SMBA Regular Board Meeting

Southwest Michigan Building Authority July 26, 2018 8:30 a.m. Oshtemo Township Hall 7275 West Main Street 269.585.4150 Agenda 1. Call to Order 2. Citizens Comments on Non‐Agenda Items 3. Consent Agenda a. Meeting Minutes – June 28, 2018 Regular Meeting b. Receipts & Disbursements Report c. Permits/Inspections Report 4. Consideration of 1st/2nd Quarter Budget Adjustments 5. Consideration of Staffing Needs 5. Other Business 6. Adjournment Southwest Michigan Building Authority June 28, 2018 The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the meeting to order at 8:30 a.m. PRESENT: Jeff Sorensen, Chair, Cooper Representative Deb Everett, Secretary, Oshtemo Representative Carol DeHaan, Treasurer, Cooper Representative Larry Stehouwer, Citizen at Large Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, Attorney Jim Porter, and 3 interested people. Citizen Comments Tony Smith, 6179 Torrington commented on difficulties he has encountered during the process of building a new home. Chair Sorensen advised he will discuss with Building Official and Building Inspector and reply to Mr. Smith. Consent Agenda May 24, 2018 Meeting Minutes Receipts & Disbursements Report Permits/Inspection Report Motion by Stehouwer, second by DeHaan to approve the consent agenda. Carried 4-0. Presentation – Financial Audit Carol Light and Ben Walker from Seber Tans, PLC presented the findings of the financial audit for the period October 2016 through December 2017. Other Business Electronic Signatures for Permit Applications Motion by DeHaan, second by Everett to approve the proposed form accepting electronic signatures for permit application. Carried 4-0. Trade Permits Application Form Motion by Stehouwer, second by DeHaan to set the non-refundable application fee at $25.00, set each inspection fee at $45.00 and refund overpayment as requested. Carried 4-0. Board/Staff Comments Building Official Reitenour advised permits issued this year to date total 965; year to date total in June 2017 was 594. Meeting adjourned at 9:20 a.m. Next Regular Meeting – July 26, 2018 – 8:30 a.m. Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 07/23/2018 11:14 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 1/10 User: kgibson DB: Smba POST DATES 06/01/2018 – 06/30/2018 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 06/20/2018 N 1,010.25 DETROIT MI, 48267 / / 0.0000 N 0.00 497 PO BOX 674416 06/20/2018 N 1,010.25 BCBS BLUE CROSS BLUE SHIELD OF MICHIGAN 06/20/2018 JULY SWBA HEALTH INS 542-371-71600 Health Insurance 1,010.25 VENDOR TOTAL: 1,010.25 GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2018 N 650.00 , / / 0.0000 N 0.00 466 06/06/2018 N 650.00 0039 DEB EVERETT 06/05/2018 MAY SWBA OFFICE ASSISTANCE 542-371-82400 Consultants/Acctng/Office 650.00 VENDOR TOTAL: 650.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/20/2018 N 50.00 , / / 0.0000 N 0.00 491 06/20/2018 N 50.00 REITENOURG GARRETT REITENOUR 06/20/2018 JUNE SWBA CELL PHONE REIMBURSEMENT 542-371-85300 Telephone 50.00 VENDOR TOTAL: 50.00 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 07/23/2018 11:14 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 2/10 User: kgibson DB: Smba POST DATES 06/01/2018 – 06/30/2018 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2018 Y 1,665.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 467 6323 WINDDRIFT AVE 06/06/2018 N 1,665.00 0004 GARY HECKMAN 06/05/2018 06012018 SWBA PLBG & MECH & ELECTRICAL INSPECTOR 542-371-81300 Plumbing Inspector 945.00 542-371-81200 Mechanical Inspector 630.00 542-371-81100 Electrical Inspector 90.00 1,665.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/20/2018 Y 1,215.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 487 6323 WINDDRIFT AVE 06/20/2018 N 1,215.00 0004 GARY HECKMAN 06/20/2018 06202018 SWBA PLBG & MECH & ELECTRICAL INSPECTOR 542-371-81300 Plumbing Inspector 585.00 542-371-81200 Mechanical Inspector 540.00 542-371-81100 Electrical Inspector 90.00 1,215.00 VENDOR TOTAL: 2,880.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/20/2018 N 483.88 KALAMAZOO MI, 49007 / / 0.0000 N 0.00 496 211 SOUTH ROSE STREET 06/20/2018 N 483.88 0024 GREENLEAF TRUST 06/20/2018 52090042 SWBA RETIREMENT FUND FEES 542-371-72200 Pension Plan 483.88 VENDOR TOTAL: 483.88 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 07/23/2018 11:14 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 3/10 User: kgibson DB: Smba POST DATES 06/01/2018 – 06/30/2018 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 06/20/2018 N 94.29 , / / 0.0000 N 0.00 489 06/20/2018 N 94.29 REITENOURJ JERRY REITENOUR 06/20/2018 JUNE SWBA MILEAGE 542-371-87000 Mileage 94.29 GL NUMBER DESCRIPTION AMOUNT Paid 06/20/2018 N 50.00 , / / 0.0000 N 0.00 490 06/20/2018 N 50.00 REITENOURJ JERRY REITENOUR 06/20/2018 JUNE SWBA CELL PHONE REIMBURSEMENT 542-371-85300 Telephone 50.00 VENDOR TOTAL: 144.29 GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2018 Y 630.00 COLDWATER MI, 49036 / / 0.0000 N 0.00 468 426 SARAH LN 06/06/2018 N 630.00 0019 MP SERVICES LLC 06/05/2018 06012018 SWBA ELECTRICAL/MECHANICAL/PLUMBING INSPECTI542-371-81200 Mechanical Inspector 405.00 542-371-81300 Plumbing Inspector 225.00 630.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/20/2018 Y 1,215.00 COLDWATER MI, 49036 / / 0.0000 N 0.00 488 426 SARAH LN 06/20/2018 N 1,215.00 0019 MP SERVICES LLC 06/20/2018 06152018 SWBA MECH/PLUMBING INSPECTIONS 542-371-81200 Mechanical Inspector 720.00 542-371-81300 Plumbing Inspector 495.00 1,215.00 VENDOR TOTAL: 1,845.00 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 07/23/2018 11:14 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 4/10 User: kgibson DB: Smba POST DATES 06/01/2018 – 06/30/2018 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 06/20/2018 N 62.90 CINCINNATI OH, 45263–330 / / 0.0000 N 0.00 498 PO BOX 633301 06/20/2018 N 62.90 OFFICE DEP OFFICE DEPOT 06/20/2018 145748237001 SWBA OFFICE SUPPLIES 542-371-72800 Supplies 62.90 GL NUMBER DESCRIPTION AMOUNT Paid 06/20/2018 N 92.79 CINCINNATI OH, 45263–330 / / 0.0000 N 0.00 495 PO BOX 633301 06/20/2018 N 92.79 OFFICE DEP OFFICE DEPOT 06/20/2018 148105226001 SWBA OFFICE SUPPLIES 542-371-72800 Supplies 92.79 GL NUMBER DESCRIPTION AMOUNT Paid 06/20/2018 N 67.96 CINCINNATI OH, 45263–330 / / 0.0000 N 0.00 494 PO BOX 633301 06/20/2018 N 67.96 OFFICE DEP OFFICE DEPOT 06/20/2018 148109422001 SWBA OFFICE SUPPLIES 542-371-72800 Supplies 67.96 GL NUMBER DESCRIPTION AMOUNT Paid 06/20/2018 N 8.98 CINCINNATI OH, 45263–330 / / 0.0000 N 0.00 493 PO BOX 633301 06/20/2018 N 8.98 OFFICE DEP OFFICE DEPOT 06/20/2018 148109423001 SWBA OFFICE SUPPLIES 542-371-72800 Supplies 8.98 VENDOR TOTAL: 232.63 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 07/23/2018 11:14 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 5/10 User: kgibson DB: Smba POST DATES 06/01/2018 – 06/30/2018 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2018 N 157.32 CHICAGO IL, 60680 / / 0.0000 N 0.00 469 PO BOX 802815 06/06/2018 N 157.32 0011 RICOH 06/05/2018 5053391072 SWBA COPIER 542-371-72801 Equipment/Maintenance 157.32 VENDOR TOTAL: 157.32 GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2018 N 1,333.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 470 6395 TECHNOLOGY AVE, SUITE A 06/06/2018 N 1,333.00 TECH SECANT TECHNOLOGIES 06/05/2018 IREC003978 SWBA COMPUTER SUPPORT 542-371-82700 IT Consultants/Website Host 1,333.00 VENDOR TOTAL: 1,333.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/20/2018 N 840.00 KALAMAZOO MI, 49002 / / 0.0000 N 0.00 492 246 E KILGORE 06/20/2018 N 840.00 SIEGFRIED SIEGFRIED CRANDALL P.C. 06/20/2018 96505 SWBA ACCOUNTING CONSULTANT 542-371-82400 Consultants/Acctng/Office 840.00 VENDOR TOTAL: 840.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2018 N 133.60 PHILADELPHIA PA, 19170 / / 0.0000 N 0.00 471 PO BOX 7247 -0381 06/06/2018 N 133.60 0021 SUN LIFE FINANCIAL 06/05/2018 MAY/JUNE SWBA DISABILITY INS 542-371-71602 Disability/Life Insurance 133.60 VENDOR TOTAL: 133.60 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 07/23/2018 11:14 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 6/10 User: kgibson DB: Smba POST DATES 06/01/2018 – 06/30/2018 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 06/20/2018 N 499.54 OGDEN UT, 84201-0039 / / 0.0000 N 0.00 500 06/20/2018 N 499.54 USTREASURY UNITED STATES TREASURY 06/20/2018 CP161 SWBA PENALTY – LATE PAYMENT 542-371-95600 Interest/Penalty IRS/State Withholdings 499.54 VENDOR TOTAL: 499.54 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 07/23/2018 11:14 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 7/10 User: kgibson DB: Smba POST DATES 06/01/2018 – 06/30/2018 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2018 N 362.97 TAMPA FL, 33631-3021 / / 0.0000 N 0.00 473 PO BOX 31021 06/06/2018 N 362.97 0020 VISA 06/05/2018 DOUBLETREE SWBA CONF EXP – GARRETT 542-371-95800 Education/Dues 362.97 GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2018 N 599.00 TAMPA FL, 33631-3021 / / 0.0000 N 0.00 484 PO BOX 31021 06/06/2018 N 599.00 0020 VISA 06/05/2018 FRED PRYOR SEM SWBA HR REFERENCE MATERIAL – JERRY 542-371-95800 Education/Dues 599.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2018 N 163.80 TAMPA FL, 33631-3021 / / 0.0000 N 0.00 480 PO BOX 31021 06/06/2018 N 163.80 0020 VISA 06/05/2018 OFFICE DEPOT SWBA OFFICE SUPPLIES 542-371-72800 Supplies 163.80 GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2018 N 41.88 TAMPA FL, 33631-3021 / / 0.0000 N 0.00 481 PO BOX 31021 06/06/2018 N 41.88 0020 VISA 06/05/2018 OFFICE DEPOT SWBA OFFICE SUPPLIES 542-371-72800 Supplies 41.88 GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2018 N 28.13 TAMPA FL, 33631-3021 / / 0.0000 N 0.00 482 PO BOX 31021 06/06/2018 N 28.13 0020 VISA 06/05/2018 OFFICE DEPOT SWBA OFFICE SUPPLIES 542-371-72800 Supplies 28.13 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 07/23/2018 11:14 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 8/10 User: kgibson DB: Smba POST DATES 06/01/2018 – 06/30/2018 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2018 N 16.07 TAMPA FL, 33631-3021 / / 0.0000 N 0.00 483 PO BOX 31021 06/06/2018 N 16.07 0020 VISA 06/05/2018 OFFICE DEPOT SWBA OFFICE SUPPLIES 542-371-72800 Supplies 16.07 GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2018 N 31.24 TAMPA FL, 33631-3021 / / 0.0000 N 0.00 474 PO BOX 31021 06/06/2018 N 31.24 0020 VISA 06/05/2018 PIZZA HUT SWBA CONF EXP – GARRETT 542-371-95800 Education/Dues 31.24 GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2018 N 35.88 TAMPA FL, 33631-3021 / / 0.0000 N 0.00 475 PO BOX 31021 06/06/2018 N 35.88 0020 VISA 06/05/2018 REAL SEAFOOD SWBA CONF EXP – GARRETT 542-371-95800 Education/Dues 35.88 GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2018 N 38.00 TAMPA FL, 33631-3021 / / 0.0000 N 0.00 476 PO BOX 31021 06/06/2018 N 38.00 0020 VISA 06/05/2018 SPEEDWAY SWBA GAS 542-371-75100 Vehicle Gas/Maintenance 38.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2018 N 30.00 TAMPA FL, 33631-3021 / / 0.0000 N 0.00 477 PO BOX 31021 06/06/2018 N 30.00 0020 VISA 06/05/2018 SPEEDWAY SWBA GAS Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 07/23/2018 11:14 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 9/10 User: kgibson DB: Smba POST DATES 06/01/2018 – 06/30/2018 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID 542-371-75100 Vehicle Gas/Maintenance 30.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2018 N 45.00 TAMPA FL, 33631-3021 / / 0.0000 N 0.00 478 PO BOX 31021 06/06/2018 N 45.00 0020 VISA 06/05/2018 SPEEDWAY SWBA GAS 542-371-75100 Vehicle Gas/Maintenance 45.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2018 N 30.00 TAMPA FL, 33631-3021 / / 0.0000 N 0.00 479 PO BOX 31021 06/06/2018 N 30.00 0020 VISA 06/05/2018 SPEEDWAY SWBA GAS 542-371-75100 Vehicle Gas/Maintenance 30.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2018 N 41.00 TAMPA FL, 33631-3021 / / 0.0000 N 0.00 485 PO BOX 31021 06/06/2018 N 41.00 0020 VISA 06/05/2018 SPEEDWAY SWBA GAS 542-371-75100 Vehicle Gas/Maintenance 41.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2018 N 42.00 TAMPA FL, 33631-3021 / / 0.0000 N 0.00 486 PO BOX 31021 06/06/2018 N 42.00 0020 VISA 06/05/2018 SPEEDWAY SWBA GAS 542-371-75100 Vehicle Gas/Maintenance 42.00 VENDOR TOTAL: 1,504.97 Due Date 1099 Net Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Ref # Address CK Run Date PO Hold Gross Amount Vendor Code Vendor name Post Date Invoice Bank Invoice Description 07/23/2018 11:14 AM INVOICE APPROVAL BY INVOICE REPORT FOR SOUTHWEST MICHIGAN BUILDING AUTHORITY Page: 10/10 User: kgibson DB: Smba POST DATES 06/01/2018 – 06/30/2018 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID GL NUMBER DESCRIPTION AMOUNT Paid 06/06/2018 Y 1,215.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 472 1850 TOSCANA 06/06/2018 N 1,215.00 0023 WILLIAM WILCOX 06/05/2018 06012018 SWBA ELECTRICAL INSP/PLAN REVIEW 542-371-81100 Electrical Inspector 1,035.00 542-371-81101 Plan Review 180.00 1,215.00 GL NUMBER DESCRIPTION AMOUNT Paid 06/20/2018 Y 2,025.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 499 1850 TOSCANA 06/20/2018 N 2,025.00 0023 WILLIAM WILCOX 06/20/2018 06202018 SWBA ELECTRICAL INSPECTIONS 542-371-81100 Electrical Inspector 2,025.00 VENDOR TOTAL: 3,240.00 TOTAL – ALL VENDORS: 15,004.48 SMBA REVENUE REPORT June Oshtemo Revenue Cooper Revenue Building Permits 40 16,906.00 17 2,369.00 $ Electrical Permits 55 7,998.00 10 1,375.00 $ Mechanical Permits 53 5,855.00 7 1,226.00 $ Plumbing Permits 21 3,919.00 3 543.00 $ Totals 169 34,678.00 $ 37 5,513.00 $ 2018 YTD Oshtemo Revenue Cooper Revenue Building Permits 232 $ 94,339.00 67 15,394.00 $ Electrical Permits 200 $ 39,940.00 52 12,766.00 $ Mechanical Permits 243 $ 35,435.00 37 5,692.00 $ Plumbing Permits 126 $ 22,790.00 21 4,270.00 $ Totals 801 192,504.00 $ 177 38,122.00 $ 2018 Year to Date $ 192,504.00 Oshtemo $ 38,122.00 Cooper $ 230,626.00 SMBA INSPECTION REPORT June Completed Oshtemo Cooper Building Inspections 143 24 Electrical Inspections 74 22 Mechanical Inspections 46 15 Plumbing Inspections 45 22 Totals 308 83 Year to Date Oshtemo Cooper Building Inspections 747 180 Electrical Inspections 387 109 Mechanical Inspections 342 103 Plumbing Inspections 321 82 Totals 1797 474 2018 Year to Date 1,797 Oshtemo 474 Cooper 2,271