&A licensing fees. For the licensing change to occur, a letter needed to be sent from each township indicating that such a change was desired and to request the cancellation of their individual support contracts. It has come to my attention that no such changes ever occurred. I recommend that the board follow up on the amendment to the interlocal government agreement and seek to get the letters sent to BS&A promptly so that SMBA can take on the cost of licensing for the 2021 billing cycle. CIP 2020-2025 Item GL FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Total Office Chairs (*1) 542-371-97600 (Capital Outlay) $ 750.00 $ 750.00 Vehicle Replacement 542-371-97700 (Capital Outlay – Vehicle) $ 40,000.00 $ 40,000.00 Color Plotter / Scanner 542-371-97600 (Capital Outlay) $ 15,000.00 $ 15,000.00 Dedicated Check Printer (*2) 542-371-97600 (Capital Outlay) $ 500.00 $ 500.00 Replace Computers (3) (*3) 542-371-97600 (Capital Outlay) $ 4,000.00 $ 5,000.00 $ 9,000.00 Staff Workstation Upgrades 542-371-97600 (Capital Outlay) $ 1,000.00 $ 1,000.00 $ – $ – $ – $ – $ – $ – $ – $ – $ – $ – $ – $ – $ – $ – $ – $ – $ – $ – $ – $ – $ – $ 2,250.00 $ 19,000.00 $ – $ – $ – $ 45,000.00 $ 66,250.00 Notes: *1: $250 has already been spent on a chair that broke. *2: Already purchased. *3: See attached detail. Totals Capital Improvement Plan for the Southwest Michigan Building Authority 2020 to 2025 Draft for Board Review Revised 9/23/2020 Estimated Spend Amount I:\Budget\Capital Improvement Plan Page 1 of 2 Printed 9/23/2020 at 8:46 AM Item Qty Cost Subtotal Dell Latitude 3510 Laptop 3 $ 988.99 $ 2,966.97 Dell Docking Station – WD19 180W 3 $ 249.99 $ 749.97 TP-LINK 7 Port UH720 USB 3.0 Hub 3 $ 39.99 $ 119.97 Total $ 3,836.91 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org MEMORANDUM To: SMBA Board From: Kyle Gibson, Office Manager Date: 9/21/2020 Re: Staff Salary Recommendations Background During the regular board meeting on August 27th, Chair Farmer requested a list of staff salary recommendations to be presented at the next regular meeting. At that meeting, Deb Everett shared via memo that staff last received increases in October of 2019. Ms. Everett also recommended that increases be aligned with the budget year. Jeff Sorensen suggested that due to the change in duties and new appointment for the office manager position, back-pay may be considered by the board to the effective date of the new position. Process Given the intent to re-address salaries at the end of the year (at the December board meeting), this recommendation will only address a cost of living adjustment and minor increase for the office manager position. The Social Security Administration’s cost of living adjustment (COLA) publication and the State of Michigan Tax Commission inflation rate multiplier publication were considered in determining a COLA adjustment for staff. The greater of the two values was selected. Based on the most recent available data, the COLA was determined to be a 1.9% increase. Recommendations Employee Type Current Wage COLA (1.9%) New Wage Garrett Reitenour Exempt $70,000 $1,330 $71,330 Kyle Gibson Non-Exempt $18 / hour $0.34 $18.50 Elvira Oropeza Non-Exempt $18 / hour $0.34 $18.34 Back pay in the amount of $404.25 is requested for the office manager position. Calculated by multiplying hours worked during April – September (808.50) by the requested $0.50 increase. The board will be presented with a policy and additional recommendations at the December board meeting. Funds Availability Funds for the recommended raises effective October 1st are believed to be available within the current budget without the need for an amendment or adjustment. Fact Sheet SOCIAL SECURITY Social Security National Press Office Baltimore, MD 2020 SOCIAL SECURITY CHANGES Cost-of-Living Adjustment (COLA): Based on the increase in the Consumer Price Index (CPI-W) from the third quarter of 2018 through the third quarter of 2019, Social Security and Supplemental Security Income (SSI) beneficiaries will receive a 1.6 percent COLA for 2020. Other important 2020 Social Security information is as follows: Tax Rate 2019 2020 Employee 7.65% 7.65% Self-Employed 15.30% 15.30% NOTE: The 7.65% tax rate is the combined rate for Social Security and Medicare. The Social Security portion (OASDI) is 6.20% on earnings up to the applicable taxable maximum amount (see below). The Medicare portion (HI) is 1.45% on all earnings. Also, as of January 2013, individuals with earned income of more than $200,000 ($250,000 for married couples filing jointly) pay an additional 0.9 percent in Medicare taxes. The tax rates shown above do not include the 0.9 percent. 2019 2020 Maximum Taxable Earnings Social Security (OASDI only) $132,900 $137,700 Medicare (HI only) No Limit Quarter of Coverage $1,360 $1,410 Retirement Earnings Test Exempt Amounts Under full retirement age $17,640/yr. ($1,470/mo.) $18,240/yr. ($1,520/mo.) NOTE: One dollar in benefits will be withheld for every $2 in earnings above the limit. This press release was produced and disseminated at U.S. taxpayer expense. The year an individual reaches full retirement age $46,920/yr. ($3,910/mo.) $48,600/yr. ($4,050/mo.) NOTE: Applies only to earnings for months prior to attaining full retirement age. One dollar in benefits will be withheld for every $3 in earnings above the limit. Beginning the month an individual attains full retirement age None 2019 2020 Social Security Disability Thresholds Substantial Gainful Activity (SGA) Non-Blind $1,220/mo. $1,260/mo. Blind $2,040/mo. $2,110/mo. Trial Work Period (TWP) $ 880/mo. $ 910/mo. Maximum Social Security Benefit: Worker Retiring at Full Retirement Age $2,861/mo. $3,011/mo. SSI Federal Payment Standard Individual $ 771/mo. $ 783/mo. Couple $1,157/mo. $1,175/mo. SSI Resource Limits Individual $2,000 $2,000 Couple $3,000 $3,000 SSI Student Exclusion Monthly limit $1,870 $1,900 Annual limit $7,550 $7,670 Estimated Average Monthly Social Security Benefits Payable in January 2020 Before 1.6% COLA After 1.6% COLA All Retired Workers $1,479 $1,503 Aged Couple, Both Receiving Benefits $2,491 $2,531 Widowed Mother and Two Children $2,888 $2,934 Aged Widow(er) Alone $1,400 $1,422 Disabled Worker, Spouse and One or More Children $2,141 $2,176 All Disabled Workers $1,238 $1,258 P.O. BOX 30471 • LANSING, MICHIGAN 48909 www.michigan.gov/statetaxcommission • 517-335-3429 GRETCHEN WHITMER GOVERNOR STATE OF MICHIGAN DEPARTMENT OF TREASURY LANSING RACHAEL EUBANKS STATE TREASURER Bulletin 15 of 2019 Inflation Rate Multiplier October 14, 2019 TO: Assessors and Equalization Directors FROM: State Tax Commission RE: Inflation Rate Multiplier for use in the 2020 capped value formula and the “Headlee” Millage Reduction Fraction (MRF) formula Note: The Calculation of the Inflation Rate Multiplier is set in statute. MCL 211.34d states: (l) “Inflation rate” means the ratio of the general price level for the state fiscal year ending in the calendar year immediately preceding the current year divided by the general price level for the state fiscal year ending in the calendar year before the year immediately preceding the current year. (f) “General price level” means the annual average of the 12 monthly values for the United States consumer price index for all urban consumers as defined and officially reported by the United States department of labor, bureau of labor statistics. Based on this statutory requirement, the calculation for 2020 is as follows: 1. The 12 monthly values for October 2017 through September 2018 are averaged. 2. The 12 monthly values for October 2018 through September 2019 are averaged. 3. The ratio is calculated by dividing the average of column 2 by the average of column 1. The specific numbers from the US Department of Labor, Bureau of Labor Statistics are as follows: Oct-17 246.663 Oct-18 252.885 Nov-17 246.669 Nov-18 252.038 Dec-17 246.524 Dec-18 251.233 Jan-18 247.867 Jan-19 251.712 Feb-18 248.991 Feb-19 252.776 Mar-18 249.554 Mar-19 254.202 Apr-18 250.546 Apr-19 255.548 May-18 251.588 May-19 256.092 Jun-18 251.989 Jun-19 256.143 Jul-18 252.006 Jul-19 256.571 Aug-18 252.146 Aug-19 256.558 Sep-18 252.439 Sep-19 256.759 Average 249.749 254.376 Ratio 1.019 % Change 1.9% 5102 (Rev. 01-19) Page 2 Local units cannot develop or adopt or use an inflation rate multiplier other than 1.019 in 2020. It is not acceptable for local units to indicate to taxpayers that you do not know how the multiplier is developed.  Inflation Rate Multiplier Used in the 2020 Capped Value Formula The inflation rate, expressed as a multiplier, to be used in the 2020 Capped Value Formula is 1.019. The 2020 Capped Value Formula is as follows: 2020 CAPPED VALUE = (2019 Taxable Value – LOSSES) X 1.019 + ADDITIONS The formula above does not include 1.05 because the inflation rate multiplier of 1.019 is lower than 1.05.  Inflation Rate Multiplier Used in 2020 “Headlee” Calculations The inflation rate multiplier of 1.019 shall ALSO be used in the calculation of the 2020 “Headlee” Millage Reduction Fraction required by Michigan Compiled Law (MCL) 211.34d. The formula for calculating the 2020 “Headlee” Millage Reduction Fraction (MRF) is as follows: 2020 MRF = (2019 Taxable Value – LOSSES) X 1.019 2020 Taxable Value – ADDITIONS  The following is a listing of the inflation rate multipliers used in the Capped Value and “Headlee” calculations since the start of Proposal A: 1995 1.026 1996 1.028 1997 1.028 1998 1.027 1999 1.016 2000 1.019 2001 1.032 2002 1.032 2003 1.015 2004 1.023 2005 1.023 2006 1.033 2007 1.037 2008 1.023 2009 1.044 2010 0.997 2011 1.017 2012 1.027 2013 1.024 2014 1.016 2015 1.016 2016 1.003 2017 1.009 2018 1.021 2019 1.024 2020 1.019 Southwest Michigan Building Authority 7275 West Main Street Kalamazoo MI 49009 269-585-4150 www.swmiba.org MEMORANDUM To: SMBA Board From: Kyle Gibson, Office Manager Date: 09/21/2020 Re: Office Manager Transition Plan At the August 27th regular board meeting Chair Farmer requested a transition plan for the office manager position considering Deb Everett’s desire to retire. Deb intends to have her last day with SMBA be Wednesday, September 25th. To meet that goal, Deb and I have met several times over the course of the month of September to discuss the major responsibilities of the position, and to train me. The following tasks have been completed: – Add Kyle as a signer on SMBA’s checking account. – Issue a credit card to Kyle. – Prepare the draft of the 2021 budget for the board’s review and approval. – Prepare salary recommendations for staff. – Enter the budget amendments approved by the board at the 8/27 meeting. – Discussed employee benefits and the management thereof. – Transfer SMBA accounts in Deb’s name to Kyle or create new accounts, as necessary. After Deb retires, the following steps will be taken: – The “officemanager” email and RDS accounts will be have their passwords changed, and the email account will be forwarded to Kyle for a period of time. – Final payment will be issued for Deb’s time worked. – Deb will be removed as a signer on the SMBA checking account and her credit card will be canceled. – Deb’s BS&A accounts will be deactivated. Deb and I feel that I am now adequately equipped for the position, and I am comfortable with Deb departing as she intends on the 25th.