SMBA Regular Board Meeting

January 23, 2020 |  8:30 AM |  Oshtemo Township Hall
Southwest Michigan Building Authority January 23, 2020 The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Dusty Farmer called the meeting to order at 8:35 a.m. PRESENT: Dusty Farmer, Oshtemo Representative Grant Taylor, Oshtemo Representative (arrived 9:30 a.m.) Jeff Sorensen, Cooper Representative Carol DeHaan, Treasurer, Cooper Representative Larry Stehouwer, Citizen at Large Also present were Building Official Garrett Reitenour, Attorney Jim Porter (arrived 9:30 a.m.) and Board Secretary Deb Everett. Public Comment There was no public comment. Consent Agenda Meeting Minutes – December 4, 2019 Regular Meeting Receipts & Disbursements Report Permits/Inspection Report Motion by Sorensen, second by Stehouwer to approve the consent agenda. Carried 4-0. Staffing Motion by Sorensen, second by DeHaan to approve current part time Administrative Assistant position be increased to full time and amend the budget as needed. Carried 4-0. Discussion – Change in Use Certificate of Occupancy Building Official Reitenour recommended an application process for change of use in an existing space to insure new uses are in compliance for the site. He will provide sample form and recommendation of fee at the February meeting. Discussion – Plan Review Fees Building Official Reitenour recommended evaluating plan review fees; he will provide information for the February meeting. Chair Report Chair Farmer commented Oshtemo has been conducting bi-weekly Ordinance Enforcement review meetings which has been helpful on follow up of issues. Member Sorensen expressed interest in Cooper doing the same. Other Business Discussion regarding expired permits follow up and updating demo checklist to include sewer/water connections, well/septic closures. Building Official Reitenour recommended raising the contract inspectors per inspection pay to $50.00. Motion by Sorensen, second by Farmer to approve the increase. Carried 5-0. Meeting adjourned at 9:35 a.m. Next Regular Meeting – February 27, 2020 – 8:30 a.m.
Southwest Michigan Building Authority January 23, 2020 8:30 a.m. Oshtemo Township Hall 7275 West Main Street 269.585.4150 Agenda 1. Call to Order 2. Citizen Comments on Non-Agenda Items 3. Consent Agenda a. Meeting Minutes – December 4, 2019 Regular Meeting b. Receipts & Disbursements Report c. Permits / Inspections Report d. Inspector Contract Renewals 4. Memo Re: Staffing 5. Discussion of Change in Use Certificate of Occupancy 6. Discussion of Plan Review Fees 7. Chair Report 8. Other Business 9. Adjournment Southwest Michigan Building Authority December 4, 2019 The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Dusty Farmer called the meeting to order at 8:30 a.m. PRESENT: Dusty Farmer, Oshtemo Representative Grant Taylor, Oshtemo Representative Jeff Sorensen, Cooper Representative Carol DeHaan, Treasurer, Cooper Representative Larry Stehouwer, Citizen at Large Also present were Building Official Garrett Reitenour, Attorney Jim Porter, Administrative Assistant El Orepeza, and Board Secretary Deb Everett. Public Comment There was no public comment. Health Insurance Renewal Insurance agent Geoff Lansky was present to review the health insurance renewal for 2020. Motion by Sorensen, second by Farmer to approve renewal of current policy for 2020. Carried 5-0. Consent Agenda Meeting Minutes – October 24, 2019 Regular Meeting Receipts & Disbursements Report – October Permits/Inspection Report – October Receipts & Disbursements Report – as of November 25 Permits/Inspection Report – as of November 25 Motion by Stehouwer, second by Sorensen to approve the consent agenda. Carried 5-0. Budget Amendments Motion by DeHaan, second by Sorensen to approve budget amendments as presented for 2019. Carried 5-0. Tablet Purchase Administrative Assistant Kyle Gibson provided information regarding purchase of an additional tablet for inspector use in the field. Motion by Sorensen, second by Taylor to approve the purchase of an additional tablet and up to 3 remote desktop seats. Carried 5-0. FOIA Policy Update Chair Farmer presented proposed updates to the FOIA policy including clarifications and updated fees. Motion by Sorensen, second by Taylor to approve the updates as presented. Carried 5-0. Chair Report Chair Farmer commented Oshtemo has been conducting bi-weekly Ordinance Enforcement review meetings which has been helpful on follow up of issues. Meeting adjourned at 9:15 a.m. Next Regular Meeting – January 23, 2020 – 8:30 a.m. Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/08/2020 10:54 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/6 User: kgibson DB: Smba POST DATES 12/01/2019 – 12/31/2019 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 11/16/2019 N 185.00 CHICAGO IL, 60677-5339 / / 0.0000 N 0.00 1104 PO BOX 775339 12/05/2019 N 185.00 HSA BASIC SALES 12/05/2019 10-521809 SWBA FEE FOR SECTION 125 POP 542-371-71700 HSA 185.00 VENDOR TOTAL: 185.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/28/2019 N 2,997.15 DETROIT MI, 48267 / / 0.0000 N 0.00 1113 PO BOX 674416 12/18/2019 N 2,997.15 BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 12/18/2019 007043238 SWBA HEALTH INSURANCE 01-01-20 THROUGH 01-31542-371-71600 Health Insurance 2,997.15 VENDOR TOTAL: 2,997.15 GL NUMBER DESCRIPTION AMOUNT Paid 12/18/2019 N 233.00 KANSAS CITY MO, 64121-9225 / / 0.0000 N 0.00 1107 PO BOX 219255 12/18/2019 N 233.00 EMC EMC INSURANCE 12/18/2019 E-98300463 SWBA SMBA INSURANCE 542-371-71600 Health Insurance 233.00 VENDOR TOTAL: 233.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/04/2019 N 50.00 , / / 0.0000 N 0.00 1096 12/04/2019 N 50.00 REITENOURG GARRETT REITENOUR 12/04/2019 DEC2019 SWBA REIMBURSEMENT FOR PHONE USAGE 542-371-85300 Telephone 50.00 VENDOR TOTAL: 50.00 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/08/2020 10:54 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/6 User: kgibson DB: Smba POST DATES 12/01/2019 – 12/31/2019 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 12/04/2019 Y 810.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1098 6323 WINDDRIFT AVE 12/04/2019 N 810.00 0004 GARYAIRE, LLC 12/03/2019 20191118-20191201SWBA PLUMBING / MECHANICAL INSPECTIONS 542-371-81300 Plumbing Inspector 270.00 542-371-81200 Mechanical Inspector 495.00 542-371-81100 Electrical Inspector 45.00 810.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/18/2019 Y 1,440.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1115 6323 WINDDRIFT AVE 12/18/2019 N 1,440.00 0004 GARYAIRE, LLC 12/18/2019 2019-12-18.2 SWBA PLUMBING / MECHANICAL INSPECTIONS 2019-542-371-81300 Plumbing Inspector 720.00 542-371-81200 Mechanical Inspector 585.00 542-371-81100 Electrical Inspector 135.00 1,440.00 VENDOR TOTAL: 2,250.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/18/2019 N 90.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1109 2615 W F AVE 12/18/2019 N 90.00 0008 LARRY STEHOUWER 12/18/2019 2019-12-04 SWBA BOARD MEETING ATTENDANCE 542-371-72600 Board Member At Large Stipend 90.00 VENDOR TOTAL: 90.00 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/08/2020 10:54 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/6 User: kgibson DB: Smba POST DATES 12/01/2019 – 12/31/2019 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 12/15/2019 N 1,421.50 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1100 6395 TECHNOLOGY AVE STE A 12/04/2019 N 1,421.50 TECH MIH MICHIGAN LLC DBA SECANT TECH 12/04/2019 29910284 SWBA CLOUD HOSTING SERVICES 542-371-82700 IT Support/Website Host 1,421.50 VENDOR TOTAL: 1,421.50 GL NUMBER DESCRIPTION AMOUNT Paid 12/04/2019 Y 1,260.00 COLDWATER MI, 49036 / / 0.0000 N 0.00 1099 426 SARAH LN 12/04/2019 N 1,260.00 0019 MP SERVICES LLC 12/04/2019 20191118-20191201SWBA MECHANICAL / PLUMBING INSPECTIONS 542-371-81200 Mechanical Inspector 495.00 542-371-81300 Plumbing Inspector 765.00 1,260.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/18/2019 Y 1,395.00 COLDWATER MI, 49036 / / 0.0000 N 0.00 1116 426 SARAH LN 12/18/2019 N 1,395.00 0019 MP SERVICES LLC 12/18/2019 2019-12-18.3 SWBA MECHANICAL / PLUMBING INSPECTIONS 2019-542-371-81200 Mechanical Inspector 585.00 542-371-81300 Plumbing Inspector 810.00 1,395.00 VENDOR TOTAL: 2,655.00 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/08/2020 10:54 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/6 User: kgibson DB: Smba POST DATES 12/01/2019 – 12/31/2019 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 12/15/2019 N 140.33 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 1101 PO BOX 633301 12/04/2019 N 140.33 OFFICE DEP OFFICE DEPOT 12/04/2019 405834763001 SWBA OFFICE SUPPLIES 542-371-72800 Supplies 140.33 VENDOR TOTAL: 140.33 GL NUMBER DESCRIPTION AMOUNT Paid 11/25/2019 N 76.03 CHICAGO IL, 60680-2815 / / 0.0000 N 0.00 1103 PO BOX 802815 12/04/2019 N 76.03 0011 RICOH 12/04/2019 5058089953 SWBA COPIER 542-371-72801 Equipment/Maintenance 76.03 VENDOR TOTAL: 76.03 GL NUMBER DESCRIPTION AMOUNT Paid 12/18/2019 N 450.00 KALAMAZOO MI, 49002 / / 0.0000 N 0.00 1108 246 E KILGORE 12/18/2019 N 450.00 SIEGFRIED SIEGFRIED CRANDALL P.C. 12/18/2019 101083 SWBA ACCOUNTING SERVICES 542-371-82500 Accounting/Audit Fees 450.00 VENDOR TOTAL: 450.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/18/2019 N 68.66 CAROL STREAM IL, 60197 / / 0.0000 N 0.00 1106 PO BOX 4181 12/18/2019 N 68.66 SPRINT SPRINT 12/18/2019 144563305-014 SWBA 2019-11-05 TO 2019-12-04 HOTSPOT 542-371-82700 IT Support/Website Host 68.66 VENDOR TOTAL: 68.66 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/08/2020 10:54 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/6 User: kgibson DB: Smba POST DATES 12/01/2019 – 12/31/2019 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 12/01/2019 N 110.83 PHILADELPHIA PA, 19170 / / 0.0000 N 0.00 1102 PO BOX 7247 -0381 12/04/2019 N 110.83 0021 SUN LIFE FINANCIAL 12/04/2019 247757 SWBA LIFE INSURANCE 542-371-71602 Disability/Life Insurance 110.83 VENDOR TOTAL: 110.83 GL NUMBER DESCRIPTION AMOUNT Paid 12/28/2019 N 343.98 CHICAGO IL, 60677-8000 / / 0.0000 N 0.00 1105 8020 SOLUTIONS CENTER 12/18/2019 N 343.98 PHONE TELNET WORLDWIDE 12/18/2019 182788 SWBA PHONE 542-371-85300 Telephone 343.98 VENDOR TOTAL: 343.98 GL NUMBER DESCRIPTION AMOUNT Paid 12/18/2019 N 204.01 CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00 1110 PO 6818 12/18/2019 N 204.01 0020 VISA 12/18/2019 2019-12-18 SWBA VISA 10/29 TO 11/25 542-371-75100 Vehicle Gas/Maintenance 204.01 VENDOR TOTAL: 204.01 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 01/08/2020 10:54 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/6 User: kgibson DB: Smba POST DATES 12/01/2019 – 12/31/2019 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 12/04/2019 Y 810.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1097 1850 TOSCANA 12/04/2019 N 810.00 0023 WILLIAM WILCOX 12/04/2019 20191118-20191201SWBA ELECTRICAL INSPECTIONS 542-371-81100 Electrical Inspector 810.00 GL NUMBER DESCRIPTION AMOUNT Paid 12/18/2019 Y 1,710.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 1114 1850 TOSCANA 12/18/2019 N 1,710.00 0023 WILLIAM WILCOX 12/18/2019 2019-12-18.1 SWBA ELECTRICAL INSPECTIONS 2019-12-02 TO 20542-371-81100 Electrical Inspector 1,710.00 VENDOR TOTAL: 2,520.00 TOTAL – ALL VENDORS: 13,795.49 SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT Reporting Month: December 2019 Prepared By: Kyle Gibson Building Electrical Mechanical Plumbing Totals Oshtemo 38 44 29 40 151 Revenue $57,684.00 $9,087.00 $4,169.00 $4,282.00 $75,222.00 YTD Oshtemo 525 331 405 400 1661 YTD Revenue $338,430.07 $61,892.00 $74,988.85 $56,758.00 $532,068.92 Cooper 10 8 17 9 44 Revenue $9,665.25 $1,066.00 $3,600.00 $1,768.00 $16,099.25 YTD Cooper 190 96 104 59 449 YTD Revenue $89,532.00 $13,253.00 $15,898.00 $11,646.00 $130,329.00 Total Permits 48 52 46 49 195 Total Revenue $67,349.25 $10,153.00 $7,769.00 $6,050.00 $91,321.25 YTD Total Permits 715 427 509 459 2110 YTD Total Revenue $427,962.07 $75,145.00 $90,886.85 $68,404.00 $662,397.92 Building Electrical Mechanical Plumbing Totals Oshtemo Inpsections 102 66 78 66 312 Cooper Inspections 32 12 6 7 57 YTD Oshtemo Inspections 1353 719 674 670 3416 YTD Cooper Inspections 409 154 132 85 780 Total Inspections 134 78 84 73 369 YTD Total Inspections 1762 873 806 755 4196 Permit Revenue Inspections 0 200 400 600 800 1000 1200 $0.00 $20,000.00 $40,000.00 $60,000.00 $80,000.00 $100,000.00 2020 Revenue by Month 2019 Revenue by Month 2020 Inspections by Month 2019 Inspections by Month Printed 1/8/2020 at 9:19 AM I:\SMBA Board Packets\Revenue & Inspections Report SOUTHWEST MICHIGAN BUILDING AUTHORITY BANK BALANCE REPORT Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2018 $355,097.18 $316,827.94 $292,711.45 $312,627.13 $305,033.67 $317,144.90 $313,084.42 $328,952.71 $328,034.45 $339,176.51 $368,209.64 $355,724.53 2019 $309,114.20 $300,098.15 $303,811.00 $246,716.30 $247,770.31 $279,624.65 $315,434.78 $341,724.68 $362,110.12 $442,134.66 $330,290.83 $384,052.26 2020 $0.00 $50,000.00 $100,000.00 $150,000.00 $200,000.00 $250,000.00 $300,000.00 $350,000.00 $400,000.00 $450,000.00 $500,000.00 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Bank Account Balance by Month 2018 2019 2020 Printed 1/8/2020 at 9:19 AM I:\SMBA Board Packets\Revenue & Inspections Report