Southwest Michigan Building Authority
January 23, 2020
8:30 a.m.
Oshtemo Township Hall
7275 West Main Street
269.585.4150
Agenda
1. Call to Order
2. Citizen Comments on Non-Agenda Items
3. Consent Agenda
a. Meeting Minutes – December 4, 2019 Regular Meeting
b. Receipts & Disbursements Report
c. Permits / Inspections Report
d. Inspector Contract Renewals
4. Memo Re: Staffing
5. Discussion of Change in Use Certificate of Occupancy
6. Discussion of Plan Review Fees
7. Chair Report
8. Other Business
9. Adjournment
Southwest Michigan Building Authority
December 4, 2019
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Dusty Farmer called
the meeting to order at 8:30 a.m.
PRESENT:
Dusty Farmer, Oshtemo Representative
Grant Taylor, Oshtemo Representative
Jeff Sorensen, Cooper Representative
Carol DeHaan, Treasurer, Cooper Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Garrett Reitenour, Attorney Jim Porter, Administrative
Assistant El Orepeza, and Board Secretary Deb Everett.
Public Comment
There was no public comment.
Health Insurance Renewal
Insurance agent Geoff Lansky was present to review the health insurance renewal for 2020.
Motion by Sorensen, second by Farmer to approve renewal of current policy for 2020.
Carried 5-0.
Consent Agenda
Meeting Minutes – October 24, 2019 Regular Meeting
Receipts & Disbursements Report – October
Permits/Inspection Report – October
Receipts & Disbursements Report – as of November 25
Permits/Inspection Report – as of November 25
Motion by Stehouwer, second by Sorensen to approve the consent agenda. Carried 5-0.
Budget Amendments
Motion by DeHaan, second by Sorensen to approve budget amendments as presented for 2019.
Carried 5-0.
Tablet Purchase
Administrative Assistant Kyle Gibson provided information regarding purchase of an additional
tablet for inspector use in the field.
Motion by Sorensen, second by Taylor to approve the purchase of an additional tablet and up
to 3 remote desktop seats. Carried 5-0.
FOIA Policy Update
Chair Farmer presented proposed updates to the FOIA policy including clarifications and
updated fees.
Motion by Sorensen, second by Taylor to approve the updates as presented. Carried 5-0.
Chair Report
Chair Farmer commented Oshtemo has been conducting bi-weekly Ordinance Enforcement
review meetings which has been helpful on follow up of issues.
Meeting adjourned at 9:15 a.m.
Next Regular Meeting – January 23, 2020 – 8:30 a.m.
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
01/08/2020 10:54 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/6
User: kgibson
DB: Smba
POST DATES 12/01/2019 – 12/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
11/16/2019 N 185.00
CHICAGO IL, 60677-5339 / / 0.0000 N 0.00
1104 PO BOX 775339 12/05/2019 N 185.00
HSA BASIC SALES 12/05/2019 10-521809 SWBA FEE FOR SECTION 125 POP
542-371-71700 HSA 185.00
VENDOR TOTAL: 185.00
GL NUMBER DESCRIPTION AMOUNT
Paid
12/28/2019 N 2,997.15
DETROIT MI, 48267 / / 0.0000 N 0.00
1113 PO BOX 674416 12/18/2019 N 2,997.15
BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 12/18/2019 007043238 SWBA HEALTH INSURANCE 01-01-20 THROUGH 01-31542-371-71600 Health Insurance 2,997.15
VENDOR TOTAL: 2,997.15
GL NUMBER DESCRIPTION AMOUNT
Paid
12/18/2019 N 233.00
KANSAS CITY MO, 64121-9225 / / 0.0000 N 0.00
1107 PO BOX 219255 12/18/2019 N 233.00
EMC EMC INSURANCE 12/18/2019 E-98300463 SWBA SMBA INSURANCE
542-371-71600 Health Insurance 233.00
VENDOR TOTAL: 233.00
GL NUMBER DESCRIPTION AMOUNT
Paid
12/04/2019 N 50.00
, / / 0.0000 N 0.00
1096 12/04/2019 N 50.00
REITENOURG GARRETT REITENOUR 12/04/2019 DEC2019 SWBA REIMBURSEMENT FOR PHONE USAGE
542-371-85300 Telephone 50.00
VENDOR TOTAL: 50.00
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
01/08/2020 10:54 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/6
User: kgibson
DB: Smba
POST DATES 12/01/2019 – 12/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
12/04/2019 Y 810.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1098 6323 WINDDRIFT AVE 12/04/2019 N 810.00
0004 GARYAIRE, LLC 12/03/2019 20191118-20191201SWBA PLUMBING / MECHANICAL INSPECTIONS
542-371-81300 Plumbing Inspector 270.00
542-371-81200 Mechanical Inspector 495.00
542-371-81100 Electrical Inspector 45.00
810.00
GL NUMBER DESCRIPTION AMOUNT
Paid
12/18/2019 Y 1,440.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1115 6323 WINDDRIFT AVE 12/18/2019 N 1,440.00
0004 GARYAIRE, LLC 12/18/2019 2019-12-18.2 SWBA PLUMBING / MECHANICAL INSPECTIONS 2019-542-371-81300 Plumbing Inspector 720.00
542-371-81200 Mechanical Inspector 585.00
542-371-81100 Electrical Inspector 135.00
1,440.00
VENDOR TOTAL: 2,250.00
GL NUMBER DESCRIPTION AMOUNT
Paid
12/18/2019 N 90.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1109 2615 W F AVE 12/18/2019 N 90.00
0008 LARRY STEHOUWER 12/18/2019 2019-12-04 SWBA BOARD MEETING ATTENDANCE
542-371-72600 Board Member At Large Stipend 90.00
VENDOR TOTAL: 90.00
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
01/08/2020 10:54 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/6
User: kgibson
DB: Smba
POST DATES 12/01/2019 – 12/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
12/15/2019 N 1,421.50
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1100 6395 TECHNOLOGY AVE STE A 12/04/2019 N 1,421.50
TECH MIH MICHIGAN LLC DBA SECANT TECH 12/04/2019 29910284 SWBA CLOUD HOSTING SERVICES
542-371-82700 IT Support/Website Host 1,421.50
VENDOR TOTAL: 1,421.50
GL NUMBER DESCRIPTION AMOUNT
Paid
12/04/2019 Y 1,260.00
COLDWATER MI, 49036 / / 0.0000 N 0.00
1099 426 SARAH LN 12/04/2019 N 1,260.00
0019 MP SERVICES LLC 12/04/2019 20191118-20191201SWBA MECHANICAL / PLUMBING INSPECTIONS
542-371-81200 Mechanical Inspector 495.00
542-371-81300 Plumbing Inspector 765.00
1,260.00
GL NUMBER DESCRIPTION AMOUNT
Paid
12/18/2019 Y 1,395.00
COLDWATER MI, 49036 / / 0.0000 N 0.00
1116 426 SARAH LN 12/18/2019 N 1,395.00
0019 MP SERVICES LLC 12/18/2019 2019-12-18.3 SWBA MECHANICAL / PLUMBING INSPECTIONS 2019-542-371-81200 Mechanical Inspector 585.00
542-371-81300 Plumbing Inspector 810.00
1,395.00
VENDOR TOTAL: 2,655.00
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
01/08/2020 10:54 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/6
User: kgibson
DB: Smba
POST DATES 12/01/2019 – 12/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
12/15/2019 N 140.33
CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00
1101 PO BOX 633301 12/04/2019 N 140.33
OFFICE DEP OFFICE DEPOT 12/04/2019 405834763001 SWBA OFFICE SUPPLIES
542-371-72800 Supplies 140.33
VENDOR TOTAL: 140.33
GL NUMBER DESCRIPTION AMOUNT
Paid
11/25/2019 N 76.03
CHICAGO IL, 60680-2815 / / 0.0000 N 0.00
1103 PO BOX 802815 12/04/2019 N 76.03
0011 RICOH 12/04/2019 5058089953 SWBA COPIER
542-371-72801 Equipment/Maintenance 76.03
VENDOR TOTAL: 76.03
GL NUMBER DESCRIPTION AMOUNT
Paid
12/18/2019 N 450.00
KALAMAZOO MI, 49002 / / 0.0000 N 0.00
1108 246 E KILGORE 12/18/2019 N 450.00
SIEGFRIED SIEGFRIED CRANDALL P.C. 12/18/2019 101083 SWBA ACCOUNTING SERVICES
542-371-82500 Accounting/Audit Fees 450.00
VENDOR TOTAL: 450.00
GL NUMBER DESCRIPTION AMOUNT
Paid
12/18/2019 N 68.66
CAROL STREAM IL, 60197 / / 0.0000 N 0.00
1106 PO BOX 4181 12/18/2019 N 68.66
SPRINT SPRINT 12/18/2019 144563305-014 SWBA 2019-11-05 TO 2019-12-04 HOTSPOT
542-371-82700 IT Support/Website Host 68.66
VENDOR TOTAL: 68.66
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
01/08/2020 10:54 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/6
User: kgibson
DB: Smba
POST DATES 12/01/2019 – 12/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
12/01/2019 N 110.83
PHILADELPHIA PA, 19170 / / 0.0000 N 0.00
1102 PO BOX 7247 -0381 12/04/2019 N 110.83
0021 SUN LIFE FINANCIAL 12/04/2019 247757 SWBA LIFE INSURANCE
542-371-71602 Disability/Life Insurance 110.83
VENDOR TOTAL: 110.83
GL NUMBER DESCRIPTION AMOUNT
Paid
12/28/2019 N 343.98
CHICAGO IL, 60677-8000 / / 0.0000 N 0.00
1105 8020 SOLUTIONS CENTER 12/18/2019 N 343.98
PHONE TELNET WORLDWIDE 12/18/2019 182788 SWBA PHONE
542-371-85300 Telephone 343.98
VENDOR TOTAL: 343.98
GL NUMBER DESCRIPTION AMOUNT
Paid
12/18/2019 N 204.01
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
1110 PO 6818 12/18/2019 N 204.01
0020 VISA 12/18/2019 2019-12-18 SWBA VISA 10/29 TO 11/25
542-371-75100 Vehicle Gas/Maintenance 204.01
VENDOR TOTAL: 204.01
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
01/08/2020 10:54 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/6
User: kgibson
DB: Smba
POST DATES 12/01/2019 – 12/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
12/04/2019 Y 810.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1097 1850 TOSCANA 12/04/2019 N 810.00
0023 WILLIAM WILCOX 12/04/2019 20191118-20191201SWBA ELECTRICAL INSPECTIONS
542-371-81100 Electrical Inspector 810.00
GL NUMBER DESCRIPTION AMOUNT
Paid
12/18/2019 Y 1,710.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1114 1850 TOSCANA 12/18/2019 N 1,710.00
0023 WILLIAM WILCOX 12/18/2019 2019-12-18.1 SWBA ELECTRICAL INSPECTIONS 2019-12-02 TO 20542-371-81100 Electrical Inspector 1,710.00
VENDOR TOTAL: 2,520.00
TOTAL – ALL VENDORS: 13,795.49
SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT
Reporting Month: December 2019 Prepared By: Kyle Gibson
Building Electrical Mechanical Plumbing Totals
Oshtemo 38 44 29 40 151
Revenue $57,684.00 $9,087.00 $4,169.00 $4,282.00 $75,222.00
YTD Oshtemo 525 331 405 400 1661
YTD Revenue $338,430.07 $61,892.00 $74,988.85 $56,758.00 $532,068.92
Cooper 10 8 17 9 44
Revenue $9,665.25 $1,066.00 $3,600.00 $1,768.00 $16,099.25
YTD Cooper 190 96 104 59 449
YTD Revenue $89,532.00 $13,253.00 $15,898.00 $11,646.00 $130,329.00
Total Permits 48 52 46 49 195
Total Revenue $67,349.25 $10,153.00 $7,769.00 $6,050.00 $91,321.25
YTD Total Permits 715 427 509 459 2110
YTD Total Revenue $427,962.07 $75,145.00 $90,886.85 $68,404.00 $662,397.92
Building Electrical Mechanical Plumbing Totals
Oshtemo Inpsections 102 66 78 66 312
Cooper Inspections 32 12 6 7 57
YTD Oshtemo Inspections 1353 719 674 670 3416
YTD Cooper Inspections 409 154 132 85 780
Total Inspections 134 78 84 73 369
YTD Total Inspections 1762 873 806 755 4196
Permit Revenue
Inspections
0
200
400
600
800
1000
1200
$0.00
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
2020 Revenue by Month 2019 Revenue by Month
2020 Inspections by Month 2019 Inspections by Month
Printed 1/8/2020 at 9:19 AM
I:\SMBA Board Packets\Revenue & Inspections Report
SOUTHWEST MICHIGAN BUILDING AUTHORITY BANK BALANCE REPORT
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2018 $355,097.18 $316,827.94 $292,711.45 $312,627.13 $305,033.67 $317,144.90 $313,084.42 $328,952.71 $328,034.45 $339,176.51 $368,209.64 $355,724.53
2019 $309,114.20 $300,098.15 $303,811.00 $246,716.30 $247,770.31 $279,624.65 $315,434.78 $341,724.68 $362,110.12 $442,134.66 $330,290.83 $384,052.26
2020
$0.00
$50,000.00
$100,000.00
$150,000.00
$200,000.00
$250,000.00
$300,000.00
$350,000.00
$400,000.00
$450,000.00
$500,000.00
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Bank Account Balance by Month
2018 2019 2020
Printed 1/8/2020 at 9:19 AM
I:\SMBA Board Packets\Revenue & Inspections Report
