SMBA Special Board Meeting

February 2, 2017 |  8:30 AM | 
Southwest Michigan Building Authority February 2, 2017 A special meeting was held at the Oshtemo Township Hall, Chair Jeff Sorensen called the meeting to order at 2:00 p.m. PRESENT: Jeff Sorensen, Chair, Cooper Representative Deb Everett, Secretary, Oshtemo Representative Libby Heiny-Cogswell, Oshtemo Representative Carol DeHaan, Treasurer, Cooper Representative Larry Stehouwer, Citizen at Large Also present were Building Official Jerry Reitenour, Attorney James Porter, and Administrative Operations Assistant Crystal Bartel. Financial Institution Ms. Bartel advised she has been working with a representative at Mercantile Bank to establish an account, obtain credit cards, and begin direct deposit of payroll. Motion by Sorensen, second by DeHaan to authorize Building Official Reitenour to sign the Mercantile Bank Borrowing Agreement on behalf of SMBA, obtain credit cards for himself, Building Inspector Garrett Reitenour, and Administrative Operations Assistant Bartel with a limit of $2,500 for each. Carried 5-0. Motion by DeHaan, second by Stehouwer to authorize SMBA payroll direct deposit; Ms. Bartel will upload after payroll is approved by Mr. Reitenour. Carried. Other Business Vehicle Purchase Motion by Heiny-Cogswell, second by DeHaan to authorize Mr. Sorensen and Mr. Reitenour to determine if a retired Oshtemo Fire Department pick-up truck will meet SMBA needs and negotiate a purchase price using industry standard appraisals. Carried 5-0. Attorney Porter advised he will provide the draft Employee Handbook for review, he is awaiting Cooper Attorney Homier input on the revised by-laws, and is working to establish the retirement plan for SMBA. Ms. Bartel advised she is working to merge duplicate addresses in the building permit program and will be working with Oshtemo and Cooper assessors’ offices to address other database issues. Meeting adjourned at 2:30 p.m. Deb Everett, Secretary Next meeting – February 23, 2017 – 8:30 a.m.