Southwest Michigan Building Authority
December 13, 2018
10:30 a.m.
Oshtemo Township Hall
7275 West Main Street
269.585.4150
Agenda
1. Call to Order
2. Citizens Comments on Non-Agenda Items
3. Consent Agenda
a. Meeting Minutes – November 7, 2018 Meeting
b. Receipts & Disbursements Report
c. Permits/Inspections Report
4. Discussion – 2019 Staffing
5. Other Business
6. Adjournment
Southwest Michigan Building Authority
November 7, 2018
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the
meeting to order at 8:30 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Nancy Culp, Oshtemo Representative
Carol DeHaan, Cooper Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, and Attorney
Jim Porter.
Consent Agenda
October 4, 2018 Special Meeting Minutes
Receipts & Disbursements Report
Permits/Inspection Report
2019 Meeting Dates
2019 Depositories
2019 Consultants – Legal/Financial
Motion by Stehouwer, second by Culp to approve the consent agenda. Carried 5-0.
Discussion – 2019 Staffing
Discussion held regarding staffing needs for 2019, including adding a part time position for office
management, provide Permit Technician training for administrative assistants, volume of trade
permits/inspections. Consensus was to review job descriptions for Building Inspector and Building
Official and draft job description for Office Manager and continue discussion at the next meeting.
Meeting adjourned at 9:30 a.m.
Next Regular Meeting – December 13, 2018 – 8:30 a.m.
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
12/04/2018 11:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/9
User: kgibson
DB: Smba
POST DATES 11/01/2018 – 11/30/2018
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
11/15/2018 N 185.00
CHICAGO IL, 60677-5339 / / 0.0000 N 0.00
715 PO BOX 775339 11/15/2018 N 185.00
HSA BASIC SALES 11/15/2018 10-184954 SWBA JAN. – DEC. 2019 ANNUAL RENEWAL
542-371-71600 Health Insurance 185.00
VENDOR TOTAL: 185.00
GL NUMBER DESCRIPTION AMOUNT
Paid
11/28/2018 N 3,009.43
DETROIT MI, 48267 / / 0.0000 N 0.00
727 PO BOX 674416 11/26/2018 N 3,009.43
BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 11/26/2018 DEC. 2018 SWBA HEALTH INSURANCE
542-371-71600 Health Insurance 3,009.43
VENDOR TOTAL: 3,009.43
GL NUMBER DESCRIPTION AMOUNT
Paid
11/30/2018 N 2,400.00
BATH MI, 48808 / / 0.0000 N 0.00
696 14965 ABBEY LANE 11/07/2018 N 2,400.00
BS&A BS&A 11/07/2018 120666 SWBA COMPUTER SOFTWARE & SUPPORT
542-371-82700 IT Support/Website Host 2,400.00
VENDOR TOTAL: 2,400.00
GL NUMBER DESCRIPTION AMOUNT
Paid
11/06/2018 N 75.00
LANSING MI, 48909 / / 0.0000 N 0.00
LICENSING & COMPLIANCE DIVISION 11/07/2018 N 75.00
PO 30255
700
LARA BUREAU OF CONSTRUCTION CODES 11/07/2018 BLDG OFFICIAL REGIS. SWBA GARRETT REITENOUR REGISTRATION FEE
542-371-95800 Education/Dues 75.00
VENDOR TOTAL: 75.00
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
12/04/2018 11:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/9
User: kgibson
DB: Smba
POST DATES 11/01/2018 – 11/30/2018
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
11/21/2018 N 50.00
, / / 0.0000 N 0.00
719 11/21/2018 N 50.00
REITENOURG GARRETT REITENOUR 11/21/2018 NOV. 2018 SWBA REIMBURSEMENT FOR PHONE USAGE
542-371-85300 Telephone 50.00
VENDOR TOTAL: 50.00
GL NUMBER DESCRIPTION AMOUNT
Paid
11/06/2018 Y 1,035.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
702 6323 WINDDRIFT AVE 11/07/2018 N 1,035.00
0004 GARY HECKMAN 11/07/2018 10/22/18 – 11/2/18SWBA PLUMBING / MECHANICAL INSPECTIONS
542-371-81300 Plumbing Inspector 585.00
542-371-81200 Mechanical Inspector 450.00
1,035.00
VENDOR TOTAL: 1,035.00
GL NUMBER DESCRIPTION AMOUNT
Paid
11/21/2018 Y 2,160.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
716 6323 WINDDRIFT AVE 11/21/2018 N 2,160.00
0004 GARYAIRE, LLC 11/21/2018 110518-111818 SWBA PLUMBING / MECHANICAL INSPECTIONS
542-371-81300 Plumbing Inspector 630.00
542-371-81200 Mechanical Inspector 675.00
542-371-81100 Electrical Inspector 855.00
2,160.00
VENDOR TOTAL: 2,160.00
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
12/04/2018 11:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/9
User: kgibson
DB: Smba
POST DATES 11/01/2018 – 11/30/2018
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
11/22/2018 N 546.97
KALAMAZOO MI, 49007 / / 0.0000 N 0.00
698 211 SOUTH ROSE STREET 11/07/2018 N 546.97
0024 GREENLEAF TRUST 11/07/2018 ACCT 52090042 SWBA TRUSTEE & RECORDKEEPING FEES 7/1/2018 – 542-371-72200 Pension Plan 546.97
VENDOR TOTAL: 546.97
GL NUMBER DESCRIPTION AMOUNT
Paid
12/05/2018 N 88.78
KALAMAZOO MI, 49001 / / 0.0000 N 0.00
697 2650 MILLCORK ST SUITE A 11/07/2018 N 88.78
INTEGRITY INTEGRITY BUSINESS SOLUTIONS 11/07/2018 1819399-0 SWBA OFFICE SUPPLIES
542-371-72800 Supplies 88.78
VENDOR TOTAL: 88.78
GL NUMBER DESCRIPTION AMOUNT
Paid
11/21/2018 N 252.74
, / / 0.0000 N 0.00
720 11/21/2018 N 252.74
REITENOURJ JERRY REITENOUR 11/21/2018 NOV. 2018 SWBA REIMBURSEMENT FOR PHONE USAGE/MILEAGE
542-371-85300 Telephone 50.00
542-371-87000 Mileage 202.74
252.74
VENDOR TOTAL: 252.74
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
12/04/2018 11:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/9
User: kgibson
DB: Smba
POST DATES 11/01/2018 – 11/30/2018
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
11/06/2018 Y 2,250.00
COLDWATER MI, 49036 / / 0.0000 N 0.00
703 426 SARAH LN 11/07/2018 N 2,250.00
0019 MP SERVICES LLC 11/07/2018 10/22/18 – 11/2/18SWBA MECHANICAL / PLUMBING INSPECTIONS
542-371-81200 Mechanical Inspector 1,260.00
542-371-81300 Plumbing Inspector 990.00
2,250.00
GL NUMBER DESCRIPTION AMOUNT
Paid
11/21/2018 Y 1,327.50
COLDWATER MI, 49036 / / 0.0000 N 0.00
718 426 SARAH LN 11/21/2018 N 1,327.50
0019 MP SERVICES LLC 11/21/2018 110518-111818 SWBA MECHANICAL / PLUMBING INSPECTIONS
542-371-81200 Mechanical Inspector 450.00
542-371-81300 Plumbing Inspector 720.00
542-371-81101 Plan Review 157.50
1,327.50
VENDOR TOTAL: 3,577.50
GL NUMBER DESCRIPTION AMOUNT
Paid
11/25/2018 N 40.98
CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00
725 PO BOX 633301 11/21/2018 N 40.98
OFFICE DEP OFFICE DEPOT 11/21/2018 226224105001 SWBA OFFICE SUPPLIES
542-371-72800 Supplies 40.98
VENDOR TOTAL: 40.98
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
12/04/2018 11:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/9
User: kgibson
DB: Smba
POST DATES 11/01/2018 – 11/30/2018
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
11/15/2018 N 1,354.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
699 6395 TECHNOLOGY AVE, SUITE A 11/07/2018 N 1,354.00
TECH SECANT TECHNOLOGIES 11/07/2018 IREC004895 SWBA CLOUD HOSTING SERVICES
542-371-82700 IT Support/Website Host 1,354.00
VENDOR TOTAL: 1,354.00
GL NUMBER DESCRIPTION AMOUNT
Paid
11/21/2018 N 837.00
KALAMAZOO MI, 49002 / / 0.0000 N 0.00
723 246 E KILGORE 11/21/2018 N 837.00
SIEGFRIED SIEGFRIED CRANDALL P.C. 11/21/2018 103118 SWBA CONSULTING SERVICES
542-371-82700 IT Support/Website Host 837.00
GL NUMBER DESCRIPTION AMOUNT
Paid
11/21/2018 N 187.50
KALAMAZOO MI, 49002 / / 0.0000 N 0.00
724 246 E KILGORE 11/21/2018 N 187.50
SIEGFRIED SIEGFRIED CRANDALL P.C. 11/21/2018 103118 SWBA CONSULTING SERVICES
542-371-82700 IT Support/Website Host 187.50
VENDOR TOTAL: 1,024.50
GL NUMBER DESCRIPTION AMOUNT
Paid
11/28/2018 N 101.04
CAROL STREAM IL, 60197 / / 0.0000 N 0.00
726 PO BOX 4181 11/21/2018 N 101.04
SPRINT SPRINT 11/21/2018 NOV. 2018 SWBA MOBILE BROADBAND
542-371-82700 IT Support/Website Host 101.04
VENDOR TOTAL: 101.04
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
12/04/2018 11:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/9
User: kgibson
DB: Smba
POST DATES 11/01/2018 – 11/30/2018
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
12/01/2018 N 128.36
PHILADELPHIA PA, 19170 / / 0.0000 N 0.00
721 PO BOX 7247 -0381 11/21/2018 N 128.36
0021 SUN LIFE FINANCIAL 11/21/2018 DEC. 2018 SWBA LIFE INSURANCE
542-371-71602 Disability/Life Insurance 128.36
VENDOR TOTAL: 128.36
GL NUMBER DESCRIPTION AMOUNT
Paid
11/28/2018 N 368.03
CHICAGO IL, 60677-8000 / / 0.0000 N 0.00
722 8020 SOLUTIONS CENTER 11/21/2018 N 368.03
PHONE TELNET WORLDWIDE 11/21/2018 NOV. 2018 SWBA PHONE
542-371-85300 Telephone 368.03
VENDOR TOTAL: 368.03
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
12/04/2018 11:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 7/9
User: kgibson
DB: Smba
POST DATES 11/01/2018 – 11/30/2018
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
11/07/2018 N 37.80
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
712 PO 6818 11/07/2018 N 37.80
0020 VISA 11/07/2018 0049 SWBA JERRY MEAL CCI LOUNGE
542-371-95800 Education/Dues 37.80
GL NUMBER DESCRIPTION AMOUNT
Paid
11/07/2018 N 9.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
714 PO 6818 11/07/2018 N 9.00
0020 VISA 11/07/2018 0220 SWBA JERRY MEAL GOLDEN CORRAL
542-371-95800 Education/Dues 9.00
GL NUMBER DESCRIPTION AMOUNT
Paid
11/07/2018 N 20.52
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
713 PO 6818 11/07/2018 N 20.52
0020 VISA 11/07/2018 0241 SWBA JERRY MEAL GENOS
542-371-95800 Education/Dues 20.52
GL NUMBER DESCRIPTION AMOUNT
Paid
11/07/2018 N 28.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
709 PO 6818 11/07/2018 N 28.00
0020 VISA 11/07/2018 0323 SWBA GAS
542-371-75100 Vehicle Gas/Maintenance 28.00
GL NUMBER DESCRIPTION AMOUNT
Paid
11/07/2018 N 30.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
710 PO 6818 11/07/2018 N 30.00
0020 VISA 11/07/2018 3464 SWBA GAS
542-371-75100 Vehicle Gas/Maintenance 30.00
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
12/04/2018 11:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 8/9
User: kgibson
DB: Smba
POST DATES 11/01/2018 – 11/30/2018
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
GL NUMBER DESCRIPTION AMOUNT
Paid
11/07/2018 N 34.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
708 PO 6818 11/07/2018 N 34.00
0020 VISA 11/07/2018 4795 SWBA GAS
542-371-75100 Vehicle Gas/Maintenance 34.00
GL NUMBER DESCRIPTION AMOUNT
Paid
11/07/2018 N 33.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
711 PO 6818 11/07/2018 N 33.00
0020 VISA 11/07/2018 7302 SWBA GAS
542-371-75100 Vehicle Gas/Maintenance 33.00
GL NUMBER DESCRIPTION AMOUNT
Paid
11/07/2018 N 35.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
705 PO 6818 11/07/2018 N 35.00
0020 VISA 11/07/2018 7448 SWBA GAS
542-371-75100 Vehicle Gas/Maintenance 35.00
GL NUMBER DESCRIPTION AMOUNT
Paid
11/07/2018 N 34.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
704 PO 6818 11/07/2018 N 34.00
0020 VISA 11/07/2018 8042 SWBA GAS
542-371-75100 Vehicle Gas/Maintenance 34.00
GL NUMBER DESCRIPTION AMOUNT
Paid
11/07/2018 N 35.00
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
706 PO 6818 11/07/2018 N 35.00
0020 VISA 11/07/2018 8946 SWBA GAS
Due Date 1099 Net Amount
City/State/Zip Disc. Date Disc. % Sep CK Discount
Ref # Address CK Run Date PO Hold Gross Amount
Vendor Code Vendor name Post Date Invoice Bank Invoice Description
12/04/2018 11:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 9/9
User: kgibson
DB: Smba
POST DATES 11/01/2018 – 11/30/2018
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
542-371-75100 Vehicle Gas/Maintenance 35.00
GL NUMBER DESCRIPTION AMOUNT
Paid
11/07/2018 N 10.06
CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00
707 PO 6818 11/07/2018 N 10.06
0020 VISA 11/07/2018 9159 SWBA WALGREENS – FLASHLIGHT BULBS
542-371-72800 Supplies 10.06
VENDOR TOTAL: 306.38
GL NUMBER DESCRIPTION AMOUNT
Paid
11/06/2018 Y 2,475.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
701 1850 TOSCANA 11/07/2018 N 2,475.00
0023 WILLIAM WILCOX 11/07/2018 10/22/18 – 11/2/18SWBA ELECTRICAL INSPECTIONS
542-371-81100 Electrical Inspector 2,430.00
542-371-81101 Plan Review 45.00
2,475.00
GL NUMBER DESCRIPTION AMOUNT
Paid
11/21/2018 Y 765.00
KALAMAZOO MI, 49009 / / 0.0000 N 0.00
717 1850 TOSCANA 11/21/2018 N 765.00
0023 WILLIAM WILCOX 11/21/2018 110518-111818 SWBA ELECTRICAL INSPECTIONS
542-371-81100 Electrical Inspector 765.00
VENDOR TOTAL: 3,240.00
TOTAL – ALL VENDORS: 19,943.71
SMBA REVENUE REPORT
November Oshtemo Revenue Cooper Revenue
Building Permits 39 26,972.00 9 $ 2,475.00
Electrical Permits 23 3,591.00 5 $ 950.00
Mechanical Permits 35 5,316.50 16 $ 3,347.00
Plumbing Permits 21 3,222.00 1 $ 80.00
Totals 118 $ 39,101.50 31 $ 6,852.00
2018 YTD Oshtemo Revenue Cooper Revenue
Building Permits 443 $ 219,569.00 157 $ 35,232.00
Electrical Permits 378 $ 76,004.00 99 $ 22,485.00
Mechanical Permits 431 $ 63,619.40 98 $ 15,176.00
Plumbing Permits 249 $ 42,027.00 44 $ 6,749.00
Totals 1501 $ 401,219.40 398 $ 79,642.00
2018 Year to Date
$ 401,219.40 Oshtemo
$ 79,642.00 Cooper
$ 480,861.40
SMBA INSPECTION REPORT
November Completed Oshtemo Cooper
Building Inspections 134 36
Electrical Inspections 63 14
Mechanical Inspections 54 13
Plumbing Inspections 53 7
Totals 304 70
2018 YTD Oshtemo Cooper
Building Inspections 1503 399
Electrical Inspections 767 215
Mechanical Inspections 650 175
Plumbing Inspections 619 137
Totals 3539 926
2018 Year to Date
3,539 Oshtemo
926 Cooper
4,465
