Southwest Michigan Building Authority
January 26, 2018
The SMBA regular meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the
meeting to order at 8:30 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Carol DeHaan, Treasurer, Cooper Representative
Nancy Culp, Oshtemo Representative
Larry Stehouwer, Citizen at Large
Also present were Building Official Jerry Reitenour and Attorney Jim Porter.
Additions to Agenda
Memo of Understanding
Part Time Position
Motion by DeHaan, second by Culp to approve the agenda as amended. Carried 5-0.
Consent Agenda
December 14, 2017 Regular Meeting Minutes
January 4, 2018 Special Meeting Minutes
Receipts & Disbursements Report
Building Official Report
Motion by Culp, second by Stehouwer to approve the consent agenda. Carried 5-0.
SMBA Policies
Motion by Everett, second by Culp to appoint Attorney Porter as SMBA FOIA Coordinator and approve
the FOIA Policy. Carried 5-0.
Motion by Culp, second by Everett to approve the Conflict of Interest Policy. Carried 5-0.
Motion by Culp, second by Stehouwer to approve the Credit Card Policy. Carried 5-0.
Motion by Everett, second by DeHaan to approve the Capital Assets Policy. Carried 5-0.
Purchasing, Investment, and ACH Policies will be before the Board at the February 22nd meeting.
Mission Statement
Motion by DeHaan, second by Everett to approve the SMBA Mission Statement. Carried 5-0.
Appoint Consultants for 2018
Motion by Everett, second by Culp to appoint Attorney James Porter and Attorney Mike Homier as legal
consultants and Siegfried, Crandall, P.C. as financial consultants for 2018. Carried 5-0.
Depositories for 2018
Motion by Culp, second by Everett to approve the list of depositories as presented and add “any other
FDIC or NCUA insured institution”. Carried 5-0.
2018 Meeting Dates
Motion by Sorenson, second by Culp to approve list of meeting dates as presented. Carried 5-0.
Other Business
Memo of Understanding
Motion by DeHaan, second by Culp to approve the Memo of Understanding with Deb Everett to serve as
a contract consultant to SMBA at $50.00 per hour and be compensated for time accrued. Carried 4-0,
with Ms. Everett abstaining.
Part Time Position
Board consensus to add one-part time clerical position to SMBA staff, and requested Building Official
Reitenour and Ms. Everett work to fill the position.
Meeting adjourned at 10:00 a.m.
Next Regular Meeting – February 22, 2018 – 8:30 a.m.
