Southwest Michigan Building Authority
July 27, 2017
The SMBA meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the meeting to
order at 8:30 a.m.
PRESENT:
Jeff Sorensen, Chair, Cooper Representative
Deb Everett, Secretary, Oshtemo Representative
Carol DeHaan, Treasurer, Cooper Representative
Nancy Culp, Oshtemo Representative
Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, and Attorney
Jim Porter.
Chair Sorensen requested item 4 on the agenda be moved to item 7. Motion by DeHaan, second by
Everett to approve the agenda as amended. Carried 4-0.
Consent Agenda
June 15th Regular Meeting Minutes
Financial Report
Building Official Report
Motion by Culp, second by Everett to approve the consent agenda. Carried 4-0.
Contractor Fee for No Permit
Mr. Reitenour requested the Board consider assessing a fee for work being done without a permit.
Mr. Porter advised the violations would be an ordinance enforcement issue for the member jurisdictions
who can assess fees for administrative costs as well as the fines as stated in the ordinance.
SMBA would bill the jurisdiction for their expenses in addressing the issue.
Motion by Everett, second by DeHaan to direct Attorney Porter craft a letter to be mailed to all
contractors who have pulled permits for the past 2 years, copy to the Home Builders Association, and
post on member jurisdiction web sites/notice boards. Carried 4-0.
New Hire
Mr. Reitenour advised the current and anticipated workload has reached a point where a part time
administrative assistant is needed; at this time 16 hours a week would be sufficient. He also advised the
project of drafting Standard Operating Guidelines has been delayed.
After lengthy discussion, consensus was Attorney Porter and Mr. Reitenour will draft a job description
for the part time position needed and a proposed contract for the SOG project. The Board will meet in a
special meeting on August 7th at 10:00 a.m. to review the documents.
Meeting adjourned at 9:50 a.m.
Special Meeting – August 7, 10:00 a.m.
Next Regular Meeting – August 24, 2017 – 8:30 a.m.
