SMBA Regular Board Meeting

January 26, 2018 |  8:30 AM |  Oshtemo Township Hall
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Southwest Michigan Building Authority January 26, 2018 The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the meeting to order at 8:30 a.m. PRESENT: Jeff Sorensen, Chair, Cooper Representative Deb Everett, Secretary, Oshtemo Representative Carol DeHaan, Treasurer, Cooper Representative Nancy Culp, Oshtemo Representative Larry Stehouwer, Citizen at Large Also present were Building Official Jerry Reitenour and Attorney Jim Porter. Additions to Agenda Memo of Understanding Part Time Position Motion by DeHaan, second by Culp to approve the agenda as amended. Carried 5-0. Consent Agenda December 14, 2017 Regular Meeting Minutes January 4, 2018 Special Meeting Minutes Receipts & Disbursements Report Building Official Report Motion by Culp, second by Stehouwer to approve the consent agenda. Carried 5-0. SMBA Policies Motion by Everett, second by Culp to appoint Attorney Porter as SMBA FOIA Coordinator and approve the FOIA Policy. Carried 5-0. Motion by Culp, second by Everett to approve the Conflict of Interest Policy. Carried 5-0. Motion by Culp, second by Stehouwer to approve the Credit Card Policy. Carried 5-0. Motion by Everett, second by DeHaan to approve the Capital Assets Policy. Carried 5-0. Purchasing, Investment, and ACH Policies will be before the Board at the February 22nd meeting. Mission Statement Motion by DeHaan, second by Everett to approve the SMBA Mission Statement. Carried 5-0. Appoint Consultants for 2018 Motion by Everett, second by Culp to appoint Attorney James Porter and Attorney Mike Homier as legal consultants and Siegfried, Crandall, P.C. as financial consultants for 2018. Carried 5-0. Depositories for 2018 Motion by Culp, second by Everett to approve the list of depositories as presented and add “any other FDIC or NCUA insured institution”. Carried 5-0. 2018 Meeting Dates Motion by Sorenson, second by Culp to approve list of meeting dates as presented. Carried 5-0. Other Business Memo of Understanding Motion by DeHaan, second by Culp to approve the Memo of Understanding with Deb Everett to serve as a contract consultant to SMBA at $50.00 per hour and be compensated for time accrued. Carried 4-0, with Ms. Everett abstaining. Part Time Position Board consensus to add one-part time clerical position to SMBA staff, and requested Building Official Reitenour and Ms. Everett work to fill the position. Meeting adjourned at 10:00 a.m. Next Regular Meeting – February 22, 2018 – 8:30 a.m.
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