SMBA Regular Board Meeting

July 27, 2017 |  8:30 AM | 
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Southwest Michigan Building Authority July 27, 2017 The SMBA meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the meeting to order at 8:30 a.m. PRESENT: Jeff Sorensen, Chair, Cooper Representative Deb Everett, Secretary, Oshtemo Representative Carol DeHaan, Treasurer, Cooper Representative Nancy Culp, Oshtemo Representative Also present were Building Official Jerry Reitenour, Building Inspector Garrett Reitenour, and Attorney Jim Porter. Chair Sorensen requested item 4 on the agenda be moved to item 7. Motion by DeHaan, second by Everett to approve the agenda as amended. Carried 4-0. Consent Agenda June 15th Regular Meeting Minutes Financial Report Building Official Report Motion by Culp, second by Everett to approve the consent agenda. Carried 4-0. Contractor Fee for No Permit Mr. Reitenour requested the Board consider assessing a fee for work being done without a permit. Mr. Porter advised the violations would be an ordinance enforcement issue for the member jurisdictions who can assess fees for administrative costs as well as the fines as stated in the ordinance. SMBA would bill the jurisdiction for their expenses in addressing the issue. Motion by Everett, second by DeHaan to direct Attorney Porter craft a letter to be mailed to all contractors who have pulled permits for the past 2 years, copy to the Home Builders Association, and post on member jurisdiction web sites/notice boards. Carried 4-0. New Hire Mr. Reitenour advised the current and anticipated workload has reached a point where a part time administrative assistant is needed; at this time 16 hours a week would be sufficient. He also advised the project of drafting Standard Operating Guidelines has been delayed. After lengthy discussion, consensus was Attorney Porter and Mr. Reitenour will draft a job description for the part time position needed and a proposed contract for the SOG project. The Board will meet in a special meeting on August 7th at 10:00 a.m. to review the documents. Meeting adjourned at 9:50 a.m. Special Meeting – August 7, 10:00 a.m. Next Regular Meeting – August 24, 2017 – 8:30 a.m.
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