SMBA Regular Board Meeting

May 28, 2020 |  8:30 AM |  Via Webex
Southwest Michigan Building Authority May 28, 2020 The SMBA regular meeting was held via Webex. Chair Farmer called the meeting to order at 8:30 a.m. Present: Dusty Farmer, Board Chair, Oshtemo Representative Carol DeHaan, Cooper Representative Jeff Sorensen, Cooper Representative Grant Taylor, Oshtemo Representative Larry Stehouwer, Citizen at Large Representative Also present were Building Official Garrett Reitenour, SMBA Attorney Jim Porter, Cooper Township Assessing Assistant Starr Adams, Cooper Township Assessor Kim Kars-Bos, and Administrative Assistant Kyle Gibson acting as board secretary. Citizen Comments on Non-Agenda Items No public comment was provided. Consent Agenda Meeting Minutes – April 23, 2020 Regular Meeting April Receipts & Disbursements Report April Permits/Inspections Report Motion by Grant Taylor, second by Larry Stehouwer to approve the consent agenda. A roll call vote was taken showing: Yes: Dusty Farmer, Carol DeHaan, Jeff Sorensen, Grant Taylor, Larry Stehouwer No: None Abstain: None The motion was carried 5-0. Board Discussion of Expired Permits Cooper Township representatives questioned how expired permit notices are processed by SMBA. Building Official Reitenour provided clarification on SMBA’s process and noted that the notices were hampered by the COVID-19 shutdown. No board action was taken. Board Discussion of COVID-19 Return to Work Plan Attorney Porter recommended that SMBA be rolled into the Oshtemo Township statemandated return to work plan (RTWP). Building Official Reitenour shared his concerns over a lack of communication regarding the Oshtemo RTWP. Chair Farmer provided insight and shared some basics of the draft plan. Building Official Reitenour was directed to coordinate directly with Oshtemo Township Staff regarding the development of the plan. A motion was made by Jeff Sorensen and seconded by Grant Taylor to adopt the Oshtemo Township RTWP once it is approved by the Oshtemo Township Board. A roll call vote was taken showing: Yes: Dusty Farmer, Carol DeHaan, Jeff Sorensen, Grant Taylor, Larry Stehouwer No: None Abstain: None The motion was carried 5-0. Chair Report Chair Farmer requested feedback from Building Official Reitenour regarding citizen complaints and working without permits relating to the COVID-19 shutdown. Building Official Reitenour shared that things have started to settle down now that SMBA has re-established a community presence. No board action was taken. Other Business Chair Farmer noted that she received an email from a citizen who had joined the meeting during the meeting. Board consensus was that the question was best suited to a Freedom of Information Act request. No board action was taken. Chair Farmer adjourned the meeting at 9:00 a.m. Next Regular Meeting – June 25th – 8:30 a.m.
Southwest Michigan Building Authority May 28, 2020 8:30 a.m. Webex Meeting Meeting Link: Click Here Meeting ID: 295 087 986 Meeting Password: 7275 Call-in Number: +1-408-418-9388 Citizen Comments should be submitted in writing via email to info@swmiba.org by May 27th, and will be read aloud during that portion of the meeting. The public is welcome to join this meeting, but we ask you remain muted. Agenda 1. Call to Order 2. Citizen Comments on Non-Agenda Items a. Reading of Public Comments – Kyle Gibson 3. Consent Agenda a. Meeting Minutes – April 23, 2020 Regular Meeting b. APR 2020 Receipts & Disbursements Report c. APR 2020 Permits / Inspections Report 4. Board Discussion of Expired Permits 5. Board Discussion of COVID-19 Return to Work Plan 6. Chair Report 7. Other Business 8. Adjournment Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 05/05/2020 05:11 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/8 User: kgibson DB: Smba POST DATES 03/01/2020 – 03/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 03/25/2020 Y 450.00 CASSOPOLIS MI, 49031 / / 0.0000 N 0.00 1187 21670 SHIAWASSEE 03/25/2020 N 450.00 ADAHLGREN ADAM J DAHLGREN 03/25/2020 2020-03-25.4 SWBA BUILDING INSPECTIONS 542-371-81400 Building Inspector 450.00 VENDOR TOTAL: 450.00 GL NUMBER DESCRIPTION AMOUNT Paid 03/17/2020 N 72.00 CHICAGO IL, 60677-5339 / / 0.0000 N 0.00 1171 PO BOX 775339 03/11/2020 N 72.00 HSA BASIC SALES 03/11/2020 10-537184 SWBA HSA PLAN ADMINISTRATION 542-371-71700 HSA 72.00 VENDOR TOTAL: 72.00 GL NUMBER DESCRIPTION AMOUNT Paid 03/28/2020 N 3,535.01 DETROIT MI, 48267 / / 0.0000 N 0.00 1179 PO BOX 674416 03/25/2020 N 3,535.01 BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 03/25/2020 007043238 SWBA HEALTH INSURANCE 2020-04-01 TO 2020-04-542-371-71600 Health Insurance 3,535.01 VENDOR TOTAL: 3,535.01 GL NUMBER DESCRIPTION AMOUNT Paid 04/26/2020 N 230.00 PLYMOUTH MI, 48170 / / 0.0000 N 0.00 1176 PO BOX 6433 03/11/2020 N 230.00 0007 COCM 03/11/2020 051120-051320 SWBA COCM 2020 SPRING CONFERENCE 542-371-95800 Education/Dues 230.00 VENDOR TOTAL: 230.00 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 05/05/2020 05:11 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/8 User: kgibson DB: Smba POST DATES 03/01/2020 – 03/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 03/11/2020 N 2,229.25 PORTAGE MI, 49024 / / 0.0000 N 0.00 1167 450 W CENTRE AVE 03/11/2020 N 2,229.25 MISC CORNERSTONE CONSTRUCTION MANAGEMENT 03/11/2020 2020-03-11.4 SWBA PARTIAL PLAN REVIEW FEE REFUND 542-371-81101 Plan Review 2,229.25 VENDOR TOTAL: 2,229.25 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 05/05/2020 05:11 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/8 User: kgibson DB: Smba POST DATES 03/01/2020 – 03/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 03/11/2020 Y 1,850.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1169 6323 WINDDRIFT AVE 03/11/2020 N 1,850.00 0004 GARYAIRE, LLC 03/11/2020 022420-030820 SWBA PLUMBING / MECHANICAL INSPECTIONS 542-371-81300 Plumbing Inspector 900.00 542-371-81200 Mechanical Inspector 950.00 1,850.00 GL NUMBER DESCRIPTION AMOUNT Paid 03/11/2020 Y 885.00 KALAMAZOO MI, 49009 / / 0.0000 Y 0.00 1165 6323 WINDDRIFT AVE 03/11/2020 N 885.00 0004 GARYAIRE, LLC 03/11/2020 2020-03-11.2 SWBA BACK PAY 2020-01-01 TO 2020-03-01 542-371-81300 Plumbing Inspector 505.00 542-371-81200 Mechanical Inspector 300.00 542-371-81100 Electrical Inspector 80.00 885.00 GL NUMBER DESCRIPTION AMOUNT Paid 03/25/2020 Y 1,750.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1185 6323 WINDDRIFT AVE 03/25/2020 N 1,750.00 0004 GARYAIRE, LLC 03/25/2020 2020-03-25.2 SWBA PLUMBING / MECHANICAL / ELECTRICAL INSP542-371-81300 Plumbing Inspector 800.00 542-371-81200 Mechanical Inspector 900.00 542-371-81100 Electrical Inspector 50.00 1,750.00 VENDOR TOTAL: 4,485.00 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 05/05/2020 05:11 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/8 User: kgibson DB: Smba POST DATES 03/01/2020 – 03/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 03/25/2020 N 60.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1182 2615 W F AVE 03/25/2020 N 60.00 0008 LARRY STEHOUWER 03/25/2020 2020-03-24 SWBA BOARD MEETING ATTENDANCE 542-371-72600 Board Member At Large Stipend 60.00 VENDOR TOTAL: 60.00 GL NUMBER DESCRIPTION AMOUNT Paid 03/30/2020 N 1,413.59 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1173 6395 TECHNOLOGY AVE STE A 03/11/2020 N 1,413.59 TECH MIH MICHIGAN LLC DBA SECANT TECH 03/11/2020 29914788 SWBA CLOUD HOSTING SERVICES 542-371-82700 IT Support/Website Host 1,413.59 VENDOR TOTAL: 1,413.59 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 05/05/2020 05:11 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/8 User: kgibson DB: Smba POST DATES 03/01/2020 – 03/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 03/11/2020 Y 1,150.00 COLDWATER MI, 49036 / / 0.0000 N 0.00 1170 426 SARAH LN 03/11/2020 N 1,150.00 0019 MP SERVICES LLC 03/11/2020 022420-030820 SWBA MECHANICAL / PLUMBING INSPECTIONS 542-371-81200 Mechanical Inspector 450.00 542-371-81300 Plumbing Inspector 700.00 1,150.00 GL NUMBER DESCRIPTION AMOUNT Paid 03/11/2020 Y 490.00 COLDWATER MI, 49036 / / 0.0000 Y 0.00 1166 426 SARAH LN 03/11/2020 N 490.00 0019 MP SERVICES LLC 03/11/2020 2020-03-11.3 SWBA BACK PAY 2020-01-01 TO 2020-03-01 542-371-81200 Mechanical Inspector 210.00 542-371-81300 Plumbing Inspector 280.00 490.00 GL NUMBER DESCRIPTION AMOUNT Paid 03/25/2020 Y 2,550.00 COLDWATER MI, 49036 / / 0.0000 N 0.00 1184 426 SARAH LN 03/25/2020 N 2,550.00 0019 MP SERVICES LLC 03/25/2020 2020-03-25.1 SWBA MECHANICAL / PLUMBING INSPECTIONS 542-371-81200 Mechanical Inspector 1,100.00 542-371-81300 Plumbing Inspector 1,450.00 2,550.00 VENDOR TOTAL: 4,190.00 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 05/05/2020 05:11 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/8 User: kgibson DB: Smba POST DATES 03/01/2020 – 03/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 03/15/2020 N 92.20 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 1172 PO BOX 633301 03/11/2020 N 92.20 OFFICE DEP OFFICE DEPOT 03/11/2020 445408720001 SWBA OFFICE SUPPLIES 542-371-72800 Supplies 92.20 VENDOR TOTAL: 92.20 GL NUMBER DESCRIPTION AMOUNT Paid 04/22/2020 Y 250.00 KALAMAZOO MI, 49019-1523 / / 0.0000 N 0.00 1180 PO BOX 19292 04/22/2020 N 250.00 REDMOND REDMOND ENGINEERING & DESIGN 03/25/2020 1 SWBA FIRE PROTECTION PLAN REVIEW FOR OLD NAV542-371-81101 Plan Review 250.00 VENDOR TOTAL: 250.00 GL NUMBER DESCRIPTION AMOUNT Paid 03/25/2020 N 106.21 CHICAGO IL, 60680-2815 / / 0.0000 N 0.00 1181 PO BOX 802815 03/25/2020 N 106.21 0011 RICOH 03/25/2020 5059086950 SWBA COPIER 542-371-72801 Equipment/Maintenance 106.21 VENDOR TOTAL: 106.21 GL NUMBER DESCRIPTION AMOUNT Paid 03/11/2020 N 450.00 KALAMAZOO MI, 49002 / / 0.0000 N 0.00 1174 246 E KILGORE 03/11/2020 N 450.00 SIEGFRIED SIEGFRIED CRANDALL P.C. 03/11/2020 101874 SWBA ACCOUNTING SERVICES 542-371-82500 Accounting/Audit Fees 450.00 VENDOR TOTAL: 450.00 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 05/05/2020 05:11 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 7/8 User: kgibson DB: Smba POST DATES 03/01/2020 – 03/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 03/28/2020 N 67.70 CAROL STREAM IL, 60197 / / 0.0000 N 0.00 1178 PO BOX 4181 03/25/2020 N 67.70 SPRINT SPRINT 03/25/2020 144563305-017 SWBA HOTSPOT USAGE 542-371-82700 IT Support/Website Host 67.70 VENDOR TOTAL: 67.70 GL NUMBER DESCRIPTION AMOUNT Paid 04/01/2020 N 114.58 PHILADELPHIA PA, 19170 / / 0.0000 N 0.00 1183 PO BOX 7247 -0381 03/25/2020 N 114.58 0021 SUN LIFE FINANCIAL 03/25/2020 247757 SWBA LIFE INSURANCE FOR APRIL 2020 542-371-71602 Disability/Life Insurance 114.58 VENDOR TOTAL: 114.58 GL NUMBER DESCRIPTION AMOUNT Paid 03/28/2020 N 340.59 CHICAGO IL, 60677-8000 / / 0.0000 N 0.00 1175 8020 SOLUTIONS CENTER 03/11/2020 N 340.59 PHONE TELNET WORLDWIDE 03/11/2020 189577 SWBA PHONE 542-371-85300 Telephone 340.59 VENDOR TOTAL: 340.59 GL NUMBER DESCRIPTION AMOUNT Paid 03/22/2020 N 195.00 CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00 1177 PO 6818 03/11/2020 N 195.00 0020 VISA 03/11/2020 2020-03-11 SWBA GAS 542-371-75100 Vehicle Gas/Maintenance 195.00 VENDOR TOTAL: 195.00 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 05/05/2020 05:11 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 8/8 User: kgibson DB: Smba POST DATES 03/01/2020 – 03/31/2020 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 03/11/2020 Y 1,500.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1168 1850 TOSCANA 03/11/2020 N 1,500.00 0023 WILLIAM WILCOX 03/11/2020 022420-030820 SWBA ELECTRICAL INSPECTIONS 542-371-81100 Electrical Inspector 1,500.00 GL NUMBER DESCRIPTION AMOUNT Paid 03/11/2020 Y 625.00 KALAMAZOO MI, 49009 / / 0.0000 Y 0.00 1164 1850 TOSCANA 03/11/2020 N 625.00 0023 WILLIAM WILCOX 03/11/2020 2020-03-11.1 SWBA BACK PAY 2020-01-01 TO 2020-03-01 542-371-81100 Electrical Inspector 625.00 GL NUMBER DESCRIPTION AMOUNT Paid 03/25/2020 Y 1,750.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1186 1850 TOSCANA 04/08/2020 N 1,750.00 0023 WILLIAM WILCOX 03/25/2020 2020-03-25.3 SWBA ELECTRICAL INSPECTIONS 542-371-81100 Electrical Inspector 1,750.00 VENDOR TOTAL: 3,875.00 TOTAL – ALL VENDORS: 22,156.13 SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT Reporting Month: April 2020 Prepared By: Kyle Gibson Building Electrical Mechanical Plumbing Totals Oshtemo 12 4 9 4 29 Revenue $2,272.00 $542.00 $1,674.00 $320.00 $4,808.00 YTD Oshtemo 93 62 95 96 346 YTD Revenue $41,116.50 $21,350.00 $16,049.00 $12,335.00 $90,850.50 Cooper 5 6 7 1 19 Revenue $441.00 $654.00 $852.00 $80.00 $2,027.00 YTD Cooper 29 33 35 14 111 YTD Revenue $11,672.00 $8,006.00 $5,541.00 $4,070.00 $29,289.00 Total Permits 17 10 16 5 48 Total Revenue $2,713.00 $1,196.00 $2,526.00 $400.00 $6,835.00 YTD Total Permits 122 95 130 110 457 YTD Total Revenue $52,788.50 $29,356.00 $21,590.00 $16,405.00 $120,139.50 Building Electrical Mechanical Plumbing Totals Oshtemo Inpsections 4 4 2 5 15 Cooper Inspections 1 1 1 0 3 YTD Oshtemo Inspections 325 160 137 193 815 YTD Cooper Inspections 112 62 45 39 258 Total Inspections 5 5 3 5 18 YTD Total Inspections 437 222 182 232 1073 Permit Revenue Inspections 0 200 400 600 800 1000 1200 $0.00 $20,000.00 $40,000.00 $60,000.00 $80,000.00 $100,000.00 2020 Revenue by Month 2019 Revenue by Month 2020 Inspections by Month 2019 Inspections by Month Printed 5/5/2020 at 5:19 PM I:\SMBA Board Packets\Revenue & Inspections Report SOUTHWEST MICHIGAN BUILDING AUTHORITY BANK BALANCE REPORT Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2018 $355,097.18 $316,827.94 $292,711.45 $312,627.13 $305,033.67 $317,144.90 $313,084.42 $328,952.71 $328,034.45 $339,176.51 $368,209.64 $355,724.53 2019 $309,114.20 $300,098.15 $303,811.00 $246,716.30 $247,770.31 $279,624.65 $315,434.78 $341,724.68 $362,110.12 $442,134.66 $330,290.83 $384,052.26 2020 $363,688.08 $374,395.69 $367,084.01 $364,749.52 $0.00 $50,000.00 $100,000.00 $150,000.00 $200,000.00 $250,000.00 $300,000.00 $350,000.00 $400,000.00 $450,000.00 $500,000.00 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Bank Account Balance by Month 2018 2019 2020 Printed 5/5/2020 at 5:19 PM I:\SMBA Board Packets\Revenue & Inspections Report