Southwest Michigan Building Authority
September 26, 2019
8:30 a.m.
Oshtemo Township Hall
7275 West Main Street
269.585.4150
Agenda
1. Call to Order
2. Citizen Comments on Non-Agenda Items
3. Consent Agenda
a. Meeting Minutes – August 22, 2019 Regular Meeting
b. Receipts & Disbursements Report
c. Permits / Inspections Report
4. Board Discussion on Annual Personnel Review Process
5. Other Business
6. Adjournment
Southwest Michigan Building Authority
August 22, 2019
The SMBA regular meeting was held at the Oshtemo Township Hall, Acting Chair Dusty Farmer
called the meeting to order at 8:30 a.m.
Present:
Dusty Farmer, Board Chair, Oshtemo Representative
Jeff Sorensen, Cooper Representative
Grant Taylor, Oshtemo Representative
Also present were Building Official Garrett Reitenour, and Board Secretary Deb Everett.
Consent Agenda
Meeting Minutes – July 25, 2019 Regular Meeting
Receipts & Disbursements Report
Permits/Inspection Report
Motion by Sorensen, second by Taylor to approve the consent agenda. Carried 3-0.
Insurance Package Renewal
Agent Geoff Lansky was present to review the upcoming renewal of the liability,
property, vehicle insurance package. Consensus was to add cyber security coverage.
A recommendation to add zoning coverage will be reviewed by Attorney Porter.
Motion by Sorensen, second by Taylor to approve the renewal package with added
cyber security coverage and zoning coverage if recommended by Attorney Porter.
Motion carried 3-0.
Temporary Certificate of Occupancy Policy
The Board reviewed the policy recently adopted and recommended by Oshtemo
Township.
Motion by Sorensen, second by Taylor to adopt the amended Temporary Certificate
of Occupancy Policy. Roll call showed: Sorensen-yes, Taylor-yes, Farmer-yes.
Meeting adjourned at 9:20 a.m.
Next Regular Meeting – September 26, 2019 – 8:30 a.m.
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
09/03/2019 09:41 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/8
User: kgibson
DB: Smba
POST DATES 08/01/2019 – 08/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
08/28/2019 N 2,997.15
DETROIT MI, 48267 / / 0.0000 N 0.00
1009 PO BOX 674416 08/28/2019 N 2,997.15
BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 08/28/2019 007043238 SWBA HEALTH INSURANCE
542-371-71600 Health Insurance 2,997.15
VENDOR TOTAL: 2,997.15
GL NUMBER DESCRIPTION AMOUNT
Paid
08/28/2019 N 50.00
, / / 0.0000 N 0.00
1008 08/28/2019 N 50.00
REITENOURG GARRETT REITENOUR 08/28/2019 AUGUST 2019 SWBA REIMBURSEMENT FOR PHONE USAGE
542-371-85300 Telephone 50.00
VENDOR TOTAL: 50.00
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
09/03/2019 09:41 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/8
User: kgibson
DB: Smba
POST DATES 08/01/2019 – 08/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
08/14/2019 Y 1,485.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
992 6323 WINDDRIFT AVE 08/14/2019 N 1,485.00
0004 GARYAIRE, LLC 08/14/2019 072919-081119 SWBA PLUMBING / MECHANICAL INSPECTIONS
542-371-81300 Plumbing Inspector 585.00
542-371-81200 Mechanical Inspector 900.00
1,485.00
GL NUMBER DESCRIPTION AMOUNT
Paid
08/28/2019 Y 1,260.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1005 6323 WINDDRIFT AVE 08/28/2019 N 1,260.00
0004 GARYAIRE, LLC 08/28/2019 081219-082519 SWBA PLUMBING / MECHANICAL INSPECTIONS
542-371-81300 Plumbing Inspector 585.00
542-371-81200 Mechanical Inspector 675.00
1,260.00
VENDOR TOTAL: 2,745.00
GL NUMBER DESCRIPTION AMOUNT
Paid
08/31/2019 N 325.00
BIRMINGHAM AL, 35213 / / 0.0000 N 0.00
1012 900 MONTCLAIR ROAD 08/28/2019 N 325.00
0001 INTERNATIONAL CODE COUNCI INC 08/28/2019 3239654 SWBA 3 YR – MEMBERSHIP
542-371-95800 Education/Dues 325.00
VENDOR TOTAL: 325.00
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
09/03/2019 09:41 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/8
User: kgibson
DB: Smba
POST DATES 08/01/2019 – 08/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
08/28/2019 N 25.11
, / / 0.0000 N 0.00
1010 08/28/2019 N 25.11
KGIBSON KYLE GIBSON 08/28/2019 081219-08252019 SWBA MILEAGE REIMB.
542-371-87000 Mileage 25.11
VENDOR TOTAL: 25.11
GL NUMBER DESCRIPTION AMOUNT
Paid
08/29/2019 N 565.00
Kalamazoo MI, 49009 08/28/2019 0.0000 N 0.00
1004 7545 S. 10th St. 08/28/2019 N 0.00
MISC Martz Home Builders, LLC 08/28/2019 BTCO19-003 SWBA BD Bond Refund
542-000-26200 BTCO19-003 565.00
VENDOR TOTAL: 565.00
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
09/03/2019 09:41 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/8
User: kgibson
DB: Smba
POST DATES 08/01/2019 – 08/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
08/14/2019 Y 1,080.00
COLDWATER MI, 49036 / / 0.0000 N 0.00
993 426 SARAH LN 08/14/2019 N 1,080.00
0019 MP SERVICES LLC 08/14/2019 072919-081119 SWBA MECHANICAL / PLUMBING INSPECTIONS
542-371-81200 Mechanical Inspector 450.00
542-371-81300 Plumbing Inspector 630.00
1,080.00
GL NUMBER DESCRIPTION AMOUNT
Paid
08/28/2019 Y 2,700.00
COLDWATER MI, 49036 / / 0.0000 N 0.00
1006 426 SARAH LN 08/28/2019 N 2,700.00
0019 MP SERVICES LLC 08/28/2019 081219-082519 SWBA MECHANICAL / PLUMBING INSPECTIONS
542-371-81200 Mechanical Inspector 1,350.00
542-371-81300 Plumbing Inspector 1,350.00
2,700.00
VENDOR TOTAL: 3,780.00
GL NUMBER DESCRIPTION AMOUNT
Paid
08/28/2019 N 201.78
CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00
1011 PO BOX 633301 08/28/2019 N 201.78
OFFICE DEP OFFICE DEPOT 08/28/2019 356358538001 SWBA OFFICE SUPPLIES
542-371-72800 Supplies 201.78
VENDOR TOTAL: 201.78
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
09/03/2019 09:41 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/8
User: kgibson
DB: Smba
POST DATES 08/01/2019 – 08/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
09/25/2019 N 67.67
CHICAGO IL, 60680-2815 / / 0.0000 N 0.00
1014 PO BOX 802815 08/28/2019 N 67.67
0011 RICOH 08/28/2019 5057359770 SWBA COPIER
542-371-72801 Equipment/Maintenance 67.67
VENDOR TOTAL: 67.67
GL NUMBER DESCRIPTION AMOUNT
Paid
08/31/2019 N 150.00
KANSAS CITY MO, 64180-1742 / / 0.0000 N 0.00
994 PO BOX 801742 08/14/2019 N 150.00
RLI RLI SURETY 08/14/2019 LSM0932264 SWBA BOND SURETY
542-371-95800 Education/Dues 150.00
VENDOR TOTAL: 150.00
GL NUMBER DESCRIPTION AMOUNT
Paid
08/15/2019 N 1,321.50
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
995 6395 TECHNOLOGY AVE, SUITE A 08/14/2019 N 1,321.50
TECH SECANT TECHNOLOGIES 08/14/2019 IREC006655 SWBA CLOUD HOSTING SERVICES
542-371-82700 IT Support/Website Host 1,321.50
VENDOR TOTAL: 1,321.50
GL NUMBER DESCRIPTION AMOUNT
Paid
08/14/2019 N 375.00
KALAMAZOO MI, 49002 / / 0.0000 N 0.00
996 246 E KILGORE 08/14/2019 N 375.00
SIEGFRIED SIEGFRIED CRANDALL P.C. 08/14/2019 100387 SWBA CONSULTING SERVICES
542-371-82700 IT Support/Website Host 375.00
VENDOR TOTAL: 375.00
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
09/03/2019 09:41 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/8
User: kgibson
DB: Smba
POST DATES 08/01/2019 – 08/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
08/28/2019 N 67.07
CAROL STREAM IL, 60197 / / 0.0000 N 0.00
997 PO BOX 4181 08/14/2019 N 67.07
SPRINT SPRINT 08/14/2019 144563305-010 SWBA BROADBAND
542-371-82700 IT Support/Website Host 67.07
VENDOR TOTAL: 67.07
GL NUMBER DESCRIPTION AMOUNT
Paid
09/01/2019 N 110.83
PHILADELPHIA PA, 19170 / / 0.0000 N 0.00
1013 PO BOX 7247 -0381 08/28/2019 N 110.83
0021 SUN LIFE FINANCIAL 08/28/2019 247757 SWBA LIFE INSURANCE
542-371-71602 Disability/Life Insurance 110.83
VENDOR TOTAL: 110.83
GL NUMBER DESCRIPTION AMOUNT
Paid
08/28/2019 N 369.82
CHICAGO IL, 60677-8000 / / 0.0000 N 0.00
1016 8020 SOLUTIONS CENTER 08/28/2019 N 369.82
PHONE TELNET WORLDWIDE 08/28/2019 173364 SWBA PHONE
542-371-85300 Telephone 369.82
VENDOR TOTAL: 369.82
GL NUMBER DESCRIPTION AMOUNT
Paid
09/25/2019 N 47.28
CAROL STREAM IL, 60132-0577 / / 0.0000 N 0.00
1015 LOCKBOX 577 08/28/2019 N 47.28
UPS UPS 08/28/2019 000076R70Y349 SWBA SHIPPING FEES
542-371-72800 Supplies 47.28
VENDOR TOTAL: 47.28
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
09/03/2019 09:41 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 7/8
User: kgibson
DB: Smba
POST DATES 08/01/2019 – 08/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
08/22/2019 N 36.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
998 PO 6818 08/14/2019 N 36.00
0020 VISA 08/14/2019 070819 SWBA GAS
542-371-75100 Vehicle Gas/Maintenance 36.00
GL NUMBER DESCRIPTION AMOUNT
Paid
08/22/2019 N 38.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
999 PO 6818 08/14/2019 N 38.00
0020 VISA 08/14/2019 07102019 SWBA GAS
542-371-75100 Vehicle Gas/Maintenance 38.00
GL NUMBER DESCRIPTION AMOUNT
Paid
08/22/2019 N 34.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
1000 PO 6818 08/14/2019 N 34.00
0020 VISA 08/14/2019 071219 SWBA GAS
542-371-75100 Vehicle Gas/Maintenance 34.00
GL NUMBER DESCRIPTION AMOUNT
Paid
08/22/2019 N 36.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
1001 PO 6818 08/14/2019 N 36.00
0020 VISA 08/14/2019 071719 SWBA GAS
542-371-75100 Vehicle Gas/Maintenance 36.00
GL NUMBER DESCRIPTION AMOUNT
Paid
08/22/2019 N 30.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
1002 PO 6818 08/14/2019 N 30.00
0020 VISA 08/14/2019 072219 SWBA GAS
542-371-75100 Vehicle Gas/Maintenance 30.00
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
09/03/2019 09:41 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 8/8
User: kgibson
DB: Smba
POST DATES 08/01/2019 – 08/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
08/22/2019 N 31.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
1003 PO 6818 08/14/2019 N 31.00
0020 VISA 08/14/2019 072519 SWBA GAS
542-371-75100 Vehicle Gas/Maintenance 31.00
VENDOR TOTAL: 205.00
GL NUMBER DESCRIPTION AMOUNT
Paid
08/14/2019 Y 810.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
991 1850 TOSCANA 08/14/2019 N 810.00
0023 WILLIAM WILCOX 08/14/2019 072919-081119 SWBA ELECTRICAL INSPECTIONS
542-371-81100 Electrical Inspector 810.00
GL NUMBER DESCRIPTION AMOUNT
Paid
08/28/2019 Y 1,935.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
1007 1850 TOSCANA 08/28/2019 N 1,935.00
0023 WILLIAM WILCOX 08/28/2019 081219-082519 SWBA ELECTRICAL INSPECTIONS
542-371-81100 Electrical Inspector 1,935.00
VENDOR TOTAL: 2,745.00
TOTAL – ALL VENDORS: 16,148.21
SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT
Reporting Month: August Prepared By: Kyle Gibson
Building Electrical Mechanical Plumbing Totals
Oshtemo 48 27 32 34 141
Revenue $13,285.00 $3,635.00 $4,483.00 $5,825.00 $27,228.00
YTD Oshtemo 324 214 254 198 990
YTD Revenue $147,563.00 $35,391.00 $49,067.35 $32,048.00 $264,069.35
Cooper 25 4 7 12 48
Revenue $5,713.00 $468.00 $1,697.00 $3,296.00 $11,174.00
YTD Cooper 125 56 65 29 275
YTD Revenue $56,463.00 $7,208.00 $9,239.00 $5,990.00 $78,900.00
Total Permits 73 31 39 46 189
Total Revenue $18,998.00 $4,103.00 $6,180.00 $9,121.00 $38,402.00
YTD Total Permits 449 270 319 227 1265
YTD Total Revenue $204,026.00 $42,599.00 $58,306.35 $38,038.00 $342,969.35
Building Electrical Mechanical Plumbing Totals
Oshtemo Inpsections 103 59 77 67 306
Cooper Inspections 40 14 12 16 82
YTD Oshtemo Inspections 884 488 440 398 2210
YTD Cooper Inspections 247 97 101 47 492
Total Inspections 143 73 89 83 388
YTD Total Inspections 1131 585 541 445 2702
Permit Revenue
Inspections
0
100
200
300
400
500
600
$0.00
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
$80,000.00
2019 Revenue by Month 2018 Revenue by Month
2019 Inspections by Month 2018 Inspections by Month
Printed 9/3/2019 at 9:37 AM
I:\SMBA Board Packets\Revenue & Inspections Report
SOUTHWEST MICHIGAN BUILDING AUTHORITY BANK BALANCE REPORT
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2018 $355,097.18 $316,827.94 $292,711.45 $312,627.13 $305,033.67 $317,144.90 $313,084.42 $328,952.71 $328,034.45 $339,176.51 $368,209.64 $355,724.53
2019 $309,114.20 $300,098.15 $303,811.00 $246,716.30 $247,770.31 $279,624.65 $315,434.78 $341,724.68
$0.00
$50,000.00
$100,000.00
$150,000.00
$200,000.00
$250,000.00
$300,000.00
$350,000.00
$400,000.00
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Bank Account Balance by Month
2018 2019
Printed 9/3/2019 at 9:37 AM
I:\SMBA Board Packets\Revenue & Inspections Report
