Southwest Michigan Building Authority
August 22, 2019
8:30 a.m.
Oshtemo Township Hall
7275 West Main Street
269.585.4150
Agenda
1. Call to Order
2. Citizen Comments on Non-Agenda Items
3. Consent Agenda
a. Meeting Minutes – July 25, 2019 Regular Meeting
b. Receipts & Disbursements Report
c. Permits / Inspections Report
4. Insurance Renewal Package – Geoff Lansky
5. Temporary Certificate of Occupancy Policy
6. Other Business
7. Adjournment
Southwest Michigan Building Authority
July 25, 2019
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Dusty Farmer called
the meeting to order at 8:30 a.m.
PRESENT:
Dusty Farmer, Chair, Oshtemo Representative
Carol DeHaan, Treasurer, Cooper Representative
Jeff Sorensen, Cooper Representative
Grant Taylor, Oshtemo Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Garrett Reitenour, and Board Secretary Deb Everett.
Consent Agenda
Meeting Minutes – June 27, 2019 Regular Meeting
Receipts & Disbursements Report
Permits/Inspection Report
Motion by Sorensen, second by Stehouwer to approve the consent agenda. Carried 5-0.
BS&A Licensing Structure/Township Data Ownership
A proposal for SMBA to purchase license and support contract from BS&A for the Building.net
program, with member townships operating under the SMBA umbrella license was before the
Board. Motion by Sorensen, second by Taylor to approve the proposed BS&A licensing
structure subject to Oshtemo Township and Cooper Township boards’ approval. Carried 5-0.
Motion by Sorensen, second by DeHaan to recommend proposed amendment to the Local
Intergovernmental Agreement language to acknowledge the change in the licensing structure.
Carried 5-0.
Meeting adjourned at 9:25 a.m.
Next Regular Meeting – August 22, 2019 – 8:30 a.m.
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
08/07/2019 01:25 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/12
User: kgibson
DB: Smba
POST DATES 07/01/2019 – 07/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
07/17/2019 Y 1,080.00
CASSOPOLIS MI, 49031 / / 0.0000 N 0.00
978 21670 SHIAWASSEE 07/17/2019 N 1,080.00
ADAHLGREN ADAM J DAHLGREN 07/17/2019 2019-07-15 SWBA BUILDING INSPECTIONS
542-371-81400 Building Inspector 1,080.00
VENDOR TOTAL: 1,080.00
GL NUMBER DESCRIPTION AMOUNT
Paid
07/17/2019 N 2,997.15
DETROIT MI, 48267 / / 0.0000 N 0.00
974 PO BOX 674416 07/17/2019 N 2,997.15
BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 07/17/2019 08-01-19 TO 08-31-19 SWBA HEALTH INSURANCE
542-371-71600 Health Insurance 2,997.15
VENDOR TOTAL: 2,997.15
GL NUMBER DESCRIPTION AMOUNT
Paid
07/31/2019 N 330.00
GRANDVILLE MI, 49418 / / 0.0000 N 0.00
983 3097 PINEDALE DR SW 07/31/2019 N 330.00
CODE SOURC CODE SOURCE PC 07/29/2019 110119.1 SWBA 2ND OPINION FOR FIRE SUPPRESSION 3112 S 542-371-81101 Plan Review 330.00
VENDOR TOTAL: 330.00
GL NUMBER DESCRIPTION AMOUNT
Paid
07/03/2019 Y 1,150.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
958 4577 N 3RD ST 07/03/2019 N 1,150.00
0039 DEB EVERETT 07/03/2019 APRIL -JUNE 2019SWBA OFFICE MANAGER
542-371-82400 Consultants 1,150.00
VENDOR TOTAL: 1,150.00
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
08/07/2019 01:25 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/12
User: kgibson
DB: Smba
POST DATES 07/01/2019 – 07/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
07/17/2019 N 50.00
, / / 0.0000 N 0.00
959 07/17/2019 N 50.00
REITENOURG GARRETT REITENOUR 07/17/2019 JULY2019 SWBA REIMBURSEMENT FOR PHONE USAGE
542-371-85300 Telephone 50.00
VENDOR TOTAL: 50.00
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
08/07/2019 01:25 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/12
User: kgibson
DB: Smba
POST DATES 07/01/2019 – 07/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
07/03/2019 Y 990.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
955 6323 WINDDRIFT AVE 07/03/2019 N 990.00
0004 GARYAIRE, LLC 07/03/2019 061719-063019 SWBA PLUMBING / MECHANICAL INSPECTIONS
542-371-81300 Plumbing Inspector 450.00
542-371-81200 Mechanical Inspector 360.00
542-371-81100 Electrical Inspector 180.00
990.00
GL NUMBER DESCRIPTION AMOUNT
Paid
07/17/2019 Y 945.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
977 6323 WINDDRIFT AVE 07/17/2019 N 945.00
0004 GARYAIRE, LLC 07/17/2019 2019-07-15 SWBA PLUMBING / MECHANICAL INSPECTIONS
542-371-81300 Plumbing Inspector 630.00
542-371-81200 Mechanical Inspector 315.00
945.00
GL NUMBER DESCRIPTION AMOUNT
Paid
07/31/2019 Y 1,305.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
987 6323 WINDDRIFT AVE 07/31/2019 N 1,305.00
0004 GARYAIRE, LLC 07/29/2019 20190715 TO 20190728 SWBA PLUMBING / MECHANICAL INSPECTIONS
542-371-81300 Plumbing Inspector 540.00
542-371-81200 Mechanical Inspector 675.00
542-371-81100 Electrical Inspector 90.00
1,305.00
VENDOR TOTAL: 3,240.00
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
08/07/2019 01:25 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/12
User: kgibson
DB: Smba
POST DATES 07/01/2019 – 07/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
07/17/2019 N 532.84
KALAMAZOO MI, 49007 / / 0.0000 N 0.00
989 211 SOUTH ROSE STREET 07/17/2019 N 532.84
0024 GREENLEAF TRUST 07/11/2019 15221 SWBA ADMIN FEES Q2 2019
542-371-72200 Pension Plan 532.84
GL NUMBER DESCRIPTION AMOUNT
Paid
07/17/2019 N 513.18
KALAMAZOO MI, 49007 / / 0.0000 N 0.00
990 211 SOUTH ROSE STREET 07/17/2019 N 513.18
0024 GREENLEAF TRUST 07/08/2019 2019-07-08 SWBA ADMIN FEES Q1 2019
542-371-72200 Pension Plan 513.18
VENDOR TOTAL: 1,046.02
GL NUMBER DESCRIPTION AMOUNT
Paid
07/03/2019 N 9.27
, / / 0.0000 N 0.00
957 07/03/2019 N 9.27
KGIBSON KYLE GIBSON 07/03/2019 062619 SWBA MILEAGE REIMBURESEMENT
542-371-87000 Mileage 9.27
VENDOR TOTAL: 9.27
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
08/07/2019 01:25 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/12
User: kgibson
DB: Smba
POST DATES 07/01/2019 – 07/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
07/03/2019 Y 1,395.00
COLDWATER MI, 49036 / / 0.0000 N 0.00
956 426 SARAH LN 07/03/2019 N 1,395.00
0019 MP SERVICES LLC 07/03/2019 061719-063019 SWBA MECHANICAL / PLUMBING INSPECTIONS
542-371-81200 Mechanical Inspector 990.00
542-371-81300 Plumbing Inspector 405.00
1,395.00
GL NUMBER DESCRIPTION AMOUNT
Paid
07/17/2019 Y 1,620.00
COLDWATER MI, 49036 / / 0.0000 N 0.00
975 426 SARAH LN 07/17/2019 N 1,620.00
0019 MP SERVICES LLC 07/17/2019 2019-07-15 SWBA MECHANICAL / PLUMBING INSPECTIONS
542-371-81200 Mechanical Inspector 990.00
542-371-81300 Plumbing Inspector 630.00
1,620.00
GL NUMBER DESCRIPTION AMOUNT
Paid
07/31/2019 Y 1,395.00
COLDWATER MI, 49036 / / 0.0000 N 0.00
986 426 SARAH LN 07/31/2019 N 1,395.00
0019 MP SERVICES LLC 07/29/2019 20190715 TO 20190728 SWBA MECHANICAL / PLUMBING INSPECTIONS
542-371-81200 Mechanical Inspector 855.00
542-371-81300 Plumbing Inspector 540.00
1,395.00
VENDOR TOTAL: 4,410.00
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
08/07/2019 01:25 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/12
User: kgibson
DB: Smba
POST DATES 07/01/2019 – 07/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
08/11/2019 N 106.94
CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00
980 PO BOX 633301 07/31/2019 N 106.94
OFFICE DEP OFFICE DEPOT 07/29/2019 343552445001 SWBA OFFICE SUPPLIES
542-371-72800 Supplies 106.94
GL NUMBER DESCRIPTION AMOUNT
Paid
08/11/2019 N 8.59
CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00
981 PO BOX 633301 07/31/2019 N 8.59
OFFICE DEP OFFICE DEPOT 07/29/2019 343553062001 SWBA OFFICE SUPPLIES
542-371-72800 Supplies 8.59
VENDOR TOTAL: 115.53
GL NUMBER DESCRIPTION AMOUNT
Paid
07/17/2019 N 1,365.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
962 7275 W MAIN STREET 07/17/2019 N 1,365.00
OSHTEMO OSHTEMO TOWNSHIP 07/17/2019 10071 SWBA LEGAL SUPPORT
542-371-82600 Legal Fees 1,365.00
VENDOR TOTAL: 1,365.00
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
08/07/2019 01:25 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 7/12
User: kgibson
DB: Smba
POST DATES 07/01/2019 – 07/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
07/25/2019 N 82.73
CHICAGO IL, 60680-2815 / / 0.0000 N 0.00
979 PO BOX 802815 07/31/2019 N 82.73
0011 RICOH 07/29/2019 5057131737 SWBA COPIER
542-371-72801 Equipment/Maintenance 82.73
GL NUMBER DESCRIPTION AMOUNT
Paid
06/26/2019 N 91.31
CHICAGO IL, 60680-2815 / / 0.0000 N 0.00
954 PO BOX 802815 07/03/2019 N 91.31
0011 RICOH 07/03/2019 505919303 SWBA COPIER
542-371-72801 Equipment/Maintenance 91.31
VENDOR TOTAL: 174.04
GL NUMBER DESCRIPTION AMOUNT
Paid
08/16/2019 N 650.00
KALAMAZOO MI, 49008-1981 / / 0.0000 Y 0.00
555 W. CROSSTOWN PARKWAY 07/31/2019 N 650.00
STE 304
984
SEBERTANS SEBER TANS, PLC 07/29/2019 1000045248 SWBA AUDIT FEES
542-371-82500 Accounting/Audit Fees 650.00
VENDOR TOTAL: 650.00
GL NUMBER DESCRIPTION AMOUNT
Paid
07/15/2019 N 1,321.50
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
964 6395 TECHNOLOGY AVE, SUITE A 07/17/2019 N 1,321.50
TECH SECANT TECHNOLOGIES 07/17/2019 IREC006451 SWBA CLOUD HOSTING SERVICES
542-371-82700 IT Support/Website Host 1,321.50
VENDOR TOTAL: 1,321.50
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
08/07/2019 01:25 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 8/12
User: kgibson
DB: Smba
POST DATES 07/01/2019 – 07/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
07/17/2019 N 250.00
KALAMAZOO MI, 49002 / / 0.0000 N 0.00
961 246 E KILGORE 07/17/2019 N 250.00
SIEGFRIED SIEGFRIED CRANDALL P.C. 07/17/2019 100275 SWBA CONSULTING SERVICES
542-371-82400 Consultants 250.00
VENDOR TOTAL: 250.00
GL NUMBER DESCRIPTION AMOUNT
Paid
07/17/2019 N 67.07
CAROL STREAM IL, 60197 / / 0.0000 N 0.00
960 PO BOX 4181 07/17/2019 N 67.07
SPRINT SPRINT 07/17/2019 144563305-009 SWBA HOTSPOT USAGE
542-371-82700 IT Support/Website Host 67.07
VENDOR TOTAL: 67.07
GL NUMBER DESCRIPTION AMOUNT
Paid
08/01/2019 N 202.47
PHILADELPHIA PA, 19170 / / 0.0000 N 0.00
985 PO BOX 7247 -0381 07/31/2019 N 202.47
0021 SUN LIFE FINANCIAL 07/29/2019 AUGUST2019 SWBA LIFE INSURANCE
542-371-71602 Disability/Life Insurance 202.47
VENDOR TOTAL: 202.47
GL NUMBER DESCRIPTION AMOUNT
Paid
07/28/2019 N 367.53
CHICAGO IL, 60677-8000 / / 0.0000 N 0.00
963 8020 SOLUTIONS CENTER 07/17/2019 N 367.53
PHONE TELNET WORLDWIDE 07/17/2019 170978 SWBA PHONE
542-371-85300 Telephone 367.53
VENDOR TOTAL: 367.53
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
08/07/2019 01:25 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 9/12
User: kgibson
DB: Smba
POST DATES 07/01/2019 – 07/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
07/31/2019 N 20.15
CAROL STREAM IL, 60132-0577 / / 0.0000 N 0.00
982 LOCKBOX 577 07/31/2019 N 20.15
UPS UPS 07/29/2019 76R70Y309 SWBA SEND COSTCO FUEL EXPANSION PLANS TO COD542-371-72800 Supplies 20.15
VENDOR TOTAL: 20.15
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
08/07/2019 01:25 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 10/12
User: kgibson
DB: Smba
POST DATES 07/01/2019 – 07/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
07/17/2019 N 30.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
969 PO 6818 07/17/2019 N 30.00
0020 VISA 07/17/2019 0639 SWBA GAS
542-371-75100 Vehicle Gas/Maintenance 30.00
GL NUMBER DESCRIPTION AMOUNT
Paid
07/15/2019 N 32.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
968 PO 6818 07/17/2019 N 32.00
0020 VISA 07/17/2019 0891 SWBA GAS
542-371-75100 Vehicle Gas/Maintenance 32.00
GL NUMBER DESCRIPTION AMOUNT
Paid
07/17/2019 N 110.86
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
972 PO 6818 07/17/2019 N 110.86
0020 VISA 07/17/2019 1886 SWBA SHIPPING FOR CODE SOURCE
542-371-72800 Supplies 110.86
GL NUMBER DESCRIPTION AMOUNT
Paid
07/15/2019 N 37.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
967 PO 6818 07/17/2019 N 37.00
0020 VISA 07/17/2019 2068 SWBA GAS
542-371-75100 Vehicle Gas/Maintenance 37.00
GL NUMBER DESCRIPTION AMOUNT
Paid
07/15/2019 N 34.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
966 PO 6818 07/17/2019 N 34.00
0020 VISA 07/17/2019 3537 SWBA GAS
542-371-75100 Vehicle Gas/Maintenance 34.00
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
08/07/2019 01:25 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 11/12
User: kgibson
DB: Smba
POST DATES 07/01/2019 – 07/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
07/15/2019 N 32.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
965 PO 6818 07/17/2019 N 32.00
0020 VISA 07/17/2019 3795 SWBA GAS
542-371-75100 Vehicle Gas/Maintenance 32.00
GL NUMBER DESCRIPTION AMOUNT
Paid
07/17/2019 N 55.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
971 PO 6818 07/17/2019 N 55.00
0020 VISA 07/17/2019 4896 SWBA STAMPS
542-371-72800 Supplies 55.00
GL NUMBER DESCRIPTION AMOUNT
Paid
07/17/2019 N 37.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
970 PO 6818 07/17/2019 N 37.00
0020 VISA 07/17/2019 7360 SWBA GAS
542-371-75100 Vehicle Gas/Maintenance 37.00
GL NUMBER DESCRIPTION AMOUNT
Paid
07/17/2019 N 39.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
973 PO 6818 07/17/2019 N 39.00
0020 VISA 07/17/2019 8831 SWBA GAS
542-371-75100 Vehicle Gas/Maintenance 39.00
VENDOR TOTAL: 406.86
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
08/07/2019 01:25 PM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 12/12
User: kgibson
DB: Smba
POST DATES 07/01/2019 – 07/31/2019
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
07/03/2019 Y 1,440.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
953 1850 TOSCANA 07/03/2019 N 1,440.00
0023 WILLIAM WILCOX 07/03/2019 061719-063019 SWBA ELECTRICAL INSPECTIONS
542-371-81100 Electrical Inspector 1,440.00
GL NUMBER DESCRIPTION AMOUNT
Paid
07/17/2019 Y 1,125.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
976 1850 TOSCANA 07/17/2019 N 1,125.00
0023 WILLIAM WILCOX 07/17/2019 2019-07-15 SWBA ELECTRICAL INSPECTIONS
542-371-81100 Electrical Inspector 1,125.00
GL NUMBER DESCRIPTION AMOUNT
Paid
07/31/2019 Y 1,305.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
988 1850 TOSCANA 07/31/2019 N 1,305.00
0023 WILLIAM WILCOX 07/29/2019 20190715 TO 20190728 SWBA ELECTRICAL INSPECTIONS
542-371-81100 Electrical Inspector 1,305.00
VENDOR TOTAL: 3,870.00
TOTAL – ALL VENDORS: 23,122.59
SOUTHWEST MICHIGAN BUILDING AUTHORITY REVENUE / INSPECTIONS REPORT
Reporting Month: July Prepared By: Kyle Gibson
Building Electrical Mechanical Plumbing Totals
Oshtemo 51 26 52 42 171
Revenue $33,655.00 $4,639.00 $13,173.00 $8,021.00 $59,488.00
YTD Oshtemo 281 190 227 169 867
YTD Revenue $137,036.00 $34,375.00 $45,469.35 $28,596.00 $245,476.35
Cooper 20 10 15 3 48
Revenue $9,059.00 $1,482.00 $1,969.00 $491.00 $13,001.00
YTD Cooper 106 52 60 17 235
YTD Revenue $51,738.00 $6,740.00 $7,907.00 $2,694.00 $69,079.00
Total Permits 71 36 67 45 219
Total Revenue $42,714.00 $6,121.00 $15,142.00 $8,512.00 $72,489.00
YTD Total Permits 387 242 287 186 1102
YTD Total Revenue $188,774.00 $41,115.00 $53,376.35 $31,290.00 $314,555.35
Building Electrical Mechanical Plumbing Totals
Oshtemo Inpsections 162 43 58 52 315
Cooper Inspections 52 14 25 6 97
YTD Oshtemo Inspections 801 442 382 346 1971
YTD Cooper Inspections 213 85 93 33 424
Total Inspections 214 57 83 58 412
YTD Total Inspections 1014 527 475 379 2395
Permit Revenue
Inspections
0
100
200
300
400
500
600
$0.00
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
$80,000.00
2019 Revenue by Month 2018 Revenue by Month
2019 Inspections by Month 2018 Inspections by Month
Printed 8/19/2019 at 11:41 AM
I:\SMBA Board Packets\Revenue & Inspections Report
SOUTHWEST MICHIGAN BUILDING AUTHORITY BANK BALANCE REPORT
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2018 $355,097.18 $316,827.94 $292,711.45 $312,627.13 $305,033.67 $317,144.90 $313,084.42 $328,952.71 $328,034.45 $339,176.51 $368,209.64 $355,724.53
2019 $309,114.20 $300,098.15 $303,811.00 $246,716.30 $247,770.31 $279,624.65 $315,434.78
$0.00
$50,000.00
$100,000.00
$150,000.00
$200,000.00
$250,000.00
$300,000.00
$350,000.00
$400,000.00
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Bank Account Balance by Month
2018 2019
Printed 8/19/2019 at 11:41 AM
I:\SMBA Board Packets\Revenue & Inspections Report
Memo
To: SMBA Board Members
From: Deb Everett, Office Manager
Re: Temporary Certificate of Occupancy Policy
Date: August 20, 2019
Recently Attorney Porter, Building Official Reitenour and Oshtemo Planning Department staff reviewed
the current SMBA Temporary Certificate of Occupancy Policy and felt some revisions were needed.
The Oshtemo Township Board adopted the revised policy at its August 13th meeting. If in agreement,
the Cooper Township Board would also need to adopt the policy.
Attached: Draft Updated Temporary Certificate of Occupancy Policy
1
SOUTHWEST MICHIGAN BUILDING AUTHORITY
TEMPORARY CERTIFICATE OF OCCUPANCY POLICY RESOLUTION
August 22, 2019
WHEREAS, the issuance of temporary certificates of occupancy is discretionary and
not mandatory under the Michigan State Construction Code.; and
WHEREAS, the delay in completion of a building/structure or site residential or
commercial structures can have negative impacts upon the property owners and
surrounding properties; and
WHEREAS, the delay in occupying a building/structure completion of residential
and commercial structures can result in difficulties for local municipalities in areas of
housing code enforcement, public occupation of a building and tax assessment; and
WHEREAS, issuing temporary certificates of occupancy without careful review may
result in risk to the inhabitants or occupants of the building/structure or site; a structure;
and
WHEREAS, issuance of a Temporary Certificate of Occupancy may be made safely,
even when the building or site plan requirements are yet to be completed; and
WHEREAS, the Southwest Michigan Building Authority Board (SMBA) wishes to
establish a policy outlining the circumstances under which temporary certificates of
occupancy may be issued by the (SMBA) Building Official on behalf of the Township.
NOW, THEREFORE, BE IT HEREBY RESOLVED, that a Temporary Certificate of
Occupancy may be issued if the request is made in writing to SMBA the Building Official
outlining the reason(s) for the request and providing that the following conditions are
met.
1 . The structure is substantially complete.
2
“Substantially complete” for the building/structure means that all major systems
plumbing, electrical, mechanical/HVAC, and sewer/septic systems are installed and
approved in accordance with the plans submitted. Substantial site completion shall
include but not be limited to proper building location and orientation, parking lot location,
driveway location, and the establishment of any and all stormwater management facilities
and systems per the approved project site plan, if applicable.
2. The structure may be occupied safely.
“Occupied safely” means that the Building Official, Township Fire Marshal, and
Township Engineer agree that the building/structure and site do not pose any risk to the
public’s health, safety or welfare. adequate means of ingress and egress are in place —
stairs and handrails are properly installed — lighting, heating and plumbing are complete
with no open wiring. Site conditions that shall preclude issuance of a Temporary
Certificate of Occupancy include incomplete and/or malfunctioning stormwater
management facilities and systems; incomplete paving that may pose a risk to
motorists or pedestrians; the absence of pavement markings necessary to direct
vehicle and pedestrian traffic in a safe manner; or similar site deficiencies not
expressed herein.
The Township planning local zoning, fire and assessing officials are notified and
concur in the issuance of the Temporary Certificate of Occupancy. In addition,
Township representatives (planning, fire, assessing) will be asked to accompany
SMBA staff on the inspection of the building/structure and site before the
Temporary Certificate of Occupancy is issued, pursuant to this policy, and provide
a specific date upon which the building/structure and site will be completed and the
Temporary Certificate of Occupancy will cease. The Temporary Certificate of
Occupancy must contain all conditions of the issuance of the Temporary Certificate
of Occupancy.
After the Temporary Certificate of Occupancy and any of its
3
subsequent revisions is signed by the SMBA Building Official and the Township
Planning Department staff, the original is to be scanned and filed with the permit,
and a copy given to the owner or an agent of the owner.
A Temporary Certificate of Occupancy will be issued for a period not longer
than six (6) weeks. Temporary Certificates of Occupancy related to the building or
structure must be accompanied by a cash surety aid to SMBA in the amount of
$1,000 for a single-family residential structure and $5,000 for a multifamily/commercial or industrial building/structure.
Temporary certificates of occupancy related to the site must be
accompanied by a cash surety paid to the Township in the amount of $1,000 for
projects not subject to site plan review and $5,000 for projects subject to site plan
review, per the Oshtemo Township Zoning Ordinance. In the absence of any State
Construction Code deficiencies, Township Planning Department staff shall have
the administrative authority to grant one (1) six (6) week extension of the
Temporary Certificate of Occupancy if any of the identified original site concerns
remain at the end of the initial period. Additional extensions shall be subject to
approval from the Township Zoning Board of Appeals.
Any site deficiencies, the resolution of which are delayed due to seasonal
difficulties, shall be corrected no later than six (6) weeks after the Road
Commission of Kalamazoo County lifts applicable seasonal weight restrictions for
heavy traffic on public roadways.
Failure to correct any building/structure or site deficiencies within the time
allowed and indicated on the Temporary Certificate of Occupancy shall cause the
same to be revoked and the building/structure may no longer be legally occupied.
Any costs incurred by Oshtemo Township or SMBA from the enforcement of this
policy shall be recuperated from the respective cash sureties provided. Remaining
funds shall be returned to the payor upon satisfaction of the official terms of the
Temporary Certificate of Occupancy.
3.
4
4. The local unit of government will be notified of any request for a temporary
certificate of occupancy, and representatives of the local unit, zoning, fire and assessing,
will be asked to accompany SMBA staff on the inspection made before the same is issued,
pursuant to this policy, and provide a specific date upon which the structure will be
complete, and the temporary certificate of occupancy will cease.
5. The temporary certificate of occupancy will be issued for a period not longer
than six weeks except in cases requiring only sidewalks, landscaping, or exterior finishes
not affecting the structural integrity of the building for which a later completion date may
be granted based upon weather consideration. The applicant must post bond or provide
a cash surety in the amount of $1 ,000 for a single-family residential structure and $5,000
for a multi-family or commercial structure, which can be called by SMBA should the
applicant fail to complete the structure during the period of the temporary certificate of
occupancy.
6. The temporary certificate of occupancy must contain all conditions of the
issuance of the temporary certificate of occupancy.
7. After the temporary certificate of occupancy is signed, the original is to be
scanned and filed with the permit, and a copy given to the owner or the agent of owner
SOUTHWEST MICHIGAN BUILDING AUTHORITY APPROVAL
A motion was made by , seconded by to adopt the foregoing
Resolution.
Upon roll-call vote, the following voted “AYE”:
The following members voted “NAY”:
Abstained: None
Absent: None
5
The Board Chairman declared the motion carried, and the Resolution duly adopted.
_________________________________
Deborah L. Everett
CERTIFICATE
Deborah L. Everett, the duly elected and acting Secretary of the Southwest
Michigan Building Authority, hereby certifies that the foregoing is a true and correct copy
of an Excerpt of the Minutes of a meeting of the Southwest Michigan Building Authority
Board held on August 22, 2019, at which a quorum was present.
_________________________________
Deborah L. Everett
