SMBA Regular Board Meeting

December 13, 2018 |  10:30 AM |  Oshtemo Township Hall
Southwest Michigan Building Authority December 13, 2018 The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the meeting to order at 10:30 a.m. PRESENT: Jeff Sorensen, Chair, Cooper Representative Deb Everett, Secretary, Oshtemo Representative Nancy Culp, Oshtemo Representative Carol DeHaan, Cooper Representative Larry Stehouwer, Citizen at Large Also present were Building Official Jerry Reitenour, and Attorney Jim Porter. Consent Agenda Meeting Minutes – November 7, 2018 Receipts & Disbursements Report Permits/Inspection Report Motion by Stehouwer, second by Culp to approve the consent agenda. Carried 5-0. Discussion – 2019 Staffing Discussion continued from the November 7th meeting regarding staffing needs for 2019. Consensus was to table the discussion until both the Building Official and Building Inspector are present. Other Business Consensus was to amend the Employee Handbook to provide for carryover PTO hours to the first quarter of the next calendar year. Meeting adjourned at 11:50 a.m. Next Regular Meeting – January 24, 2019 – 8:30 a.m.
Southwest Michigan Building Authority December 13, 2018 10:30 a.m. Oshtemo Township Hall 7275 West Main Street 269.585.4150 Agenda 1. Call to Order 2. Citizens Comments on Non-Agenda Items 3. Consent Agenda a. Meeting Minutes – November 7, 2018 Meeting b. Receipts & Disbursements Report c. Permits/Inspections Report 4. Discussion – 2019 Staffing 5. Other Business 6. Adjournment Southwest Michigan Building Authority November 7, 2018 The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the meeting to order at 8:30 a.m. PRESENT: Jeff Sorensen, Chair, Cooper Representative Deb Everett, Secretary, Oshtemo Representative Nancy Culp, Oshtemo Representative Carol DeHaan, Cooper Representative Larry Stehouwer, Citizen at Large Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, and Attorney Jim Porter. Consent Agenda October 4, 2018 Special Meeting Minutes Receipts & Disbursements Report Permits/Inspection Report 2019 Meeting Dates 2019 Depositories 2019 Consultants – Legal/Financial Motion by Stehouwer, second by Culp to approve the consent agenda. Carried 5-0. Discussion – 2019 Staffing Discussion held regarding staffing needs for 2019, including adding a part time position for office management, provide Permit Technician training for administrative assistants, volume of trade permits/inspections. Consensus was to review job descriptions for Building Inspector and Building Official and draft job description for Office Manager and continue discussion at the next meeting. Meeting adjourned at 9:30 a.m. Next Regular Meeting – December 13, 2018 – 8:30 a.m. Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 12/04/2018 11:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/9 User: kgibson DB: Smba POST DATES 11/01/2018 – 11/30/2018 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 11/15/2018 N 185.00 CHICAGO IL, 60677-5339 / / 0.0000 N 0.00 715 PO BOX 775339 11/15/2018 N 185.00 HSA BASIC SALES 11/15/2018 10-184954 SWBA JAN. – DEC. 2019 ANNUAL RENEWAL 542-371-71600 Health Insurance 185.00 VENDOR TOTAL: 185.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/28/2018 N 3,009.43 DETROIT MI, 48267 / / 0.0000 N 0.00 727 PO BOX 674416 11/26/2018 N 3,009.43 BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 11/26/2018 DEC. 2018 SWBA HEALTH INSURANCE 542-371-71600 Health Insurance 3,009.43 VENDOR TOTAL: 3,009.43 GL NUMBER DESCRIPTION AMOUNT Paid 11/30/2018 N 2,400.00 BATH MI, 48808 / / 0.0000 N 0.00 696 14965 ABBEY LANE 11/07/2018 N 2,400.00 BS&A BS&A 11/07/2018 120666 SWBA COMPUTER SOFTWARE & SUPPORT 542-371-82700 IT Support/Website Host 2,400.00 VENDOR TOTAL: 2,400.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/06/2018 N 75.00 LANSING MI, 48909 / / 0.0000 N 0.00 LICENSING & COMPLIANCE DIVISION 11/07/2018 N 75.00 PO 30255 700 LARA BUREAU OF CONSTRUCTION CODES 11/07/2018 BLDG OFFICIAL REGIS. SWBA GARRETT REITENOUR REGISTRATION FEE 542-371-95800 Education/Dues 75.00 VENDOR TOTAL: 75.00 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 12/04/2018 11:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/9 User: kgibson DB: Smba POST DATES 11/01/2018 – 11/30/2018 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 11/21/2018 N 50.00 , / / 0.0000 N 0.00 719 11/21/2018 N 50.00 REITENOURG GARRETT REITENOUR 11/21/2018 NOV. 2018 SWBA REIMBURSEMENT FOR PHONE USAGE 542-371-85300 Telephone 50.00 VENDOR TOTAL: 50.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/06/2018 Y 1,035.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 702 6323 WINDDRIFT AVE 11/07/2018 N 1,035.00 0004 GARY HECKMAN 11/07/2018 10/22/18 – 11/2/18SWBA PLUMBING / MECHANICAL INSPECTIONS 542-371-81300 Plumbing Inspector 585.00 542-371-81200 Mechanical Inspector 450.00 1,035.00 VENDOR TOTAL: 1,035.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/21/2018 Y 2,160.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 716 6323 WINDDRIFT AVE 11/21/2018 N 2,160.00 0004 GARYAIRE, LLC 11/21/2018 110518-111818 SWBA PLUMBING / MECHANICAL INSPECTIONS 542-371-81300 Plumbing Inspector 630.00 542-371-81200 Mechanical Inspector 675.00 542-371-81100 Electrical Inspector 855.00 2,160.00 VENDOR TOTAL: 2,160.00 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 12/04/2018 11:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/9 User: kgibson DB: Smba POST DATES 11/01/2018 – 11/30/2018 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 11/22/2018 N 546.97 KALAMAZOO MI, 49007 / / 0.0000 N 0.00 698 211 SOUTH ROSE STREET 11/07/2018 N 546.97 0024 GREENLEAF TRUST 11/07/2018 ACCT 52090042 SWBA TRUSTEE & RECORDKEEPING FEES 7/1/2018 – 542-371-72200 Pension Plan 546.97 VENDOR TOTAL: 546.97 GL NUMBER DESCRIPTION AMOUNT Paid 12/05/2018 N 88.78 KALAMAZOO MI, 49001 / / 0.0000 N 0.00 697 2650 MILLCORK ST SUITE A 11/07/2018 N 88.78 INTEGRITY INTEGRITY BUSINESS SOLUTIONS 11/07/2018 1819399-0 SWBA OFFICE SUPPLIES 542-371-72800 Supplies 88.78 VENDOR TOTAL: 88.78 GL NUMBER DESCRIPTION AMOUNT Paid 11/21/2018 N 252.74 , / / 0.0000 N 0.00 720 11/21/2018 N 252.74 REITENOURJ JERRY REITENOUR 11/21/2018 NOV. 2018 SWBA REIMBURSEMENT FOR PHONE USAGE/MILEAGE 542-371-85300 Telephone 50.00 542-371-87000 Mileage 202.74 252.74 VENDOR TOTAL: 252.74 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 12/04/2018 11:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/9 User: kgibson DB: Smba POST DATES 11/01/2018 – 11/30/2018 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 11/06/2018 Y 2,250.00 COLDWATER MI, 49036 / / 0.0000 N 0.00 703 426 SARAH LN 11/07/2018 N 2,250.00 0019 MP SERVICES LLC 11/07/2018 10/22/18 – 11/2/18SWBA MECHANICAL / PLUMBING INSPECTIONS 542-371-81200 Mechanical Inspector 1,260.00 542-371-81300 Plumbing Inspector 990.00 2,250.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/21/2018 Y 1,327.50 COLDWATER MI, 49036 / / 0.0000 N 0.00 718 426 SARAH LN 11/21/2018 N 1,327.50 0019 MP SERVICES LLC 11/21/2018 110518-111818 SWBA MECHANICAL / PLUMBING INSPECTIONS 542-371-81200 Mechanical Inspector 450.00 542-371-81300 Plumbing Inspector 720.00 542-371-81101 Plan Review 157.50 1,327.50 VENDOR TOTAL: 3,577.50 GL NUMBER DESCRIPTION AMOUNT Paid 11/25/2018 N 40.98 CINCINNATI OH, 45263-3301 / / 0.0000 N 0.00 725 PO BOX 633301 11/21/2018 N 40.98 OFFICE DEP OFFICE DEPOT 11/21/2018 226224105001 SWBA OFFICE SUPPLIES 542-371-72800 Supplies 40.98 VENDOR TOTAL: 40.98 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 12/04/2018 11:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/9 User: kgibson DB: Smba POST DATES 11/01/2018 – 11/30/2018 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 11/15/2018 N 1,354.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 699 6395 TECHNOLOGY AVE, SUITE A 11/07/2018 N 1,354.00 TECH SECANT TECHNOLOGIES 11/07/2018 IREC004895 SWBA CLOUD HOSTING SERVICES 542-371-82700 IT Support/Website Host 1,354.00 VENDOR TOTAL: 1,354.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/21/2018 N 837.00 KALAMAZOO MI, 49002 / / 0.0000 N 0.00 723 246 E KILGORE 11/21/2018 N 837.00 SIEGFRIED SIEGFRIED CRANDALL P.C. 11/21/2018 103118 SWBA CONSULTING SERVICES 542-371-82700 IT Support/Website Host 837.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/21/2018 N 187.50 KALAMAZOO MI, 49002 / / 0.0000 N 0.00 724 246 E KILGORE 11/21/2018 N 187.50 SIEGFRIED SIEGFRIED CRANDALL P.C. 11/21/2018 103118 SWBA CONSULTING SERVICES 542-371-82700 IT Support/Website Host 187.50 VENDOR TOTAL: 1,024.50 GL NUMBER DESCRIPTION AMOUNT Paid 11/28/2018 N 101.04 CAROL STREAM IL, 60197 / / 0.0000 N 0.00 726 PO BOX 4181 11/21/2018 N 101.04 SPRINT SPRINT 11/21/2018 NOV. 2018 SWBA MOBILE BROADBAND 542-371-82700 IT Support/Website Host 101.04 VENDOR TOTAL: 101.04 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 12/04/2018 11:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/9 User: kgibson DB: Smba POST DATES 11/01/2018 – 11/30/2018 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 12/01/2018 N 128.36 PHILADELPHIA PA, 19170 / / 0.0000 N 0.00 721 PO BOX 7247 -0381 11/21/2018 N 128.36 0021 SUN LIFE FINANCIAL 11/21/2018 DEC. 2018 SWBA LIFE INSURANCE 542-371-71602 Disability/Life Insurance 128.36 VENDOR TOTAL: 128.36 GL NUMBER DESCRIPTION AMOUNT Paid 11/28/2018 N 368.03 CHICAGO IL, 60677-8000 / / 0.0000 N 0.00 722 8020 SOLUTIONS CENTER 11/21/2018 N 368.03 PHONE TELNET WORLDWIDE 11/21/2018 NOV. 2018 SWBA PHONE 542-371-85300 Telephone 368.03 VENDOR TOTAL: 368.03 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 12/04/2018 11:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 7/9 User: kgibson DB: Smba POST DATES 11/01/2018 – 11/30/2018 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 11/07/2018 N 37.80 CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00 712 PO 6818 11/07/2018 N 37.80 0020 VISA 11/07/2018 0049 SWBA JERRY MEAL CCI LOUNGE 542-371-95800 Education/Dues 37.80 GL NUMBER DESCRIPTION AMOUNT Paid 11/07/2018 N 9.00 CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00 714 PO 6818 11/07/2018 N 9.00 0020 VISA 11/07/2018 0220 SWBA JERRY MEAL GOLDEN CORRAL 542-371-95800 Education/Dues 9.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/07/2018 N 20.52 CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00 713 PO 6818 11/07/2018 N 20.52 0020 VISA 11/07/2018 0241 SWBA JERRY MEAL GENOS 542-371-95800 Education/Dues 20.52 GL NUMBER DESCRIPTION AMOUNT Paid 11/07/2018 N 28.00 CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00 709 PO 6818 11/07/2018 N 28.00 0020 VISA 11/07/2018 0323 SWBA GAS 542-371-75100 Vehicle Gas/Maintenance 28.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/07/2018 N 30.00 CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00 710 PO 6818 11/07/2018 N 30.00 0020 VISA 11/07/2018 3464 SWBA GAS 542-371-75100 Vehicle Gas/Maintenance 30.00 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 12/04/2018 11:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 8/9 User: kgibson DB: Smba POST DATES 11/01/2018 – 11/30/2018 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 11/07/2018 N 34.00 CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00 708 PO 6818 11/07/2018 N 34.00 0020 VISA 11/07/2018 4795 SWBA GAS 542-371-75100 Vehicle Gas/Maintenance 34.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/07/2018 N 33.00 CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00 711 PO 6818 11/07/2018 N 33.00 0020 VISA 11/07/2018 7302 SWBA GAS 542-371-75100 Vehicle Gas/Maintenance 33.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/07/2018 N 35.00 CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00 705 PO 6818 11/07/2018 N 35.00 0020 VISA 11/07/2018 7448 SWBA GAS 542-371-75100 Vehicle Gas/Maintenance 35.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/07/2018 N 34.00 CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00 704 PO 6818 11/07/2018 N 34.00 0020 VISA 11/07/2018 8042 SWBA GAS 542-371-75100 Vehicle Gas/Maintenance 34.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/07/2018 N 35.00 CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00 706 PO 6818 11/07/2018 N 35.00 0020 VISA 11/07/2018 8946 SWBA GAS Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 12/04/2018 11:17 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 9/9 User: kgibson DB: Smba POST DATES 11/01/2018 – 11/30/2018 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID 542-371-75100 Vehicle Gas/Maintenance 35.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/07/2018 N 10.06 CAROL STREAM IL, 60197-6818 / / 0.0000 N 0.00 707 PO 6818 11/07/2018 N 10.06 0020 VISA 11/07/2018 9159 SWBA WALGREENS – FLASHLIGHT BULBS 542-371-72800 Supplies 10.06 VENDOR TOTAL: 306.38 GL NUMBER DESCRIPTION AMOUNT Paid 11/06/2018 Y 2,475.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 701 1850 TOSCANA 11/07/2018 N 2,475.00 0023 WILLIAM WILCOX 11/07/2018 10/22/18 – 11/2/18SWBA ELECTRICAL INSPECTIONS 542-371-81100 Electrical Inspector 2,430.00 542-371-81101 Plan Review 45.00 2,475.00 GL NUMBER DESCRIPTION AMOUNT Paid 11/21/2018 Y 765.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 717 1850 TOSCANA 11/21/2018 N 765.00 0023 WILLIAM WILCOX 11/21/2018 110518-111818 SWBA ELECTRICAL INSPECTIONS 542-371-81100 Electrical Inspector 765.00 VENDOR TOTAL: 3,240.00 TOTAL – ALL VENDORS: 19,943.71 SMBA REVENUE REPORT November Oshtemo Revenue Cooper Revenue Building Permits 39 26,972.00 9 $ 2,475.00 Electrical Permits 23 3,591.00 5 $ 950.00 Mechanical Permits 35 5,316.50 16 $ 3,347.00 Plumbing Permits 21 3,222.00 1 $ 80.00 Totals 118 $ 39,101.50 31 $ 6,852.00 2018 YTD Oshtemo Revenue Cooper Revenue Building Permits 443 $ 219,569.00 157 $ 35,232.00 Electrical Permits 378 $ 76,004.00 99 $ 22,485.00 Mechanical Permits 431 $ 63,619.40 98 $ 15,176.00 Plumbing Permits 249 $ 42,027.00 44 $ 6,749.00 Totals 1501 $ 401,219.40 398 $ 79,642.00 2018 Year to Date $ 401,219.40 Oshtemo $ 79,642.00 Cooper $ 480,861.40 SMBA INSPECTION REPORT November Completed Oshtemo Cooper Building Inspections 134 36 Electrical Inspections 63 14 Mechanical Inspections 54 13 Plumbing Inspections 53 7 Totals 304 70 2018 YTD Oshtemo Cooper Building Inspections 1503 399 Electrical Inspections 767 215 Mechanical Inspections 650 175 Plumbing Inspections 619 137 Totals 3539 926 2018 Year to Date 3,539 Oshtemo 926 Cooper 4,465